HomeMy Public PortalAbout11.04.96 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
. VILLAGE MEETING
DATE: MONDAY, NOVEMBER ~, 1996 AT: VILLAGE HALL
BOARD PRESENT: J. PETERSON, D. ROCK, J. DEMENT, R. SMOLICH,
K. STALZER, J. HEIMERDINGER.
OTHERS PRESENT: B. KUJATH -DEPUTY CLERK
P. MCDONALD -ADMINISTRATOR
J. HARVEY -ATTORNEY
H. HAMILTON -ENGINEER
P. WALDOCK -DIRECTOR OF DEVELOPMENT
D. BENNETT -CHIEF OF POLICE
At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were
present, and he then led the pledge to the flag.
Public Comments:
Richard Olson, business owner in town addressed the Board with a concern regazding the
proposed sales tax abatement for one of the established businesses in town. He also asked for
• answers to when 135th Street will be opened from Rt. 30 to Essington Road.
President Peterson requested the additon of an Executive Session on the Agenda to discuss
personnel to reconvene.
J. Heimerdinger moved to approve the Agenda as amended. Seconded by R. Smolich. Voice
vote. 5 yes, 0 na. Motion carried.
J. Heimerdinger moved to approve the Consent Agenda to include the following: Minutes of
Public Workshop, August 12, 1996; Minutes of continued October 7th meeting held on October
14, 1996; Minutes of Public Workshop, October 14, 1996; Minutes of Board Meeting, October
21, 1996; Minutes of Ways and Means Workshop, October 23, 1996; Minutes of Planning and
Development, October 23, 1996; Bills Payable, November 4, 1996; Expenditures/Revenues
Reports, September, 1996; Treasurer's Report, September, 1996; Letter of Credit Reduction,
Reserve Subdivision. Seconded by J. Dement. Vote by roll call. Stalzer, yes; Smolich, yes;
Rock, yes; Heimerdinger, yes; Dement, yes. S yes, 0 no. Motion carried.
#3 DISCUSSION -WATER RATE INCREASE
K. Stalzer moved to have the Staff make all' necessary purchases of computer software, technical
assistance and equipment to implement the billing procedure noted in the document and have the
Village Attorney draft an Ordinance representing the new procedure for billing water, sewer and
refuse collection as defined in the document at a rate representative of 33% increase to take
PLAiNFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 4, 1996
PAGE TWO
effect January 1, 1997.. Seconded by R. Smolich. Discussion -The proposal to change water
billing into gallons, language on the bill, increase the rate by approximately 33% on an average,
and the new gazbage fee increase effective January 1, 1997 with further discussion on a
depreciation increase.
J. Heimerdinger moved to table this issue until the November 11th Workshop session. Seconded
by J. Dement. Vote by roll call. Stalzer, no; Smolich, no; Rock, yes; Heimerdinger, yes;
Dement, yes. 3 yes, 2 no. Motion carried, and it will be placed on November 11th Workshop.
#4 DISCUSSION -ROOKERY NATURE PARK
Planner Durbin spoke regarding the Rookery Park Action Plan for the 3.2 acre property located
across from the Plainfield Cemetery on Joliet Rd. The property is currently awned by Amity
Development who had proposed a residential development and has been involved in the
development of this plan. Village officials have been working with Will County Forest Preserve
District and Plainfield Township Park District officials to coordinate the development of the
Action Plan. We are seeking Board consideration of the following:
1. Village co-sponsorship of a LAWCON/OSLAD acquisition grant application. The
grant application would be brought back to the Village Board after further development
for approval
2. Village support for the Rookery Pazk Action Plan and sponsorship of a proposal to
Corlands for third party purchase and holding of the property. If Corlands approves the
proposal, they would purchase and hold the property for up to three yeazs.
3. Continued staff involvement towards consideration of the acquisition alternative. This
would include further coordination among the various groups involved, assistance with
the proposed design charette, and other coordinative roles.
Planner Durbin assured the Boazd Members that no village money would be used other than
ongoing staff time by Zoning Director Pete Waldock, Planner Durbin and assistants. K. Stalzer
questioned the proposed Residential Development of Townhomes and positive revenue impact
on the Village budget and the School District budget.
Marti DeMauro with the Forest Preserve District of Will County explained that the way the
above listed grants work is that you actually go out and buy the property and pay 100% of the
cost and then you are reimbursed by the State. By the application, you are only advising the
State of our intent to purchase, the transaction doesn't became a legal obligation until you
actually purchase the property. Our intention in bringing this before our land acquisition
. committee and our board was to take this at a step at a time and that we would go back to our
committee and board in late Winter or early Spring of next year once we had details,
.~ PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 4, 1996
PAGE THREE
development plans worked out and we , at that time, would determine if a land swap would be
necessary. In this case, we are going to try to get a third party in to buy the property, so that the
developers are let off the hook, and they would hold title to the property and lease it back to the
district and we would pay holding fees. We have a period of up to three (3) years to pay back
that loan. And that is the time period during which we will be applying for the grant and fund
raising efforts will be going on.
J. Heimerdinger mentioned the importance of a bird rookery and that it would present
educational opportunities, the enhacement to the quality of life, and the increased accessibility to
a sustainable local resource. Many people attended the meeting to show their support and
backing of the project.
J. Heimerdinger moved that the Village co-sponsor a LAWCON/OSLAD acquisition grant
application, that the Village support the Rookery Park Action Plan and sponsorship of the
proposal to Corlands or third party purchase, and that the Village authorize continued Staff
involvement towards consideration and acquisition of the Rookery as a Nature Park. Seconded
by J. Dement. Vote by roll call. Stalzer, no; Srnolich, na; Rock, yes; Dement, yes;
Heimerdinger, yes. 3 yes, 2 no. Motion carried.
#5 ORDINANCES 1680-1710 INFILL ANNEXATIONS
Director Waldock stated that annexation of 31 properties is to be considered pursuant to 65 ILCS
5/7-1-13 of the Illinois Compiled Statutes. The annexations are not proposed or necessarily
sought by the property owners, rather they are proposed by Staff for annexation pursuant to the
above mentioned statute. Under this provision of Illinois Law, territories containing less than 60
acres in area, being wholly surrounded by the Village limits, may be annexed upon passage of
the appropriate ordinance by the surrounding municipality.
Properly Owners Address Response
Hibler 307 Renwick Not present
Hren 304 Norman Not present
Stukel 209,207 Renwick Nat present
Sebby 305 Renwick Not present
Carlino 205 Renwick Asked if they would have to connect
to Village water/sewer? They see no
advantage.
Rokowski 203 Renwick Not present
Knudson 201 Renwick Not present
Russell 209 Getson Not totally opposed if they could
negotiate some items.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 4, 1994
PAGE FOUR
Stasell 207 Getson Not present.
No objections
Dzieciatkowski 208 Getson No comments
Pusateri 206 Getson Not present
Van Horn 24037 W. Wedgewood Ct. Not present
Rial 24057 W. Wedgewood Ct. No
Fazio 24130 W. Wedgewood Ct. No
Fazio 24120 W. Wedgewood Ct. No
Payne 24100 W. Wedgewood Ct. No
Gehrke 24030 W. Wedgewood Ct. No
Dunne 24050 W. Wedgewood Ct. No
Lindahl 24010 W. Wedgewood Ct. No
Ardaugh 24027 W. Wedgewood Ct. No
Schultz 24359 Fraser No
Green 24349 Fraser Not present, sent no objection letter
Ashmont 24339 Fraser No-they have 9dogs & 6 cats
Burgo 24335 Fraser No-being handled through attorney
Lewis 24329 Fraser No-being handled through attorney
Betzwiser 24331 Fraser Wants more information.
Kowalski, Schmitz 841 W. 143 Street Will annex, but not in favor of.
President Peterson said he did not believe in penalizing people for not coming into the Village in
1991 when the connection fees were waived. I believe the Village should try and work out
agreements with residents. J. Heimerdinger supports this idea, and would like to see property
owners come voluntarily rather than under compulsion. Trustees Dement, Smolich and Stalzer
stated that the residents over the years have benefitted in several ways and thought it was time
they become part of the Plainfield Community.
J. Heimerdinger moved that we ask Staff to break the proposed forced annexations out into
logical geographic azeas and to contact the owners and see what kind of arrangements can be
made with those owners and report back to the Village Boazd in four (4) weeks. Seconded by R.
Rock. President Peterson asked that the Staff give us the history of the annexations that we
heard tonight, what happened in 1991, what happened in 1995, etc, etc. Vote by roll call. Stalzer,
no; Smolich, no; Rock, yes; Heimerdinger, yes; Dement,no. Motion defeated.
K. Stalzer moved to vote by omnibus vote Ordinances No. 1680 through 1710. Seconded by J.
Demerit. Vote by roll call. Stalzer, yes; Smolich, yes; Rock, yes; Heimerdinger, yes; Dement,
yes. Motion carried.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 4, 1996
PAGE FIVE
K. Stalzer moved to adapt ORDINANCES NO. 1680 THROUGH 1710 ANNEXING
PROPERTIES LISTED ABOVE INTO THE VILLAGE OF PLAINFIELD. Seconded by R.
Smolich. Vote by roll call. Stalzer, yes; Smolich, yes; Rock, yes; Heimerdinger, no; Dement,
yes. 4 yes, 1 no. President Peterson believes that this is premature, and I think I will veto this
until we have time to think this over.
#b ORDINANCE -ANNEXATION REIBEL PROPERTY
J. Heimerdinger moved to adopt ORDINANCE NO. 1711 ANNEXING THE FRANCIS
REIBEL PROPERTY. Seconded by K. Stalzer. Vote by roll call. Stalzer, yes; Smolich, yes;
Rock, yes; Heimerdinger, yes; Dement, yes. S yes, 0 no. Motion carried.
#7 RESOLUTION -GRANT OF EASEMENT REIBEL PROPERTY
J. Heimerdinger moved to adopt RESOLUTION NO. 1153 AUTHORIZING THE EXECUTION
OF A GRANT OF EASEMENTS BETWEEN FRANCIS REIBEL, GRANTOR AND THE
VILLAGE OF PLAINFIELD, GRANTEE. Seconded by K. Stalzer. Vote by roll call. Stalzer,
yes; Smolich, yes; Rack, yes; Heimerdinger, yes; Dement, yes. S yes, 0 no. Motion carried.
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#$ s ORDINANCE -ANNEXATION PASQUINELLI PROPERTY
K. Stalzer moved to adopt ORDINANCE NO. 1712 ANNEXING PROPERTY OWNED BY
LEONA FRY, THE ESTATE OF GEORGE D. FRY, DECEASED, AND ROBERT L.
KRAMER AND CLAUDIA D. KRAMER, AND PASQUINELLI, INC. Seconded by R.
Smolich. Vote by roll call. Stalzer, yes; Smolich, yes; Rock, yes; Heimerdinger, yes; Dement,
no. 4 yes, 1 no. Motion carried.
#9 ORDINANCE -VARIANCE FOR DEAN PROPERTY
J. Heimerdinger moved to adopt ORDINANCE NO. 1713 PROVIDING FOR A FLOOD PLAN
VARIANCE FOR CHARLES AND DEBORAH DEAN FOR THE PROPERTY AT 62S
JOSEPH STREET, PLAINFIELD, ILLINOIS. Seconded J. Dement. Vote by roll call. Stalzer,
yes; Smolich, yes; Rock, yes; Heimerdinger, yes; Dement, yes. S yes, 0 no. Motion carried.
#10 ORDINANCE -SOLICITORS LICENSE
J. Heimerdinger moved to adopt ORDINANCE NO. 1714 AMENDING CHAPTER 4,
ARTICLE III REGARDING SOLICITORS, PEDDLERS, HAWKERS, TRANSIENT
VENDORS AND ITINERANT MERCHANTS. Seconded by J. Dement. Vote by roll call.
Stalzer, yes; Smolich, yes; Rock, yes; Heimerdinger, yes; Dement, yes. S yes, 0 no. Motion
carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 4, 1994
PAGE SIX
#11 TOWN CENTER DESIGN COMPETITION
Planner Durbin gave a summary of the revised Agreement between the Village of Plainfield and
Design Competition Services for Professional Competition Advisory Services. The agreement
establishes what services the consultant will provide, what activities the Village will conduct for
the competition, and how the consultant will be paid. The consultants will be paid a lump sum
fee and will also receive 50% of the registration fees. The first payment of $2,000 will be due
within ten days of execution of the agreement.
J. Dement moved to authorize the Village President and Clerk to execute the Agreement
between the Village of Plainfield and Design Competition Services for Professional Competition
Advisory Services. Seconded by K. Stalzer. Vote by roll call. Stalzer, yes; Smolich, yes; Rock,
yes; Heimerdinger, yes; Dement, yes. 5 yes, 0 no. Motion carried.
#12 RESOLUTION - MFT MAINTENANCE 1997
K. Stalzer moved to pass RESOLUTION 1154 FOR MAINTENANCE OF STREET AND
HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE. Seconded by
J. Dement. Vote by roll call. Stalzer, yes; Smolich, yes; Rock, yes; Heimerdinger, yes; Dement,
yes. 5 yes, 0 no. Motion carried.
ADMINISTRATOR'S REPORT
Administrator McDonald explained correspondence from WESCOM in which they gave notice
that it is exercising its option to renew it's lease for one two-year period. Regarding the
insurance coverage on flood loss the outcome was that Great American and Gallagher have
indicated settlement in an amount to cover Village loss which FEMA will not cover. Next, Mr.
McDonald gave a brief summary that we have been notified of two property tax appeals. The
Boards concensus was not to pursue these issues due to costs involved in supporting the assessed
valuation.
J. Heimerdinger moved to approve the hiring of two positions in the Street Department; Mr.
Christopher Ervin to the position of equipment operator, Grade 4 start at $10.97 per hr and Mr.
James Pubentz to the position of laborer Grade 3 start at $9.97 per hour. Seconded by J. Dement.
Vote by roll call. Stalzer, yes; Smolich, yes; Rock, yes; Heimerdinger, yes; Dement, yes. 5 yes,
0 no. Motion carried.
K. Stalzer moved to concur with Staff s recommendation on the increase in Trash/Garbage
Collection effective November 1, 1996 and will rise from $8.58 to $8.95 per month, a 5%
increase, which includes an $1.00 handling fee. Seconded R.Smolich. Vote by roll call.
Stalzer, yes; Smolich, yes; Rack, yes; Heimerdinger, yes; Dement, yes.5 yes, 0 no. Motion
• carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 4, 1996
PAGE SEVEN
J. Heimerdinger moved to increase the Solicitor License fee from $10.00 to $35.00, and continue
the policy of having Boy Scouts and other non-profit organizations have the fee waived.
Seconded by J. Dement. Vote by roll call. Stalzer, yes; Smolich, yes; Rack, yes; Heimerdinger,
yes; Dement, yes. 5 yes, 0 no. Motion carried.
ENGINEER'S REPORT
Engineer Hamilton discussed the need for fine bubble diffusers at the wastewater plant. This
equipment is currently needed to increase the amount of oxygen in the aeration tanks. We feel
that this equipment will not only improve the operation of the wastewater plant but it should also
reduce our current electrical cost at the plant by 15% or more. The Village has approved
$120,000 in this yeazs budget for the purchase and installation of the fine bubble diffusers.
K. Stalzer moved to direct the Village Engineer to complete the needed work to receive bids for
the purchase and installation of the fine bubble diffusers, at the discretion of the Village
Administrator.. Seconded by J. Dement. Vote by roll call. Stalzer, yes; Smolich, yes; Rock,
yes; Heimerdinger, yes; Dement, yes. 5 yes, 0 no. Motion.
• J. Heimerdinger questioned the engineer on the Van Dyke Road Culvert reconstruction. Engineer
Hamilton stated because of the rainfalls in July it has moved us out of this Fall's construction
season. We are looking for a Spring start on the project. H. Hamilton also discussed the water
main break on Rt. 126 around 1:00 p.m. today. There is a 24 hour bail order in effect now for
Whispering Creek and Indian Oaks residents.
PLANNER'S REPORT
Director Waldock updated the Board on Fraser Road Right-Of Way. We have made some
progress in terms of a drawing now available in which the engineer mapped existing conditions
along Fraser Road. The map graphically represents the placement of proposed Fraser Road
improvements in relationship to existing conditions such as fences, trees driveways, the homes,
etc., on each parcel. The drawings show that the limit of existing improvements is 19 feet from
section line to the South edge of the gravel shoulder. Work limits aze 20 feet from the section
line. The Lewis' property will include regrading along the road surface extending no more than
5 feet beyond the new road surface nor more than 25 feet from the section line. The McFadden
property is not affected by the grade changes on the road surface. Therefore, no transition
grading will be needed in the front yard azea. The Village Board has previously indicated
acceptance of the compensation package outlined in a letter from Michael Golden (the owners
attorney)dated May 23, 1996. Those items are updated in light of our meeting the property
owners as follows: 1) Provide one (1) free sanitary sewer and one (1) free water tap-on for each
property providing right-of--way; 2) Sanitary Sewer and Water Service stubs provided to the
south end of new right-of--way (25 feet from section line); 3) Owners to provide ten (10) feet
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 4, 1996
PAGE EIGHT
utility easement measured from the south edge of pavement (30 feet from the section line); 4)
Owners to provide a dedicated right-of way or roadway easement of 2S feet from the section line
as outlined in the Hamilton Engineering drawing titled "Fraser Road Preliminary Design" dated
September 10, 1996; S) Private wells can be used as long as owners desire. The Village will not
require removal of well connection to Village utilities; 6) Construction equipment shallnot be
permitted on private property except within the work limits outlined on plans; 7) Engineers
recommend asphalt driveway aprons for each parcel. These will be installed without cast to
owners in accordance with our meeting with owners in September of 1996; 8) Right-of--way as
depicted on the Hamilton drawing dated September 10, 1996, will be requested with the
exception of an increase to 2S feet from section line across the Spears?Ashrnount property. No
further pavement expansion nor sidewalks on the south side of Fraser Road are planned. The
Village will prepare an easement document in accordance with these provisions.
Trustees had some questions regarding the running of the sewer and water service stubs, asphalt
driveway aprons, who will be paying for Mr. Golden's attorneys fees, and other miscellaneous
items in relation to annexation and zoning for the above properties.
Director Waldock explained to the Board that we have received correspondence from the last
meeting of the City of Naperville, and the city staff has not indicated any concern with our
• response, so we anticipate that they will be considering the Ordinances for the Boundary Line
Agreement on their November 19th, 1996 regular City Council Meeting, and hopefully we will
be considering our Ordinances for the Agreement at our scheduled November 18th, 1996
meeting. .
J. Dement moved to approve the Turkey Raffle -One day temporary Liquor License for
Plainfield Volunteer Fire Department for November 9th, 1996. Seconded by R. Smolich. Voice
vote. S yes, 0 no. Motion carried.
K. Stalzer moved to approve the St. Mary's Temporary Liquor License for their School Gala on
February 7, 1997. Seconded by J. Dement. Voice vote. S yes 0 no. Motion carried.
K. Stalzer moved to adjourn the regular meeting to go into Executive Session and to reconvene.
Seconded by J. Dement. Vote by roll call. Stalzer, yes; Smolich, yes; Rock, yes; Heimerdinger,
yes; Dement, yes. S yes, 0 no. Motion carried.
Meeting adjourned at l0:OS p.m.
Regular meeting reconvened at 10:13 p.m.President Peterson was absent from the remaining
portion of this meeting.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 4, 1996
PAGE NINE
J. Heimerdinger moved to hire Merilee Eighner as Planning Secretary as written. Seconded by
K. Stalzer. Vote by Roll call. Stalzer, yes; Smolich, yes; Rock, yes; Heimerdinger, yes; Dement,
yes. S yes, 0 no. Motion carried.
K. Stalzer moved to adjourn. Seconded by R. Rock. Voice vote. S yes, 0 no. Meeting
adjourned.l0:1G p.m.
BARBARA KU H, DEPUTY CLERK
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