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HomeMy Public PortalAbout11.18.96 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: NOVEMBER 18, 1996 AT: VILLAGE HALL BOARD PRESENT: J. PETERSON, D. ROCK, J. DEMENT, R. SMOLICH, K. STALZER, J. HEIMERDINGER. OTHERS PRESENT: S. JANIK -CLERK P. MCDONALD -ADMINISTRATOR J. HARVEY -ATTORNEY H. HAMILTON -ENGINEER P. WALDOCK -DIRECTOR OF DEVELOPMENT D. BENNETT -CHIEF OF POLICE At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were present. Den 8, Troop 81 of the Boyscouts led the pledge to the flag. Public Comments: No Public Comments. ADJOURNMENT TO PUBLIC HEARING TO DISCUSS LAGIOS PRE-ANNEXATION AGREEMENT. R. Smolich moved to adjourn to Public Hearing. Seconded by K. Stalzer. Voice vote. 5 yes, 0 no. Motion carried. 7:36 p.m. We went back into regular session at this point. K. Stalzer asked to have an item added to the Agenda as number # 10- Infill Annexations. Seconded by R. Smolich. There was discussion on this addition. J. Dement commented that same property owners involved are trying to get organized and to complete some negotiations on items that we have previously discussed. J. Dement moved to table discussion on the Infill Annexations until some of these people have an opportunity to work issues out with Village. Seconded by J. Heimerdinger. Vote by roll call. Stalzer, no; Smolich, no; Rock, yes; Heimerdinger, yes; Dement, yes. 3 yes, 2 no. Motion carried. J. Heimerdinger moved to approve the Agenda. Seconded by J. Dement. Voice vote. 4 yes, 1 no (Stalzer). Motion carried. J. Heimerdinger moved to approve the Consent Agenda to include the following: Minutes of Board Workshop, November 4, 1996; Bills Payable, November 18, 1996; Expenditures/Revenues Report, October 31, 1996; Treasurer's Report, October 31, 1996. Seconded by J. Dement. Vote by roll call. Stalzer, yes; Smolich, yes; Rock, yes; Heimerdinger, yes; Dement, yes. 5 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 18, 1996 PAGE TWO #3 DISCUSSION - CHOVAN -VARIANCE Planner Durbin discussed with the Board that the applicant, Ronald Chovan, is proposing to develop the 6.46 acre site on the East side of Rt. 59 at the intersection of 143rd Street as a self- storage facility. The Plan would utilize the grading to provide for an earth berm to conceal a portion of the north side of the facility. The south side of the facility would be screened by an existing tree line that runs along the south side of the ComEd R.O.W. The applicants have included provisions for the extension of 143rd Street at the Village's request. To accommodate the road extension and to better facilitate the earth berming, the applicants are seeking a Variance from the sideyard setback requirements along the north property line. Staff and the Plan Commission recommend approval of the variance request with the following stipulation: 1) That the Site Plan be generally consistent with. the Concept Plan. CBI sent a letter of objection to the granting of any variance as they believe it will impact their property in a number of ways: 1) The development plan with the Grant of Variance would appear to cause substantial rain water/storm water runoff onto CBI's property; 2) Allowing development as proposed will negatively impact the value of CBI's undeveloped property which could be held for sale in the future. CBI has no present intention to sell any of its undeveloped property. H. Hamilton, Village Engineer, gave his opinion of the letter in which he believes these items from CBI are site plan review problems. Planner Durbin explained that granting the Variance would in return help the Village in gaining an easement for an extension of 143rd Street. K. Stalzer moved to request the Attorney to prepare the appropriate Ordinances for the Variance for Chovan Sideyard Setback and also to include the one (1) stipulation further recommended by the Plan Commission. Seconded by R. Smolich. Vote by roll call. Stalzer, yes; Smolich, yes; Rock, yes; Heimerdinger, yes; Dement, yes. S yes, 0 no. Motion carried. #4 DISCUSSION - SPANGLER UNIT #Z, REZONING AND FINAL PLAT Director Waldock commented that the Final Plat for Spanger's Farm Unit #2 is consistent with the Preliminary Plat far the subdivision. Lot areas and street layouts are as approved with the Preliminary Plat. The development of this phase will trigger construction of Renwick Road from Rt. 59 west across the well house site and complete the improvement to the Commonwealth Edison power line easement. The rezoning of the east 160 ft. of the subject site is required at this time as part of phase. The rezoning is consistent with all approvals for the project to date and required to accommodate the development. Staff would recommend approval of the rezoning. • PLAINFIELD VILLAGE BOARD OF TRUSTEES '""' „~ NOVEMBER 18, 1996 .~,. PAGE THREE Trustees wanted to investigate potential roadways to the east of the development, an opportunity to extend Goldenrod Lane north to intersect and continue with the re-alignment of Fort Beggs Drive. The extension of Goldenrod Lane south through Lot '~ and through the east portion of the Village well site could accomplish a link. The Preliminary Plat approval is the basis on which subsequent plans for Unit two must be approved. The developer has relied substantially upon this Pr~liniary Plat approval when determining marketing provisions for each of the lots. While the extension of Goldenron Lane through the well house property to Renwick Road would not result in the loss of lots in Spanger's Farm subdivision, it would result in the reconfiguration and may result in a loss of lot area for two parcels. The applicants indicated that the Preliminary Plat had anticipated construction of a through street west of the Com Ed power lines. They felt a through street would be detrimental to their project. The applicants declined to make modification of the Plat, feeling that the impact to the subdivision would be detrimental with a thoroughfare either at Spanger Farm Road ar Windmill Lane extended. They, therefore, request that the Village carry out approvals consistent with the Preliminary Plat as part of this Final Plat application. The Planning Commission felt that the Preliminary Plat should be carried out in this case, they discussed the issue of moving a thoroughfare to the west side of the power lines, and thought that that was adequate, and they discussed issues of fairness and of reliance that the applicants made on the Preliminary Plat and the engineering design of their Final Plata Director Waldock also pointed out that in discussing this issue with the Village Attorney, there is no legal reliance on the strict conformance of the Preliminary Plat to the Final Plat, but there are fairness issues that should be considered. Therefore, the recommendation from the Planning Commission is to approve the Final Plat for Spangler's Farm Unit Two consistent with the Plat viewed tonight. This would be the original co~guration approved as part of the Preliminary Plat in 1994, the stipulations far the recommendation would be number 1) Compliance with the requirements of the Village Engineer; 2) Compliance with the requirements of the Plainfield Fire Protection District; 3) has been completed, that was to revise names of streets to avoid conflict. There was more discussion an the transportatian/traffic circulation between the Trustees. Attorney Jim Harvey explained to the Board that from a legal point of view, as our Ordinance states, is that approval of a Preliminary Plat means that you have the ability to ga ahead and prepare Final Plat, there are no guarantees, and no requirement that any future plat be approved based on the fact that a Preliminary Plat as been previously approved. K. Stelzer moved to table this discussion on the Final Plat far Spangler's Farm subdivision and send it back to the Plan Commission with the attorney's opinion and work with the Planners. Seconded by J. Heimerdinger. Terry Ruettiger from Ruettiger & Associates made a comment: Mr. Waldock asked us to consider a change after the engineering was completed for the PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 18, 1996 PAGE FOUR preliminary plat; and secondly the road system as presented, the road base has been constructed to the final grade. Two issues are up tonight, one is the Final Plat and the other is the zoning, if we could just get the zoning taken care of. J. Dement commented that he would expect our Staff to get very involved with. this total road concept. Stalzer, yes; Smolich, yes; Rock, yes; Heimerdinger, yes; Dement, yes. S yes, 0 no. Motion carried, and tabled. J. Dement moved to rezone the property (Lots 1 through 7) from B-3 to R-1. Seconded by J. Heimerdinger. Vote by roll call. Stalzer, yes; Smolich, yes; Rock, yes; Heimerdinger, yes; Dement, yes. 5 yes, 0 no. Motion carried. President Peterson stated that the above motion is to ask the Attorney to prepare the Ordinance. #5 DISCUSSION - LAKELANDS UNIT #S, CONCEPT PLAN Planner Durbin spoke to the Board regarding a concept plan for the amendment to Lakelands Unit 5 Final Plat. The Lakelands Corporation is seeking approval of the concept plan as it provides for minor changes from the final plat prior to revising engineering and seeking FEMA approval of a floodplain map revision. The concept plan modifies the lot configurations from the approved preliminary plat to allow for courtyard style driveways and sideload garages. The lots °. would have an angle at the rear portion of the lot where previous plans provided straight lot lines all the way to the rear. This new configuration will allow far easier and safer access to and from 135th Street by eliminating the need to back out onto the minor arterial and will also exhance the streetscape by reducing the number of garages fronting directly onto the street. The amended plan also eliminates a common beach access shown on the approved plat at the intersection of Woad Duck Drive and 135th Street, however, maintains the other common access locations. The applicants are seeking Village Board approval, before proceeding with FEMA LOMR applications. FEMA approval is a lengthy process and the applicant hopes to avoid unnecessary delays by providing the Village Board with an opportunity to review and consider the amended final plat. Staff recommends approval of the concept plan for the amendment to the final plat for Lakelands Unit Five as it enhances transportation and aesthetic benefits beyond those originally provided in the annexation agreement and previously approved final plat. Discussion was brought up regarding the status of the roadway on 135th Street. Director Waldock stated that this Final Plat will trigger the improvement of 135th Street with paving, sewer and water extensions, storm sewer work along it's frontage. He also talked briefly regarding the future plans for Essington with Bolingbrook. The Village of Bolingbrook's plans include a collector street along the frontage to Essington Road and could be extended along through our collector street along 135th Street. K. Stalzer suggested that we send Bolingbrook a letter that we would like them to look at their plans. .7 PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 18, 1996 PAGE FIVE J. Heimerdinger moved to approve the Amendment to the Final Plat for Lakelands Unit 5. Seconded by K. Stelzer. R. Smolich questioned if 135th Street would have that lane designated as a bicycle or pedestrian land. Director Waldock stated "yes" that will be continued through from the townhouses. Voice vote. 5 yes, 0 no. Motion carried. #6 DISCUSSION - NAPERVILLE BOUNDARY AGREEMENT AMENDMENT Director Waldock told the Boazd that Naperville has met with the Joliet Archdiocese regarding the 12.29 acre parcel located on 248th Street. The Diocese prefers to keep the property on the Naperville side of the boundary line, but wishes to have the option of going to either community of its choice at the time of development. Staff feels that Naperville must confirm in writing their agreement to the text of agreement before we can act on it's pasage. Consideration of this matter should be continued to our December 2, 1996 regulaz meeting. K. Stalzer asked that we respond to the letter from the Joliet Archdiocese and supply them with some facts. #7 DISCUSSION -VINTAGE KNOLLS TOWNEHOME SITE PLAN AMENDMENT Director Waldock stated that applicants aze requesting an amendment to the site plan for Vintage ~~. Knolls townehomes. The original site plan approval was granted on May 16, 1994. The plans as Attorney Pricilla Graeber and Patricia Graeber were present and represent developer, Bernie Kubinski. They would like to propose is that a part of the amendment to the site plan, we add in that same two additional porch deck configurations be allowed to the site for the rest of the subdivision, Addition to Proposed Site Plan Amendment Item G7 (Plan AA, Plan BB and Plan CC), so that if we use these same plans approved only so long as use of the footprint for the conf guration chosen would not encroach on the easements and setbacks as approved in the original plan. Their main concern is for uniformity in the Vintage Knolls Townhomes. originally approved provided for fourteen new townhouse units to be constructed on a three acre parcel. The plans also provided for the restoration of an exisiting house on the site along with the existing houses relocation. Building designs were provided as two or three unit dwellings surrounding a private culdesac. The amendment requests the approval of a building addition to the exterior rear corners of the building located on lot 5. The original site-plan approval anticipated uncovered decks to fill the space in the exterior coerns of the rear of the building. The applicants have constructed a building addition in this space instead. This addition is constructed on a full foundation with full walls and a shingled roof, window, and doors. The building addition on Unit 11 also increased the size of the footprint beyond the originally approved deck area. Staff recommends approval of the site plan amendment for Vintage Knolls Subdivision for applicant James Lane Builders on Lot 5, Units 11 and 12 subject to the following stipulations: 1) Payment of appropriate fees as may be necessary; 2) No further building addition shall be authorized without approval. PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 18, 1996 PAGE SIX J. Dement moved to go along with the Staff s recommendation for the approval of the site plan amendment for Vintage Knolls Subdivision with the amended Stipulations 1 & 2. Seconded by R. Rock. Vate by roll call. Stalzer, yes; Smolich, yes; Rock, yes; Heimerdinger, yes; Dement, yes. 5 yes, 0 no. Mation carried. Direction was given from the Board to Director Waldock to allow Vintage Knolls Developers, Inc. to provide to the Village blueprints showing the footprints of the possible alternative configurations for each remaining unit on a revised site plan before anymore Plan BB or Plan CC configurations are constructed. #$ ORDINANCE -AMENDMENT TO SOLICITOR'S LICENSE J. Heimerdinger moved to adopt ORDINANCE NO. 1715 AMENDING CHAPTER 4, ARTICLE III REGARDING SOLICITORS, PEDDLERS, HAWKERS, TRANSIENT VENDORS AND ITINERANT MERCHANTS. Seconded by R. Smolich. Vote by roll call. Stalzer; yes; Smolich, yes; Rock, yes; Heimerdinger, yes; Dement, yes. 5 yes, 0 no. Motion carried. `""'~ - #9 DISCUSSION -WATER RATES Administrator McDonald spoke to the Board regarding Water and Sewer rate increase. We have had Hamilton Engineering develop a scenazia ranging from a 15% to 20% increase, plus 4% increase in subsequent yeazs. This is a compromise between the 30% to 40% increase previously discussed. There was a lenghty discussion with regazd to the proposed increase in water and sewer rates. J. Heimerdinger expressed a desire to have same extra time to review the whole picture for consideration. He suggested that the issue be sent back to the Way and Means Committee for study as to the extent of the increase. He believes that we do need an increase, but the degree of the increase needs to be more carefully examined. Engineer Hamilton recommends a 37% rate increase to get the Village back up to support system. K. Stalzer moved that we remove all engineers, all staff, all plant people, because we don't need any professional people, because we have Jack: R. Smolich showed concern as to why we challenge our hired professionals. Because of lack of second, the motion failed. K. Stalzer moved to concur with the Village Engineer, Village Staff, Administrator, to increase • the water and sewer rates 37% and ask the Village Attorney to draw up the necessary Ordinances to contain the numbers from the Engineer and effective date. Seconded by R. Smolich. PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 18, 1996 PAGE SEVEN J. Dement raised discussion on the 37% rate increase and asked what the basic charge for everyone would be. Engineer Hamilton was not directed to prepare the f gores for the 37% rate increase for the meeting tonight, but had prepared figures fora 10% and 1 S% increase. Call for roll call vote on motion. Stalzer, yes; Smolich, yes; Rock, no; Heimerdinger, no; Dement, no. 2 yes, 3 no. Motion defeated. J. Heimerdinger moved to table this matter and send to the Ways & Means Committee and that they put in on their Agenda for the next Ways and Means Committee on December 4th, 1996. President Peterson asked that instead of the table of this matter, could the Board consider a 15% compromise figure, and then start talking about incemental increases in the future. Seconded by J. Dement. Vote by roll call. Stalzer, no; Smolich, no; Rock, yes; Heimerdinger, yes; Dement, yes. 2 no, 3 yes. Motion passed and issue is tabled. ADMINISTRATOR'SREPORT Administrator McDonald told the Board that he has requested the Ways & Means Committee to reconsider their meeting date from November 20 to December 4th to discuss the 1996-97 Tax Levy. ~. ENGINEER'S REPORT No report PLANNER'S REPORT Director Waldock announced that with regard to the Hazard Mitigation Grants that we have applied for, they have denied our request for the Electric Park Site and the Village Hall Site, so we don't have a hazard mitigation buy-out opportunity there. The property owners in the Pheasant Chase area have declined, so there are no further hazard mitigation grants being pursued. Planner Durbin also announded that the Village of Plainfield is now on the Internet with a Web Site. ATTORNEY'S REPORT No report. POLICE CHIEF'S REPORT Chief Bennett talked about inventory losses and personal property losses by police officers from the July flooding of the law enforcement center and asked that you pay that out of pocket expense in the amount of $13,570.00. The claims have been submitted into FEMA and the other insurance carriers. • PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 18, 1996 PAGE EIGHT J. Dement moved to authorize the reimbursement of officers for the personal property losses in the amount of $13,570.00. Seconded by R. Rock. Vote by roll call. Stelzer, yes; Smolich, yes; Rock, yes; Heimerdinger, yes; Dement, yes. 5 yes, 0 no. Motion carried. J. Heimerdinger moved to adjourn the meeting. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carved. Meeting adjourned at 9:50 p.m. SUSAN JANIK, VILL E CLERK • •