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Home My Public Portal About08.05.96 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: AUGUST 5, 1996 AT: LILY CACHE PLAZA MEMBERS OF BOARD PRESENT: PRESIDENT PETERSON, R. ROCK, J. DEMENT, R. SMOLICH, K. STALZER, J. HEIMERDINGER. OTHERS PRESENT: P. MCDONALD -ADMINISTRATOR S. JANIK -CLERK D. BENNETT -CHIEF OF POLICE J. HARVEY -ATTORNEY H. HAMILTON -ENGINEER P. WALDOCK -DEVELOPMENT/ZONING J. DUBBIN -PLANNER At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all were present. He then led the pledge to the flag. President Peterson thanked the Board, Staff members, the City of Chicago, all volunteers that helped during the flood. He then notified the public that FEMA will have an office here at Lily Cache Plaza, 23145. W. Lincoln Highway, Plainfield, to help the flood victims. President Peterson publicly thanked Trustee Lambert for his years of service and accepted his resignation. Public comments: There were no public comments. K. Stalzer requested that we add Item #6 Discussion on update of repairs and rehabilitation of new Police Station. J. Heimerdinger moved to approve the amended Agenda. Seconded by J. Dement. Voice vote 5 yes, 0 no. Motion carried. J. Heimerdinger moved to approve the Consent Agenda to include the following: Minutes of Meeting July 8; Minutes of Public Hearing„ July 15, Minutes of Regular Meeting, July 15, Minutes of Emergency Meetings, July 18, July 19, July 21, July 23 and July 26, 1996; Minutes of Planning & Development Committee Workshop; Letters of Credit for Winding Creek Subdivision #654,701,721,776,655,794,550,77$,603; Bills Payable, August 5, 1996; Revenue Report, June 30, 1996; Expenditure Report, June 30, 1996.. Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 5, 1996 PAGE TWO #3 DISCUSSION -POSTAL SERVICE -.STORAGE TRAILER The U. S. Postal Service is requesting from the Village Board to grant them a reprieve from removing the storage trailer, along with another to be arriving shortly, from properties surrounding the Post Office. The trailer is being used for storage of new equipment ordered for the new Post Office. Over twenty-five contracts have been solicited to ship equipment and products and it would became a hardship to the U.S. Postal Service since those companies will ship to this location and we do not have the equipment and personnel to deliver any equipment to another sight without chances of injury or damage. J. Dement moved to approve the trailers until the new facility is built. Seconded by R. Rock. R. Smolich questioned the reason why the Post Office placed the trailers on the property before coming before the Board for approval and he stated his concerns. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, no; Stalzer, no; Peterson, yes. 4 yes, 2 no. Motion carried. #4 ORDINANCES -EAGLE CHASE °A- ~ J. Heimerdinger moved to adopt ORDINANCE NO. 1669 REZONING OF PROPERTY OWNED BY THE DOWNERS GROVE NATIONAL BANK, AS TRUSTEE UNDER A TRUST AGREEMENT DATED MAY 31, 1995 AND KNOWN AS TRUST NUMBER 95-231. Seconded by K. Stalzer. Vote by roll call. Dement, no; Heimerdinger, yes; Rack, yes; Smolich, yes; Stalzer, yes. 4 yes, 1 na. Motion carried. J. Heimerdinger moved to adopt ORDINANCE NO. 1670 AUTHORIZING THE ISSUANCE OF A PECIAL USE PERMIT TO ALLOW A PLANNED UNIT DEVELOPMENT (PUD) FOR PROPERTY OWNED BY THE DOWNERS GROVE NATIONAL BANK, AS TRUSTEE UNDER A TRUST AGREEMENT DATED MAY 31, 1995 AND KNOWN AS TRUST NUMBER 95-231. Seconded by K. Stalzer. Vote by roll call. Dement, no; Heimerdinger, yes; Rack, yes; Smolich, yes; Stalzer, yes. 4 yes, 1 no. Motion carried. #5 DISCUSSION - WALLIN WOODS ANNEXATION AGREEMENT AMENDMENT Planner Durbin spoke to the Board outlining the proposed changes to the Annexation Agreement which was approved by the Village Board on December 19, 1994. Staff feels that the proposed changes are consistent with the original goals of the existing annexation agreement, and in most cases improve the existing agreement both in terms of aesthetics and administration. The sideyard setback changes also allow for construction of a higher quality development and allows for consistent character throughout the development. Staff at this time recommends approval of the proposed annexation agreement amendments. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 5, 1996 PAGE THREE i-~ There was discussion by the board members. It was requested by J. Heimerdinger to delete Section 14, Page 14 on the Amended Annexation Agreement, which talked about the pedestrian bridge. It was also briefly brought up about the Wallin Woods option agreement with the Village at a price of $2.00 per sq. ft., which would be used for a passible Village center. It would become a part of the downtown development. Several versions of the proposed option agreement were discussed and, each Trustee seemed to have a different one in mind. Trustee Dement urged the Board to move on suggesting discussion of the option at a future date when everyone is more prepared. . The board instructed Staff to place on the next Agenda discussion on the Wallin Woods Option Agreement. J. Dement moved to appove the amendments to the Wallin Woods Annexation Agreement deleting the proposal to remove the pedestrian bridge in Section 14, Page 14. Seconded by J. Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. #6 DISCUSSION -POLICE DEPARTMENT RENOVATIONS Planning Department spoke briefly regarding the rebuilding. The building can be restored to it's preflood condition, but because it is shown to be in the regulatary flood plain it cannot be expanded by greater than 20% of the first floor area. Chief Bennett and the Architectural Firm of Interplan Practice Ltd. passed out cost estimates along with Engineering/Interior designs. Chief Bennett urged Board members to authorize funds for basic renovations needed to restore his department to some sense of normalcy. J. Heimerdinger moved to approve expenditures of up to $100,000.00 for emergency repairs on the exisiting Village Hall/Police Station, and such funds came from the Village reserves and that we also waive traditional bidding practices to expedite this construction, and to solicit for proposals. Seconded by J. Dement. All Trustees were in agreement that these expenditures do not include the unisex bathroom. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. Chief Bennett received direction from the Board to continue to work with the Architech to create some numbers for the expansion of the current Village Hall into a usable Police Station. ADMINISTRATOR' S REPORT Administrator McDonald spoke informing the Board of the recent FEMA meeting. He was instructed by the Board to put on the agenda for the Workshop for next Monday night reports PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST S, 1996 PAGE FOUR from the Planning Department on the expansion of the police building, engineer reports on the feasibility. The. Ways and Means Committee Meeting will be scheduled far Wednesday, August 7, 1996 at 4:00 p.m. at the Village Hall, 23145 W. Lincon Highway, Plainfield. ENGINEER' S REPORT K. Stalzer moved to spend $22,000 to put electrical services underground to the Postal Facility. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Rack, no; Smolich, yes; Stalzer, yes. 4 yes, 1 no. Motion carried. J. Dement requested that Administrator McDonald check out recapturable casts on the placements of underground utilities. Engineer Hamilton gave a summary of the Flood which occurred on July 17-18, 1996. PLANNER' S REPORT J. Durbin requested the Board to approve small signs advertising Larry's Diner and Ace Hardware be placed at all detour signs posted during the period stated during the U.S. Rt. 30/Il. Rt. 126 road closure. J. Heimerdinger moved to approve the placement of signs during construction, only on private property. No signs can be placed in the right-of--way.. Seconded by R. Smolich. Voice vote. 5 yes, 0 no. Motion carried. R. Smolich asked if it would be possible for an interim period of time to combine the Growth Management and Planning & Development Committee Workshop Meeting since we are short one trustee. ATTORNEY'S REPORT J. Heimerdinger moved to adopt ORDINANCE NO. 1671 AMENDING THE LIQUOR CODE, CREATING ONE CLASS "J" LIQUOR LICENSE. Seconded by K. Stalzer. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. S yes, 0 no. Motion carried. J. Dement moved to approve a request from Uptown Tap for outside activities this summer. August 21, 1996, Golf outing; October 11,12,13 Plainfield Homecoming. Seconded by K. • Stalzer. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES ~` AUGUST S, 1996 PAGE FIVE ,y ~~. There was discussion with the Board and Chief Bennett regarding Solicitor's Permits. J. Heimerdinger moved to instruct Chief Bennett to take whatever measures necessary to incre Police presence for the next five days during the time that the railroad crossing is closed to facilitate better and safer traffic motion at the corner of 143rd Street and Division Street. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, no; Smolich, no; Stalzer, no. 3 no, 2 yes. Motion fails. H. Hamilton asked the Board to nominate him for a Stormwater Management Committee formed by Will County. K. Stalzer moved to nominate Howard Hamilton for a Stormwater Management Committee in Will County. Seconded by R. Smolich. Voice vote. S yes, 0 no. Motion carried. K. Stalzer moved to adjourn the meeting and go into Executive Session to discuss Personnel and not to reconvene. Seconded by R. Smolich. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. Meeting adjourned to Executive Session. 9:45 p.m. SUSAN JANIK, VILT~AGE CLERK