HomeMy Public PortalAbout01 January 12, 2005 ExecutiveRIVERSIDE COUNTY TRANSPORTATION COMMISSION
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EXECUTIVE COMMITTEE
(COMMISSIONERS MARION ASHLEY, CHRIS BUYDOS, BOB BUSTER, TERRY HENDERSON,
ROBIN LOWE, JEFF MILLER, JEFF STONE, JOHN TAVAGLIONE, MIKE WILSON, ROY WILSON)
8:00 A.M.
Wednesday, January 12, 2005
County of Riverside Administrative Center
Conference Room "A"
4080 Lemon Street, 3`d Floor, Riverside
In compliance with the Americans with Disabilities Act and Government Code
Section 54954.2, if you need special assistance to participate in an Executive
Committee meeting, please contact the Clerk of the Commission at
(909) 787-7141. Notification of at least 48 hours prior to meeting will assist staff
in assuring that reasonable arrangements can be made to provide accessibility at
the meeting.
1. CALL TO ORDER
2. PUBLIC COMMENTS
3. AUTHORIZATION TO RECRUIT FOR NEW POSITIONS AND APPROVAL OF
CONTRACT TO PERFORM RECRUITMENT
Overview
Increasing demands from RCTC staff due to ongoing commitments as well as
future changes in staffing as a result of impending retirement plans of senior
staff members is a concern which needs to be addressed. It is proposed that
the Executive Committee provide authorization to recruit for new positions
and to approve a contract to assist in the recruitment.
4. RCTC POLICY PROHIBITING EMPLOYMENT OF EX -OFFICIO, NON -VOTING
BOARD MEMBERS
Overview
In reviewing policies in place for several major transportation organizations,
they do not have a policy in place wherein a governor's appointee is not
eligible to seek employment from these organizations. This item is on the
Executive Committee to be discussed. However, since the Commission is
charged with approving its Personnel Rules and Regulations, this is on the
agenda for the full Commission for action.
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5. AMEND FEES FOR RECORD REQUESTS
Overview
Requests for records continue to increase due to a number ongoing and
upcoming projects and studies. It has been a number of years since the
Commission has reviewed the cost to produce records. It is proposed that
the Commission amend the fee it charges for copies of records from
50 cents for the first page and 10 cents for each subsequent page(s).
6. ADJOURNMENT
The next meeting is scheduled to be held at 8:00 a.m., Wednesday,
February 9, 2005, RCTC Conference Room "A", 4080 Lemon Street,
3rd Floor Conference Room, Riverside.
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AGENDA ITEM 3
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RIVERSIDE COUNTY TRANSPORTA TION COMMISSION
DATE:
January 12, 2005
TO:
Executive Committee
FROM:
Eric Haley, Executive Director
SUBJECT:
Authorization to Recruit for New
Contract to Perform Recruitment
Positions
and
Approval
of
STAFF RECOMMENDATION:
That the Executive Committee authorize the recruitment of new positions and
approve a contract with Dr. Bill Mathis to perform recruitment.
BACKGROUND INFORMATION:
RCTC, as an organization, has a deserved, high profile reputation within California
as an effective and innovative regional policy body. We are fully engaged in
regional and statewide forums both at the technical and decision -making levels.
Over the last seven years, RCTC has broadened its commitments in all of its
program areas and has created new, rapidly expanding, policy and financing
initiatives, e.g., four Community and Environmental Transportation Acceptability
Process (CETAP) corridor efforts, Transportation Unified Mitigation Fund (TUMF)
partnership projects, and the Measure "A" 2009-2039 early development work.
These new focus areas are additive to the ongoing commitments to meet our goal
to have all of our 1989-2009 Measure "A" Work Program projects completed or
underway by April 1, 2009.
RCTC Commissioners and Executive Staff feel considerable pride in the fiscal
responsibility and efficiency demonstrated by the lean, non -bureaucratic staffing
structure that has been part of RCTC's culture since its inception. Indeed, while
RCTC's revenues, budget, and the number of projects initiated and overseen has
dramatically expanded in the last decade, the staffing levels have stayed within the
20-25 staff range since the mid -1990's. The last major revision of the staffing
structure was accomplished in 1999. Over the last 5.5 years, the only substantial
changes were the addition of Public Information Officer, the deletion of the 50%
commitment to a Government Relations/Legislative position, and the addition of a
Program Manager for our Commuter Services Programs. Of note, the Government
Relations position responsibilities were assumed by the Director of Public
Information.
Agenda Item 3
At this point in RCTC's evolution, I am recommending that the Executive
Committee authorize up to three new positions, a new Deputy Director level
position, responsible for programming and administration, and entry-level analyst
positions to support our programmatic work areas. I request the authority to
initiate a recruitment for the Deputy Director position upon your approval of this
request; to be followed within three months by a recruitment for the analyst
positions.
The primary duties of the new Deputy Director would be responsibility for RCTC's
STIP Program and Interregional Transportation Improvement Program (ITIP)
interests, RCTC's TUMF Program, and RCTC's regional funding and programming
commitments with the Southern California Regional Rail Authority (SCRRA) and the
Mobile Source Reduction Review Committee (MSRC). The administration portion of
the position will oversee the Chief Financial Officer and her responsibilities
including budgeting, project financing, payroll, and contract management and
purchasing.
The major change embodied in the recommended new position and realignment of
responsibilities is recognition of the huge expansion of RCTC's advanced
planning/CETAP Corridor commitments. Cathy Bechtel, who currently is making
both full-time commitments to CETAP projects as well as programming issues,
would focus on the expanding demands of all CETAP efforts and continue to be
responsible for oversight of transit issues and the new Transit Policy Committee.
Many critical decisions involving the Mid -County Parkway and the Riverside
County -Orange County Corridor will be made over the next year. Additionally, the
first RCTC financed acquisition of MSHCP mitigation properties will take place in
2005.
Hideo Sugita will continue as Deputy Executive Director overseeing all elements of
project delivery, providing direct liaison with our Bechtel contractor and oversight
of the advanced planning/CETAP arena.
I view the compensation level as likely to fall between that of the Chief Financial
Officer and the Deputy Executive Director, Hideo Sugita. In reviewing the modest
impact of the new positions on our 2004-05 budget and our anticipated revenues
for 2005-06, I'm comfortable that the new positions' costs will fit within the
Commission's 1% maximum Measure "A" administrative salary cap and 4% overall
cap. Attached is an assessment of the fiscal impacts of the proposed new hires.
Also attached is a proposed announcement along with anticipated costs of a
focused recruitment conducted by Bill Mathis, of Bill Mathis and Associates. Dr.
Mathis has a unique understanding of RCTC's history and staff culture, having
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Agenda Item 3
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served as a management consultant facilitating our staff organizational retreats
periodically since 1998. As such, his input will enhance our opportunity for a
successful hire.
A final thought: Given the high regard afforded RCTC on a regional and statewide
basis, we have an opportunity to attract some excellent applicants both initially for
the Deputy Director position and, subsequently, for the analyst positions. I feel we
have an immediate need of additional staff resources and also the opportunity to
substantially strengthen our staff at both ends of the career ladder.
Attachments:
1) Mathis & Associates Recruitment Proposal for New Deputy Director of
Programming and Administration
2) RCTC Deputy Director of Programming and Administration Proposed Job
Announcement and Draft of Desirable Traits
3) Measure "A" Budget Analysis Revision
Agenda Item 3
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3435 Valle Verde Drive • Napa, CA 94558 • Office: 707/252-2151
• Fax: 707/252-1349 • Cell: 707/333-2095
E -Mail Mathis1Cd napanet.net -- Website www.MathisAssociates.com
January 4, 2005
TO: Eric Haley, Executive Director
RCTC
FROM: Dr. Bill Mathis
Management Psychologist
RE: Recruitment Proposal for New Deputy Director of
Programming and Administration
Thank you for the opportunity to submit a Recruitment Proposal for the RCTC
Team. I will include Part I (Deputy Director) and Part II (two analyst positions).
Part I: Deputy Director of Programming and Administration
(new position)
This proposal will be aimed at a quick and focused recruitment of a specialist who
meets rather stringent requirements. Cost should be approximately half that
charged for a full recruitment (i.e., $20,000 + expenses).
Proposal:
a) Prepare recruitment brochure
b) Prepare ads for immediate placement — Jobs Available
c) Work with Executive Director in identifying appropriate invitations in
addition to those found via advertisements
d) Mathis to offer specific invitations to key candidates
e) End acceptance of candidates and set date for interviews
f) Consultant will provide management profiles for finalists and preliminary
screening (4-5)
g) Executive Director makes final selection after Dr. Mathis completes
background investigation by the end of February 2005
Costs: $10,0100, plus actual expenses
Recruitment Proposal
Part II: New Positions - Analysts/Transportation
This proposal is for hiring two staff analysts for support of RCTC Managers and
may require special interests and skills not generally available in general
recruitments. In addition to selection by the Executive Director, both executive
managers will participate in drawing up specific traits and requirements for the
support positions (analysts).
Proposal:
a) Meet with Executive Director and key managers of RCTC to determine
traits and desirable skills desired for these roles (Transit and Legislative)
b) Develop recruitment brochure
c) Prepare ads for recruitment in California and set recruitment schedule
with Executive Director
d) Prepare specific invitations for focused recruitment
e) Director to set date for screening interviews with Consultant and executive
managers
f) Executive Director to approve final selection and process while consultant
completes background check.
Costs: $12,000, plus actual expenses
RWM
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Riverside County Transportation Commission
Deputy Director of Programming and Administration
This is a new position authorized by Riverside County Transportation
Commission that will report directly to the Executive Director, Eric Haley. The
successful candidate must be experienced in management skills and
operations/planning in general transportation issues. Our candidate must
possess advanced transportation knowledge of California networks and
knowledge of funding sources/planning at a macro level.
RCTC is Riverside County's primary transportation agency charged by state law
with the responsibility of planning and funding improvements. This public
agency was created in 1976 as one of four County Transportation Commissions in
Southern California to provide more local control and input over transportation
matters. The Commission is overseen by a 30 -member Board comprised of an
elected official from each of the County's 24 cities, all five County supervisors and
an ex -officio member that is appointed by the Governor.
Salary: DQ; favorable benefit package. Prefer BA, advanced degree/engineering
or management; experience of 10 yrs. minimum. Interested candidates submit
letter of application with resume by February 11, 2005. Apply to:
Dr. Bill Mathis, Mathis & Associates
3435 Valle Verde Dr., Napa, CA 94558
Phone: 707/252-2151; Fax to 707/252-1349
MathisiPnapanet.net; www.MathisAssociates.com
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Draft of Desirable Traits
for Deputy Director of Programming and Administration— RCM
1. Significant experience in construction management and planning of
transportation related projects (io years desirable)
2. Management experience that demonstrates leadership skills without micro
managing (io years progressive responsibility)
3. Knowledge and working relationships with California professionals and
elected officials who deal with transportation, including Caltrans, the
California Transportation Commission, Regional Transportation Planning
Agencies, County Transportation Commissions, and private sector
transportation interests
4. Demonstrated project management ability coupled with visionary and
results -oriented focus
5. Knowledge of Federal, State and Local transportation financing
mechanisms
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6. Personal mastery and management style that created win -win for
colleagues and constituents
7. Ability to develop vision and compromise with a large Board of very
assertive Commissioners (29)
8. Integrity and reputation for excellence are key characteristics for this
position
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ORIGINAL BUDGET FY05
Total Measure A Revenue
% of Admin salaries/benefits (101)
% of Admin expenditures 101 (exclusive of capital outlay)
Total % within Measure A ordinance (101)
114,999,000
0.95%
1.68%
2.64%
Salaries/Benefits benefit rate (101)
General Exp(less Capital) (101)
183,911" 25% = 45,977/12 = 3,831 *3 = 11,493
A = Includes original budget plus 3 months salary $11,493
B = Includes original budget. Actual estimates appear to be less ($1,863,000)
C = Includes original budget ($1,095,957) plus 1 year admin salary ($45,977) plus a 4% merit increase
D = Includes figure from B plus a 1% increase
1,095,957
1,934,464
REVISED FY05
125,400,000 .00
0 .88%
1.54%
2 .43%
1,107,450.12 A
1,934,464 .36 B
EST. BUDGET FY06
130,416,000
0.91 %
1.50%
2 .41 %
1,187,611 C
1,953,809 D
AGENDA ITEM 4
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RIVERSIDE COUNTY TRANSPORTA TION COMMISSION
DATE:
January 12, 2005
TO:
Executive Committee
FROM:
Eric Haley, Executive Director
SUBJECT:
RCTC Policy Prohibiting Employment of
Board Members
Ex -Officio,
Non -Voting
EXECUTIVE DIRECTOR'S RECOMMENDATION:
This item is to discuss the proposal to the Commission to amend the RCTC
Personnel Policies and Procedures to allow the ex -officio member of RCTC to be
eligible for employment following resignation from the Commission.
BACKGROUND INFORMATION:
Over the next several years, it is probable that RCTC's senior staff will experience
several retirements. In order to encourage the best available candidates to seek
employment at RCTC, we should remove impediments to top level California
Department of Transportation employees who may consider seeking employment at
RCTC. In recent years several major transportation organizations, including the San
Diego Association of Governments (SANDAG), have hired individuals who have
served as the Governor's ex -officio, non -voting representative.
RCTC's policy is a local discretionary policy. It should be noted that the
Governor's representative is non -voting, is ineligible to serve on the Executive
Committee, does not serve on policy committees, and does not receive the
Commissioner per diem or mileage and expense reimbursement.
Attachment: Legal Counsel Memorandum
Agenda Item 4
LAW OFFICES OF
BEST BEST & KRIEGER
LLP
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January 4, 2005
MEMORANDUM
To: EXECUTIVE DIRECTOR
FROM: LEGAL COUNSEL
RE: RCTC POLICY PROHIBITING EMPLOYMENT OF EX OFFICIO,
NONVOTING BOARD MEMBERS
You requested that we research whether there are policies that prohibit an ex
officio, nonvoting Commissioner from being employed by the Commission after resigning as a
Commissioner. Section 3.10(2) of the RCTC Personnel Policies and Procedures Manual
provides as follows:
Members of the Commission Board are ineligible for employment
with the Commission while serving on the Commission and for
one year after their service on the Commission ends.
You have asked if this section applies to ex officio, nonvoting members of the
Commission. While the RCTC Personnel Policies and Procedures Manual does not provide a
specific answer to this question, we believe that there is a strong argument that ex officio,
nonvoting members are currently included in this prohibition. The Commission's Administrative
Code, as well as the State law defining membership in the Commission, uses the term "member"
to refer to both voting and nonvoting members. Further, in practice, the Commission routinely
refers to its ex officio, nonvoting members as "members." Therefore, we believe that as
currently drafted the prohibition in Section 3.10(2) applies to ex officio, nonvoting
Commissioners.
You have also asked if RCTC can amend this prohibition. If amended, the
provision would allow a nonvoting, ex officio member to be employed by the Commission
immediately after leaving his or her position as a Commissioner.
We conclude that the Commission may amend its personnel policies to exempt ex
officio, nonvoting members from the requirements of Section 3.10(2). State law does not
provide any strict prohibition in this regard, so the Commission is free to establish its own local
rule. In addition, as a matter of policy, the prohibition appears to be intended to restrict voting
members from using their power and influence while on the Board to affect decisions which
would benefit them upon leaving the Board. In this case, the ex officio, nonvoting member does
not have the same power or influence as a voting member, and therefore, from a policy
standpoint, it does not appear that the same considerations would apply.
LAW OFFICES OF
BEST BEST & KRIEGER
LLP
In short, the Commission's Personnel Policies currently appear to prohibit RCTC
from employing an ex officio, nonvoting member for 12 months after he or she leaves the
Commission. However, this prohibition can be modified or eliminated by the Commission.
Steven C. DeBaun
mka
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AGENDA ITEM 5
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RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE:
January 12, 2005
TO:
Executive Committee
FROM:
Naty Kopenhaver, Director of Administrative Services
THROUGH:
Eric Haley, Executive Director
SUBJECT:
Amend Fees for Record Requests
STAFF RECOMMENDATION:
That the Executive Committee, effective January 12, 2005, amend the fee it
charges for copies of records to 50 cents for the first page and 10 cents for each
subsequent page.
BACKGROUND:
The Riverside County Transportation Commission has a number of ongoing and
proposed construction projects and studies, and with the new Measure "A" in
place, that will continue to increase. The projects involve a large number
acquisition of properties with some of the acquisitions that undergo legal process.
Requested records that go through legal process are usually 20 pages to 600
pages, and we have had a number of these kinds of requests.
It has been five years since the Commission has reviewed the actual cost to
produce copies of records. As required by the State, the fee charged for records
shall be for materials, not staff time. As the Commissioners are aware, RCTC has
limited staff resources but staff has met all of the requests from the public, legal
counsel and the court, to produce records so far. Even then, the cost of paper and
copier -associated materials has increased over the years.
The current fee charged by the Commission is 50 cents for the first page and 5
cents for each subsequent page. The proposed increase is very modest but it
reflects the cost of the material to produce each page of record requested. The
proposal is to continue to charge 50 cents for the first page and to raise the fee
from 5 cents for each subsequent page to 10 cents each for subsequent page.
Agenda Item 5