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Home My Public Portal About06.02.97 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: MONDAY, JUNE 2, 1997 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, J. DEMENT, K. STALZER, J. DARNELL, K. O'CONNELL, S. RATHBUN, R. SMOLICH. OTHERS PRESENT: S. JANIK -CLERK T. BURGHARD -ADMINISTRATOR J. HARVEY -ATTORNEY D. BENNETT -CHIEF OF POLICE H. HAMII.,TON- ENGINEER P. WALDOCK -DIRECTOR At 7:00 p.m. President Rack called the meeting to order with roll call. All Trustees were present. Boy Scout Troop 13 led the pledge to the flag. Clerk Janik then read President Rock's proclamation in which he proclaimed June 11, 1997, Wednesday, as Arbor Day in the Village of Plainfield, and he urged all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands and he urged all citizens to plant trees to gladden the heart and promote the well being of this and future generations. PUBLIC COMMENTS: Harry Smith who dives an Dan O'Connell Drive spoke regarding unresolved Errol inspection issues concerning residents on Remvick Point, Ashbury Farms Development. In speaking for the other residents, he asked far a date of July 1st to resolve the issues. Administrator Burghard told the residents that the Village will do the best they can in trying to get the violations cleaned up. He hoped the residents were working on the private contractual matters with the builders. COMMITTEE REPORTS. No report at this time. J. Dement moved that we approve the Agenda as presented if there are no other corrections or amendments. K. Stalzer asked that two items be added to the Agenda; #9- FT. BEGGS MEMORIAL DISCUSSION and #10 RENWICK BRIDGE DISCUSSION, and I ask for an Executive Session for the purpose of personnel and land acquisition to reconvene. J. DE moved that we approve the Agenda with the presented amendments and additions. Seconded by J. Darnel. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnel, yes; Dement, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 2, 1997 PAGE TWO K. Stelzer moved to approve the Consent Agenda with a clarification on the Village Baazd Minutes for May 19, 1997 on page four, Item (f) to show the sale of only one car in Ordinance No. 1733 for the Sale of Personal Property. Seconded by R. Smolich. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Stelzer, yes; Darnel, yes; Dement, yes. Motian carried. #3 TOWN CENTER DESIGN COMPETITION, AWARDS CEREMONY AND SUMMARY OF WINNING ENTRY. Planner Durbin briefly stated that the Design Competition Jury deliberations were concluded on May 14, 1997. Through these deliberations a winner, second and third place, five honorable mentions, and twelve exhibits were selected as best meeting the program criteria. The winners of the Plainfield Town Center Design Competition, which was sponsored by the Village of Plainfield, the Plainfield Township Park District, and Plainfield Partners, LLC. First Place: Richard H. Schaupp and Michael M. Franck of New York and Washington ,D.C. respectively, $10,000.00. A brief summary of their concept plan was then presented by the First Place Winners. Second Place: Ed McKinney, Pete Sachler and Troy Russ of Orlando, Fl. were presented $5,000.00 and they also gave a summary, of their concept plan. ITEM #4 ORDINANCE AMENDING PARKING RESTRICTIONS FOR STREETS NEAR HIGH SCHOOL J. Dement moved to ADOPT ORDINANCE NO. 1734 amending parking restrictions for streets neaz the High School. Seconded by K. Stelzer. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Stelzer, yes; Darnel, yes; Dement, yes. 6 yes, 0 no. Motion carried. ITEM#5 ORDINANCE APPROVING THE FINAL PLAT OF PLANNED UNIT DEVELOPMENT FOR PASQUINELLI'S HERITAGE MEADOWS AS A SPECIAL USE. S. Rathbun moved to adopt ORDINANCE NO. 1735 APPROVING THE FINAL PLAT OF PLANNED UNIT DEVELOPMENT FOR PASQUINELLI'S HERITAGE MEADOWS AS A SPECIAL USE with all the stipulations described. Seconded by R. Smolich. Vote by roll call. O'Connell, no; Rathbun, yes; Smolich, yes; Stelzer, yes; Darnel, yes; Dement, no. 4 yes, 2 no. Motion carried. ITEM #6 ORDINANCE APPROVING THE REZONING OF M & E PROPERTY. Director Waldock summarized the site plan which proposed construction of a 31,000 square foot clinic with parking for lbl cars. The site plan was found to be in substantial compliance with PLAINFIELD VII.LAGE BOARD OF TRUSTEES JUNE 2, 1997 PAGE THREE Village ordinances. Issues were discussed of access to Route 59; starmwater detention to be provided an adjoining Lot 1, vacation of Fart Beggs is not desired or proposed and screening material added to the west parking lot area. Stipulations for the Site Plan aze 1) Compliance with the requirements of the Village Engineer; 2) Compliance with the provisions of the Plainfield Fire Protection District; 3) Revise the parking configuration as discussed. J. Dement moved that we adopt ORDINANCE NO. 1736 REZONING M & E PROPERTY, Located an the Southwest Corner of Rt. 59 and Ft. Beggs from B-2 to B-3 and also to approve the site plan for M & E Development with the three (3) stipulations. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnel, yes; Dement, yes. 6 yes, 0 no. Motion carried, and unanimous. ITEM #7 AURORA BOUNDARY AGREEMENT DISCUSSION. Director Waldock summarized a report on the Aurora Boundary Agreement in that the Board authorized negotiation of Boundary Agreement with the City of Aurora. A previous draft agreement included language for "most favored Nation Status" relative to scavenger service rates made lower due to the Wheatland land fill was rejected by Aurora. That language has oat been removed and we believe this agreement is acceptable to the City of Aurora. R. Smolich moved to authorize the Staff to pursue and move in the direction to submit the Agreement to Aurora far their consideration and approval. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnel, yes; Dement, yes. 6 yes, 0 no. Motion carried and unanimous. ITEM #8 1997 MFT STREET MAINTENANCE PROJECT. S. Rathbun moved to award bid from low bidder, P. T. Ferro Construction Co. In the amount of $111,570.71 for our 1997 MFT Street Maintenance project. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnel, yes; Dement, yes. 6 yes, 0 no. Motion carried and unanimous. ITEM #9 FT. BEGGS MEMORIAL DISCUSSION K. Stalzer brought up this discussion because the Ft. Beggs Memorial Committee would ask if the Village could supply the water/ free tap-on of a water bill and drinking fountain for the site. After speaking to Mr. Persons of the Water Department if was explained that it would be a simple operation to do, however, getting the frost free drinking fountain would run in the range of $1,400/$1,900. r~ PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 2, 1997 PAGE FOUR R. Smalich moved to approve up to $3,000 expenditure to allow for the Village Water Department to install the water line, the purchase of water fountain to be installed at the Ft. Beggs Memorial. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Rathbun, yes; Smalich, yes; Stalzer, yes; Darnel, yes; Dement, yes. 6 yes, 0 no. Motion carried. ITEM #10 RENWICK ROAD BRIDGE DISCUSSION Trustee Stalzer brought up this matter for discussion because Mr. Leonard asked us at the last meeting what the Boazd's feeling were on the Renwick Road Bridge and siting location and time table and if there was any interest in the Village annexing and taking over that location. Director Waldock explained to the Boazd that based upon the Transportation Plan it supports construction along the section line for Renwick Road, different than the current location. Our department would be glad to forward a letter to Mr. Leonard indicating the position of the Boazd based on the Village's Comprehensive Plan. The Trustees continued discussion on the location of the bridge. J. Dement thought that our Staff should communicate with Mr. Leonard, tell him our concerns, show him our plan, and if they have to move forward, it's unfortunate, but I don't think we can condone something that is not going to be effective for us. We are supporting our Comprehensive Plan and not necessarily their projected site. K. Stalzer ra osed RESOLUTION 1168 that the Villa a of Plainfield supports it's p P g Comprehensive Plan and Transportation Plan and would da whatever it can in its means to help the Township realign the bridge on the Section line as proposed by our Engineer. There was no second to the proposed Resolution. J. Dement would prefer that the Staff meet with the Township and review the situation before I would support any legislation that would liable us for that particulaz bridge construction, land acquisition, etc. R. Smalich moved to direct the Staff to move forward and gather information to bring forward to a Workshop Session where we can discuss. Director Waldock told the Boazd that the bridge is not contiguous in its present location to the Village limits and at this time it is not possible to annex the property. Administrator Burghard stated that the Board is working towards a consensus to direct the Staff to meet with the Township officials to express to them what our Comprehensive Plan/Transpartation Plan offers and to offer same form of cooperation in the future, and bring it back to the Board in the final end. K. O'Connell seconds that. R. Smolich pulled the motion he made. All Trustees are in agreeance and support the direction. r PLAINFIELD VILLAGE BOARD OF TRUSTEES JUNE 2, 1997 PAGE FIVE ADMINISTRATOR'S REPORT Administrator Burghard continued discussion on examining a Committee of the Whole system structure to carry an some of the major policy issues that the Mayor and Board of Trustees may have. K. Stalzer feels that our Committee Structure over the last few years has helped the Village immensely in getting same of the mundane items out of the way so that the Boazd can look at the larger picture. I would like combination of the Committee System and the Committee of the Whole. R. Smolich expressed his desire to continue with our present Committee System and supports same, but would be willing to try the Committee of the Whole System in conjunction with are present Committee system. J. Dement felt that the Committee of the Whole System merits a tryout for a short period of time. S. Rathbun was also in favor of trying both, the Committee of the Whole System, as well as Committee. K. Stalzer prepared a Committee Structure and he moved that we adopt the Committee of the Whole structure for originally published Workshops and the regular Committee Structure as shown in Exhibit B far a period of three (3) months; to review. K. Stalzer also added to his motion that the Committee Structure be called RESOLUTION 1168. Seconded by R. Smolich. Vote by roll call. O'Connell, no; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnel, no; Dement, no; Rock, no. 4 no, 3 yes. Motion and Resolution failed. J. Dement moved that next Monday night will be Committee as a Whole and we will discuss this item of Committee Structure again and everyone's input and everyone's concerns talked about and hopefully we can. come to a meeting of the minds. Seconded by K. O'Connell. O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnel, yes; Dement, yes. Motion is unanimous. ENGINEER' S REPORT No report at this time. PLANNER' S REPORT Director Waldock presented to the Board a revised layout for the Carl Bryant O#lxce Building for the downtown which includes a ramp and underground parking system. ATTORNEY' S REPORT No report at this time. POLICE CHIEF' S REPORT Chief Bennett presented his April, 1997 Operations Report. K. Stalzer moved to adjourn into Executive Session for the purpose of discussing personnel and land acquisition and to reconvene. Seconded by R. Smolich. O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnel, yes; Dement, yes. 6 yes, p no. Motion carried. :...... ,, 1 L~ 9:05 p.m. Meeting Adjourned to reconvene after Executive Session. 10:55 p.m. Meeting reconvened. K. Stalzer moved to adjourn the meeting. Seconded by R. Smolich. Voice vote. 4 yes, 2 no. 10:57 p.m. Meeting adjourned. ,., SUSAN JAN1K, AGE CLERK ~~