HomeMy Public PortalAbout09.23.96 VB Minutes• PLAINFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: SEPTEMBER 23, 1996 AT: MEETING ROOM
VILLAGE HALL
MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, R. ROCK,
J. DEMENT, R. SMOLICH, K.
STALZER, J. HEIMERDINGER.
OTHERS PRESENT: P. MCDONALD -ADMINISTRATOR
S. JANIK -CLERK
D. BENNETT- CHIEF OF POLICE
J. HARVEY -ATTORNEY
H. HAMILTON -ENGINEER
P. WALDOCK -DEVELOPMENT/ZONING
J. DURBIN -PLANNER
At 7:00 p.rn. President Peterson called the meeting to order. Roll call was taken, all were
present. Erin Mazcinik of the 8th grade at Indian Trail School, led the pledge to the flag.
Public Comments:
Mr. Ed Arter, resident spoke in favor of saving the Heron Rookery. Many other people spoke in
favor of the saving of the Heron Rookery; Jae Nowak, Lydia Nowak, Harold Hewlett, Bill
Hamley, Debbie Mueering, Pat Mazcinik and Marcia Mazchinik all gave their support. Ms.
Nowak presented the Board 225 signatures of people who appose the building of townhomes and
want to preserve the Rookery.
Trustee Heimerdinger commented regarding the show of citizen support and that he wished to
place the Rookery issue on the agenda of our next meeting on October 7th. He invited Marci
DeMauro, who is in change of development far the Forest Preserve District to came to that
meeting and tell us exactly what the District can do, and plans to do. And at that meeting, he will
again ask the Village Board to authorize the Staff to work with Mazci, Greg Batt of the Park
District and himself to put together an operational plan to acquire the property.
President Peterson requested that we change the Agenda to move Item #10 Discussion on the
Illinois Street Reconstruction to #3 on the Agenda because of the large amount of citizens here
tonight who want to heaz the discussion. And he then asked to have placed as Item 10 and Item
11 Discussion on Water/Sewer Rates and Discussion on Distiller's Sewer Charge.
J. Heimerdinger moved to approve the amended Agenda. Seconded by J. Dement. Voice vote.
5 yes, 0 no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 23, 1996
PAGE TWO
J. Heimerdinger moved to approve the Consent Agenda to include the following: Minutes of
Regular meeting, September 9, 1996; Bills Payable, September 23, 1996; Minutes of Planning &
Development Committee Workshop, September 11, 1996; Minutes of Economic Development
Committee Workshop, September 11, 1996; Minutes of Grawth Management Committee
Workshop, September 9, 1996; Minutes of Public Works Committee Workshop, September 4,
1996; Payaut request #1 James D. Fiala Pa. ving Company, 1996 MFT Street Maintenance in
the amount of $134,754.84. Seconded by J. Dement. Vote by roll call. Dement, yes;
Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried.
#3 DISCUSSION -ILLINOIS STREET RECONSTRUCTION
The Public Works Committee has investigated maintenance work on Illlinois Street from
Lockport Street to Oak Street. They have evaluated adding parking -both parallel and angle.
The water and sewer department plans to replace lead services from main to right-of way.
Sanitary sewer televising is scheduled. Storm sewer televising is also scheduled. Hamilton
Engineering has provided three options: Option 1 is far maintenance work with no parking
added; Optian 2 is for maintenance work with sixteen (16) parallel
Trustee Dement and Trustee Rock spoke against the parking options on Illinois Street and
wanted more information to review and wanted to hear from the residences on Illinois Street as
to how they felt regarding the reconstruction before they were ready to make decisions.
J. Heimerdinger moved that we authorize the expense of up to $100,000 of monies for the
resurfacing of Illinois Street, the installation of ornamental street lights, repair of lead pipe water
mains, all to be done in this fall season, no more parking spaces, keep existing parking (Option
# 1). Seconded by J. Dement.
There was a lengthy discussion at this point by the Trustees and public. Option 3 for
maintenance work with twenty-seven (27) 4S degree angle stalls added was dropped as a
consideration by all.
K. Stalzer moved to table discussion on reconstruction of Illinois Street. Seconded by J. Dement.
Public comments were made by:John Swab, James J. Goodson, Ray Kelly and Sandy Powers,
business owners and residence owners on Illinois Street. Also presented was a signed petition of
120 plus concerned citizens opposed to this unnecessary renovation on Illinois Street.
J. Heimerdinger modified his earlier motion to state, ask the engineers to develop a working plan
doing maintenance work, repair of lead water pipes, installation of ornamental street lights, using
existing parking, bringing to the board two set of plans, one taking 3 to 4 feet of parkway to
improve existing parking, and one not taking any parkway property, with Spring contract.
(Option 2)
PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 23, 1996
PAGE THREE
K. Stalzer asked to have the engineers come back with Option 2 drawn up, see if it works with
the trees or not, have an actual meeting where the homeowners can sit there and look at the plans,
and set up for a Spring contract.
Discussions continued with R. Rock asking if a 4 way stop on Oak Street would help, ,and the
residences on Illinois Street agreeing that it would help.
J. Heimerdinger moved to table discussion on Illinois Street to October 7th, 1996 Board
meeting. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock,
yes; Smolich, yes; Stalzer, yes. S yes, 0 no. Motion carried.
H. Hamilton said that during the interim period he will prepare drawings on Option 1 and Option
2 for the reconstruction of Illinois Street.
#4 DISCUSSION DESIGN COMPETITION
Planner Durbin explained to the Board that based upon recent conversations with the consultants,
that they have indicated that we are still within the time frame for an early 1997 completion date.
As you may recall, the purpose of an early 1997 coompletion date is to avoid any further delay of
potential commercial develaprnent at Wallin Woods. We have asked the consultants (Design
competitian Services) to be present at this meeting to discuss the process and answer any
remaining questions about the competitian. Lawrence P. Witzling was present from Design
competitian Services and talked with the Board.
J. Heimerdinger moved to execute the Design Competition Contract after review with our
Attorney and Developer for the maximum cost of $30,000.00. Seconded by R. Smolich.
Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes,
0 no. Motion carried.
8:57 p.m. S minute recess
9:04 p.m. reconvene meeting
#5 DISCUSSION -ANNEXATION AGREEMENT/PASQUINELLI
Director Waldock presented a revised Annexation Agreement to accommodate issues discussed
at the August 19, 1996 meeting of the Board of Trustees for discussion and evaluation. The
Ordinances for authorization of this Annexation Agreement are not requested for consideration
until the revisions are finalized with the Board.
The Trustees continued discussion and clarification an some of the revisions in the annexation
agreement. Issues brought up were the prepayment of tap on fees by developer, but the
developer would want guaranteed capacity. Kathy West, attorney far Pasquinelli stated they had
agreement to convey both sites when requested by the Village. The developer is guaranteed 754
residential connections to sewer and water upon prepayment of connection fee.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 23, 1996
PAGE FOUR
Addition to Pazagraph 10, Page 8, In no event shall the Village of Plainfield be obligated to pay
any easement costs.
K. Stalzer moved to direct the attorney to prepare the final draft of the Annexation Agreement to
include the appropriate language discussed and agreed on tonight and bring the Ordinances back
to the next Board Meeting on October 7, 1996. Seconded by R. Smolich. Vote by roll call.
Dement, no; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 4 yes, 1 no. Motion
carried.
#6 DISCUSSION -CAMBRIDGE SIGN VARIANCE
Planner Durbin stated that the applicants, Cambridge Homes are seeking to locate a sign on Rt.
59 just north of Main Street, which would require a variance from the Sign Ordinance which
prohibits off premises signs. The applicants aze seeking this off premises signage to assist in the
marketing and sales of their development at the Reserve. The Village has been reluctant to issue
any variances from the provisions of the Sign Ordinance since the adoption of the current
ordinance on November 7, 1994. Several developers have discussed Sign Ordinance variances
with staff and the Planning and Development Committee, all of which were discouraged from
proceeding. In 1995 Cambridge Homes discussed this matter with the Planning and
Development Committee where it was recommended that they pursue other means of mazketing.
At this point, they aze returning for formal consideration of the vaziance request. Staff and the
Plan Commission recommend that the Village Boazd concur with the following findings and
approve the variance subject to the following stipulations:
1) The sign be consistent with the 72 square foot proposed sign; 2) Limit signage on the site to
only the proposed sign and one real estate sign that complies with the Village Sign Ordinance; 3)
Limit the proposed sign to a period of one year upon which the applicant can seek one year
extensions by demonstrating that the sign has proven successful toward the marketing of the
subject site; 4) The applicants must provide evidence of owner permission; 5) The sign will be
removed at the time of any further development on the sign site; 6) Provide a landscape planting
area azound the base of the sign and provide regular maintenance of both the sign and the
landscape plantings.
R. Smolich moved to approve the request far Variance far Sign placement for Cambridge Homes
with stipulations as requested and that Cambridge Homes return to the Village Board within 12
months (1 year) to reapply for the variance. Seconded by K. Stalzer. Vote by roll call. Dement,
no; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 4 yes, 1 no. Motion carried.
PLAINFTELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 23, 1996
PAGE FIVE
#7 DISCUSSION -AURORA BOUNDARY AGREEMENT
Planner Durbin stated that the proposed line starts at the EJ&E at 111th Street and following
111th Street west indefinitely. The growth management committee has reviewed the proposed
agreement and referred it to the Village Board for discussion.
The Board agreed to the Agreement and Staff had no objections. There were no major issues
associated with this issue. It was suggested that a meeting should be set up with Oswego and
Aurora managers. The Aurora Boundary Agreement was referred to our Attorney for review,
and after discussion with Oswego and Aurora bring it back to the Board as soon as possible.
#8 RESOLUTION -CONTINENTAL CABLEVISION
J. Heimerdinger moved to adopt Resolution 1150 authorizing the Village of Plainfield to enter
into collective discussions concerning cable franchise renewal dates. There was discussions by
the Board members and many of them could not support this resolution.
President Peterson authorized the administrator to get more information concerning the renewal
dates on the cable franhise, and table this resolution at this time.
#9 DISCUSSION -WATER AND SEWER RATE
The Water and Sewer Department have discussed capital improvement projects which would
decrease operating expenses, there is no CRA to fund these projects and operating costs appear to
be relatively fixed for now. A 20% increase in rates would allow Plainfield to meet current
expenses with creating an adequate CRA. The Public Works Committee presented a rate
structure that not only allows far large consumers of water to pay their fair-share, but gives the
person who uses less water a lower cost. It will be be more customer friendly by changing cubic
feet to gallons on the water bill. Trustee Stalzer, who serves on the village's Public Works
committee, presented a detailed review of water rates in the village, showing a loss of more than
$100,000 per year. There was a lenghtly discussion among the Trustees, and at the insistence of
Trustee Dement;
K. Stalzer moved to refer the information provided by the Public Works Committee regarding
the water and sewer rate, to the Ways and Means Committee far review. Seconded by J.
Heimerdinger. Vote by roll call. Dement, pass; Heimerdinger, yes; Rock, yes; Smolich, no;
Stalzer, no; Peterson, yes. 3 yes, 2 no, 1 pass. Motion carried.
•
PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 23, 1996
PAGE SIX
#10 DISCUSSION -DISTILLER'S SEWER CHARGE
It was explained that United Distillers has requested that the Village reconsider its sewer use
charge to more closely reflePresidentct the actual amount of sewage discharged from their
facility to the sewer system. The engineers reviewed all data, performed an income projection
and find that this request is reasonable. Staff recommends that the revised billing schedule be
made part of the United Distillers Wastewater Service Agreement.
J. Dement moved concur with the recommendation of the Village Engineer with reference to the
rates at United Distiller. Seconded by J. Heimerdinger. Vote by roll call. Dement, yes;
Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried.
#11 DISCUSSION -ITINERANT MERCHANTS SOLICITORS &
FARMSTAND ORDINANCE
J. Heimerdinger moved to table the above discussion item to October 21, 1996 Village Board
Meeting. Seconded by R. Smolich. Voice vote. 5 yes, 0 no. Motion carried.
#12 DISCUSSION -ESDA
President Peterson passed out a list of questions that he requested Chief Bennett to prepare a
presentation that would answer these questions in reference to ESDA, its function and control.
ADMINISTRATOR'S REPORT
Administrator McDonald told the Board that closing on the new Street Department building is
scheduled for October 15, 1996 with occupancy on the 16th. The Village has secured a
commitment for a loan from the First Midwest Bank for the dollars necessary to consummate the
real estate transaction. The loan paper will be handled in a Trust held by the Bank for a ten year
period with the Village making yearly/semi yearly payments. We will be presenting all the legal
documents at the meeting of the 7th of October, 1996. We are also making arrangements for
possible financing for the remodeling of the Police facility and remodeling of our temporary
Village Hall at Lily Cache Plaza.
Due to ingress, egress requirements of local businesses along Van Dyke Road here in Plainfield,
the Village will need additional time to coordinate movement activities of said local business.
We suggest the E.J. & E. Railroad defer its scheduled work at its crossing on Van Dyke Road
until Spril 1997 when asphalt plants are open far the 97 construction year.
•
PLAINFIELD VILLAGE 80ARD OF TRUSTEES
SEPTEMBER 23, 1996
PAGE SEVEN
ENGINEER'S REPORT
H. Hamilton explained the 1996 Crack Fill Street Maintenance Program. We have a
recommendation of $30,382 for the crack filling, and need authorization.
J. Dement moved to approve the filling of the cracks for the projected cost of $30,382.00.
Seconded by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Rack, yes; Smolich,
yes; Stalzer, no. 4 yes, 1 no. Motion carried.
PLANNER'S REPORT
Planner Waldock spoke regarding Pool Variance request for 809 N. DesPlaines Street by Troy
Hambly. Mr. Hambly wants to construct an indoor pool adjoining his house. Staff has identified
concerns regarding safe ingress/egress from all sides of the pool. Due to these concerns, staff
cannot support this variance request.
J. Heimerdinger moved to table to Pool Variance request to the October 21, 1996 Board meeting
for more review. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried.
J. Dement moved to adjourn the meeting. Seconded by K. Stalzer. Voice vote. 5 yes, 0 no.
Motion carried. Meeting adjourned.
11:44 p.m.
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