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HomeMy Public PortalAbout09.23.96 VB Minutes• PLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: SEPTEMBER 23, 1996 AT: MEETING ROOM VILLAGE HALL MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, R. ROCK, J. DEMENT, R. SMOLICH, K. STALZER, J. HEIMERDINGER. OTHERS PRESENT: P. MCDONALD -ADMINISTRATOR S. JANIK -CLERK D. BENNETT- CHIEF OF POLICE J. HARVEY -ATTORNEY H. HAMILTON -ENGINEER P. WALDOCK -DEVELOPMENT/ZONING J. DURBIN -PLANNER At 7:00 p.rn. President Peterson called the meeting to order. Roll call was taken, all were present. Erin Mazcinik of the 8th grade at Indian Trail School, led the pledge to the flag. Public Comments: Mr. Ed Arter, resident spoke in favor of saving the Heron Rookery. Many other people spoke in favor of the saving of the Heron Rookery; Jae Nowak, Lydia Nowak, Harold Hewlett, Bill Hamley, Debbie Mueering, Pat Mazcinik and Marcia Mazchinik all gave their support. Ms. Nowak presented the Board 225 signatures of people who appose the building of townhomes and want to preserve the Rookery. Trustee Heimerdinger commented regarding the show of citizen support and that he wished to place the Rookery issue on the agenda of our next meeting on October 7th. He invited Marci DeMauro, who is in change of development far the Forest Preserve District to came to that meeting and tell us exactly what the District can do, and plans to do. And at that meeting, he will again ask the Village Board to authorize the Staff to work with Mazci, Greg Batt of the Park District and himself to put together an operational plan to acquire the property. President Peterson requested that we change the Agenda to move Item #10 Discussion on the Illinois Street Reconstruction to #3 on the Agenda because of the large amount of citizens here tonight who want to heaz the discussion. And he then asked to have placed as Item 10 and Item 11 Discussion on Water/Sewer Rates and Discussion on Distiller's Sewer Charge. J. Heimerdinger moved to approve the amended Agenda. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 23, 1996 PAGE TWO J. Heimerdinger moved to approve the Consent Agenda to include the following: Minutes of Regular meeting, September 9, 1996; Bills Payable, September 23, 1996; Minutes of Planning & Development Committee Workshop, September 11, 1996; Minutes of Economic Development Committee Workshop, September 11, 1996; Minutes of Grawth Management Committee Workshop, September 9, 1996; Minutes of Public Works Committee Workshop, September 4, 1996; Payaut request #1 James D. Fiala Pa. ving Company, 1996 MFT Street Maintenance in the amount of $134,754.84. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. #3 DISCUSSION -ILLINOIS STREET RECONSTRUCTION The Public Works Committee has investigated maintenance work on Illlinois Street from Lockport Street to Oak Street. They have evaluated adding parking -both parallel and angle. The water and sewer department plans to replace lead services from main to right-of way. Sanitary sewer televising is scheduled. Storm sewer televising is also scheduled. Hamilton Engineering has provided three options: Option 1 is far maintenance work with no parking added; Optian 2 is for maintenance work with sixteen (16) parallel Trustee Dement and Trustee Rock spoke against the parking options on Illinois Street and wanted more information to review and wanted to hear from the residences on Illinois Street as to how they felt regarding the reconstruction before they were ready to make decisions. J. Heimerdinger moved that we authorize the expense of up to $100,000 of monies for the resurfacing of Illinois Street, the installation of ornamental street lights, repair of lead pipe water mains, all to be done in this fall season, no more parking spaces, keep existing parking (Option # 1). Seconded by J. Dement. There was a lengthy discussion at this point by the Trustees and public. Option 3 for maintenance work with twenty-seven (27) 4S degree angle stalls added was dropped as a consideration by all. K. Stalzer moved to table discussion on reconstruction of Illinois Street. Seconded by J. Dement. Public comments were made by:John Swab, James J. Goodson, Ray Kelly and Sandy Powers, business owners and residence owners on Illinois Street. Also presented was a signed petition of 120 plus concerned citizens opposed to this unnecessary renovation on Illinois Street. J. Heimerdinger modified his earlier motion to state, ask the engineers to develop a working plan doing maintenance work, repair of lead water pipes, installation of ornamental street lights, using existing parking, bringing to the board two set of plans, one taking 3 to 4 feet of parkway to improve existing parking, and one not taking any parkway property, with Spring contract. (Option 2) PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 23, 1996 PAGE THREE K. Stalzer asked to have the engineers come back with Option 2 drawn up, see if it works with the trees or not, have an actual meeting where the homeowners can sit there and look at the plans, and set up for a Spring contract. Discussions continued with R. Rock asking if a 4 way stop on Oak Street would help, ,and the residences on Illinois Street agreeing that it would help. J. Heimerdinger moved to table discussion on Illinois Street to October 7th, 1996 Board meeting. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. S yes, 0 no. Motion carried. H. Hamilton said that during the interim period he will prepare drawings on Option 1 and Option 2 for the reconstruction of Illinois Street. #4 DISCUSSION DESIGN COMPETITION Planner Durbin explained to the Board that based upon recent conversations with the consultants, that they have indicated that we are still within the time frame for an early 1997 completion date. As you may recall, the purpose of an early 1997 coompletion date is to avoid any further delay of potential commercial develaprnent at Wallin Woods. We have asked the consultants (Design competitian Services) to be present at this meeting to discuss the process and answer any remaining questions about the competitian. Lawrence P. Witzling was present from Design competitian Services and talked with the Board. J. Heimerdinger moved to execute the Design Competition Contract after review with our Attorney and Developer for the maximum cost of $30,000.00. Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. 8:57 p.m. S minute recess 9:04 p.m. reconvene meeting #5 DISCUSSION -ANNEXATION AGREEMENT/PASQUINELLI Director Waldock presented a revised Annexation Agreement to accommodate issues discussed at the August 19, 1996 meeting of the Board of Trustees for discussion and evaluation. The Ordinances for authorization of this Annexation Agreement are not requested for consideration until the revisions are finalized with the Board. The Trustees continued discussion and clarification an some of the revisions in the annexation agreement. Issues brought up were the prepayment of tap on fees by developer, but the developer would want guaranteed capacity. Kathy West, attorney far Pasquinelli stated they had agreement to convey both sites when requested by the Village. The developer is guaranteed 754 residential connections to sewer and water upon prepayment of connection fee. PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 23, 1996 PAGE FOUR Addition to Pazagraph 10, Page 8, In no event shall the Village of Plainfield be obligated to pay any easement costs. K. Stalzer moved to direct the attorney to prepare the final draft of the Annexation Agreement to include the appropriate language discussed and agreed on tonight and bring the Ordinances back to the next Board Meeting on October 7, 1996. Seconded by R. Smolich. Vote by roll call. Dement, no; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 4 yes, 1 no. Motion carried. #6 DISCUSSION -CAMBRIDGE SIGN VARIANCE Planner Durbin stated that the applicants, Cambridge Homes are seeking to locate a sign on Rt. 59 just north of Main Street, which would require a variance from the Sign Ordinance which prohibits off premises signs. The applicants aze seeking this off premises signage to assist in the marketing and sales of their development at the Reserve. The Village has been reluctant to issue any variances from the provisions of the Sign Ordinance since the adoption of the current ordinance on November 7, 1994. Several developers have discussed Sign Ordinance variances with staff and the Planning and Development Committee, all of which were discouraged from proceeding. In 1995 Cambridge Homes discussed this matter with the Planning and Development Committee where it was recommended that they pursue other means of mazketing. At this point, they aze returning for formal consideration of the vaziance request. Staff and the Plan Commission recommend that the Village Boazd concur with the following findings and approve the variance subject to the following stipulations: 1) The sign be consistent with the 72 square foot proposed sign; 2) Limit signage on the site to only the proposed sign and one real estate sign that complies with the Village Sign Ordinance; 3) Limit the proposed sign to a period of one year upon which the applicant can seek one year extensions by demonstrating that the sign has proven successful toward the marketing of the subject site; 4) The applicants must provide evidence of owner permission; 5) The sign will be removed at the time of any further development on the sign site; 6) Provide a landscape planting area azound the base of the sign and provide regular maintenance of both the sign and the landscape plantings. R. Smolich moved to approve the request far Variance far Sign placement for Cambridge Homes with stipulations as requested and that Cambridge Homes return to the Village Board within 12 months (1 year) to reapply for the variance. Seconded by K. Stalzer. Vote by roll call. Dement, no; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 4 yes, 1 no. Motion carried. PLAINFTELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 23, 1996 PAGE FIVE #7 DISCUSSION -AURORA BOUNDARY AGREEMENT Planner Durbin stated that the proposed line starts at the EJ&E at 111th Street and following 111th Street west indefinitely. The growth management committee has reviewed the proposed agreement and referred it to the Village Board for discussion. The Board agreed to the Agreement and Staff had no objections. There were no major issues associated with this issue. It was suggested that a meeting should be set up with Oswego and Aurora managers. The Aurora Boundary Agreement was referred to our Attorney for review, and after discussion with Oswego and Aurora bring it back to the Board as soon as possible. #8 RESOLUTION -CONTINENTAL CABLEVISION J. Heimerdinger moved to adopt Resolution 1150 authorizing the Village of Plainfield to enter into collective discussions concerning cable franchise renewal dates. There was discussions by the Board members and many of them could not support this resolution. President Peterson authorized the administrator to get more information concerning the renewal dates on the cable franhise, and table this resolution at this time. #9 DISCUSSION -WATER AND SEWER RATE The Water and Sewer Department have discussed capital improvement projects which would decrease operating expenses, there is no CRA to fund these projects and operating costs appear to be relatively fixed for now. A 20% increase in rates would allow Plainfield to meet current expenses with creating an adequate CRA. The Public Works Committee presented a rate structure that not only allows far large consumers of water to pay their fair-share, but gives the person who uses less water a lower cost. It will be be more customer friendly by changing cubic feet to gallons on the water bill. Trustee Stalzer, who serves on the village's Public Works committee, presented a detailed review of water rates in the village, showing a loss of more than $100,000 per year. There was a lenghtly discussion among the Trustees, and at the insistence of Trustee Dement; K. Stalzer moved to refer the information provided by the Public Works Committee regarding the water and sewer rate, to the Ways and Means Committee far review. Seconded by J. Heimerdinger. Vote by roll call. Dement, pass; Heimerdinger, yes; Rock, yes; Smolich, no; Stalzer, no; Peterson, yes. 3 yes, 2 no, 1 pass. Motion carried. • PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 23, 1996 PAGE SIX #10 DISCUSSION -DISTILLER'S SEWER CHARGE It was explained that United Distillers has requested that the Village reconsider its sewer use charge to more closely reflePresidentct the actual amount of sewage discharged from their facility to the sewer system. The engineers reviewed all data, performed an income projection and find that this request is reasonable. Staff recommends that the revised billing schedule be made part of the United Distillers Wastewater Service Agreement. J. Dement moved concur with the recommendation of the Village Engineer with reference to the rates at United Distiller. Seconded by J. Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. #11 DISCUSSION -ITINERANT MERCHANTS SOLICITORS & FARMSTAND ORDINANCE J. Heimerdinger moved to table the above discussion item to October 21, 1996 Village Board Meeting. Seconded by R. Smolich. Voice vote. 5 yes, 0 no. Motion carried. #12 DISCUSSION -ESDA President Peterson passed out a list of questions that he requested Chief Bennett to prepare a presentation that would answer these questions in reference to ESDA, its function and control. ADMINISTRATOR'S REPORT Administrator McDonald told the Board that closing on the new Street Department building is scheduled for October 15, 1996 with occupancy on the 16th. The Village has secured a commitment for a loan from the First Midwest Bank for the dollars necessary to consummate the real estate transaction. The loan paper will be handled in a Trust held by the Bank for a ten year period with the Village making yearly/semi yearly payments. We will be presenting all the legal documents at the meeting of the 7th of October, 1996. We are also making arrangements for possible financing for the remodeling of the Police facility and remodeling of our temporary Village Hall at Lily Cache Plaza. Due to ingress, egress requirements of local businesses along Van Dyke Road here in Plainfield, the Village will need additional time to coordinate movement activities of said local business. We suggest the E.J. & E. Railroad defer its scheduled work at its crossing on Van Dyke Road until Spril 1997 when asphalt plants are open far the 97 construction year. • PLAINFIELD VILLAGE 80ARD OF TRUSTEES SEPTEMBER 23, 1996 PAGE SEVEN ENGINEER'S REPORT H. Hamilton explained the 1996 Crack Fill Street Maintenance Program. We have a recommendation of $30,382 for the crack filling, and need authorization. J. Dement moved to approve the filling of the cracks for the projected cost of $30,382.00. Seconded by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Rack, yes; Smolich, yes; Stalzer, no. 4 yes, 1 no. Motion carried. PLANNER'S REPORT Planner Waldock spoke regarding Pool Variance request for 809 N. DesPlaines Street by Troy Hambly. Mr. Hambly wants to construct an indoor pool adjoining his house. Staff has identified concerns regarding safe ingress/egress from all sides of the pool. Due to these concerns, staff cannot support this variance request. J. Heimerdinger moved to table to Pool Variance request to the October 21, 1996 Board meeting for more review. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. J. Dement moved to adjourn the meeting. Seconded by K. Stalzer. Voice vote. 5 yes, 0 no. Motion carried. Meeting adjourned. 11:44 p.m. "! C~-~•t VILLAGE CLERK ,- r' ~.~' CJ