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HomeMy Public PortalAbout05.19.97 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: MONDAY, MAY 19, 1997 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, J. DEMENT, K. STALZER, J. DAItNELL, K. O'CONNELL, S. RATHBUN, R. SMOLICH. OTHERS PRESENT: S. JANIK -CLERK T. BURGHARD -ADMINISTRATOR J. HARVEY -ATTORNEY D. BENNETT -CHIEF OF POLICE H. HAMII.,TON At 7:00 p.m. President Rock opened the meeting. Clerk Janik led the pledge to the flag. Roll call was taken, all Trustees were present. Public Comments: Tom Leonard, Plainfield Township Highway Commissioner, requested the President and Board of Trustees to submit a letter stating their position on the Annexation of the Renwick Road Bridge • area. Tom Rfecher, 24923 Blakely, representative of the Walkers Grove Homeowners Association brought to the Board's attention vacant lots in Walkers Grove Subdivision with debris and need clean-up; catch basins are filling up; civil defense sirens in the azea. Chief Bennett talked about sirens in the azea for the Walkers Grove and Harvest Glen Subdivisions which needs to be addressed in this year's budget if their aze funds available to complete this project. This azea has been identified as a weak spat in our coverage area. Placement would be on either Walkers Grove School property or the adjacent field in conjunction with the school. This will cover both subdivisions. Robert Moore, asked intentions of the upcoming Arbor Creek Subdivision far using Winding Creek Road further South, which will potentially bring into the Winding Creek area another 300 plus cars and we only have one entrance to get out on Rt. 30 between Spangler and Frontage Road. He also had concerns with regard to proper drainage. Petitions were submitted to the clerk signed by residents opposed to the Extension of Winding Creek Road South and also opposition to the building of a retention pond at or near Winding Creek Road South or allowing any new pond to drain into Lily Cache Creek. Director Waldock told the Board that a Public Hearing will be heard before the Planning Commission concerning the Arbor Creek Subdivision proposal. Notification will be given to the residents adjoining the property, and publication in the local newspapers. PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 19, 1997 PAGE TWO Cheryl Nauman, 16504 Winding Creek, also stated her concerns regarding Arbor Creek Subdivision. Administrator Burghard stated that we will see that at least one or two of the neighbors in your .neighborhood are contacted by telephone from the Staff notifying when the Plan Commission meeting will be held. Mary June Schultz, represented a group of homeowners from Renwick Point under the builder, R. A. Bright Meadowview Development who request that action be taken to address building code violations and well as contractual agreement. We feel that Bright should be held accountable and made to honor his contractual agreement. We request to be put on the Agenda for the next meeting. Harry Smith, Renwick Point Sub., spoke regarding claims of shoddy workmanship, not cleaning up work sites and violated building codes. Attorney Harvey notified the homeowners that violations of work contract agreements need to be • pursued through the courts or attorney general's office. If building code violations are significant, then the village might have the authority to pull the company's license to build. A resident reported the developer still owned 15 unimproved lots. President Rack made the following appointments: Ray Sarnowski, Acting Building Inspector (1997-98) Donald Schmitz, Electrical Inspector (1997-98) Randy Krnac, Part-time Electrical Inspector (1997-98) Robert Bundy, Plumbing Inspector (1997-98) J. Dement moved that we concur with the Presidential Appointments as listed. Seconded by K. Stelzer. Vote by roll call. Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stelzer, yes; Darnell, yes. 6 yes, 0 na. Motion carried. K. Stelzer moved to convene a Public Hearing on Meadows Annexation Agreement. Seconded by R. Smolich. Vote by roll call. Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stelzer, yes; Darnell, yes. 6 yes, 0 no. Motion carried. The record shows that the President and all Trustees are present. 7:32 p.m. Director Waldock stated that the subject site is a 4 acre property located on the west side of IL Rt. 59 approximately one quarter mile north of 135th Street. The applicant proposes to develop the 4 acre subject property as a professional campus that would house a day care center, medical center, and other professional offices. The Plan Commission conducted a public hearing regarding the annexation and zoning and preliminary consideration of the site plan. Staff and Plan PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 19, 1997 PAGE THREE Commission recommend annexation of the subject property with R-1 zoning. Mr. Mike Martin, Herschel and Phyllis Peterson's attorney, and developer Michael Guinta contend the best and only feasible use is commercial. Residents of Golden Meadows Subdivision, Dan Sampson, Steven Hicks, Rhonda Henriclrson, Mary Starko, Dan Sangebrook, and Wally Hoddsworth expressed concerns about traffic, noise and night lighting. They also felt that the commercial development would lower their property values. Marv Hocksteeder, one of the proposed tenants, Peter Pan Early Learning Centers spoke regarding research on the need for such a center. The residents will continue talks with developer Mike Guinta to meet their concerns. S. Rathbun moved to close the Public Hearing on Meadows Annexation. Seconded by R. Smolich. Voice vote. 6 yes, 0 no. Motion carved. 8: 16 p.m. 8:17 p.m. S. Rathbun moved to convene a Public Hearing on Nature's Crossing Annexation Agreement. Seconded by R. Smolich. Vote by roll call. Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes. 6 yes, 0 no. Motion carried. Director Waldock stated that the subject site is located on the north side of 135th Street, just west of the Walkers Grove Subdivision in Wheatland Township. The subject site is 78.97 acres in area and is bisected by the West Norman Drain. No revisions are proposed to the preliminary plat as part of the annexation agreement. The concept plan for the subdivision provides far 145 single family homes sites at a gross density of 1.8 units per acre. Open space of 36.0 acres is proposed from the 78.97 acre parcel. Typical lot areas are approximately 75 feet at the frontage width and 115 feet in depth. The typical lot area is 8,625 square feet. Ed Marks, whose one-acre home site is surrounded on three sides by the proposed 79 acre Nature's Crossing Subdivision claimed that he had not been asked to sell his property that fronts on 135th Street to Alan Dale Development. The developer's representative, J. Boada, said the sale is not feasible now because it would not add a single lot to the development. Deborah Pastor, Sales Staff for Alan Dale Development gave the Board information regarding the cost of the homes in Nature's Crossing averaging $180/200. They are asemi-custom builder. There was more discussion between Mr. J. Boada, Mr. Marks and the Board. Director Waldock explained to Mr. Marks that his property was not being annexed into the Village at this time. J. Dement had concerns with the water and sewer paybacks that are being proposed. R. Smolich moved to close the Public Hearing for Nature's Crossing Annexation Agreement. Seconded by J. Dement. Vote by roll call. Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, • yes; Stalzer, yes; Darnell, yes. 6 yes, 0 no. Motion carried. 8:35 p.m. PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 19, 1997 PAGE FOUR J. Dement brought up information from the Will County Government League on May 8, 1997, with Alan Anderson's help there was a Resolution passed regazding the USEPA to adopt the standards published as it relates to Radium in drinking water. K. Stalzer asked to amend the Agenda, balding out Item F Ordinance No. 1733-Sale of Personal Property to be voted on separately, and also to add an Executive Session for the purpose of discussion on personnel to reconvene. J. Dement also requested that we add as Item #10 to the Agenda Discussion on Walkers Grave Sirens. Kurt moved to approve the Amended Agenda. Seconded by J. Dement. Vote by roll call. Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes. 4 yes, 0 na. Motion carried. J. Dement moved to approve the Amended Consent Agenda to include the following: Minutes of Village Boazd, May 5, 1997; Bills Payable Report, May 19, 1997; Expenditure Report, April 1997; Revenue Report, April, 1997; Treasurer's Report, April, 1997; Resolution No. 1166 Supporting Ridge/Stewart Roads Alignment far Wikaduke SRA. Seconded by K. Stalzer. Vote by roll call. Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnel, yes. 6 yes, 0 no. Motion carried. ~ ORDINANCE NO. 1733-SALE OF PERSONAL PROPERTY. K. Stalzer asked that only one automobile be auctioned and that the 1992 Chevy Caprice with 88,412 miles not be placed for auction, and that Ordinance No. 1733 be amended to show this. J. Dement moved to adopt the amended ORDINANCE NO. 1733 AUTHORIZING THE SALE OF PERSONAL PROPERTY. Seconded by K. Stalzer. Vote by roll call. Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes. 6 yes, 0 no. Motion carried. #3 CHAMPION CREEK UNIT #1 FINAL PLAT Director Waldock told the Boazd that this final plat is the first unit of Champion Creek Subdivision to be constructed. The subject site is in the northern most portion of the tract. The plan meets PUD and annexation requirements; off site water-sewer extensions are required with this project; a recapture agreement has been prepazed with this unit. Staff and Plan Commission recommends approval subject to the following stipulations: 1) Compliance with the requirements of the Village Engineer; 2) Provide letters of credit in the amount approved by the Village attorney and Village engineer; 3) Compliance with requirements of the Plainfield Township Park DiStrlGt. There was a brief discussion by the Board in regazds to the triggering of improvements to 119th Street. PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 19, 1997 PAGE FIVE K. Stalzer moved to approve Final Plat approval for Champion Creek Subdivision, Unit #1 with the 5 stipulations and the 3 recommendations, eliminating stipulation #6 at this point (Provide improvements to 119th Street showing cross section of 37 feet measured back to back). Seconded by R. Smolich. Vote by rail call. Dement, na; O'Connell, no; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes; Rock, no. 4 yes, 3 no. Motion carried. S. Rathbun moved to approve the Recapture Agreement for Champion Creek Subdivision. Seconded by J. Darnell. Vote by roll call. Dement, no; O'Connell, no; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes; Rack, no. 4 yes, 3 na. Motion carried. #4 WALKERS GROVE UNIT #7 FINAL PLAT Director Waldock spoke regarding the Final Plat for Unit 7 of Walkers Grove. This unit includes 32 single family lots and provides extension of Mary Lee Court. The engineering for this Unit was approved with an eazlier plat. Plan revisions have been necessary to address new flood plain limits required by the National Flood Insurance Program. Public Utility systems were found to be adequate to accommodate this Unit. Star and Planning and Development Committee recommends .approved of the final plat for Walker's Grave Subdivision Unit '7 subject to the following stipulations: Compliance with the requirements of the Village Engineer; Compliance with the requirements of the Plainfield Fire Protection District; Compliance with the provisions of the annexation agreement; Comply with the provisions of the recapture agreements for the West Norman Drain interceptor sewer. S. Rathbun moved to approve the Final Plat for Walker's Grove Subdivision Unit 7 subject to the 4 stipulations. Seconded by J. Dement. Vote by roll call. Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes. 6 yes, 0 no. Motion carried. #S RIVERWALK FINAL PLAT Director Waldock talked about the final plat which includes all three industrial lots and the extension of Riverwalk Court and will serve as access to all lots. Pazk donations are proposed far a river side bike bath. The subdivision will be the future site of Plainfield Molding on Lot 1. The Engineering Plans have been coordinated with Plainfield Molding for stormwater control, and easements have been provided per preliminary plat requirements. Staff, Plan Commission and Planning and Development Committee recommends approval subject to the following stipulations: Compliance with the requirements of the Village Engineer; Compliance with the provisions of the Plainfield Fire Protection District; Compliance with IDOT requirements and approval of an IDOT highway access permit; No parking allowed on Riverwalk Court. • PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 19, 1997 PAGE SIX S. Rathbun moved to approve the Final Plat of Riverwalk Industrial Park subject to the stipulations.. Seconded by J. Dement. J. Dement questioned the flood plain issues and found that it has been addressed as the 100 year flood. Vote by roll call. Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes. 6 yes, 0 no. Motion tamed. #6 M & E FINAL PLAT AND REZONING Director Waldock told the Board that M & E Development has requested a rezoning of a vacant 5 acre site from B-2, General Business District to B-3 Shopping Center business District to accommodate construction of a 31,000 square foot medical clinic. The rezoning is necessary because B-2 limits clinic to 10,000 square feet. The requested zoning is compatible with surrounding zoning and land uses. The requested zoning is consistent with the comprehensive plan. The final plat splits the property to preserve future right-of--way if needed far Fort Beggs realignment. Route S9 access and traffic circulation to be addressed with site plan. Staff, Plan Commission and Planning and Development Committee recommends approval for rezoning of the property subject to the following stipulations: Compliance with the requirements of the Village Engineer; Compliance with the provisions of the Plainfield Fire Protection District. The Board had a short discussion on the Ft. Beggs Realignment. J. Dement moved to direct the attorney to prepaze an Ordinance for the rezoning from B-2 to B- 3 for the five acre site located at the southwest corner of Rt. 59 at Fort Beggs. Seconded by S. Rathbun. Vote by roll call. Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to approve the Final Plat for M & E Subdivision subject to stipulations. Seconded by K. Stalzer. Vote by roll call. Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes. 6 yes, 0 no. Motion carried. #7 FLOW-CON SITE PLAN REVIEW Director Waldock spoke to the Board in regards to Flow-Cons proposal to expand their condominium style Industrial Building at 835 143rd Street. The addition of 7,000 square feet is proposed to accommodate business growth. Total unit area will reach 14, 150 square feet after the addition. The subject site adjoins the Village Street Garage. Plans satisfy zoning requirements; Facade design is intended blend with original facade okay per Plan Commission finding; Landscaping to be slightly increased as stipulated. Star, Plan Commission and Planning and Development Committee recommend approval with stipulations as follows: Compliance with the requirements of the Village Engineer; Compliance with the provisions of the Plainfield Fire Protection District; Provide plans for 8 additional approved landscape plantings along north and southwest property lines prior to building permit issuance. PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 19, 1997 PAGE SEVEN The Board had discussion with regard to our Ordinance requiring a paved parking lot. K. Stalzer moved to approve the Flow-Con Site Plan subject to stipulations and so long as the parking lot meets the hard pavement stipulations. Seconded by J. Dement. Vote by roll call. Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes. 6 yes, 0 no. Motion carried. #S PLAINFIELD MOLDING SITE PLAN REVIEW S. Rathbun moved to approve the Site Plan for Plainfield Molding, Inc. subject to stipulations listed in the report.(1. Compliance with the requirements of the Village Engineer. 2. Compliance with the provisions of the Plainfield Fire Protection District. 3. Provision and maintenance of a 100% visual screen for the trash container. 4. Exterior lighting shall be shaded, directed, or otherwise designed so as to avoid glare onto neighboring properties. 5. The Park District be notified that portions of the property are desirable for addition to the river park development and that they should exercise means to consider it's acquisition. Seconded by J. Dement. Vote by roll call. Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes. 6 yes, 0 no. Motion carried. #9 NLSB- SITE PLAN REVIEW J. Dement moved to approve the Site Plan for NLSB's ATM and parking facility with stipulations listed. 1. Compliance with the requirements of the Village Engineer. 2. Compliance with the provisions of the Plainfield Fire Protection District. 3. Light fixtures shall comply with the requirements of the Site Plan Review Ordinance. Seconded by S. Rathbun. Vote by roll call. Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes. 6 yes, 0 no. Motion carried. #10 WALKER'S GROVE SIRENS J. Dement moved that Chief Bennett review documents to confirm where the siren needs to be installed for coverage, and waive any bidding procedures required for emergency concerns, use Fultons for the installation. (This includes Walker's Grove and we can review the other situation) Seconded by S. Rathbun. Vote by roll call. Dement, yes; O'Connell, yes; Rathbunn, yes; Smolich, yes; Stalzer, yes; Darnell, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 19, 1997 PAGE EIGHT ADMINISTRATOR' S REPORT Administrator Burghard told the Board that he was asked to review the committee system by President Rack. He then proposed to replace committee meetings with two Monday night meetings each month, with a "committee of the whale" method, placing an emphasis on policy decisions rather than day-to-day operations. After discussion, it was decided by the Trustees to have atwo-week time period to consider the recommendation. ENGINEER' S REPORT J. Dement moved to direct the Engineer to notify Wegner Sewer & Water, Inc. to begin cleaning procedures on the 135th Street Watermain by May 27, 1997 and be completed by June 11, 1997. If work has not started by May 27 to direct the attorney to prepare options far satisfactory completion of this project. Seconded by R. Smolich. Vote by roll call. Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes. 6 yes, 0 no. Motion carried. Engineer Hamilton told the Board that the Village is presently in the preliminary engineering phase of a study for the improvement of Fort Beggs Road. The proposed improvement generally • consists of the relocation of Fort Beggs Road, intersection channelization and traffic signal installation at the corner of Fort Beggs and IL-Route S9. The intersection of II,-Route 59 will be channelized to provide sepazate left turn lanes. IL-Route 59 will be widened nine feet on one side with curb and gutter provided. Right-of--way acquisition is scheduled for 1998 and construction is scheduled far 2000. K. Stalzer stated that he would like to have all businesses, homeowners on Roberts Rd. and Pratt Lane send formal notice of this hearing. The Boazd was in agreeance with holding a public hearing concerning the proposed improvement of Fort Beggs Road in Will County. The hearing will be held at the Plainfield Village Hall on June 24, 1997 at 7:00 p.m. PLANNER' S REPORT No report. ATTORNEY' S REPORT Attorney Harvey spoke briefly to the Board regarding the extension of the option of Wallin Woods, and we should acquire the extension in writing. PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 19, 1997 PAGE NINE J. Dement moved to authorize the Village President to sign a 30 day extension on the option for Wallin Woods, not binding on any financial constraints of the Village. Seconded by S. Rathbun. Vote by roll call. Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF' S REPORT No report S. Rathbun moved to adjourn into Executive Session for the purpose of discussion on personnel and land acquisition and to reconvene. Seconded by J. Dement. Vote by roll call. Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes. 6 yes, 0 no. Motion carried. 10:25 p.m. Meeting adjourned to Executive Session to reconvene. 11:45 p.m. Meeting reconvened. K. Stalzer moved to adjourn the meeting. Seconded by R. Smolich. Vote by roll call. Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes. 6 yes, 0 no. Meeting adjourned. 11:47 p.m. ~ ~~ SUSAN JANIK, AGE CLERK ~J