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a
MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN
COMMISSION, OF THE TOWN OF GULF STREAM ON FRIDAY, JANUARY 8, 2021 AT
9:00 A.M., IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN
HALL, 100 SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order
Mayor Morgan called the meeting to order at 9:07 A.M.
II. Pledge of Allegiance
Mayor Morgan led the Pledge of Allegiance.
III. Roll Call
Present and
Participating: Scott W. Morgan Mayor
Thomas W. Stanley Vice Mayor
Paul A. Lyons, Jr. Commissioner
(via conference call)
Joan Orthwein Commissioner
Donna S. White Commissioner
Also Present &
Participating:
IV. Minutes
Gregory Dunham
Edward Nazzaro
Edward Allen
Rita Taylor
Town Manager
Asst. Town Attorney
Police Chief
Town Clerk
A. Regular Meeting of November 13, 2020
Vice Mayor Stanley made a motion to approve the minutes of
the regular meeting on December 8, 2020. The motion was
seconded by Commissioner Orthwein with all voting AYE at roll
call.
V. Additions, withdrawals, deferrals, arrangement of agenda items
Agenda Item IX. B. was withdrawn due to incorrect information
regarding the piggyback. Town Manager Dunham added a fifth item to his
reports.
VI. Announcements
A. Regular Meetings and Public Hearings
1. February 12, 2021 at 9:00 A.M.
2. March 12, 2021 at 9:00 A.M.
3. April 9, 2021 at 9:00 A.M.
4. May 14, 2021 at 9:00 A.M.
S. June 11, 2021 at 9:00 A.M.
6. July 9, 2021 at 9:00 A.M.
7. August 13, 2021 at 9:00 A.M.
VII. Communication from the Public (3 min. maximum)
There was none.
Minutes of Town Commission
Regular Meeting & Public Hearing
Held January 8, 2021 @ 9:00 A.M.
VIII. Reports
A. Town Manager
1. AlA Water Main
Town Manager Dunham reported that the AlA Water Main
project was completed.
2. Utility Undergrounding
Town Manager Dunham reported that AT&T and Wilco were
working on getting things completed including the six conduits AT&T
stated they still needed. He added they were able to extend the DOT
permit from the water main project for 45 days.
3. Update on Minor Road & Drainage Repairs
Town Manager Dunham reported that the minor road and
drainage repairs were 99.901 complete except for some pavers and
landscaping that needed to be finished.
4. CIP/King Tide Resiliency Assessment Follow -Up
Town Manager Dunham stated the staff had met with Baxter &
Woodman as a follow-up to Jeff Hiscock's presentation at the last
meeting and would be ready to send out a schedule to the residents but
wanted to run the schedule by the Commissioners. He reminded them that
this was a planning year and stated the staff was recommending to move
forward with a study/analysis of the low-lying areas, areas of poor
drainage recovery, the existing water pumps and current drainage inter-
connect and service agreement with The Little Club. Town Manager Dunham
did not have a cost analysis of the study but thought they could roll
the cost into the CIP. Mayor Morgan summarized that the goal was to get
the water lines replaced as well as the roads redone in conjunction with
those lines. He added that Mr. Hiscock had addressed some issues at the
last meeting regarding discharge of water. Mayor Morgan stated they had
met with Rebecca Travis and she was going to look into addressing the
water flow issues in addition to the already approved valves. Town
Manager Dunham stated the staff was working on the valves that Baxter &
Woodman was recommending get finished immediately. Water Supervisor,
Anthony Beltran explained the cost of the high-pressure check valves and
stated they were looking at piggybacking on another contract.
Commissioner Orthwein asked if it would be cheaper to do them all
together instead of piece-mealing. The Commission was in favor of doing
them all together and Town Manager Dunham told them he would get the
cost of doing all 14 instead of just seven. They were also in favor of
going forward with the analysis. Commissioner Lyons asked about the
drainage issues being incorporated into the CIP and wanted to know if
there would be a record of the change. Town Manager Dunham believed
they went hand in hand with the land development plan. Commissioner
Lyons complimented the Town Manager and CFO for updating the financial
plan for the CIP as things were added, deleted, etc. Commissioner White
asked what the life expectancy on the valves was to which Mr. Beltran
2
Minutes of Town Commission
Regular Meeting & Public Hearing
Held January 8, 2021 @ 9:00 A.M.
answered he thought it was 10 years, but he would check to find out the
exact answer.
5. Gulf Stream Vaccinations
Town Manager Dunham stated they met on a weekly basis with
39 other cities and the F1 Dpt. of Health EOC. He added the Town had
received multiple inquiries as to what Gulf Stream was planning on doing
regarding the vaccines and that he and Assistant Town Attorney Nazzaro
had researched going in with other municipalities on distribution. They
had concluded that Gulf Stream didn't have the resources to administer
the vaccine nor the space needed, but they were going to work with
Delray Beach and Highland Beach to possibly get a distribution pod.
B. Architectural Review & Planning Board
1. Meeting Dates
a. January 28, 2021 at 8:30 A.M.
b. February 25, 2021 at 8:30 A.M.
c. March 25, 2021 at 8:30 A.M.
d. April 22, 2021 at 8:30 A.M.
e. May 28, 2021 at 8:30 A.M.
f. June 25, 2021 at 8:30 A.M.
g. July 23, 2021 at 8:30 A.M.
Mayor Morgan called attention to the dates.
C. Finance Director
1. Financial Report for December 2020
Town Manager Dunham stated there was nothing unusual on
the report asked that it be accepted as submitted. Mayor Morgan
accepted the report as submitted.
D. Police Chief
1. Activity for December 2020
Chief Allen asked that the report be accepted as submitted
and Mayor Morgan accepted the report as submitted.
IX. Items for Commission Action
A. Ordinance No. 20/6; AN ORDINANCE OF THE TOWN COMMISSION OF
THE TOWN OF GULF STREAM, PALM BEAACH COUNTY, FLORIDA, AMENDING
THE COASTAL MANAGEMENT ELEMENT OF THE TOWN'S ADOPTED
COMPREHENSIVE PLAN AS SET FORTH HEREIN AND ATTACHED HERETO;
PROVIDING FOR SEVERABILITY; PROVIDING FOR THE REPEAL OF
ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT; PROVIDING AN
EFFECTIVE DATE (1st reading)
Town Clerk Taylor read the Ordinance with the effective date
of the first reading being January 8, 2021. Vice Mayor
Stanley made a motion to approve Ordinance 20/6. Commissioner
Orthwein seconded the motion with all voting AYE at roll call.
3
Minutes of Town Commission
Regular Meeting & Public Hearing
Held January 8, 2021 @ 9:00 A.M.
B. Proposal from Mingace Custom Sound, Inc. to Upgrade Sound
System
This item was withdrawn.
C. Items by Mayor & Commissioners
Commissioner White stated that Place au Soleil HOA had
received a landscape plan for the Glickstein project and asked about
it. Assistant Town Attorney Nazzaro stated the project had been
advertised but was going to be deferred to the February ARPB meeting
due to 2900 Avenue au Soleil being sold and incorporated into the
project. Commissioner White than asked about the backflow preventer at
the entrance and when the landscaping would be completed on that. Mr.
Beltran answered that he was hoping everything would be signed off on
that day and then everything could get back to normal. Town Manager
Dunham stated a new streetlight was going to be put in at Orchid and
Avenue au Soleil.
X. Adjournment
Mayor Morgan adjourned the meeting at 9:48 A.M.
Renee Basel
Assistant Town Clerk
4
MINUTES OF THE PUBLIC HEARING HELD BY THE LOCAL PLANNING AGENCY OF THE
TOWN OF GULF STREAM ON FRIDAY, JANUARY 8, 2021 AT 9:00 A.M. IN THE
WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD,
GULF STREAM, FLORIDA.
I. Call to Order
Mayor Morgan called the meeting to order at 9:00 A.M.
II. Roll Call
Present and
Participating:
Also Present &
Participating:
Scott W. Morgan
Thomas W. Stanley
Paul A. Lyons, Jr.
(via conference call)
Joan Orthwein
Donna S. White
Gregory Dunham
Edward Nazzaro
Edward Allen
Rita Taylor
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
Town Manager
Asst. Town Attorney
Police Chief
Town Clerk
III. Town initiated request to amend the Coastal Management Element
in the Comprehensive Plan.
Town Manager Dunham explained a little about the amendments
and referred to more in-depth explanation in the Commissioner's
agenda packet.
ORDINANCE NO. 20/6
AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM,
PALM BEACH COUNTY, FLORIDA, AMENDING THE COASTAL MANAGEMENT
ELEMENT OF THE TOWN'S ADOPTED COMPREHENSIVE PLAN AS SET FORTH
HEREIN AND ATTACHED HERETO; PROVIDING FOR SEVERABILITY; PROVIDING
FOR THE REPEAL OF ORDINANCES OR PART OF ORDINANCES IN CONFLICT;
PROVIDING AN EFFECTIVE DATE.
Town Clerk Taylor read the ordinance providing an effective
date of January 8, 2021. Vice Mayor Stanley made a motion to
recommend Ordinance No. 20/6 to be submitted to the Town
Commission of the Town of Gulf Stream for approval. Commissioner
White seconded the motion with all voting AYE at roll call.
IV. Public Comment
There was none.
V. Adjournment
Mayor Morgan adjourned the meeting at 9:06 A.M.
Rene6 Basel, Assistant Town Clerk
I.
II.
TOWN OF GULF STREAM
SPECIAL TOWN COMMISSION MEETING
100 SEA ROAD, GULF STREAM, FLORIDA
PURSUANT TO SECTION 286.011(8), FLORIDA STATUTES
MINUTES
TUESDAY, JANUARY 26, 2021
8:30 A.M.
CALL TO ORDER AND ROLL CALL
Mayor Morgan called the meeting to order at 8:30 A.M.
Present and
Participating: Scott Morgan
Mayor
Tom Stanley
Vice Mayor
Paul Lyons
Commissioner
Joan Orthwein
Commissioner
Donna White
Commissioner
Also Present and
Participating Greg Dunham Town Manager
Rita Taylor Town Clerk
Edward Nazzaro Assistant Town Attorney
APPROVAL OF AGENDA
Mayor Morgan approved the Agenda.
III. CONSIDERATION OF SETTLEMENT AGREEMENT — TOWN OF GULF
STREAM v. BELLSOUTH TELECOMMUNICATIONS, LLC d/b/a AT&T
SOUTHEAST — CASE NO. 20-CV-80948
Mayor Morgan called attention to this item.
IV. ATTORNEYS REQUEST ADVICE REGARDING PENDING LITIGATION
Assistant Town Attorney Nazzaro stated he needed advice regarding litigation
including settlement negotiations and strategy related to litigation expenditures and
asked for the Commission's consideration in Mediation Settlement Agreement in the
case Town of Gulf Stream v. Bellsouth Telecommunications, LLC d/b/a/ AT&T
Southeast — Case No. 20-CV-80948 which is pending in the United States District
court for the Southern District of Florida.
V. MAYOR MORGAN ANNOUNCES:
A. PURSUANT TO SECTION 286.011(8), FLORIDA STATUTES, THE TOWN
COMMISSION IS ADJOURNING AND COMMENCING CLOSED DOOR
ATTORNEY CLIENT SESSIONS FOR THE PURPOSE OF DISCUSSING
SETTLEMENT NEGOTIATIONS AND/OR STRATEGY RELATING TO
LITIGATION AND EXPENSES IN TOWN OF GULF STREAM v.
BELLSOUTH TELECOMMUNICATIONS, LLC d/b/a AT&T SOUTHEAST —
CASE NO. 20-CV-80948, WHICH IS PENDING IN THE UNITED STATES
DISTRICT COURT FOR THE SOUTHERN DISTRICT OF FLORIDA.
B. THE ESTIMATED LENGTH OF THE SESSION IS APPROXIMATELY 45
MINUTES
C. THOSE PERSONS ATTENDING THE SESSIONS ARE: MAYOR SCOTT
MORGAN; VICE -MAYOR THOMAS STANLEY; TOWN COMMISSIONERS
JOAN ORTHWEIN, PAUL LYONS, AND DONNA S. WHITE; TOWN
MANAGER GREG DUNHAM; TOWN ATTORNEY JOANNE M. O'CONNOR;
ASSISTANT TOWN ATTORNEY EDWARD (TREY) C. NAZZARO; AND
COURT REPORTER FROM PLEASANTON & MARSAA COURT
REPORTING
Mayor Morgan announced the above and the meeting went into a closed -door
session at 8:33 A.M.
VI. RECONVENE SPECIAL COMMISSION MEETING
Mayor Morgan called the meeting back to order and referred to Town Attorney Joanne
O'Connor. Ms. O'Connor stated she had been asked to propose modified language to
paragraph seven of the Mediated Settlement Agreement. The modified language stated
"within five business days after the Town makes the settlement payment, counsel for
the parties shall file a joint stipulation of dismissal and proposed order of dismissal,
voluntarily dismissing, with prejudice, all claims and counterclaims that they did or
could have raised against each other in the lawsuit pursuant to federal rule of civil
procedure 41(a)(1)(a) ii". Ms. O'Connor stated they were to have a status conference
with the court on Wednesday, January 27, 2021 and they would ask the court to stay
all pre-trial deadlines and subject to the court agreeing to stay all pre-trial deadlines
that there may be a motion to approve the settlement with the amendment indicated.
Vice Mayor Stanley made a motion to approve the settlement agreement as amended,
specifically the items identified in paragraph seven. Commissioner Orthwein seconded
the motion with all voting AYE at roll call.
VII. ANY OTHER MATTERS
There were none.
VIII. ADJOURNMENT
Mayor Morgan adjourned the meeting at 10:20 A.M.
Renee Basel
Assistant Town Clerk
TOWN OF GULF STREAM
BALANCE SHEET &
CASH & BUDGET REPORT
Unaudited
As of January 31, 2021
TABLE OF CONTENTS
SECTION
Last Fiscal Period Summary and Highlights...........................................................................
CashBalance Sheet....................................................................................................................
BudgetReport, General Fund..............................................................................................................
BudgetReport, Water Fund................................................................................................
Budget Report, Undergrounding Fund....................................................................................
Budget Report, Penny Sales Tax Fund..................................................................................
PAGE(S)
1
2-4
5-9
10-11
12-13
14
January 2021 - Summary and Highlights
• Delray Beach has collected $90,899 in permit and inspection fees related to Gulf Stream permits as of January 31, 2021
for Fiscal Year 2021. At this point last year, Delray Beach had collected $56,171.00 in permit and inspection fees related
to Gulf Stream permits.
+ The end of January represents 1 /3 of Fiscal Year 2021.
• Audit for Fiscal Year 2020 is on -going.
• RFP 20-01 for a new AN system for the Commission Chamber was advertised on February 3, 2021.
-I-
Town of Gulf Stream
Balance Sheet
January 31, 2021
General Fund 001
Water Fund 401
Underground Fund 155
Penny Sales Tax Fund 101
HRA Custodial Fund 601
Assets
Cash - Oper Account
$84,218.69
$0.00
$0.00
$0.00
$0.00
Cash - P/R Account
$8,120.35
$0.00
$0.00
$0.00
$0.00
Cash - Operating MMA
$8,824,220.97
$0.00
$0.00
$0.00
$0.00
Cash - Flagler Bank CD
$275,373.88
$0.00
$0.00
$0.00
$0.00
Legacy Bank CD
$280,944.96
$0.00
$0.00
$0.00
$0.00
Synovus (Florida Community Bank) CD
$249,749.91
$0.00
$0.00
$0.00
$0.00
BankUnited CD
($0.20)
$0.00
$0.00
$0.00
$0.00
Cash - Petty Cash
$200.00
$0.00
$0.00
$0.00
$0.00
Accounts Receivable - Garbage
$34,771.92
$0.00
$0.00
$0.00
$0.00
Miscellaneous Receivable
($2,374.35)
$0.00
$0.00
$0.00
$0.00
Due From Water Fund
$96,598.63
$0.00
$0.00
$0.00
$0.00
Inventories
$4,384.09
$0.00
$0.00
$0.00
$0.00
Prepaid Other
$1,369.00
$0.00
$0.00
$0.00
$0.00
Penny Sales Tax MMA
$0.00
$0.00
$0.00
$115,146,84
$0.00
Underground Proj Pymt Fund - Checking
$0.00
$0.00
$329,202.97
$0.00
$0.00
Cash - Suntrust MMA
$0.00
$0.00
$269,291.18
$0.00
$0.00
Assessment Receivable
$0.00
$0.00
$272,704.54
$0.00
$0.00
Delinq. Assessment Recievable
$0.00
$0.00
$0.04
$0.00
$0.00
Cash-Flagler Bank Water Utility Savings
$0.00
$2,058,729.29
$0.00
$0.00
$0.00
Accounts Receivable - Water
$0.00
$156,577.36
$0.00
$0.00
$0.00
Investment Earnings -CD etc.
$0.00
$13,918.00
$0.00
$0.00
$0.00
Accounts Receivable - Reserves
$0.00
$28,657.43
$0.00
$0.00
$0.00
Admin/Late Fee Revenue
$0.00
$266.79
$0.00
$0.00
$0.00
Accounts Receivable-Backflow Preventer Test
$0.00
$605.00
$0.00
$0.00
$0.00
Less: Allowance - Water
$0.00
$25,000.00
$0.00
$0.00
$0.00
Due From General Fund
$0.00
($96,598.63)
$0.00
$0.00
$0.00
Improvements Other Than Bldg.
$0.00
$2,658,921.72
$0.00
$0.00
$0.00
Accum. Deprec.-Imp Other T Bld
$0.00
($1,167,726.36)
$0.00
$0.00
$0.00
Equipment and Furniture
$0.00
$105,737.55
$0.00
$0.00
$0.00
Accumulated Depr - Equip/ Furn
$0.00
($83,976.00)
$0.00
$0.00
$0.00
Construction in Process
$0.00
$58,909.31
$0.00
$0.00
$0.00
-2-
HRA Custodial Fund Account
Total Assets
Liabilities and Fund Balance
Liabilities
Accounts Payable
Accrued Compensated Absences
FICA Taxes Payable
FICA Taxes Payable
FICA Taxes Payable
FICA Taxes Payable
FICA Taxes Payable
Other Insurance Deductions
Deposit:Damage Bond/Plans
Deferred Revenue
Accounts Payable
Water Accrued Wages Payable
Accrued Compensated Absences
FICA Taxes Payable
Deferred Revenue
HRA Liability
Total Liabilities
Fund Balance
Reserve for Dredging
Fund Balance
Fund Balance
Fund Balance
Retained Earnings - Unreserved
Retained Earnings - Reserved
R/E Reserved For D/S and R & R
Total Fund Balance
General Fund 001 Water Fund 401 Underground Fund 155 Penny Sales Tax Fund 101 HRA Custodial Fund 601
$0.00 $0.00 $0.00 $0.00 $205,851.49
$9,857,577.85 $3,709,021.46
$31,861.08
$0.48
($38,198.84)
$8,734.04
$2,589.44
$22,533.82
$3,144.02
$40.01
$50,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$80,704.05
$17,820.00
$9,759,053.80
$0.00
$0.00
$0.00
$0.00
$0.00
$9,776,873.80
$871,198.73 $115,146.84 $205,851.49
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$272,705.02
$0.00
($15.00)
$0.00
$0.00
$0.13
$0.00
$0.00
$1,052.92
$0.00
$0.00
$1,197.52
$0.00
$0.00
$4,260.00
$0.00
$0.00
$0.00
$0.00
$0.00
$6,495.57
$0.00
$0.00
$0.00
$0.00
$3,288,892.75
($124,282.84)
$537,915.98
$3,702,525.89
$272,705.02
$0.00
$0.00
$0.00
$598,493.71
$0.00
$0.00
$0.00
$598,493.71
$0.00
$0.00
$0.00
$115,146.84
$0.00
$0.00
$0.00
$0.00
$115,146.84
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$205,851.49
$205,851.49
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
-3-
General Fund 001 Water Fund 401 Underground Fund 155 Penny Sales Tax Fund 101 HRA Custodial Fund 601
Total Liabilities and Fund Balance $9,857,577.85 $3,709,021.46 $871,198.73 $115,146.84 $205,851.49
-4-
Town of Gulf Stream
Income Statement
General Fund as of January 31, 2021
Current Month YTS
Actual Budget Variance
Actual Budget
Variance 2021 Budget
Revenues
Property Taxes
Ad Valorem Taxes - Current
$155,127.43
$385,150.41
($230,022.98)
$4,085,311.56
$4,621,805.00
($536,493.44)
$4,621,805.00
Early Payment Discount -Ad Valo
($5,033.84)
($13,750.00)
$8,716.16
($161,011.24)
($165,000.00)
$3,988.76
($165,000.00)
Interest on Tax Collection
$0.00
$125.00
($125.00)
$0.00
$1,500.00
($1,500.00)
$1,500.00
Total Property Taxes
$150,093.59
$371,525.41
($221,431.82)
$3,924,300.32
$4,458,305.00
($534,004.68)
$4,458,305.00
Fines
Judgements and Fines
$22.07
$100.00
($77.93)
$20,022.07
$1,200.00
$18,822.07
$1,200.00
Violations of Local Ordinances
$110.00
$208.33
($98.33)
$479.10
$2,500.00
($2,020.90)
$2,500.00
$132.07
$308.33
($176.26)
$20,501.17
$3,700.00
$16,801,17
$3,700.00
Permits
Zoning/Code Review Fees
$6,400.00
$5,833.33
$566.67
$42,065.00
$70,000.00
($27,935.00)
$70,000.00
Inspection Fee
$57,516.00
$25,000.00
$32,516.00
$90,899.00
$300,000.00
($209,101.00)
$300,000.00
$63,916.00
$30,833.33
$33,082.67
$132,964.00
$370,000.00
($237,036.00)
$370,000.00
Registrations
County Business Tax
$101.11
$133.33
($32.22)
$560.99
$1,600.00
($1,039.01)
$1,600.00
$101.11
$133.33
($32.22)
$560.99
$1,600.00
($1,039.01)
$1,600.00
State & County
Local Option Fuel Tax R&S
$2,606.84
$2,416.66
$190.18
$7,868.42
$29,000.00
($21,131.58)
$29,000.00
FL Revenue Sharing
$1,833.59
$1,833.00
$0.59
$7,334.34
$22,000.00
($14,665.66)
$22,000.00
FL Rev Sharing -Alcoholic Bev
$0.00
$33.00
($33.00)
$0.00
$400.00
($400.00)
$400.00
Local Government 1/2c Sales Tx
$6,759.35
$5,750.00
$1,009.35
$19,984.69
$69,000.00
($49,015.31)
$69,000.00
Fuel Tax Refund
$0.00
$108.00
($108.00)
$498.78
$1,300.00
($801.22)
$1,300.00
Recycle Revenue Sharing
$0.00
$4.16
($4.16)
$0.00
$50.00
($50.00)
$50.00
$11,199.78
$10,144.82
$1,054.96
$35,686.23
$121,750.00
($86,063.77)
$121,750.00
Interest
Interest On Investment
$7,070.90
$4,166.66
$2,904.24
$25,835.78
$50,000.00
($24,164.22)
$50,000.00
$7,070.90
$4,166.66
$2,904.24
$25,835.78
$50,000.00
($24,164.22)
$50,000.00
Franchises
Franchise Fees - FPL
$10,767.92
$9,833.33
$934.59
$35,602.37
$118,000.00
($82,397.63)
$118,000.00
Franchise Fees - Gas
$0.00
$316.66
($316.66)
$2,798.86
$3,800.00
($1,001.14)
$3,800.00
-5-
Current Month
YTD
Local Communication Svc Tax
Communications Services Tax
Garbage Collection Fees
Garbage Collection Fee
Utility Service Tax
Utility Service Tax - Electric
Utility Service Tax - Gas
Utility Service Tax - Propane
Contributions and Donations
Contributions - Community
Other
Certification, Copies, Misc Ot
Clerk's Charges & Fees
Other Contractual Agreements
Other Miscellaneous Revenue
Operating Transfer
Total Revenues
Expenditures
Admin & General
Executive Salaries
Regular Salaries - Admin
Contingency - Miscellaneous
Overtime- Admin
FICA Taxes
Retirement Contributions
Life and Health Insurance
Legal Services -Planning Board
Misc. Prof Svcs.- Building Inspections
Misc Prof Svcs - TH
Accounting and Auditing Fees
Actual
Budget
Variance
Actual
Budget
Variance
2021 Budget
$10,767.92
$10,149.99
$617.93
$38,401.23
$121,800.00
($83,398.77)
$121,800.00
$4,362.26 $4,750.00
$4,362.26 $4,750.00
$26,932.02 $13,000.00
($387.74) $13,180.61 $57,000.00 ($43,819.39) $57,000.00
$13,932.02 $53,747,66 $156,000.00
$13,932.02 $53,747.66 $156,000.00
$16,633.65
$16,000.00
$633.65
$54,045.98
$192,000.00
$0.85
$1,083.00
($1,082.15)
$3,079.20
$13,000.00
$862.25 $1,083.00 ($220.75)
$59,419.97 $218,000.00
($102,252.34) $156,000.00
($102,252.34) $156,000.00
($137,954.02) $192,000.00
($9,920.80) $13,000.00
($10,705.21) $13,000.00
$0.00
$1,000.00
($1,000.00)
$0.00
$12,000.00
($12,000.00)
$12,000.00
$0.00
$1,000.00
($1,000.00)
$0.00
$12,000.00
($12,000.00)
$12,000.00
$300.00
$208.00
$92.00
$1,580.00
$2,500.00
($920.00)
$2,500.00
$4,476.02
$58.00
$4,418.02
$4,801.25
$700.00
$4,101.25
$700.00
$0.00
$1,250.00
($1,250.00)
$0.00
$15,000.00
($15,000.00)
$15,000.00
$0.00
$16.66
($16.66)
$347,850.00
$200.00
$347,650.00
$200.00
$0.00
$50,000.00
($50,000.00)
$0.00
$600,000.00
($600,000.00)
$600,000.00
$4,776.02
$51,532.66
($46,756.64)
$354,231.25
$618,400.00
($264,168.75)
$618,400.00
$10,385.60
$9,945.41
($440.19)
$42,345.36
$119,345.00
$76,999.64
$119,345.00
$24,864.53
$34,528.25
$9,663.72
$108,160.48
$414,339.00
$306,178.52
$414,339.00
$0.00
$6,250.00
$6,250.00
$0.00
$75,000.00
$75,000.00
$75,000.00
$102.95
$416.00
$313.05
$1,132.45
$5,000.00
$3,867.55
$5,000.00
$2,699.24
$3,179.16
$479.92
$10,887.56
$38,150.00
$27,262.44
$38,150.00
$7,374.31
$7,715.75
$341.44
$31,485.77
$92,589.00
$61,103.23
$92,589.00
$5,356.35
$9,532.50
$4,176.15
$38,549.05
$114,390.00
$75,840.95
$114,390.00
$0.00
$491.66
$491.66
$0.00
$5,900.00
$5,900.00
$5,900.00
$57,516.00
$25,000.00
($32,516.00)
$90,899.00
$300,000.00
$209,101.00
$300,000.00
$5,674.50
$4,333.33
($1,341.17)
$20,767.25
$52,000.00
$31,232.75
$52,000.00
$3,149.75
$1,666.66
($1,483.09)
$11,287.43
$20,000.00
$8,712.57
$20,000.00
-6-
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2021 Budget
Property Trash Removal/ Mowing
$0.00
$250.00
$250.00
$1,909.78
$3,000.00
$1,090.22
$3,000.00
Travel and Per Diem - TH
$0.00
$375.00
$375.00
$0.00
$4,500.00
$4,500.00
$4,500.00
Communication - TH
$891.69
$1,250.00
$358.31
$3,994.99
$15,000.00
$11,005.01
$15,000.00
Postage
$1,796.00
$291.66
($1,504.34)
$1,967.95
$3,500.00
$1,532.05
$3,500.00
Electric - TH
$709.18
$750.00
$40.82
$2,879.49
$9,000.00
$6,120.51
$9,000.00
Water
$3,581.83
$1,666.66
($1,915.17)
$7,027.65
$20,000.00
$12,972.35
$20,000.00
Rental and Lease Expense
$369.93
$291.66
($78.27)
$1,140.46
$3,500.00
$2,359.54
$3,500.00
Insurance - Liab/Prop/WC
$2,411.00
$15,416.66
$13,005.66
$61,021.00
$185,000.00
$123,979.00
$185,000.00
Insurance - Property
$0.00
$583.33
$583.33
$6,800.00
$7,000.00
$200.00
$7,000.00
Building Maintenance - TH
$7,553.66
$1,666.66
($5,887.00)
$13,642.14
$20,000.00
$6,357.86
$20,000.00
Lawn Maintenance
$400.00
$1,000.00
$600.00
$2,000.00
$12,000.00
$10,000.00
$12,000.00
Bird Sanctuary Maintenance
$0.00
$208.33
$208.33
$2,500.00
$2,500.00
$0.00
$2,500.00
Office Eq/Supp/Computer - TH
$640.75
$2,916.00
$2,275.25
$10,179.51
$40,000.00
$29,820.49
$40,000.00
Printing and Binding - TH
$155.17
$708.33
$553.16
$344.44
$8,500.00
$8,155.56
$8,500.00
Legal Advertisement & Other
$761.60
$416.66
($344.94)
$1,188.44
$5,000.00
$3,811.56
$5,000.00
Office Supplies
$101.13
$333.33
$232.20
$2,149.27
$4,000.00
$1,850.73
$4,000.00
Books, Membership, Training - TH
$79.00
$916.66
$837.66
$4,256.41
$11,000.00
$6,743.59
$11,000.00
Capital Outlay - TH
$4,927.50
$7,500.00
$2,572.50
$9,855.00
$90,000.00
$80,145.00
$90,000.00
$141,501.67
$139,599.66
($1,902.01)
$488,370.88
$1,680,213.00
$1,191,842.12
$1,680,213.00
Fire
Fire Control Contract Services
$45,676.30
$45,677.16
$0.86
$182,705.20
$548,126.00
$365,420.80
$548,126.00
Misc. Repair and Maintenance
$0.00
$83.00
$83.00
$0.00
$1,000.00
$1,000.00
$1,000.00
$45,676.30
$45,760.16
$83.86
$182,705.20
$549,126.00
$366,420.80
$549,126.00
Police
Executive Salaries
$10,040.00
$10,877.16
$837.16
$43,674.50
$130,526.00
$86,851.50
$130,526.00
Regular Salaries - Police Off,
$68,910.85
$79,650.41
$10,739.56
$283,699.50
$955,805.00
$672,105.50
$955,805.00
Overtime -Police
$555.98
$1,250.00
$694.02
$5,925.52
$15,000.00
$9,074.48
$15,000.00
Incentive Pay
$958.44
$1,190.00
$231.56
$4,053.95
$14,280.00
$10,226.05
$14,280.00
FICA Taxes
$6,117.26
$6,748.08
$630.82
$24,927.17
$80,977.00
$56,049.83
$80,977.00
Retirement Contributions
$15,615.78
$17,244.91
$1,629.13
$64,370.07
$206,939.00
$142,568.93
$206,939.00
Life and Health Insurance
$2,015.39
$0.00
($2,015.39)
$39,929.45
$0.00
($39,929.45)
$0.00
Life and Health Insurance
$12,297.96
$20,653.75
$8,355.79
$57,541.74
$247,845.00
$190,303.26
$247,845.00
Misc Prof Svcs - PD
$224.50
$168.58
($55.92)
$809.50
$2,023.00
$1,213.50
$2,023.00
Dispatch Service Contract
$0.00
$4,972.16
$4,972.16
$60,242.92
$59,666.00
($576.92)
$59,666.00
Travel and Per Diem - PD
$0.00
$150.00
$150.00
$0.00
$1,800.00
$1,800.00
$1,800.00
Communication - PD
$543.14
$583.33
$40.19
$1,683.70
$7,000.00
$5,316.30
$7,000.00
Electric - PD
$210.69
$250.00
$39.31
$749.68
$3,000.00
$2,250.32
$3,000.00
-7-
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2021 Budget
Water-PD
$14.32
$20.00
$5.68
$85.63
$250.00
$164.37
$250.00
Rental and Lease Expense-PD
$132.61
$166.66
$34.05
$397.83
$2,000.00
$1,602.17
$2,000.00
Building Maintenance - PD
$606.25
$416.00
($190.25)
$1,822.00
$10,000.00
$8,178.00
$10,000.00
Vehicle Maintenance
$774.00
$833.33
$59.33
$2,532.25
$10,000.00
$7,467.75
$10,000.00
OfficeEq/Supp/Computer -PD
$3,036.91
$1,000.00
($2,036.91)
$4,785.40
$12,000.00
$7,214.60
$12,000.00
Printing and Binding - PD
$27.46
$125.00
$97.54
$178.92
$1,500.00
$1,321.08
$1,500.00
Uniform Cleaning
$138.26
$321.58
$183.32
$818.71
$3,859.00
$3,040.29
$3,859.00
Office Supplies
$0.00
$125.00
$125.00
$377.53
$1,500.00
$1,122.47
$1,500.00
Fuel
$2,129.95
$2,916.66
$786.71
$9,212.38
$35,000.00
$25,787.62
$35,000.00
Uniforms & Equipment
$86.18
$625.00
$538.82
$1,583.64
$7,500.00
$5,916.36
$7,500.00
Books, Memberships, Training - PD
$450.00
$250.00
($200.00)
$450.00
$3,000.00
$2,550.00
$3,000.00
Capital Outlay - PD
$0.00
$11,083.33
$11,083.33
$0.00
$133,000.00
$133,000.00
$133,000.00
$124,885.93
$161,620.94
$36,735.01
$609,851.99
$1,944,470.00
$1,334,618.01
$1,944,470.00
Streets
Regular Salaries - Streets
$5,616.00
$6,750.66
$1,134.66
$24,429.60
$81,008.00
$56,578.40
$81,008.00
Overtime - Streets
$0.00
$166.66
$166.66
$526.50
$2,000.00
$1,473.50
$2,000.00
FICA Taxes
$417.96
$529.25
$111.29
$1,874.16
$6,351.00
$4,476.84
$6,351.00
Retirement Contributions
$1,174.86
$1,272.83
$97.97
$5,110.64
$15,274.00
$10,163.36
$15,274.00
Life and Health Insurance
$1,338.55
$1,588.75
$250.20
$12,066.70
$19,065.00
$6,998.30
$19,065.00
Misc Prof Svcs - Streets
$0.00
$0.00
$0.00
$1,575.00
$7,500.00
$5,925.00
$7,500.00
Communication -Streets
$40.48
$83.33
$42.85
$121.34
$1,000.00
$878.66
$1,000.00
Electric - Streets
$1,882.29
$1,666.66
($215.63)
$6,174.35
$20,000.00
$13,825.65
$20,000.00
Rental and Lease Expense
$0.00
$83.33
$83.33
$0.00
$1,000.00
$1,000.00
$1,000.00
Vehicle Maintenance- Streets
$0.00
$230.33
$230.33
$372.32
$2,764.00
$2,391.68
$2,764.00
Misc. Repair and Maintenance
$12,606.46
$1,500.00
($11,106.46)
$17,052.24
$18,000.00
$947.76
$18,000.00
Misc. Other -NPDES
$1,976.50
$750.00
($1,226.50)
$2,376.50
$9,000.00
$6,623.50
$9,000.00
Operating Supplies
$190.88
$416.66
$225.78
$684,14
$5,000.00
$4,315.86
$5,000.00
Uniforms & Equipment
$0.00
$83.00
$83.00
$27.34
$1,000.00
$972.66
$1,000.00
Road Materials and Supplies
$0.00
$416.66
$416.66
$551.82
$5,000.00
$4,448.18
$5,000.00
CapitalOutlay- Streets
$133,529.61
$27,266.25
($106,263.36)
$393,676.34
$327,195.00
($66,481.34)
$327,195.00
$158,773.59
$42,804.37
($115,969.22)
$466,618.99
$521,157.00
$54,538.01
$521,157.00
Legal
Regular Salaries - Legal
$8,801.14
$9,701.08
$899.94
$38,284.48
$116,413.00
$78,128.52
$116,413.00
FICA Taxes - Legal
$673.29
$742.16
$68.87
$2,928.77
$8,906.00
$5,977.23
$8,906.00
Retirement Contributions - Legal
$1,841.20
$1,994.66
$153.46
$8,009.12
$23,936.00
$15,926.88
$23,936.00
Life and Health Insurance - Legal
$1,338.55
$1,588.75
$250.20
$9,591.11
$19,065.00
$9,473.89
$19,065.00
Contracted Legal Services
$23,408.73
$95,833.33
$72,424.60
$136,889.12
$1,150,000.00
$1,013,110.88
$1,150,000.00
-R-
Current Month
YTD
Travel and Per Diem -Legal
Communication - Legal
Postage- Legal
Printing and Binding - Legal
Office Supplies - Legal
Books, Membership, Training - Legal
Total
Sanitation
Garbage Contract Services
Misc. Trash Disposal
Total Sanitation
Total Expenditures
Net Revenue (Deficit)
NET SURPLUS/(DEFICIT)
Actual
$40.48
$0.00
$0.00
$0.00
jet
Variance
Actual
Budget
Variance
2021 Budget
$83.33
$83.33
$0.00
$1,000.00
$1,000.00
$1,000.00
$58.33
$17.85
$161.77
$700.00
$538.23
$700.00
$10.41
$10.41
$0.00
$125.00
$125.00
$125.00
$4.16
$4.16
$0.00
$50.00
$50.00
$50.00
$4.16
$4.16
$1,596.77
$50.00
($1,546.77)
$50.00
$26,339.22 $13,462.00 ($12,877.22) $53,563.34 $161,544.00 $107,980.66 $161,544.00
($236,645.68)
$1,459.7U
ay.ov
1 .1-
($236,645.68)
$1,459.70
($238,105.38)
$2,659,615.67
$0.00
$2,659,615.67 $0.00
-9-
Town of Gulf Stream
Income Statement
Water Fund as of January 31, 2021
Current Month
Revenues
Water Sales
Water Sales $164,305.81 $87,500.00
Total Water Sales $164,305.81 $87,500.00
Reserve Fees
YTD
Variance Actual Budget Variance 2021 Budget
$76,805.81
$302,612.26
$1,050,000.00
($747,387.74)
$1,050,000.00
$76,805.81
$302,612.26
$1,050,000.00
($747,387.74)
$1,050,000.00
Reserves Fees
$22,709.40
$11,250.00
$11,459.40
$45,509.40
$135,000.00
($89,490.60)
$135,000.00
Total Reserve Fees
$22,709.40
$11,250.00
$11,459.40
$45,509.40
$135,000.00
($89,490.60)
$135,000.00
Interest
Interest On Investment
$1,682.79
$416.66
$1,266.13
$8,526.59
$5,000.00
$3,526.59
$5,000.00
$1,682.79
$416.66
$1,266.13
$8,526.59
$5,000.00
$3,526.59
$5,000.00
Other
Impact Fees -Physical Environm
$0.00
$0.00
$0.00
$1,590.00
$0.00
$1,590.00
$0.00
Water Fund Balance Transfer hi
$0.00
$14,250.00
($14,250.00)
$0.00
$171,000.00
($171,000.00)
$171,000.00
$0.00
$14,250.00
($14,250.00)
$1,590.00
$171,000.00
($169,410.00)
$171,000.00
Backflow Preventer Test - Revenue
Backflow Preventer Test Sale
$0.00
$500.00
($500.00)
$0.00
$6,000.00
($6,000.00)
$6,000.00
Total
$0.00
$500.00
($500.00)
$0.00
$6,000.00
($6,000.00)
$6,000.00
Total Revenues
$188,698.00
$113,916.66
$74,781.34
$358,238.25
$1,367,000.00
($1,008,761.75)
$1,367,000.00
Expenditures
Water Purchased
Water Purchased - Commodity
$48,166.34
$53,541.66
$5,375.32
$142,177.91
$642,500.00
$500,322.09
$642,500.00
Water - Capacity
$2,022.05
$2,500.00
$477.95
$6,617.49
$30,000.00
$23,382.51
$30,000.00
Water Purchased -Meter Charge
$7.36
$8.33
$0.97
$24.01
$100.00
$75.99
$100.00
Backflow Preventer Testing
$0.00
$500.00
$500.00
$0.00
$6,000.00
$6,000.00
$6,000.00
Total Water Purchased
$50,195.75
$56,549.99
$6,354.24
$148,819.41
$678,600.00
$529,780.59
$678,600.00
Other Expenses
Regular Salaries - Water
$4,070.18
$4,576.08
$505.90
$17,705.28
$54,913.00
$37,207.72
$54,913.00
Overtime - Water
$171.71
$416.00
$244.29
$238.49
$5,000.00
$4,761.51
$5,000.00
FICA Taxes
$324.51
$382.00
$57.49
$1,372.74
$4,584.00
$3,211.26
$4,584.00
Retirement Contributions
Life and Health Insurance
GIS/Mapping
Water Sampling & Testing
Repair Services
Software Maintenance Contract
Communication
Postage
Electric - Chlorinator
Rental and Lease Expense
Insurance - General Liability
Vehicle Maintenance- Water
Printing and Binding
Provision for Bad Debt
Misc. Operating Supplies
General Office Supplies
Uniforms & Equipment
Books, Membership, Training -Water
Depreciation Expense
Renewal & Replacement Expense
Capital Outlay- Water
Total Other Expenses
Total Expenditures
Net Revenue (Deficit)
NET SURPLUS/(DEFICIT)
Town of Gulf Stream
Income Statement
Water Fund as of January 31, 2021
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2021 Budget
$851.48
$922.50
$71.02
$3,703.95
$11,070.00
$7,366.05
$11,070.00
$1,252.53
$1,588.75
$336.22
$8,043.54
$19,065.00
$11,021.46
$19,065.00
$0.00
$416.66
$416.66
$3,600.00
$5,000.00
$1,400.00
$5,000.00
$105.00
$666.00
$561.00
$900.00
$8,000.00
$7,100.00
$8,000.00
$3,966.97
$1,125.41
($2,841.56)
$3,966.97
$13,505.00
$9,538.03
$13,505.00
$701.36
$875.00
$173.64
$1,385.21
$10,500.00
$9,114.79
$10,500.00
$40.44
$83.33
$42.89
$153.37
$1,000.00
$846.63
$1,000.00
$72.00
$83.00
$11.00
$212.00
$1,000.00
$788.00
$1,000.00
$17.09
$107.08
$89.99
$60.17
$1,285.00
$1,224.83
$1,285.00
$0.00
$166.66
$166.66
$0.00
$2,000.00
$2,000.00
$2,000.00
$0.00
$3,916.66
$3,916.66
$47,000.00
$47,000.00
$0.00
$47,000.00
$0.00
$166.66
$166.66
$349.66
$2,000.00
$1,650.34
$2,000.00
$0.00
$16.66
$16.66
$0.00
$200.00
$200.00
$200.00
$0.00
$0.00
$0.00
$0.00
$2,000.00
$2,000.00
$2,000.00
($215.06)
$916.66
$1,131.72
$3,744.73
$11,000.00
$7,255.27
$11,000.00
$0.00
$41.66
$41.66
$0.00
$500.00
$500.00
$500.00
$0.00
$83.33
$83.33
$27.34
$1,000.00
$972.66
$1,000.00
$0.00
$83.33
$83.33
$0.00
$1,000.00
$1,000.00
$1,000.00
$0.00
$5,833.00
$5,833.00
$0.00
$70,000.00
$70,000.00
$70,000.00
$0.00
$1,333.00
$1,333.00
($965.00)
$16,000.00
$16,965.00
$16,000.00
$53,189.51
$33,398.16
($19,791.35)
$323,968.86
$400,778.00
$76,809.14
$400,778.00
$64,547.72
$57,197.59
($7,350.13)
$415,467.31
$688,400.00
$272,932.69
$688,400.00
$114,743.47
$113,747.58
($995.89)
$564,286.72
$1,367,000.00
$802,713.28
$1,367,000.00
$73,954.53
$169.08
$73,785.45
($206,048.47)
$0.00
($206,048.47)
$0.00
$73,954.53
$169.08
$73,785.45
($206,048.47)
$0.00
($206,048.47)
$0.00
-11-
Town of Gulf Stream
Income Statement
Undergrounding Fund as of January 31, 2021
Current Month
YTD
Actual
Actual
Revenues
Non -Ad Velorem Taxes
Ad Valorem Taxes - Current
$0.00
$0.00
Early Payment Discount -Ad Valo
$0.00
$0.00
NAV Taxes - Fees
$0.00
$81.30
Total Non- Ad Velorem Taxes
$0.00
$81.30
Interest
Interest On Investment
$4.94
$119.13
$4.94
$119.13
Other
Assessment Revenues
$87,342.19
$283,741.47
Interest On Investment
$4.94
$119.13
Interest Revenue on Assessment
$0.00
$405.04
Admin Fee Revenue
$0.00
$0.00
Refund Prior Yr Expenditure
$0.00
$0.00
Miscellaneous Revenue
$0.00
$0.00
$87,347.13
$284,265.64
Total Revenues
$87,352.07
$284,466.07
Expenditures
All Expenses
GIS/Mapping
$0.00
$0.00
Engineering Fees
$0.00
$0.00
Prof Svcs - Design Survey Work
$0.00
$0.00
Prof Svcs - Project Management
$0.00
$0.00
Prof Svcs - Const Survey Work
$0.00
$0.00
Prof Svcs - Project Admin
$0.00
$1,800.00
Prof Svcs - Assessment Consult
$0.00
$0.00
Accounting and Auditing Fees- UG
$0.00
$30.00
Cont Svcs - FPL Fees
$0.00
$0.00
Cont Svcs - Street Light Syste
$0.00
$0.00
Cont Svcs - UG Construction
$0.00
$1,200.00
-12-
Town of Gulf Stream
Income Statement
Undergrounding Fund as of January 31, 2021
Current Month
Actual
Cont Svcs - Pre Const Landscap
Cont Svcs - Post Const Landsca
Cont Svcs - AT&T Fees
Cont Svcs - Comcast Fees
Legal Advertisement & Other
Discount
County Admin Fee
Misc. Expenses
Debt Service - Principal
Debt Service - Interest
Total Other Expenses
Total Expenditures
Net Revenue (Deficit)
NET SURPLUS/(DEFICIT)
$0.00
$0.00
$0.00
$0.00
$0.00
$3,258.94
$840.83
$0.00
$0.00
$0.00
$4,099.77
$4,099.77
$83,252.30
YTD
Actual
$0.00
$0.00
$0.00
$0.00
$0.00
$9,413.76
$979.54
$0.00
$252,917.09
$16,239.84
$282,580.23
$282,580.23
$1,885.84
$83,252.30 $1,885.84
-13-
Town of Gulf Stream
Income Statement
Penny Sales Tax Fund as of January 31, 2021
YTD
Actual
Budget
FY 2021 Budget
Variance
Revenues
Discretionary Infrastructure Tax
$16,241.68
$50,000.00
$50,000.00
($33,758.32)
Interest On Investment
$340.63
$800.00
$800.00
($459.37)
PST Balance Transfer In
$0.00
$0.00
$0.00
$0.00
Total Revenues
$16,582.31
$50,800.00
$50,800.00
($34,217.69)
Expenses
PST Fund Contingency - Miscellaneous
$0.00
$50.800.00
$50,800.00
$50,800.00
Infrastructure Capital Outlay
$0.00
$0.00
$0.00
$0.00
Total Expenses
$0.00
$50,800.00
$50,800.00
$50,800.00
BEGINNING FUND BALANCE
$98,564.53
$0.00
$0.00
$98,564.53
NET SURPLUS/(DEFICIT)
$16,582.31
$0.00
$0.00
$16,582.31
ENDING FUND BALANCE
$115,146.84
$0.00
$0.00
$115,146.84
-14-
TOWN OF GULF STREAM
WATER USAGE REPORT
Unaudited
As of January 31, 2021
TABLE OF CONTENTS
SECTION
PAGE(S)
Comparative Water Use By Consumer By Year ........................................
Water Usage Chart Analysis...................................................................... 2
GULF STREAM
COMPARATIVE WATER USE BY CONSUMER BY YEAR
In Thousands of
CONSUMER/YEAR
Non -Residential
YTD EACH
YEAR/SEP
11-2012
2508
2780
3311
3002
1879
1852
15332
:1:2=201:8:::::::::::::::::::::::::::::::::180q::::::::::::::202'.�:::::::::::::::-207-q:::::::::::::::1:905:::::*:*:
........ * ..........
* .................
......
.......
........
.................
.::*::::!. 1569
.........
..... *
13-2014
1804
2013
2290
2167
2394
1676
12344
... .
............ * ...
..................
.. ....
* ..........
.
.......
15-2016
2264
2208
3505
2031
2776
2153
14937
. ...... :
.............................................
':::::::11447
.........
........................
17-2018
.... .......
2239
2076
2117
1939
1525
1410
11306
..... .........................
...
....... .......................
I ..........
,
19-2020
1773
1620
1765
1702
1450
2766
11096
............
...o ... ......
... :
... ..............................
75
2011-2012
2755
3285
3996
3059
1477
2541
................................
...
........ ....................
.........
4...
2013-2014
4095
3650
5434
4359
6764
6058
.. ..............
2015-2016
10096
2693
2721
3287
2866
3958
...............................................................
9
11 ......................
2017-2018
3374
3359
3888
3660
2828
3829
201.........................................................................
.................
2019-2020
3591
2807
2980
3158
2788
5607
...........................
...............................
: ....................
.
.......
........
...
.. .......
. .
Single Family Home
............
..... .
......
2.86........
.
....
...........
....
....
2012-2013
4
32072
26250
27949
23455
23385
...............................
* ..... .......
* ..........
* ........
... ....
.... .
2014-2015
23988
26103
22099
25617
27687
22936
. .........
..........................
.. ..........................
2016-2017
33182
28758
30529
34067
34082
32980
20:17
28b. . ..
4
.�66-20 . 1 . 9 .........
... 35845 . . ......
30635 . . .
2359 . 5 .. ......
33374 . . .,.
39153 . .
27378.
:201:0-2
51.
386 q::::::::
.........
.::::
................
.11 :82
:6041. 8:
.......
........ ........................................
2020-2021
52738
28714
2011-2012
27'7'6� ''
'�64i I '
34674
32380
, 24*46'5
28148
............................................
...
...........................2905..
..................
2013-2014
32450
35358
34548
32952
36001
30068
2015_2016
41332
30479
31019
35805
39187
40183
................
919 . ..
........
...........................................
2017-2018
33232
30534
37767
39409
32832
38620
...............................................
.... .. .............
......................
......
.
... ...........
.......
2019-2020
63405
30428
28393
40161
35990
70070
................ ...
...................
.....
....
.......
.........
YTID % CHANGE YT D CHANG
FROM PREVIOUS � I FROM BASE
YEAR YEAR FY12-1"
17113
-19.11%
.................
30360
73.20%
50194
...............
'
25651
-48.90%
.............
Io
20938
6.36%
............
...
20931
14.35%
...........
8652
..............
...........
. .
158105 .
9 . .276X.
...........
..........
I .......
148430
-6.46%
.........
.
4
........
::::::::::::1:8.35%
.... ...
193598
10.21%
..........
189980
. .
..............
7.24%
81452
-65.01%
177140
-16.69%
187'2'08:
......013.....
�::� :�: 1:6.680/6
......
2 77
.... I .....
.7.57%
...............
21:4376:
218005
1.69%
:::2291.30:
212394
-7.30%
-.-.
.............
26844711
:
21.06%
�667:
..................
..................
29.11
..............
................
............
............ 6.. 1 . 2
....................
26. i 66%
...................
-48.48%
....................
-14.23%
....................
7.57%
13.46%
43.40%
GULF STREAM WATER USAGE CHART ANALYSIS
320000
280000
AUG-SEP
•JUN-JUL
C
U
APR -MAY m
L
FEB-MAR 240000 A
T
I
■ DEC-JAN y
E
■ OCT-NOV
0
0
200000 0
S
G
A
L
160000 L
0
N
S
B
I
L
120000 L
E
D
80000
40000
0
2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021
BILLING PERIODS FOR EACH FISCAL YEAR BETWEEN FY 13 TO FY 21
1
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Gulf Stream Police DepartmentFLActivity Report
From 1/1/2020 Through 1/31/2020
Activity
Count
ALARMS
12
ASSIST OTHER DEPARTMENT
10
BURGLARY AUTO (LAWN EQUIP. TRAILER)
1
CRUELTY TO ANIMALS
1
DIRECTED PATROL
130
FOUND PROPERTY
1
IDENIITY THEFT / FRAUD (VERIZON ACCOUNT)
1
INFORMATION
1
POLICE SERVICE
19
SUSPICIOUS INCIDENT
6
SUSPICIOUS PERSON
2
THEFT (PETIT) (FOR SALE SIGN)
1
THEFT FROM MOTOR VEHICLE (TAG)
1
TOWN ORDINANCE VIOLATION
14
TRAFFIC COMPLAINT
4
TRAFFIC CRASH
1
TRAFFIC CONTACTS
100
® P i
Gulf Stream Police Department y n
�`�'
T Activity Report
From 1/1/2021 Through 1/31/2021
Activily
Count
ALARMS
14
ASSIST OTHER DEPARTMENT
19
BURGLARY AUTO
l
DIRECTED PATROL
138
POLICE SERVICE
11
SUSPICIOUS INCIDENT
2
SUSPICIOUS PERSON
3
SUSPICIOUS VEHICLE
1
THEFT FROM MOTOR VEHICLE
1
TOWN ORDINANCE VIOLATION
32
TOWN ORDINANCE VIOLATION (DOG)
l
TRAFFIC COMPLAINT
1
TRAFFIC CRASH
1
TRAFFIC CONTACTS
106
Town of Gulf Stream
Drainage ,System Evaluation
PROJECT DESCRIPTION
The Town of Gulf Stream is requesting assistance from Baxter & Woodman, Inc. (B&W) to
perform an evaluation of Town's drainage system to reduce flooding and ponding that occurs in
the road rights -of -way. The purpose of this proposal is to provide a review of the existing system
and to determine how and where cost effective improvements can be made. The focus of the study
area will be along the Polo Drive corridor, extending generally from Little Club to Golfview Drive,
and west to the Intracoastal Waterway, refer to Figure 1.
Figure 1
Page 1 of 6
SCOPE OF SERVICES
B&W proposes to provide the following services:
Task 1 Data Collection and Coordination
A. B&W will attend a kickoff meeting with the Town to review the project
scope and schedule and to obtain any information from the Town that may
be useful to the project.
B. B&W will gather and review information needed to develop a flood routing
model capable of assessing the Town's drainage system for existing and
alternative scenarios. The information will include the following:
o As -built drawings of system pipelines and pump station.
o Land use maps.
o Soils maps.
o LiDAR topography data.
o Little Club golf course drainage system information.
o Existing SFWMD permits.
o Operating agreement(s) related to stormwater systems, between the
Town and Little Club, or other private entities.
C. A site visit will be conducted, as arranged by the Town, to meet with the
Little Club to gain an understanding of their drainage system.
Task 2 Hydrologic and Hydraulic Modeling
A. B&W will perform calculations needed for data to be input into the ICPR4
model including Time of Concentration, impervious area, and soil storage.
Subbasins to be delineated and stage -storage information will be created
from the available LiDAR data.
B. B&W will add hydraulic links to the model including pipes and the pump
station. Runoff overflow to the Intracoastal Waterway and between
subbasins will be simulated with irregular broad crested weirs based on
topographic cross -sections of the terrain.
C. The model will be tested and run for existing conditions and evaluated for
3-year, 1-day and 25-year, 3-day storm events.
Task 3 Pumping Evaluation
A. B&W will determine whether the pump station capacity (or an additional
pump station) is feasible. This will be based on the pre vs. post discharge
criteria as established by the South Florida Water Management District
(SFWMD) for the 25-year, 3-day storm.
B. If the pumping capacity can be increased, and is determined to be beneficial,
a conceptual layout of the improvements needed will be developed based
Page 2 of 6
on physical constraints and the capacity of station's existing discharge
piping and wet well. This does not include design of the modifications, but
will be used as a basis of estimating construction costs.
Task 4 Additional Storage Evaluation
A. B&W will assess the benefits of increasing storage in the system by adding
a lake to either the Little Club golf course or the Gulf Stream Golf Club golf
course. The flood routing model will be used to compare flood elevationd
for various storm events.
B. If additional storage is determined to be beneficial, a conceptual layout of
the improvements needed will be developed including potential lake
locations and the piping necessary to connect the storage to the existing
system.
Task 5 Ponding Evaluation
A. B&W will evaluate the topography of the right-of-way to identify depressed
areas where additional inlets and pipes may be needed to collect drainage.
Palm Beach County's LiDAR information will be used for this evaluation.
It should be noted that thought the LiDAR data is highly detailed, it may be
less accurate in areas where there are thick tree canopies. B&W will
perform a site visit during or shortly after a rainfall event to confirm where
depressed areas exist.
C. B&W will develop a conceptual layout of estimated inlets and pipes that
will be needed to collect drainage from the trapped, depressed areas. This
does not include design of the modifications, but will be used as a basis of
estimating construction costs.
Task 6 Project Report and Presentation
A. B&W will prepare preliminary opinion of probable construction cost
estimates for feasible drainage improvements based on the above
assessments. Costs will be based on similar recent construction project bids
obtained by competitive bidding.
B. A final report documenting the task activities, modeling results,
improvement recommendations, permitting requirements, permit and
agreement modifications, and construction cost estimates will be prepared
including figures to illustrate the recommendations. Two (2) copies of the
draft report shall be submitted to the Town for review.
C. B&W will meet with the Town to review the report and answer questions.
Upon receipt of the Town's comments, B&W will finalize the report and
submit three (3) final copies to the Town.
Page 3 of 6
D. B&W will prepare and provide a presentation to the Town Commission that
summarizes the results of the analyses and presents the recommendations.
ASSUMPTIONS
A. No geotechnical work, such as percolation tests, or survey work is included.
B. Ocean Boulevard is not included in the review as this roadway is owned and
maintained by the Florida Department of Transportation.
C. Roadways and drainage within the private golf club communities not maintained
by the Town are not included.
D. Application for stormwater permitting is not included herein.
E. Televising of pipeline, pumping stations or other inspection/condition analyses are
not included.
SCHEDULE
The duration of work tasks are summarized below:
Completion Time
(Calendar Days) from
Engineering Services
Task Duration
Kickoff Meeting
Task 1 — Data Collection and Coordination
20 days
20 days
Task 2 — Hydrologic and Hydraulic Modelling
30 days
50 days
Task 3 - Pumping Evaluation
20 days
70 days
Task 4 - Additional Storage Evaluation
20 days
90 days
Task 5 — Ponding Evaluation
20 days
110 days
Task 6 —Project Report and Presentation
40 days
150 days
Total Project Time Period:
SUMMARY OF PROPOSED FEES
150 Calendar Days
Proposed labor costs and associated expense for engineering services are tabulated below.
Engineering Services
Fees (Lump Sum)
Task 1 — Data Collection and Coordination
$1,752
Task 2 — Hydrologic and Hydraulic Modelling
$4,429
Task 3 - Pumping Evaluation
$3,533
Task 4 - Additional Storage Evaluation
$2,485
Task 5 — Ponding Evaluation
$2,521
Task 6 — Project Report and Presentation
$4,222
Reimbursables (NTE)
$ 500
Total Engineering Services
$19,442
Page 4 of 6
IN WFFNESS WHEREOF, the parties have made and executed this Agreement on the respective dates under
each signature. TOWN OF GULF STREAM, through an authorized official of the Town and Baxter &
Woodman _Inc., signing by and through Rebecca Travis (Vice_President ,duly authorized to execute same.
TOWN OF GULF STREAM: BAXTER & WOODMAN, INC.
By: By:
Rebecca Travis, Vice President
Date: Date: _____ Z/ /
Page 5 of 6
Town of Gulf Stream
Drainage System Evaluation
Baxter & Woodman Fee Table
Task No.
Task Description
Labor C4assification and Hourly Rates
Principal
Engineer
$165
Sr Project
Engineer
$150
Engineer I
$112
Sr. Eng.
Tech.
$110
Cadd
$95
Clerical
$68
Total
Labor
Sub -
Consultant
Services
Potable
Water CIP
Data Collection and Coordination
Kickoff Meeting
_
2
2
$630
Data Collection
1
4
$698
2
2
$524
Subtotal Task 1
2
5
6
0
0
O
$1,752
$0
rolo is and dreulic ModelinHydrologic
Basin Calculations
4
a
$1,496
HydraulicModel Input
4Test
[-2
and Run Existing Conditions Model
1
1
4
6
D
0
$1,437
Subtotal Task 2
12
22
0
$4,429
SO
Pumping EvaluationPre
$1,048
vs. Post Discharge Analysis
4
4
4
Increased Pump Rate Modeling
6
$1,272of
Potentlal Impotemenls
1
4
4
$1,213
Subtotal Tank 3
1
12
14
0
0
$3.633
$0J
Additional Storage Evaluation
Increased Storage Modeling
_ 4
4
$1,048
Conceptual La out of Potential Impovements
1
4
6
$1,437
SubtntalTask 4
1
a
10
0
0
0
$2.486
5
Pondin Evaluatlon
-
UDAR Assessment of Depressions
_ _
_ 2
3
4
_ „
$636
$448
_ ...
Site Visit after Rain Evert
_
_
Conce ual Layout of Potential Im ovamerds
_
1
_—� _
4
6
$1,437
Subtotal Task 5
1
6
13
0
0
0
$2,521
$0
6
Project Report and Presentation
Cost Estimating
2
6
$972
i _
Draft Report Preparation
_ 4
6
$1,272
Redew Meeting with Town
2
2
_
$630
Final Report
_
2
_ 4
$748
Presentation to Town Commission
4
— 16
.O
$600
$4,222
$0
Subtotal Task 6
2
-- 14 —
0
0
_ _ ..
Labor Subtotal Hours
8
57
81
0
0
0
Labor Subtotal Costs
$1,320
$8,550
$9,072
$0
$0
$0
$18,942
$0
Labor Total Coats
$16,942
Subconsudtard Costs Total
$0
Subconsultard Multiplier
1.1
Subconsultant Total
$0
_
Reimbursable Expenses
$500
Project Total
�$19,442
Page 6 of 6