HomeMy Public PortalAbout03-05-2007 PROCEEDINGS OF THE COMMON COUNCIL OF THE
CITY OF RICHMOND, INDIANA, SERVING AS A BOARD
IN CHARGE OF THE OPERATION OF THE RICHMOND POWER & LIGHT PLANT
MONDAY, MARCH 5, 2007
The Common Council of the City of Richmond, Indiana, serving as a Board in charge of the operations of
the Richmond Power& Light Plant met in regular session at 7 p.m. Monday, March 5, 2007 in the Council
Chambers in the Municipal Building in said City. Chairperson Parker presided.
ROLL CALL:
Present were: Howard "Jack" Elstro, Etta Lundy, Bruce Wissel, Karl Sharp, Bing Welch, Larry Parker, Al
Glover, Diana Pappin and Gil Klose.
APPROVAL OF MINUTES:
General Manager Steve Saum reported the bid from Sargent & Lundy was actually $3,500 in lieu of
$67,500 as indicated at the February 20 bid opening. Board member Wissel moved to amend the
February 20 minutes to reflect the bid amount of$3,500 with a second by Board member Sharp. Upon a
vote viva voce, the motion passed.
Board member Welch moved to approve the minutes as amended of the meeting held February 20, 2007
and the minutes as presented of the February 26, 2007 meeting. Board member Sharp seconded. Upon
a vote viva voce, the motion passed.
APPROVAL OF BILLS, INVESTMENTS AND TRANSFERS:
Upon recommendation of the Finance Committee, Board member Pappin moved to approve the following
bills for payment with a second by Board member Klose. Upon a vote viva voce, the motion passed. .
Bills Already Paid:
Payroll and Deductions 309,352.40
Transfers from Cash Operating to:
Miscellaneous Prepaid Invoices 248,573.88
Telecom. Div. Misc. Pre Paid Invoices: 46,502.00
Total Prepaid Invoices: 604,428.34
Total EFT/Direct Deposit of Payroll: (112,717.75)
Total Prepaid Invoices: 491,710.59
Total EFT Transfers: 2,707,162.79
Total Prepaids plus EFT Transfers: 3,198,873.38
Total Bills Not Paid: 321,109.16
Grand Total: $3,519,982.54
STREET LIGHT COMMITTEE: None
OLD BUSINESS:
• Board President Parker announced there will be a meeting of the Search Committee for a
General Manager on March 15, 3:30 PM, at the Service Building at RP&L. The Search
Committee members are Board members Glover, Klose, Welch and Parker.
• Award contract for Bag House Engineering and Feasibility Study:
Mr. Saum also stated the bid from CH2M Hill in the amount of $65,000 included work already
accomplished. In light of this information, Mr. Saum recommended awarding the contract to
Sargent & Lundy. Board member Wissel moved to award the contract to Sargent & Lundy in the
amount of $3,500 with a second by Board member Sharp. Upon a vote viva voce, the motion
passed.
• Open bids for a 2007 full-size, 4-door, 2 WD, Crew Cab pickup truck to replace Unit#49, a 1989
GMS van with 71,900 miles.
Board member Welch moved to accept the Proof of Publication and to place it on file with a
second by Board member Pappin. Upon a vote viva voce, the motion passed.
The following bids were received:
1. Studebaker $22,008
2. Fred First Ford $22,745
3. Victory Chevrolet $ 23,220
Board member Sharp moved to refer bids for a 2007 full size, 4-door, 2 WD, crew cab pickup
truck to the General Manager for tabulation, evaluation and recommendation with a second by
Board member Welch. Upon a vote viva voce, the motion passed.
RP&L—Board of Directors Minutes
March 5,2007
Page 2
NEW BUSINESS:
• Request to receive bids on a bucket truck to replace Unit#13, a 1996 Bucket truck with 119,941
miles:
Board member Lundy moved to authorize the General Manager to receive bids on a new bucket
truck to replace Unit #13 with a second by Board member Elstro. Upon a vote viva voce, the
motion passed.
REPORT BY GENERAL MANAGER:
• Indiana Municipal Power Authority Issues:
Prairie State Generating Station — IMPA was able to obtain two boilers for a savings of $50
million. These will be used at the Prairie State Generating Station.
Power Sales Contract: Due to the fact IMPA will have to sell bonds to pay for construction
projects, member contracts may be extended an additional 25 years. Mr. Saum will report back
to the Board after meeting with IMPA.
• Landfill Agreement:
The initial 2-year agreement between RP&L and the Richmond Sanitary District is ending. The
General Manager recommended extending it for two years. RP&L has invested approximately$1
million to date. There would be no additional cost involved if the agreement were to be extended.
Board member Sharp moved to extend the Agreement for two years with a second by Board
member Welch. Upon a vote viva voce, the motion passed.
• The Johns Manville generating station is operating and will be producing a full load by April.
• The APPA Legislative Rally will be held Monday—Wednesday of next week.
ADJOURNMENT:
There being no further business, the meeting was adjourned.
S/S Larry Parker
Larry Parker, Chairperson
S/S Karen Chasteen
ATTEST: Karen Chasteen, Clerk