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HomeMy Public PortalAbout09.09.96 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: SEPTEMBER 9, 1996 AT: MEETING ROOM VILLAGE HALL MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, R. ROCK, J. DEMENT, R. SMOLICH, K. STALZER, J. HEIMERDINGER: OTHERS PRESENT: P. MCDONALD -ADMINISTRATOR S. JANIK -CLERK D. BENNETT -CHIEF OF POLICE J. HARVEY -ATTORNEY H. HAMILTON -ENGINEER P. WALDOCK -DEVELOPMENT/ZONING J. DUBBIN -PLANNER At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were present. He then led the pledge to the flag. President Peterson proclaimed the week of September 17 through 23rd as Constitution Week and urged all citizens to reflect during the week on the many benefits of our Federal Constitution and the privileges and responsibilities of American Citizenship. R. Smolich re-appointed Laurie R. Hayes to the Police Pension Fund Board. Ms. Hayes term would run from May 1996 to May 199$. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. Appointment approved. PUBLIC COMMENTS: Elizabeth Hanna spoke for development and acquisition of the Rookery, protecting the site, and enhance the area far a park. Rita Renwick of the Illinois Audition Society talked about the protection of the site and they would support the acquisition fora park. J. Heimerdinger moved to approve the Agenda. Seconded by K. Stalzer. Voice vote. 5 yes, 0 no. Motion carried. J. Heimerdinger moved to approve the Consent Agenda to include the following: a) Minutes of Regular Meeting, August 19, 1996; b) Bills Payable September 9, 1996; c) Expenditure report, August, 1996; d) Minutes of Planning &Dev. Comm. Workshop, August 28, 1996; e) Minutes of Ways & Means Comm. Workshop, August 21, 1996; f) Minutes of Planning 7 Dev. Comm. Workshop, August 14, 1996; g) Letter of Credit Reduction for Amber Subdivision. Seconded by K. Stalzer. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, _~ yes. 5 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES ~^~' SEPTEMBER 9,1996 PAGE TWO #3 DISCUSSION -ANNEXATION AGREEMENT/FRANCIS REIBEL, CASE NO. 516-120195. Director Waldo~k spoke regarding the subject site which contains approximately 195 acres and is located along the west side of Rt. 59. The property is comprised of two parcels. A 155 acre parcel is west of Rt. 59 and south of 127th Street adjoining Riviera Estates north border. The balance of the property (40 acre tract) is located along the north side of 127th and west of Rt. 59. The property is occupied at present by a farmstead with house and agricultural buildings. A small dwelling is located on the 40 acre tract as well. The principle use of the subject site at present is agricultural. No major vegetation is located on the parcel. The annexation of the Reibel property is necessary to provide a corridor of contiguity ultimately accessing the Wiseman-Hughes development site on the Tryner farm on the northwest corner of 119th St. and Rt. 59. Annexation of the Reibel property in the manner described in the agreement will provide a "land bridge" sufficient far legal contiguity for annexations to the north. Completion of this annexation corridor will substantially solidify boundary issues with the City of Naperville along the Rt. 59 corridor. Staff recommends approval of the Annexation Agreement for the Francis Reibel property. J. Heimerdinger moved to instruct the Village Attorney to draw up an Ordinance for the Annexation Agreement for the Francis Reibel property. Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stelzer, yes. 5 yes, 0 no. Motion carried. #4 ORDINANCE -WISEMAN-HUGHES ANNEXATION AGREEMENT There were discussions regarding the Naperville .Boundary Agreement. Director Waldock explained the tap-on fees on this project regarding the recapture Agreement. Discussions between the Board members and Attorney Welsch, Attorney for the applicant continued around the paying and not paying of tap-on fees, and what should be required of Wiseman-Hughes to proceed with this project. R. Smolich moved to adopt ORDINANCE NO. 1673 AUTHORIZING THE EXECUTION OF A CERTAIN ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF PLAINFIELD, ILLINOIS, AND WISEMAN-HUGHES ENTERPRISES, INC. AND FIRST MIDWEST TRUST COMPANY, UNDER TRUST AGREEMENT KNOWN AS TRUST NUMBER 4519, subjject to amendment of Agreement, Paragraph 7 (Exhibit C). Seconded by K. Stelzer. Vote by roll call. Dement, no; Heimerdinger, yes; Rock, no; Smolich, yes; Stelzer, yes; Peterson, yes.. 4 yes, 2 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 9, 1996 PAGE THREE #5 ORDINANCE -SPECIAL USE PERMIT TO ALLOW A HOME BUSINESS. J. Heimerdinger moved to adopt ORDINANCE NO. 1674 AUTHORIZING THE ISSUANCE OF A SPECIAL USE PERMIT TO ALLOW A HOME BUSINESS GROWING AND SELLING HERB, HERBAL CRAFTS, AND NATURE PRODUCTS. Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, abstain. 4 yes, 0 no, 1 abstain.. Motion carried. #G ORDINANCE -VARIANCE 4 CAR GARAGE/MCCARTHY J. Heimerdinger moved to adopt ORDINANCE N0.1675 AMENDING THE VILLAGE OF PLAINFIELD ZONING ORDINANCE. Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. #7 ORDINANCE -AMENDING THE ZONING FOR ADULT ENTERTAINMENT FACILITIES. J. Heimerdinger moved to adopt ORDINANCE NO. 1676 AMENDING THE VILLAGE OF PLAINFIELD ZONING ORDINANCE. Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Rack, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no, Motion carried. #S DISCUSSION -BILL JACOBS, SPR Planner Durbin explained to the Board that the applicant Bill Jacob Enterprises are requesting Site Plan Review for an addition to the existing Bill Jacobs Chevrolet facility located at 23205 W. Lincoln Hwy. The proposed addition will provide approximately 8,700 square feet of new floor area. The project will also include a new landscape planting area and modifications to the pazking and drive areas. The primary concern raised by the Planning and Development Committee and shared by the Staff, is to address the stormwater management problem as discussed above. Staff and the Plan Commission recommend approval of the Site Plan far Bill Jacobs Chevrolet subject to the following stipulations: 1) Compliance with the requirements of the Village Engineer, including stormwater management; 2) Compliance with the provisions of the Plainfield Fire Protection District, including no pazking spaces obstructing the fire hydrant in front of the structure. K. Stalzer brought up questions to Engineer Hamilton with respect to acquiring an easement along the west line of this property for stormwater detension. ,~ PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 9,1996 PAGE FOUR J. Dement moved to approve the Site Plan Review for an addition to the Bill Jacobs Chevrolet facility subject to the Two (2) Staff and Plan Commission recommendations. Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. #9 DISCUSSION -COUNTY REZONING/REGGANIE Director Waldock requested that this discussion be tabled until the Development Committee can review. J. Dement moved to table the discussion on the County Rezoning for Regganie. Seconded by R. Smolich. Voice vote. 5 yes, 0 no. Motion carried, Item tabled. #10 DISCUSSION -JAMES STREET PUMP REPLACEMENT A. Persons, Wastewater and Water Supervisor, talked about the extensive damage caused by the flood to the James Street Pumping Station. Most of the damage occurred when the river reached the building and then flowed into the basement of the building. This caused damage to all of the pump motors located in the dry well. As part of the station's current design, the dry well is equipped with pumps and pump motors that aze not designed to be submersed in water. After the station was dewatered, each motor had to be removed and reworked before it could be returned to service. Due to the excessive flooding and the curent design of the station, Staff was unable to operate the pumps until needed motor work was completed on July 21, 1996. This down-time and the repair costs could have been significantly reduced if the station was equipped with submersible pumps and motors. During the past yeaz, Staff has discussed the need to replace the two 1100 gpm pumps at James Street Liftstation. These pumps are currently in need of replacement because of their condition, age, and capacity. The Public Works Committee and the Village Staff recommend that the existing 1100 gpm pumps be replaced with two new 1500 gpm Flygt submersible pumps. Staff is requesting that the Village Boazd authorize the purchase of the two 1 S00 gpm pumps from HyrolAire Inc. At a total quoted price of $15,318. Staff is also requesting that the Village Board authorize the installation of the new pumps. This work is to be completed by Staff, and other azea contractors at a total cost not to exceed $15,000. J. Dement moved to authorize the purchase of two (2) 1500 gpm pumps from HydroAire Inc. At a total price of $15,318. I also approve that the work be completed by Staff, and other azea contractors at a total cast not to exceed $15,550, and that we also waive the bidding process. Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. I't` PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 9,1996 PAGE FIVE ADMINISTRATOR'SREPQRT 1) Employee Incentive Program J. Dement moved to approve incentive increases for Mr. Douglas Kissel and Mr. Mazk Stofko. Seconded by K. Stalzer. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. 2) Health Insurance Policy -Village Employees J. Dement moved to eliminate the requirement of a contribution from those employees who aze in the family covered Indemnity Plan. Seconded by J. Heimerdinger. Voice vote. 5 yes 0 no. Motion carried. 3) ICMA Conference Mr. McDonald will be attending the International City Management Association Conference in Washington DC on October 6th through 9, 1996. He will also miss a regularly scheduled Board Meeting on October 7, 1996. 4) Village Office Space J. Heimerdinger moved to give authority to Village Administrator to rent space next door immediately on a month-to-month basis provided the landlord makes the space usable, that the Village Administrator engage a firm to create a modern efficient office plan for the Village offices; that the Village Administrator have the authority to negotiate a long term lease on all properties possibily 1 yeaz with option. Seconded by R. Smolich. Voice vote. 5 yes, 0 no. Motion carried. Trustee Heimerdinger spoke regarding support he has raised regarding the protection of the Rookery land for a park district. J. Heimerdinger moved that we direct the Village Staff for the next two weekds to explore sources and methods of funding to acquire the Rookery property to make it into a park. Discussion took place between the Trustees on certain questions and answers that need to be given. The motion was seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, no; Smolich, no; Stalzer, no. Motion defeated. 5) Flood Debris Removal The Board spoke briefly on flood debris removal and decided to have the Village Administrator handle and monitor the situation internally. They also agreed to reimbursement on the claim for Patricia Cremeens residing at 2S 15 Mallazd Drive S. Plainfield. • PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 9,199b PAGE SIX PLANNER'S REPORT Planner Durbin gave the Board information regazding Ft. Beggs Memorial Redevelopment Project located at the northeast corner of James Street and Ft. Beggs Drive. The groups participating in the redevelopment include the Plainfield Rotary Club, the American Legion Post 13, The Joliet Elks, the Knights of Columbus, and the Plainfield Pazk District. Staff has no concerns relative to the proposed redevelopment. We anticipate providing administrative site plan approval for the project and bring this community project to the Board meeting far your information. ATTORNEY'S REPORT J. Heimerdinger moved to make public the Executive Session Minutes from January 8, 1996 through August 5, 1996. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Rack, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Chief Bennett spoke to the Board and asked to have placed on the Workshop scheduled for September 16, 1996, Crossing enforcement concerns on Ft. Beggs and Rt. 59. He also stated that discussion on the new Law Enforcement Center(1400 N. Division St.) will take place at the Public Safety Committee Meeting held this Thursday. J. Heimerdinger moved to approve the notification of the Police Commission that they have the authorization to fill one additional position as Police Officer. Seconded by R. Rock. Voice vote. 5 yes, 0 no. Motion carried. Director Waldock informed the Boazd that we have a need to discuss in Executive Session Imminent Litigation. R. Smolich moved to adjourn the meeting and go into Executive Session to discuss Imminent Litigation, not to reconvene. Seconded by K. Stalzer. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Meeting adjourned. Adjourned at 9:20 p.m. ~~ SUSAN JANIK, V LAGE CLERK ~.