HomeMy Public PortalAbout12.16.96 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
VILLAGE MEETING
DATE: MONDAY, DECEMBER 16, 1996 AT: VILLAGE HALL
BOARD PRESENT: J. PETERSON, D. ROCK, J. DEMENT, R. SMOLICH,
K. STALZER, J. HEIMERDINGER.
OTHERS PRESENT: S. JAN1K -CLERK
P. MCDONALD -ADMINISTRATOR
J. HARVEY -ATTORNEY
D. BENNETT -CHIEF OF POLICE
M. EITING -LIEUTENANT
H. HAMILTON -ENGINEER
P. WALDOCK -DIRECTOR OF ZONING
J. DUBBIN -PLANNER
At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken all were present.
He then led the pledge to the flag.
President Peterson made end of the year presentations to: Citizen of the Year 1996 -George E.
Madden; Business of the Year 1996 -Waste Management, and Employee of the Yeaz 1996 -
Chief Donald Bennett. He also honored Michael E. Lambert with a placque for his years of
service as Trustee from 1991-1996.
Sgt. Greco and Officer Friddle recognized businesses in the town who have donated to our
D.A.R.E. program: Gehrke Foods, Plainfield Kiwanis Club, Plainfield School District, Pizzas by
Marchelloni.
THERE WERE NO PUBLIC COMMENTS AT THIS TIME.
R. Smolich moved to adjourn the regular meeting and conduct a Public Hearing on the 1996 Tax
Levy. Singletree Annexation Agreement portion of the Public Hearing was rescheduled for our
meeting on January 20, 1997. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion
carried.
At 7:23 p.m. the regular meeting was continued, with the present roll call standing.
J. Heimerdinger moved to approve the Agenda. Seconded by K. Stalzer. Voice vote. 5 yes, 0
no. Motion carried.
J. Heimerdinger moved to approve the Consent Agenda to include the fallowing: Minutes of
December 2, 1996; Minutes of November 13, 1996 Planning and Development Committee;
Minutes of Workshop, December 9, 1996; Lakeland Letters of Credit Reduction #515 and 548;
Accounts Payable for December 16, 1996; Payout request for Midwest Taz Sealer in the amount
of $22,901.56 for 1996 Crack Filling; Regganie Letter of Credit Reduction. Seconded by J.
Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer,
yes. 5 yes, 0 no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
DECEMBER 16, 1996
PAGE TWO
#3 ORDINANCE -1996-97 TAX LEVY
Administrator McDonald stated that the Village of Plainfield is required to propose a Tax Levy
for the following fiscal year by the last Tuesday in December.
J. Dement moved to adopt ORDINANCE NO. 1719 TAX LEVY ORDINANCE, 1996-1997.
Seconded by J. Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes;
Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried.
#4 ORDINANCE -WATER RATE INCREASE
Administrator McDonald stated that the Public Works Committee has agreed to recommend that
the Village Board vote an an increase in the current water/sewer rates. Staff believes that this
increase will eliminate the current projected deficit in the water/sewer fund but it will not
generate any reserve funds for larger repair ar replacement projects.
J. Dement moved to adapt ORDINANCE NO. 1720 FORA 10% INCREASE IN THE
CURRENT WATER/SEWER RATES. Seconded by D. Rock.
Trustee Smolich asked further questions of Engineer Hamilton and briefly led a short discussion
as tv the need for a higher increase at this time. He is concerned that the water department Iacks
a reserve fund to carry out needed maintenance projects. Trustee Dement stated that several
ways exists to pay for the maintenance of any major system failures, such as Special
Assessments.
President Peterson then called for the question. Vote by roll call. Dement, yes; Heimerdinger,
yes; Rock, yes; Smolich, no; Stalzer, no. 3 yes, 2 no. Motion carried.
J. Heimerdinger then amended the Ordinance to state that this increase would become effective
January 1, 1997. Seconded by D. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes;
Rock, yes; Smolich, no; Stalzer, na. 3 yes, 2 no. Motion carried.
#5 DISCUSSION - FAIRFIELD COMMONS REZONING & VARIANCE
Planner Durbin discussed with the Board the subject site, which is currently within the Village
and is zoned R-1, single family. The 19.034 acre property is a narrow rectangle approximately
328 feet by 2600 feet. The adjacent properties on the north, south, and east are zoned single
family residential (R-1 with the exception of some unincorporated lots). Single family homes
have been constructed on most lots to the north and the east while the property to the south and
west are currently undeveloped. The adjacent property to the west, consisting of 60 acres, is
zoned B-3, Community Shopping Center District. Stormwater detention is proposed at the
PLAINFIELD VILLAGE BOARD OF TRUSTEES
DECEMBER 16, 1996
PAGE THREE
southeast corner of the site and a stub street is provided to the west in the central portion of the
site. The Plan Commission recommended approval of the variance and rezoning with the
stipulation that staff, the developer, and Mr. Rife work out a solution to the alignment of the
street at the north end of the development and that the preliminary plat be generally consistent
with the concept plan.
The Boazd had questions regarding the land to the west, the commercial site. Issues were raised
with regazd to the potential of commercial deveopment, buffer on east property line for the
transition into the residential properties. The staff has concerns with the housing and will stand
by recommending approval of the duplex P.U.D. They felt that the current proposal results in a
decrease in the measures available to the Village for ensuring the quality of the development and
will more directly impact the property values for residents of Arbor to the east. Residents who
live adjacent to the proposed development; Mr. Neal Freedom; Scott Meyers; John Conchran;
Tom Spencer all had concerns with regard to the proposed size of the lots and indicated that they
preferred single-family only and also wanted minimum lot sizes of 12,000 square feet and
thought this would maintain houses similaz in value to their subdivision. After a lengthy
discussion with the adjacent land owners and the Board and Mr. Venogonni, it was suggested by
Mr. Venogonni to table this matter so that he could go back to the drawing boazd again.
J. Heimerdinger moved to table this discussion until the developer notifies the Planning
Department that he wishes to come back and that it then be sent directly to the Baard. Seconded
by K. Stalzer. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes;
Stalzer, yes. 5 yes, 0 no. Motion carried.
#6 DISCUSSION- MARY SEARS SPR/SU
Planner Durbin stated that due to issues related to IDOT improvement plans for Rt. 59, the
applicants have changed their plans and no longer intend to develop that site. The applicants
have found another site and are now seeking approvals for development on that site. The subject
site is located on Renwick Road just east of the intersection of Route 30. The site is immediately
west of Heron View Estates. A Special Use permit is once again required. The applicants have
maintained many of the design features of the previous site. The proposed facililty is 7,000
square feet and will have a capacity of 65 children. The Plan Commission recommends approval
subject to the following stipulations: 1) Compliance with the requirements ofthe Village
Engineer; 2) Compliance with the provisions of the Plainfield Fire Protection District; 3) The
special use permit is subject to completion of the site improvements as required by the site plan
approval; 4) The entire 26 foot access drive must be constructed at the time of development.
Simple construction of the 13 feet on site will not provide adequate dimensions for two way
traffic. 5) Additional landscape plantings for the 24,700 square foot future development area
must be provided upon further development G) Provide a sidewalk along Renwick Road.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
• DECEMBER 16, 199b
PAGE FOUR
J. Heimerdinger moved to authorize the Attorney to draw up an Ordinance to adopt the Special
Use Permit and also approve the Site Plan Review subject to the six (b) stipulations
recommended by the Plan Commission. Seconded by J. Dement. Vote by roll call. Dement,
yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried.
#7 DISCUSSION -NATURE'S CROSSING CONCEPT PLAN
Planner Durbin spoke regazding the subject site which is located immediately west of Walker's
Grove on the North side of 135th Street. The subject site is 78.97 acres and is heavily impacted
by the West Norman Drain floodplain. The applicant is propasing a residential development that
would provide 145 detached single family lots with a gross density of 1.8 units per acre. The
applicant is proposing a Planned Unit Development that uses clustering to address floodplain
preservation and provide a 36 acre pazk site. Plan Commission recommends approval of the
concept plan subject to the following stipulations: 1) Compliance with the requirements of the
Village Engineer; 2) Compliance with the requirements of the Fire Protection District; 3)
Address floodplain issues, utility/service issues, and other engineering as required to develop and
serve the subject site; 4) The preliminary plat be generally consistent with the concept plan.
Trustee Dement questioned Mr. Norton on value of homes; and Engineer Hamilton addressed
floodplain issues, utility/service issues, and other engineering as required to develop and serve
the subject site. Mr. Norton said the open space would be a nature preserve with fish ponds and
trails. About 33 percent of the lots back up to the flood plain. Trustee Heimerdinger expressed
concern as to the impact on the school district this subdivision would have.
K. Stalzer moved to approve the concept plan subject to the four (4) stipulations of the Plan
Commission. Seconded by R. Smolich. Vote by roll call. Dement, pass; Heimerdinger, yes;
Rock, no; Smolich, yes; Stalzer, yes; Peterson, yes. 5 yes, 1 no. Motion carried.
#8 DISCUSSION - SPANGLER UNIT 2 FINAL PLAT
Director Waldock explained that stipulations for the Preliminary Plat approval aze: 1) Amend
street names to avoid confusion with. existing similaz names; 2) Address the issue of offsite storm
water drainage; 3) Comply with provisions of the Village Engineer; 4) Re-zone lots 1-7 from B3
to R1; 5) Complete Renwick Road improvements from Rt. 59 to the subject site at the point
when 50% of the homesites aze platted; b) Provide adequate right-of--way to accommodate
signals at the intersection of Illinois Rt. 59 and Renwick Road.
Discussions took place regarding traffic patterns. Attorney Silverman, who represents the
developers, spoke against any direct route through the subdivision, claiming it was not subject to
change under the agreement.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
~_ DECEMBER 16, 1996
PAGE FIVE
J. Heimerdinger moved to concur with the Plan Commission and approve the Final Plat for
Spangler Farms and include the three (3) recommendations of the Plan Commission. Seconded
by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich yes;
Stalzer, no. 4 yes, 1 no. Motion carried.
#9 DISCUSSION - PLAINFIELD PUBLIC LIBRARY DISTRICT IMPACT FEES
Mike May,Trustee of the Library District and Bazb Pitney, Administrator for the Library District
spoke to the Boazd regarding a proposed intergovernmental agreement between the Village and
the Library District which still focuses on Village annexations instead of building permits, but
which also updates the fee calculation provisions. The Library District wishes to discuss this
proposed Agreement an an informal basis, with appropriate Village Boazd committees as soon as
possible. They would hope that the Village can also consider cooperating with the Library
District on the proposed "Impact" fees, to help with the financial burdens Village annexation and
growth imposes on the Library District.
After a short discussion with the Board, and with Attorney Havey regarding current Illinois
Statutes, which provide for School contribution, Park contribution, and it was noted that there is
no statutory authority for a Library contribution by a municipality. This was pursued by the
Library Boazd that the Village insert in future annexation agreements a contribution for the
Library that the Village would collect. They have agreed to provide sufficient indemnification
language.
J. Dement moved to support the Plainfield Library District and proceed further with the Impact
Fee finalization of the Ordinance and it is important that Staff and Attorney Harvey review.
Seconded by J. Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes;
Smolich, no; Stalzer, yes. 4 yes, 1 no. Motion carried. Ways & Means Committee would like to
see the final draft.
#10 DISCUSSION -AURORA BOUNDARY AGREEMENT
Director Waldock talked about the Boundary Agreement between the Village of Plainfield and
the City of Aurora. The City of Aurora has indicated a desire to complete the approval process
of the Boundary Agreement by the end of January, 1997. The boundary line extends from the E
J & E railroad tracks on the east, westerly along 111th Street on into Kendall County where it
follows the south boundary of Sections 13, 14, 1 S, 16, 17, and 18 of Oswego Township. The
agreement does include provisions regarding the sanitary landfill located in the northeast corner
of 111th and Heggs Road. It provides for Plainfield to receive a percentage of host fees,
negotiated with the landfill operator and the City of Aurora. Such fees aze intended to reimburse
the Village of Plainfield for road maintenance costs associated with trucks going to and from the
landfill through Plainfield's jurisdictional azea. The percentage of this host fee has not yet been
negotiated. It is based upon representative population. The agreement includes a provision to
PLAINFIELD VILLAGE BOARD OF TRUSTEES
DECEMBER 16, 1996
PAGE SIX
establish a minimum four lane divided roadway with landscape median on the Heggs/Eola Road
alignment. Minimum right-of--way set for this roadway would be 100 feet. This is intended to
establish a corridor for the Wikaduke as it extends north through Aurora. The agreement will
have a twenty year time period and is expected to compliment the Naperville Agreement. Staff
recommends authorization to prepare ordinances for the adoption of the Boundary Agreement.
K. Stalzer moved to authorize the Attorney to draft the appropriate Ordinances for the Aurora-
Plainfield Boundary Agreement subject to the addition of a provision to obtain garbage
collection costs similar to what Aurora negotiates. Seconded by J. Heimerdinger. Vote by roll
call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no.
Motion carried.
#11 DISCUSSION -FINAL PLAT LAKELANDS UNIT #5
Staff recommends approval of the revised final plat far Lakelands Unit Five as it enhances
transportation and aesthetic benefits beyond those originally provided in the annexation
agreement and is consistent with approved concept plan.
K. Stalzer moved to approve the Final Plat of Lakelands Unit #5. Seconded by R. Rock. Vote
by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no.
Motion carried.
ADMINISTRATOR'S REPORT
Administrator McDonald told the Board that he has notified each Department Head of his desire
to begin the budget process for the 1997/98 fiscal year.
ENGINEER'S REPORT
^ ,~
Engineer Hamilton spoke regarding a request from Mr. Countryman to investigate the existing
conditions of Van Dyke Road from U.S. 30 to one-half mile north of U.S. 30. We recommend
the following: 1) Construct west ditch line to intercept subsurface water from higher ground to
west; 2) Repair east ditch line and regarde east shoulder to properly drain surface; 3) Add gravel
as necessaary up to 2000 ton (6 inches). The street department, with renting equipment, the work
can be done from about $15,000, engineering cost is $2,000. Total repair for the maintenance of
Van Dyke Road would be around $17,000.
K. Stalzer moved to apprave the repair of Van Dyke Road up to $17,000 and waive the normal
bidding procedure, but I would like to see quotes an gravel and equipment rental. Seconded by J.
Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes;
Stalzer, yes. 5 yes, 0 no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
DECEMBER 16, 1996
PAGE SEVEN
PLANNER'S REPORT
Planner Durbin gave the Board an update on the Design Competition.
POLICE CHIEF'S REPORT
Chief Bennett addressed the issue of a complaint about loud music coming from Pioneer Lanes.
The Police Department is requesting to replace three (3) vehicles. After reviewing the bids
received, Staff is recommending the Village purchase three (3) Ford police package squad cazs
from Suburban Purchasing cooperative (Anderson Ford, Berwyn, Illinois) for a total of $58,767.
J. Dement moved to approve the purchase ofthree (3) police squad cars from Suburban
Purchasing cooperative for a total of $5$,767. Seconded by R. Rock. Vote by roll call.
Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, no. 4 yes, 1 no. Motion
carried.
Chief Bennett continued to discuss with the Board a request for added funding for the
Architectural drawings of the Village Hall. Interplan is indicating that the additional cost is
$11,800 above the original authorization that this Board gave in August 1996. There was
discussion and some concern as to the original contract with Interplan, and was authorization
given for serious plans and specs. Trustee Heimerdinger said that he remembered authorization
to prepaze plans for a building with a small addition. Plans that were submitted to the Board at
the September 16th Workshop, was the upstairs and the downstairs plans (Phase I), but did not
include the detention facility.
J. Heimerdinger moved that we authorize the expenditure of $11,800 additional dollazs for the
completion of drawings and planning for the Law Enforcement Center. Seconded by R. Rock.
Vote by roll call. Dement, no; Heimerdinger, yes; Rock, yes; Smolich, no; Stalzer, no. 3 no, 2
yes: Motion defeated. J. Dement asked that he would like to have the minutes reviewed as to
what took place, when it took place and have that information to us so that we can run through
this again.
Residents, Dennis and Pat McDonald told the Board that early Friday morning amean-spirited
driver destroyed their holiday decorations along the sidewalk in from of their home on Dan
O'Connell Drive. Friends, neighbors and businesses helped with donations of material and time
and restored the decorations. They thanked Lt. Mark Eiting for all the help they received from
the Plainfield Police Department.
Chief Bennett and Staff requested authorization for an additional funding, not to exceed $25,000
to complete the uper level of the Law Enforcement Center, and also request a waiver of bid
requirement and accept the change-order by our current contractor, Gardner & Gardner of Joliet
PLAINFIELD VILLAGE BOARD OF TRUSTEES
~~--* DECEMBER 1 d, 1996
PAGE EIGHT
for the construction of the handicapped, unisex restroom and lobby ceiling work in the amount of
of $10,2d5.00.
J. Dement moved that we authorize additional funding, not to exceed $25,000 to complete the
upper level of the Law Enforcement Center. Seconded by K. Stalzer. Dement, yes;
Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried.
J. Dement moved that we waive the bid requirement and accept the change-order by Gardner &
Gardner for the construction of the handicapped, unisex restroom. Seconded by K. Stalzer.
Voice vote. 5 yes, 0 no.
J. Heimerdinger moved to adjourn. Seconded by R. Smolich. Voice vote. 5 yes, 0 no. Motion
carried.
11:00 p.m. Meeting adjourned.
~~
U
USAN JANIK, V LAGS CLERK