Loading...
HomeMy Public PortalAbout12.16.96 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: MONDAY, DECEMBER 16, 1996 AT: VILLAGE HALL BOARD PRESENT: J. PETERSON, D. ROCK, J. DEMENT, R. SMOLICH, K. STALZER, J. HEIMERDINGER. OTHERS PRESENT: S. JAN1K -CLERK P. MCDONALD -ADMINISTRATOR J. HARVEY -ATTORNEY D. BENNETT -CHIEF OF POLICE M. EITING -LIEUTENANT H. HAMILTON -ENGINEER P. WALDOCK -DIRECTOR OF ZONING J. DUBBIN -PLANNER At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken all were present. He then led the pledge to the flag. President Peterson made end of the year presentations to: Citizen of the Year 1996 -George E. Madden; Business of the Year 1996 -Waste Management, and Employee of the Yeaz 1996 - Chief Donald Bennett. He also honored Michael E. Lambert with a placque for his years of service as Trustee from 1991-1996. Sgt. Greco and Officer Friddle recognized businesses in the town who have donated to our D.A.R.E. program: Gehrke Foods, Plainfield Kiwanis Club, Plainfield School District, Pizzas by Marchelloni. THERE WERE NO PUBLIC COMMENTS AT THIS TIME. R. Smolich moved to adjourn the regular meeting and conduct a Public Hearing on the 1996 Tax Levy. Singletree Annexation Agreement portion of the Public Hearing was rescheduled for our meeting on January 20, 1997. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. At 7:23 p.m. the regular meeting was continued, with the present roll call standing. J. Heimerdinger moved to approve the Agenda. Seconded by K. Stalzer. Voice vote. 5 yes, 0 no. Motion carried. J. Heimerdinger moved to approve the Consent Agenda to include the fallowing: Minutes of December 2, 1996; Minutes of November 13, 1996 Planning and Development Committee; Minutes of Workshop, December 9, 1996; Lakeland Letters of Credit Reduction #515 and 548; Accounts Payable for December 16, 1996; Payout request for Midwest Taz Sealer in the amount of $22,901.56 for 1996 Crack Filling; Regganie Letter of Credit Reduction. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 16, 1996 PAGE TWO #3 ORDINANCE -1996-97 TAX LEVY Administrator McDonald stated that the Village of Plainfield is required to propose a Tax Levy for the following fiscal year by the last Tuesday in December. J. Dement moved to adopt ORDINANCE NO. 1719 TAX LEVY ORDINANCE, 1996-1997. Seconded by J. Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. #4 ORDINANCE -WATER RATE INCREASE Administrator McDonald stated that the Public Works Committee has agreed to recommend that the Village Board vote an an increase in the current water/sewer rates. Staff believes that this increase will eliminate the current projected deficit in the water/sewer fund but it will not generate any reserve funds for larger repair ar replacement projects. J. Dement moved to adapt ORDINANCE NO. 1720 FORA 10% INCREASE IN THE CURRENT WATER/SEWER RATES. Seconded by D. Rock. Trustee Smolich asked further questions of Engineer Hamilton and briefly led a short discussion as tv the need for a higher increase at this time. He is concerned that the water department Iacks a reserve fund to carry out needed maintenance projects. Trustee Dement stated that several ways exists to pay for the maintenance of any major system failures, such as Special Assessments. President Peterson then called for the question. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, no; Stalzer, no. 3 yes, 2 no. Motion carried. J. Heimerdinger then amended the Ordinance to state that this increase would become effective January 1, 1997. Seconded by D. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, no; Stalzer, na. 3 yes, 2 no. Motion carried. #5 DISCUSSION - FAIRFIELD COMMONS REZONING & VARIANCE Planner Durbin discussed with the Board the subject site, which is currently within the Village and is zoned R-1, single family. The 19.034 acre property is a narrow rectangle approximately 328 feet by 2600 feet. The adjacent properties on the north, south, and east are zoned single family residential (R-1 with the exception of some unincorporated lots). Single family homes have been constructed on most lots to the north and the east while the property to the south and west are currently undeveloped. The adjacent property to the west, consisting of 60 acres, is zoned B-3, Community Shopping Center District. Stormwater detention is proposed at the PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 16, 1996 PAGE THREE southeast corner of the site and a stub street is provided to the west in the central portion of the site. The Plan Commission recommended approval of the variance and rezoning with the stipulation that staff, the developer, and Mr. Rife work out a solution to the alignment of the street at the north end of the development and that the preliminary plat be generally consistent with the concept plan. The Boazd had questions regarding the land to the west, the commercial site. Issues were raised with regazd to the potential of commercial deveopment, buffer on east property line for the transition into the residential properties. The staff has concerns with the housing and will stand by recommending approval of the duplex P.U.D. They felt that the current proposal results in a decrease in the measures available to the Village for ensuring the quality of the development and will more directly impact the property values for residents of Arbor to the east. Residents who live adjacent to the proposed development; Mr. Neal Freedom; Scott Meyers; John Conchran; Tom Spencer all had concerns with regard to the proposed size of the lots and indicated that they preferred single-family only and also wanted minimum lot sizes of 12,000 square feet and thought this would maintain houses similaz in value to their subdivision. After a lengthy discussion with the adjacent land owners and the Board and Mr. Venogonni, it was suggested by Mr. Venogonni to table this matter so that he could go back to the drawing boazd again. J. Heimerdinger moved to table this discussion until the developer notifies the Planning Department that he wishes to come back and that it then be sent directly to the Baard. Seconded by K. Stalzer. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. #6 DISCUSSION- MARY SEARS SPR/SU Planner Durbin stated that due to issues related to IDOT improvement plans for Rt. 59, the applicants have changed their plans and no longer intend to develop that site. The applicants have found another site and are now seeking approvals for development on that site. The subject site is located on Renwick Road just east of the intersection of Route 30. The site is immediately west of Heron View Estates. A Special Use permit is once again required. The applicants have maintained many of the design features of the previous site. The proposed facililty is 7,000 square feet and will have a capacity of 65 children. The Plan Commission recommends approval subject to the following stipulations: 1) Compliance with the requirements ofthe Village Engineer; 2) Compliance with the provisions of the Plainfield Fire Protection District; 3) The special use permit is subject to completion of the site improvements as required by the site plan approval; 4) The entire 26 foot access drive must be constructed at the time of development. Simple construction of the 13 feet on site will not provide adequate dimensions for two way traffic. 5) Additional landscape plantings for the 24,700 square foot future development area must be provided upon further development G) Provide a sidewalk along Renwick Road. PLAINFIELD VILLAGE BOARD OF TRUSTEES • DECEMBER 16, 199b PAGE FOUR J. Heimerdinger moved to authorize the Attorney to draw up an Ordinance to adopt the Special Use Permit and also approve the Site Plan Review subject to the six (b) stipulations recommended by the Plan Commission. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. #7 DISCUSSION -NATURE'S CROSSING CONCEPT PLAN Planner Durbin spoke regazding the subject site which is located immediately west of Walker's Grove on the North side of 135th Street. The subject site is 78.97 acres and is heavily impacted by the West Norman Drain floodplain. The applicant is propasing a residential development that would provide 145 detached single family lots with a gross density of 1.8 units per acre. The applicant is proposing a Planned Unit Development that uses clustering to address floodplain preservation and provide a 36 acre pazk site. Plan Commission recommends approval of the concept plan subject to the following stipulations: 1) Compliance with the requirements of the Village Engineer; 2) Compliance with the requirements of the Fire Protection District; 3) Address floodplain issues, utility/service issues, and other engineering as required to develop and serve the subject site; 4) The preliminary plat be generally consistent with the concept plan. Trustee Dement questioned Mr. Norton on value of homes; and Engineer Hamilton addressed floodplain issues, utility/service issues, and other engineering as required to develop and serve the subject site. Mr. Norton said the open space would be a nature preserve with fish ponds and trails. About 33 percent of the lots back up to the flood plain. Trustee Heimerdinger expressed concern as to the impact on the school district this subdivision would have. K. Stalzer moved to approve the concept plan subject to the four (4) stipulations of the Plan Commission. Seconded by R. Smolich. Vote by roll call. Dement, pass; Heimerdinger, yes; Rock, no; Smolich, yes; Stalzer, yes; Peterson, yes. 5 yes, 1 no. Motion carried. #8 DISCUSSION - SPANGLER UNIT 2 FINAL PLAT Director Waldock explained that stipulations for the Preliminary Plat approval aze: 1) Amend street names to avoid confusion with. existing similaz names; 2) Address the issue of offsite storm water drainage; 3) Comply with provisions of the Village Engineer; 4) Re-zone lots 1-7 from B3 to R1; 5) Complete Renwick Road improvements from Rt. 59 to the subject site at the point when 50% of the homesites aze platted; b) Provide adequate right-of--way to accommodate signals at the intersection of Illinois Rt. 59 and Renwick Road. Discussions took place regarding traffic patterns. Attorney Silverman, who represents the developers, spoke against any direct route through the subdivision, claiming it was not subject to change under the agreement. PLAINFIELD VILLAGE BOARD OF TRUSTEES ~_ DECEMBER 16, 1996 PAGE FIVE J. Heimerdinger moved to concur with the Plan Commission and approve the Final Plat for Spangler Farms and include the three (3) recommendations of the Plan Commission. Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich yes; Stalzer, no. 4 yes, 1 no. Motion carried. #9 DISCUSSION - PLAINFIELD PUBLIC LIBRARY DISTRICT IMPACT FEES Mike May,Trustee of the Library District and Bazb Pitney, Administrator for the Library District spoke to the Boazd regarding a proposed intergovernmental agreement between the Village and the Library District which still focuses on Village annexations instead of building permits, but which also updates the fee calculation provisions. The Library District wishes to discuss this proposed Agreement an an informal basis, with appropriate Village Boazd committees as soon as possible. They would hope that the Village can also consider cooperating with the Library District on the proposed "Impact" fees, to help with the financial burdens Village annexation and growth imposes on the Library District. After a short discussion with the Board, and with Attorney Havey regarding current Illinois Statutes, which provide for School contribution, Park contribution, and it was noted that there is no statutory authority for a Library contribution by a municipality. This was pursued by the Library Boazd that the Village insert in future annexation agreements a contribution for the Library that the Village would collect. They have agreed to provide sufficient indemnification language. J. Dement moved to support the Plainfield Library District and proceed further with the Impact Fee finalization of the Ordinance and it is important that Staff and Attorney Harvey review. Seconded by J. Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, no; Stalzer, yes. 4 yes, 1 no. Motion carried. Ways & Means Committee would like to see the final draft. #10 DISCUSSION -AURORA BOUNDARY AGREEMENT Director Waldock talked about the Boundary Agreement between the Village of Plainfield and the City of Aurora. The City of Aurora has indicated a desire to complete the approval process of the Boundary Agreement by the end of January, 1997. The boundary line extends from the E J & E railroad tracks on the east, westerly along 111th Street on into Kendall County where it follows the south boundary of Sections 13, 14, 1 S, 16, 17, and 18 of Oswego Township. The agreement does include provisions regarding the sanitary landfill located in the northeast corner of 111th and Heggs Road. It provides for Plainfield to receive a percentage of host fees, negotiated with the landfill operator and the City of Aurora. Such fees aze intended to reimburse the Village of Plainfield for road maintenance costs associated with trucks going to and from the landfill through Plainfield's jurisdictional azea. The percentage of this host fee has not yet been negotiated. It is based upon representative population. The agreement includes a provision to PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 16, 1996 PAGE SIX establish a minimum four lane divided roadway with landscape median on the Heggs/Eola Road alignment. Minimum right-of--way set for this roadway would be 100 feet. This is intended to establish a corridor for the Wikaduke as it extends north through Aurora. The agreement will have a twenty year time period and is expected to compliment the Naperville Agreement. Staff recommends authorization to prepare ordinances for the adoption of the Boundary Agreement. K. Stalzer moved to authorize the Attorney to draft the appropriate Ordinances for the Aurora- Plainfield Boundary Agreement subject to the addition of a provision to obtain garbage collection costs similar to what Aurora negotiates. Seconded by J. Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. #11 DISCUSSION -FINAL PLAT LAKELANDS UNIT #5 Staff recommends approval of the revised final plat far Lakelands Unit Five as it enhances transportation and aesthetic benefits beyond those originally provided in the annexation agreement and is consistent with approved concept plan. K. Stalzer moved to approve the Final Plat of Lakelands Unit #5. Seconded by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT Administrator McDonald told the Board that he has notified each Department Head of his desire to begin the budget process for the 1997/98 fiscal year. ENGINEER'S REPORT ^ ,~ Engineer Hamilton spoke regarding a request from Mr. Countryman to investigate the existing conditions of Van Dyke Road from U.S. 30 to one-half mile north of U.S. 30. We recommend the following: 1) Construct west ditch line to intercept subsurface water from higher ground to west; 2) Repair east ditch line and regarde east shoulder to properly drain surface; 3) Add gravel as necessaary up to 2000 ton (6 inches). The street department, with renting equipment, the work can be done from about $15,000, engineering cost is $2,000. Total repair for the maintenance of Van Dyke Road would be around $17,000. K. Stalzer moved to apprave the repair of Van Dyke Road up to $17,000 and waive the normal bidding procedure, but I would like to see quotes an gravel and equipment rental. Seconded by J. Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 16, 1996 PAGE SEVEN PLANNER'S REPORT Planner Durbin gave the Board an update on the Design Competition. POLICE CHIEF'S REPORT Chief Bennett addressed the issue of a complaint about loud music coming from Pioneer Lanes. The Police Department is requesting to replace three (3) vehicles. After reviewing the bids received, Staff is recommending the Village purchase three (3) Ford police package squad cazs from Suburban Purchasing cooperative (Anderson Ford, Berwyn, Illinois) for a total of $58,767. J. Dement moved to approve the purchase ofthree (3) police squad cars from Suburban Purchasing cooperative for a total of $5$,767. Seconded by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, no. 4 yes, 1 no. Motion carried. Chief Bennett continued to discuss with the Board a request for added funding for the Architectural drawings of the Village Hall. Interplan is indicating that the additional cost is $11,800 above the original authorization that this Board gave in August 1996. There was discussion and some concern as to the original contract with Interplan, and was authorization given for serious plans and specs. Trustee Heimerdinger said that he remembered authorization to prepaze plans for a building with a small addition. Plans that were submitted to the Board at the September 16th Workshop, was the upstairs and the downstairs plans (Phase I), but did not include the detention facility. J. Heimerdinger moved that we authorize the expenditure of $11,800 additional dollazs for the completion of drawings and planning for the Law Enforcement Center. Seconded by R. Rock. Vote by roll call. Dement, no; Heimerdinger, yes; Rock, yes; Smolich, no; Stalzer, no. 3 no, 2 yes: Motion defeated. J. Dement asked that he would like to have the minutes reviewed as to what took place, when it took place and have that information to us so that we can run through this again. Residents, Dennis and Pat McDonald told the Board that early Friday morning amean-spirited driver destroyed their holiday decorations along the sidewalk in from of their home on Dan O'Connell Drive. Friends, neighbors and businesses helped with donations of material and time and restored the decorations. They thanked Lt. Mark Eiting for all the help they received from the Plainfield Police Department. Chief Bennett and Staff requested authorization for an additional funding, not to exceed $25,000 to complete the uper level of the Law Enforcement Center, and also request a waiver of bid requirement and accept the change-order by our current contractor, Gardner & Gardner of Joliet PLAINFIELD VILLAGE BOARD OF TRUSTEES ~~--* DECEMBER 1 d, 1996 PAGE EIGHT for the construction of the handicapped, unisex restroom and lobby ceiling work in the amount of of $10,2d5.00. J. Dement moved that we authorize additional funding, not to exceed $25,000 to complete the upper level of the Law Enforcement Center. Seconded by K. Stalzer. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. J. Dement moved that we waive the bid requirement and accept the change-order by Gardner & Gardner for the construction of the handicapped, unisex restroom. Seconded by K. Stalzer. Voice vote. 5 yes, 0 no. J. Heimerdinger moved to adjourn. Seconded by R. Smolich. Voice vote. 5 yes, 0 no. Motion carried. 11:00 p.m. Meeting adjourned. ~~ U USAN JANIK, V LAGS CLERK