HomeMy Public PortalAbout01.13.97 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
VILLAGE MEETING
CONTINUED FROM MONDAY, JANUARY 6, 199'7 FOR THE PURPOSE OF APPROVING
THE PLANS AND SPECIFICATIONS FOR REMODELING OF THE LAW ENFORCEMENT
CENTER AND APPROVAL TO SEEK BIDS FOR SAID PROJECT.
DATE: MONDAY, JANUARY 13, 1997 AT: VILLAGE HALL
BOARD PRESENT: J. PETERSON, D. ROCK, J. DEMENT, R. SMOLICH,
..._ _ .
K. STALZER. J. HEIMERDINGER WAS ABSEN .
OTHERS PRESENT: S. JANIK -CLERK
P. MCDONALD -ADMINISTRATOR
D. BENNETT -CHIEF OF POLICE
At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, J. Heirnerdinger
was absent, all other Trustees were present. He then led the pledge to the flag.
DISCUSSION -REM DELING O THE LAW NFORCEMENT CEN~FR
Administrator McDonald spoke briefly regazding the review of the plans and specifications of
`~' the remodeling of the Law Enforcement Center. He asked the Board for comments/suggestions
and introduced Mr. Chlebana from Interplan, who was present to explain the bid procedure.
Trustee Dement questioned if the footprint meets the regulations of expansion in the flood plain.
He was told that it met all regulations and was acceptable. All lower level remodeling and upper
level with elevator meets the handicapped accessibility standards and requirements. Before the
actual bid opening, there will be a pre-bid meeting on January 21, 1997 at 3:00 p.m. at the
present Police facility. The trustees made recommendations and suggestions for input in the
contract with Tnterplan as follows: a certified check or bid bond be in the amount of 10%; an
insert be placed in the contract as an add alternate for liquidating damages (if job is not
completed on time); that there be proper noficiations that all outages at Wescom 911 are the
responsibility of the contractor; check plans in the return air ducts for fire alarm tie-in;
florescence tubes, check ballast; specify elevator manufacturor or equal; lighting in the elevator
as back-up system.
J. Dement moved to approve the plans and specifications with the items indicated as additional
items we want covered and they would be prepared and issued for bid on January 2$, 1997 at
4:00 p:m. for the public, and the motion also authorizes permission to seek the bids. Seconded
by K. Stalzer. Vote by roll call. Stalzer, yes; Smolich, yes; Rock, yes; Dement, yes. 4 yes, 0
no, 1 absent. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
JANUARY 13, 1996 CONTINUED FROM JANUARY 6, 1997
PAGE TWO
Administrator McDonald brought up an item that he has received a request from Main Street
Flainfield for our contribution to their Main Street Program. This Village has pledged a
contribution to Main Street in November, 1995. After looking at the established working budget
of this community, I found no funding for Main Street. We have pledged $20,000 per year for a
3 year period to Main Street. There are monies in the general fund that can be tapped for this
project. I am asking Board to authorize me to find those funds in the budget and pay Main Street
their $20,000. The Board was in agreeance to make this a discussion item on our next scheduled
meeting on January 20th, 1997.
• R. Smolich moved to adjourn the meeting. Seconded by K. Stalzer. Voice vote. 4 yes, 0 no, 1
absent. Motion carried.
8:27 p.m. Meeting adjourned.
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SUSAN JANIK, VILLAGE CLERK
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