HomeMy Public PortalAbout11-16-2009 PROCEEDINGS OF THE BOARD OF DIRECTORS
FOR RICHMOND POWER & LIGHT
MONDAY, NOVEMBER 16, 2009
The Board of Directors for Richmond Power& Light Plant met in regular session at 7 p.m. November 16,
2009 in the Council Chambers in the Municipal Building in said City. Chairperson Quinn presided.
ROLL CALL:
Present were: Howard "Jack" Elstro, Kelley Cruse-Nicholson, Bruce Wissel, Clayton Miller, Bing Welch,
Larry Parker, Diana Pappin, Bob Goodwin and Phil Quinn.
Also present were: General Manager Steve Saum; City Attorney Walt Chidester; City Clerk Karen
Chasteen; Parallax Business Manager Rich Cody
APPROVAL OF MINUTES:
Mr. Wissel moved to approve the minutes of the meeting held November 2, 2009 and the budget review
meeting of November 5, 2009, supported by Mr. Parker. Upon a vote viva voce, the motion passed.
APPROVAL OF BILLS, INVESTMENTS AND TRANSFERS:
Upon recommendation of the Finance Committee, Mr. Goodwin moved to approve the following bills for
payment, supported by Ms. Pappin. Upon a vote viva voce, the motion passed.
Bills Already Paid:
Payroll and Deductions 319,815.49
Transfers from Cash Operating to:
Miscellaneous Prepaid Invoices 270,064.01
Telecom. Div. Misc. Pre Paid Invoices: 34,144.89
EFT/Direct Deposit of Payroll: 120,229.86
EFT Transfers: 84,095.69
Total Bills Not Paid: 861.342.67
Grand Total: $1,449,232.89
STREET LIGHT COMMITTEE: None
OLD BUSINESS:
• BOARD APPROVAL OF THE PARALLAX 2010 EXPENSE BUDGET AND THE 2010, 2011
AND 2012 CAPITAL BUDGETS:
The Parallax budgets were reviewed at a special Board meeting on November 5, 2009. Mr.
Wissel moved to approve the 2010 Expense Budget, and the 2010, 2011 and 2012 Capital
Budgets as presented, supported by Mr. Elstro. Upon a vote viva voce, the motion passed.
• BOARD APPROVAL OF THE RICHMOND POWER & LIGHT EXPENSE BUDGET AND THE
2010, 2011 AND 2012 CAPITAL BUDGETS:
The Richmond Power and Light budgets were reviewed at a special Board meeting on November
5, 2009. Mr. Welch moved to approve the 2010 Expense Budget, and the 2010, 2011 and 2012
Capital Budgets as presented, supported by Mr. Parker. Upon a vote viva voce, the motion
passed.
NEW BUSINESS:
• REQUEST TO RECEIVE BIDS:
Mr. Saum requested authorization to receive bids on two 13 inch capacity disc chippers to
replace a 1995 and 1996 brush bandit chippers.
Mr. Welch moved to authorize Mr. Saum to receive bids as previously approved in the 2009
budget, supported by Mr. Miller. Upon a vote viva voce, the motion passed.
• ELECTRONIC FUND TRANSFERS FOR COAL AND RAILROAD CONTRACTS:
Mr. Saum requested authorization from the Board to implement EFT's for the Coal and Railroad
contracts. He would like to have this requirement added to the appropriate contracts.
Mr. Welch moved to authorize the transfer of funds electronically for the Coal and Railroad
contracts, supported by Mr. Miller. Upon.a vote viva voce, the motion passed.
RP&L—Board of Directors Minutes
November 16,2009
Page 2
REPORT BY GENERAL MANAGER:
■ Mr. Saum will participate in a conference call with the Environmental Protection Agency on
January 5, 2010. This is an update on current negotiations.
• Generation has been down. Unit 1 has a problem with an air heater but will be generating this
week.
• Mr. Saum distributed a draft copy of the five-year plan and asked the Board to review it and make
suggestions.
MISCELLANEOUS BUSINESS:
None
ADJOURNMENT:
There being no further business and a motion duly made, the meeting was adjourned.
I Quinn, Chairperson
ATTEST: Karen Chasteen, IAMC, MMC
City Clerk