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HomeMy Public PortalAbout06.16.97 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: MONDAY, JUNE 16, 1997 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, J. DEMENT, K. STALZER, J. DARNELL, K. O'CONNELL, S. RATHBUN, R. SMOLICH. OTHERS PRESENT: S. JANIK -CLERK T. BURGHARD -ADMINISTRATOR J. HARVEY -ATTORNEY D. BENNETT -CHIEF OF POLICE H. HAMR,TON -ENGINEER P. WALDOCK - DIltECTOR At 7:00 p.m. President Rock called the meeting to order with roll call. All Trustees were present. Clerk Janik led the pledge to the flag. PRESIDENTIAL COMMENTS: No comments at this time. PUBLIC COMMENTS: No comments at this time. COMMITTEE REPORTS: K. Stalzer commented that the Village's retention ponds are filled with debris and he has a concern for a safety issue. The Boazd directed Staff to check these. concerns out. K. Stalzer requested an Executive Session be added to the Agenda for the purpose of discussion on land acquisition to reconvene. President Rack requested one additional item be added: #8- Appointment of Committees. K. Stalzer moved to approve the Agenda as amended. Seconded by J. Dement. Trustee Rathbun, yes; Trustee Smolich, yes; Trustee Stalzer, yes; Trustee Darnell, yes; Trustee Dement, yes; Trustee O'Connell, yes. The vote is unanimous. R. Smolich moved to approve the Consent Agenda to include the following: a)Minutes of Board Meeting, June 2, 1997; b) Bills Payable, June 16, 1997; c) Expenditure Report, May 31, 1997; d) Revenue Report, May 31, 1997; e) Resolution 1168 Wage Rates far Workers in Public Works; f) Ordinance No. 1737 Extending existing Liquor License to July 30, 1997. Seconded by K. Stalzer. Trustee Rathbun, yes; Trustee Smolich, yes; Trustee Stalzer, yes; Trustee Darnell, yes; Trustee Dement, yes; Trustee O'Connell. PLAINFIELD VII.LAGE BOARD OF TRUSTEES JUNE 16, 1997 PAGE TWO #3 ERASER ROAD REZONING. We are seeking a motion to approve the rezoning from R-1, Single Family Residential to AG, Agricultural District and to direct the attorney to prepaze appropriate Ordinances far the fallowing properties: 24329 Fraser Raad; 24359 Fraser Road; 24349 Fraser Road; 24339 Fraser Road; 24335 Fraser Road. S. Rathbun moved to approve the rezoning for Fraser Road and to direct the attorney to prepaze the appropriate Ordinances. Seconded by J. Dement. R. Smolich asked if the properties annexed will be given this Agricultural Zoning for the specific use of the citizens who live in those residences, and if in fact they no longer occupy them, that the property will revert back to R-1 zoning. Director Waldock stated that this was the case, and will be made more clearly and covered in the agreement. Vote by roll call. Trustee Rathbun, yes; Trustee Smolich, yes; Trustee Stalzer, yes; Trustee Darnell; Trustee Dement, yes; Trustee O'Connell, yes. The vote is unanimous. #4 ORDINANCE NO. 1738 FAIRFIELD COMMONS. REZONING. We aze seeking a motion to adopt ORDINANCE NO. 1738 rezoning the west half of Fairfield Commons from R-1 to R-2. R. Smolich moved to adopt ORDINANCE NO. 1738 FOR REZONING FOR FAIRFIELD COMMONS. Seconded by K. Stalzer. Trustee Rathbun, yes; Trustee Smolich, yes; Trustee Stalzer, yes; Trustee Darnell, yes; Trustee Dement, no; Trustee O'Connell, yes. The vote is S yes, 1 no. Motion carried. #5 ORDINANCE ZONING TEXT AMENDMENT - PROVISYON OF PROPER PUBLIC NOTICE. We are seeking a motion to direct the Village Attorney to prepare the appropriate ordinance for the proposed text amendment amending the Zoning Ordinance to require that proof of notification of adjacent property owners for public hearings be provided at least S days prior to the date of the hearing. S. Rathbun moved that we direct the Village Attorney to prepare the appropriate Ordinance and bring back to the Boazd for its approval. Seconded by K. Stalzer. J. Dement questioned that when these people and compazues are applying to the Plan Commission that they have a signed contract on these parcels. Director Waldock stated that we could amend the application to address this issue. An Affidavit of Ownership or of other interests on the part of the applicant be added to the application process. I will check with Attorney Harvey. • PLAINFIELD VII.LAGE BOARD OF TRUSTEES JUNE 16, 1997 PAGE THREE Vote by roll call. Trustee Rathbun, yes; Trustee Smolich, yes; Trustee Stalzer, yes; Trustee Darnell, yes; Trustee Dement, yes; Trustee O'Connell, yes. The vote is unanimous. #b NATURE'S CROSSING ANNEXATION AGREEMENT. We are seeking a motion to direct the attorney to prepare ordinances authorizing execution of an annexation agreement. K. Stalzer questioned an addition on the annexation agreement of the Library Impact Fee. He also started a lengthy discussion with the Boazd on annexations in general. There were policy issues discussed, etc. land banking; dedicated right-of ways; off site street improvements; recapture agreements for roadways; impact fee contribution; lot sizes; bridge reconstruction; forestation-designation of 1 '/Z" trees placed on private property; density of buildable land. Mr. Alan Norten was present with his engineer, George Boetta who made comments that if they were subject to the current fees and ordinances at the time the permits are issued, they would have no objection. They also told the board that they have no plans on land banking this project, we will begin right away, and would like to have this community built in three to four yeazs. R. Smolich addressed the issue of when this community is complete, and until development occurs on the southside of 135th Street there is going to be a section of road that is not going to be constructed. This was of great concern to the Board. K. Stalzer moved to request the attorney to draw up the proper Annexation Agreement with the addition of wording for trees to be an 1 '/2" caliber on the private property; adding the Library contribution; payment of recapture fees at the time of final plat or development of the subject property, rather than at the time of annexation. Seconded by R. Smolich. Trustee Rathbun, yes; Trustee Smolich, yes; Trustee Stalzer, yes; Trustee Darnell, yes; Trustee Dement, no; Trustee O'Connell, no; Mayor Rock, no. 4 yes, 3 no. Motion carried. Attorney Harvey notified the Boazd that five (5) votes would be required to enter into the Annexation Agreement. #7 RESOLUTION NO. 1169 SUPPORTING A REVISED COMMON CABLE FRANCHISE RENEWAL DATE, AND FRANCHISE AGREEMENT. We are seeking a motion to adopt Resolution No. 1169. Administrator Burghard explained that the Will County Governmental League is requesting that Plainfield join eleven azea communities in researching existing cable services and formulating a common cable franchise agreement. After discussion on this subject, an addition to the Resolution was added to the fourth pazagraph at the end, "if said franchise agreement is .acceptable to Village of Plainfield". PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 16, 1997 PAGE FOUR K. Stalzer moved to adopt Resolution No. 1169 supporting a Revised Common Cable Franchise Renewal Date with the amendment. J. Dement asked if our agreement runs to the year 2000, and if they want to make a common franchise date of July 1, 1998, I assume we aze locked on our Franchise Agreement anyway? Administrator Burghazd explained that the cable company has already agreed with the other communities, that it would revise its date and their would be a ,common date. Seconded by S. Rathbun. Trustee Rathbun, yes; Trustee Smolich, yes; Trustee Stelzer, yes; Trustee Darnell, yes; Trustee Dement, yes; Trustee O'Connell, yes. The vote is unanimous. #8 COMMITTEE APPOINTMENTS Mayor Rock appoints the following committees: PUBLIC WORKS: Steve Rathbun; Ray Smolich; Kurt Stalzer, and meets First Wednesday of Month at 5:00 p.m. at the Village Hall. FINANCE: Kurt Stalzer, Jeff Dement and Jay Darnell and will meet the Third Wednesday of Month at 5:30 p.m. at the Village Hall. PLANNING & DEVELOPMENT: Jay Darnell, Kathy O'Connell and Ray Smolich will meet the Second Wednesday of Month at 5:00 p.m. at the Village Hall. PUBLIC SAFETY: Jeff Dement, Kathy O'Connell and Steve Rathbun and will meet the Fourth Thursday of the Month at 5:00 p.m. at the Village Hall. J. Dement moved to confirm the above stated appointments. Seconded by K. Stalzer. Trustee Rathbun, yes; Trustee Smolich, yes; Trustee Stalzer, yes; Trustee Darnell, yes; Trustee Dement; Trustee O'Connell, yes. The vote is unanimous. ADMINISTRATOR' S REPORT Administrator Burghazd spoke to the Boazd regarding a proposal from our current auditors, Wermer, Rogers, Doran & Ruzon far an extra to their contract. They will prepare and maintain detailed records of the capital assets maintained by the Village's Water Fund and perform calculations of depreciation for the fiscal year ended Apri130, 1997. The capital asset records will be reconstructed from information obtained from the previous auditors as well as from the records at the Village. Based on their preliminary estimates, they anticipate the costs of these services will be between $1,000 and $1,500. J. Dement moved to allow the auditor to perform the expanded assessment at a price not to exceed $1,500. Seconded by S. Rathbun. Trustee Rathbun, yes; Trustee Smolich, yes; Trustee Stalzer, yes; Trustee Darnell, yes; Trustee Dement, yes; Trustee O'Connell, yes. The vote is unanimous. PLAINFIELD VII..LAGE BOARD OF TRUSTEES JUNE 16, 1997 PAGE FIVE ENGINEER' S REPORT Engineer Hamilton spoke regazding the adoption of Stormwater Control, Erasion Cantrol and Wetland Protection Ordinances. Briefly, the new ordinances would meet Northeastern Illinois Planning Commission Requirements, and gain modification permission for Facility Planning Area expansion needed as part of the boundary agreement with Naperville. K. Stalzer moved to direct the attorney to prepare the three ordinances, Stormwater Control, Erosion Control and Wetland Protection as specified by the Village Engineer. Seconded by R. Smolich. Trustee Rathbun, yes; Trustee Smolich, yes; Trustee Stalzer, yes; Trustee Darnell, yes; Trustee Dement, yes; Trustee O'Connell, yes. The vote is unanimous. S. Rathbun asked Engineer H. Hamilton about the water lines that we were having problems with. H. Hamilton responded that they were currently working with the attorney at this time, the work was unacceptable and we aze currently discussing alternatives. PLANNER' S REPORT Na report at this time. ATTORNEY' S REPORT Na report at this time. POLICE CHIEF' S REPORT Chief Sennett presented the Operations Report for May 1997. J. Dement moved to go into Executive Session for the purpose of land acquisition and to reconvene. Seconded by S. Rathbun. Trustee Rathbun, yes; Trustee Smolich, yes; Trustee Stalzer, yes; Trustee Darnell, yes; Trustee Dement, yes; Trustee O'Connell, yes. Motion carried. Adjourned at 8:20 p.m. S. Rathbun moved to reconvene the regular meeting at 9:20 p.m. Seconded by J. Darnell. Voice vote. 6 yes, 0 na. Motion carried. The present roll call stands. S. Rathbun moved to authorize the Village Administrator to enter into negotiations for the purchase of the rest, of the building at Flow-Con. Seconded by J. Dement. Trustee Rathbun, yes; Trustee Smolich, yes; Trustee Stalzer, yes; Trustee Darnell; Trustee Dement, yes; O'Connell, yes. PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 16, 1997 PAGE SIX S. Rathbun maved to adjourn the meeting. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. 9:25 p.m. Meeting adjourned. ,,--, r s '~~ :....~. ~" SUSAN JANIK, VILLAGE CLERK ~'