HomeMy Public PortalAbout05.05.97 VB Minutes (New Mayor)• DATE: MONDAY, MAY 5, 1997 AT: VILLAGE HALL
BOARD PRESENT: R. ROCK, J. DEMENT, K. STALZER, J. DARNELL,
K. O'CONNELL, S. RATHBUN, R. SMOLICH.
OTHERS PRESENT:
7:45 p.m.
S. JANII~ -CLERK
J. HARVEY -ATTORNEY
D. BENNETT -CHIEF OF POLICE
H. HAMILTON -ENGINEER
T. BURGHARD -ADMINISTRATOR
P. WALDOCK -DIRECTOR
Village President Rock then preceded to call the meeting to order and the seating of new officials.
Roll call was taken, all Trustees were present.
President Rock made the following appointment:
J. Dement moved that we confirm Susan Janik as Village Clerk. Seconded by K. Stalzer. Vote
by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes.
6 yes, 0 no. Motion carried and appointment made.
Dement moved that we accept Terrance Burghard as the new Village Administrator and authorize
the execution of his contract. Seconded by K. Stalzer. Vote by roll call. Darnell, yes; Dement,
yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried and
appointment made.
President Rock stated that for this evening that is all the appointments he will make.
President Rack proclaimed the 23rd and 24th days of May, 1997 as Poppy Day in the Village of
Plainfield. Trustee Dement also added that the American Legion and the American Legion
Auxiliary will be selling Poppy's throughout the Village on the 23 and 24th.
Clerk Janik called the PUBLIC HEARING ON MEADOWS PROFESSIONAL CAMPUS
ANNEXATION AGREEMENT TO ORDER.
J. Dement moved that we adjourn this regulaz meeting and go into Public Hearing. Seconded by
K. Stalzer. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich,
yes; Stalzer, yes. 6 yes, 0 no. Motion carried.
Director Waldock stated that we have received a request from the property owners Attorney in
this case to continue this item until May 19, 1997 with the Board's permission.
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 5, 1997
PAGE THREE
K. Stalzer moved that we continue the Public Hearing an the Meadows Professional Campus
Annexation Agreement until May 19, 1997. Seconded by S. Rathbun. Vote by roll call. Darnell,
yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Matian
carried.
K. Stalzer moved to adjourn the Public Hearing and reconvene the Regular Meeting. Seconded
by R. Smolich. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes;
Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried.
K. Stalzer moved to amend the Agenda to add an Executive Session on personnel, land
acquisition and imminent litigation to reconvene. Director Waldock also added that we received a
request from property owners along Fraser Road to continue the Fraser Road Rezoning
Discussion to Tune 16, 1997. Seconded by S. Rathbun. Vote by roll call. Darnell, yes; Dement,
yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried.
K. Stalzer moved to approve the Amended Agenda. Seconded by S. Rathbun. Voice vote. 6 yes,
0 na. Motion carried.
• R. Smolich moved to approve the Consent Agenda after deleting Item (e) from the Consent
Agenda. Seconded by S. Rathbun. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes;
Rathbun, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried.
3) ~ DISCUSSION _ MCVEA DRAINAGE CONCERN
Foreman Countryman sent a letter to the Baazd advising them that Mr. McVea would run his own
the from his rear yard azound his house to the front yazd where he could hook up to the Village
storm sewer system. There is a storm inlet at the curb he could tie into. This would be done at
Mr. McVea's expense.
Engineer Hamilton told the Boazd that this problem exists through out the entire subdivision
concerning drainage and sump pump dischazge. Staff, Administrator, Engineer and the Planning
Department aze concerned regazding the implications of repairing these twenty yeaz old problems,
and feel this should not be the responsibility of city wide tax dollars to solve private problems. A
decision or policy should be established by the Board for the entire subdivision, not just individual
problems on how the Village will deal with these situations.
Engineer Hamilton stated that this report was for informational purposes only and if you have any
questions or need further information please advise. This requires no action an the part of the
Baazd.
•
. PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 5, 1997
PAGE FOUR
4) DISCUSSION ERASER ROAD REZONING
Table this discussion to June 16, ].997 at request of applicant.
5) DISCUSSION - FAIRFIELD COMMONS FINAL PLAT
Director Waldock stated that the Fairfield Commons Subdivision includes 2S duplex Tats (50
units) and 25 single family lots (75 total units). Preliminary Plat was approved January 20, 1997.
The west half of the :property was rezoned to R-2 for duplex residential uses. The final plat is
consistent with the preliminary plat and rezoning approvals. Staff, Plan Commission and Planning
& Development Committee recommend approval subject to the stipulations listed in the Staff
report. 1) Compliance with the requirements of the Village Engineer; 2) Compliance with the
stipulations of the Plainfield Fire Protection District; 3) Completion of agreement with Plainfield
Township Pazk District for park site contribution.
S. Rathbun moved to approve the final plat of Fairfield Commons with the stipulations listed by
the Staff. Seconded by R. Smolich. Vote by roll call. Darnell, yes; Dement, no; O'Connell, yes;
Rathbun, yes; Smolich, yes; Stalzer, yes. 5 yes, 1 no. Motion carried.
6) DISCUSSION _ BEECHEN & DILL CONCEPT PLAN
Director Waldock stated that the Beechen & Dill Builders Incorporated of Burr Ridge have
applied far a Planned Unit Development for mixed residential uses (single family, duplexes and
townhomes) an a vacant 68.9 acre site along I-55 south of Winding Creek Subdivision. The plan
calls for 84 single family units, 30 duplex units and 100 townhome units (214 total units). The
plan offers a linear pazkway along Lily Cache Creek. The design is based on use mix similar to
Winding Creek. Adjoining property includes CamEd lines to north, creek to west, I-SS to east,
and Lily Cache Park to south. Staff, Plan Commission and Planning and Development
Committee recommends approval.
R. Smolich moved to approve the concept plan for Arbor Creek PUD. Seconded by S. Rathbun.
Discussion: J. Dement questioned the unique features of this development, also the detail of the
facades. John Phillipchuck, attorney representing the builders, stated that they have not decided
at what the ultimate design would be. We are presently looking at modifications to the
townhomes to try to break up the concern about all the garage doors facing the street across from
the single family homes. J. Dement commented that he does not feel that these type of
developments represent the Village of Plainfield. I do not like a lot of attached homes together
that all look alike, I do not believe in building subdivisions that all have basically. two or three
housing types. I hope we look at creative ideas to make our community a little bit mare special.
Vote by roll call. Darnell, yes; Dement, no O'Connell, no; Rathbun, yes; Smolich, yes; Stalzer,
yes. 4 yes, 2 no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY S, 1997
PAGE FIVE
7) DISCUSSION -FLOW CON SITE PLAN REVIEW
R. Smolich moved to table Flow Con Site Plan Review because the applicants are not present.
Seconded by S. Rathbun. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Rathbun,
yes; Smolich, Stalzer, yes. 6 yes, 0 no. Motion tamed.
President Rock asked to go back to the appointment of committees. The Committee Meetings
scheduled will continue throughout the rest of the month. I appoint Steve Rathbun to take my
place on the Public Safety Committee meeting scheduled for May S, 1997. I appoint Jay Darnell
to take Jack Heimerdinger's place at the Ways and Means Committee meeting scheduled for May
21, 1997; and I appoint Kathy O'Connell to take my place on the Public Works Committee
meeting scheduled far May 7, 1997 and also to take Jack Heimerdinger's place at the Economic
Development Committee meeting scheduled far May 14, 1997. If the new Trustees have any
problems with the scheduling of these meeting, please advise Sue Janik, and she can cancel or
reschedule. .Since we have just hired a new, professional city manager, I would request that he
examine the existing committee structures and give his recommendations, based on his
experience, to the Boazd at the next scheduled meeting on Monday, May 19, 1997.
K. Stalzer moved to deny the above appointments and the committee structure makeup until after
the Executive Session. Seconded by R. Smolich. Vote by roll call. Darnell, yes; Dement, yes;
O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no. Motion carried.
ADMINISTRATOR'S REPORT
No report.
ENGINEER' S REPORT
H. Hamilton spoke regarding the Apri130, 19971etter from their office and a letter from Steve
Spiess Construction: Spiess was the low bidder for the Van Dyke Rd. Box Culvert project. Due
to right-of--way acquisition and agency permit acquisition delays the Village will not be able to
award the contract to the low bidder by the May 10, 1997 deadline. We request and the low
bidder has agreed to maintain their low bid until July 10, 1997.
R. Smolich moved that we concur with the request of Robert E. Hamilton Engineering's firm to
extend the bids on the box culvert to July 10, 1997. Seconded by K. Stalzer. Vote by roll call.
Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes. 6 yes, 0 no.
Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 5, 1997
PAGE SIX
ATTORNEY' S REPORT
No report
POLICE CHIEF' S REPORT
Chief Bennett talked about his discussion on the purchase of secondary weapon replacement and
that he had an additional memo and would be happy to table this discussion until everyone is
properly prepazed.
R. Smolich moved to table the request by Chief Bennett on the secondary weapon replacement.
Seconded by S. Rathbun. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Rathbun,
yes; Smolich, yes; Stalzer, yes. 6 yes, 0 na. Motion carried.
K. Stalzer moved to go into Executive Session for the purcase of discussion on personnel, land
acquisition and imminent litigation, and to reconvene. Seconded by R. Smolich.
Director Waldock stated that before retiring to Executive Session he had some Planner's
comments. We received a request last Friday from Pasquinelli Homes, Inc. for seeking a
continuance of tonight's meeting to consider at the May 12th Village Workshop their Final Plat
Approval for Unit # 1 in which they had some engineering items that kept it off tonight's agenda.
They have now addressed the engineering concerns sand are asking far consideration on May 12th,
1997. The President and Boazd were all in agreement to continue this meeting to May 12th
Village Workshop to consider the Final Plat Appraval for Pasquinelli Unit #1.
Clerk Janik stated that K. Stalzer moved to go into Executive Session and it was seconded by R.
Smolich.- Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich,
yes; Stalzer, yes. 6 yes, 0 no. Motion carried.
8:25 p.m. Executive Session
10:40 p.m. Reconvene the meeting, present roll call stands.
R. Smolich moved that we rehire Jeff Durbin with a salary increase to $43,000 with an increase in
pay after a 3 month evaluation to the dollar value of $45,500 and the position of Director of
Planning. Administrator Burghazd stated that we did not request a title change. Seconded by K.
Stalzer. K. Stalzer removed his second to the above motion. R. Smolich stated that within his
motion I would .also like to confirm that we aze going to pay 100% of the comp time awed to Mr.
Durbin todate. K. Stalzer seconded the amended motion. Vote by roll call. Darnell, yes;
.Dement, no; O'Connell, no; Rathbun, yes; Smolich, yes; Stalzer, yes, Rock, no. 4 yes, 3 no.
Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 5, 1997
PAGE SEVEN
K. Stalzer moved to continue this meeting to May 12th, 1997 Village Workshop to discuss the
Final Plat approval for Pasquinelli Unit #1. Seconded by R. Smolich. Vote by roll call. Darnell,
yes; Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes. Motion approved.
10:52 p.m. Adjourned to be continued on May 12, 1997.
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SUSAN JANIK, VIL GE CLERK
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Prom Harerdinger Fan 815 476 5137 Vaice~ 815 476 5137 Toy VilyRe of Plainfield a4 Village of Plainfield Pa`a 2 of 4 Thurda7, Mal O8, 1997 7~1L30 PM
Heimerdinger's Comments
Last Village Board Meeting -May 5, 1997
For some reason when someone "retires" they are given an opportunity to say a few words ...to comment
on their experiences.. ,and to even give advice. Oddly, people tend to listen more intently during this ritual
than before the person "retired" - as if just before one leaves a position, there is an injection of same magic,
which produces new wisdom and profound thought.
It's funny, just as you are being pushed out the door, people who never paid much attention before, now
wait patiently to hear what you have to say. So, as the only retiring Village Board member this year, I want
to make full use of this courtesy -- though I think there are some members of both the new and dd Village
Board who will not subscribe to the idea anything I have to say represents wisdom nor profound thought, or
for that matter, should be listen to at all.
Usually it is the "retire®" who thanks everyone -the community ...the staff ...their cdleagues .:.newspaper
people ...the voters ...the milkman -for the privilege of being here every other Monday. Well I have those
feelings, but something happened the other night that made me think differently ...and made me reflect on
what being a member of the Village Board really means.
~, On the virtual eve of this ceremony, I received some phone calls at home, and the callers thanked me for
being here an Monday nights. Thanked me for expressing their cancems. Thanked me for representing
their views. Thanked me far being tderant. Thanked me for speaking a.rt. Thanked me far not being
trapped in a choreographed group. Thanked me forjudiciously helping move the village forward at an
understandable rata. Those phone calls made this experience -- which frankly has been horrendous at
times -- all worthwhile.
But then, having someone thank you for being here, is really the purpose of being here! That's the job - to
listen to, and react to, and reflect the views and interests of all of the people who are now part of this
community.
Sitting here is not the equivalency of performing brain surgery, but what is done here can and does affect
the lives of everyone in Plainfield, and ai times the residents of the township, the county, and even the state.
And therefore, it is important not to ba flippant...nor reckless...nor rushed...nar to act without regard for
others. It is important for each trustee to take responsibility for what is decided here.
When I first joined this Board, four years ago, there really wasn't much interest in what want on here. Very
few people attended the meetings. It was like a Sox's game, a lot of empty seats. Only issues like
permitting a fast food franchise or approving an increase in a tax brought people out. That has changed,
Meetings are now full of people asking-and sometimes demanding-that their views be considered. That
their issues be discussed. That their needs be met. I do not see the apathy that Mr. Peterson spoke of last
time, but instead, I see an energized community, a community that wants those difficult community-wide
problems addressed and salve. I see a community not bagged down with the pressures of Plainfield's
past, but instead, want to want to create a new enriching environment for themselves and their children.
2-
-ror M~irsrdm{{ar Fan 815 436 5177 Voices 815 436 5131 Toi Ydla~e of Plainfield etr Vi11aRe of Plainfield Paee 3 of d TLoredaP, May 08, 1997 7a1d32 PM
Unfortunately, I also see a community whose life experiences and goals and education may not necessarily
be reflected by the majority of the Village Board.
Therefore, this new Board is going to have a more difficult job, I think. For they are gang to have to listen to,
and sort out, diverse opinions.,.opinians that may dramatically differfrom their own. This is especially
important considering -- with the exception of Mr. Rack -some Board members and their views did not
gain voter support in the last election. And for others, their views were not even tested, their selection is
election by default.
There is no reason however, to believe the board will not act with intelligence, and I hope they will succeed.
There is no reason to believe members will succumb to the arrogance of contrd. I truly baps that when their
time tv retire comes, they taa will receive telephone calls similar to mine...in fact, I would very much like tv
be able to make one those calls.
Battier this year, we were traveling in Spain. We visited the town of Arcos del la Fronteria. It is very dd, It
was kxailt by the Moors and the Romans. It sits atop a high peak. It is isdated. The location was ideal for
defense, and as you might expect, there is a traditional castle at the tap. To get up there, you must drive on
narrow roads - so narrow even in a little car, the outside mirrors can scrape the walls of the ancient
buildings that hug the streets.
At the top of the peak, there is a church, a hotel, a castle, and a beautiful and wonderful view of the valley
below, and the main road leading out of town to the great cities of Spain.
It is inspiring, a truly beautiful place where you want to spend some time. But once you gat up there, up in
the clouds, the realization comes there is gang to be a significant problem in getting down. Down to that
main road.
There is only one way... it's through a maze of alley-ways and dead-end lanes and twists and turns. jf you
never did it before, you could be lost for days.
Therefore, local men wait for tourists, and far a few pastas, they run along side of your car, and guide you
through the maze of streets and alleys, to a sort-of marked path which leads down to that main road.
I think in a way, this is a metaphor for what we are experiencing here. Plainfield has been in isdation for a
while. Plainfield is looking for the main road ...the road to progress, the road to success, the road to
tranquillity, And like the tourists in Arcas, we are asking someone to guide us though the maze tv get us to
that main road.
That man is the Villag® President. That man is Dick Rock.
The majority of people in this community have placed their trust in Mr. Rack, and are asking him to guide the
Village to the main road. It is Mr. Rock they have placed in charge. It is Mr. Rack whose judgment they
mast. It is Mr. Rack with his brand of honesty and kindness and integrity that we want to lead us to that main
road.
Well forme, in about ~ minutes I will not be able to help Mr. Rock as a Trustee on that journey. I am sorry
for that.
3-
Proair Nairardinaer Fan S15 A36 5137 Voicx 815 476 5137 Ta YJ6Ra of PhmfieW ah V~Qe of Plainfield papa 6 of 4 'r6nnda7, Mal O8, 199'1 L13~Z9 pM
But I have full confidence if given a fair chance, he will get us there...he will get us to the main road.
Th®re may be some scrapes and bnaises, a dent in a fender, but Mr. Rack will get us there. Aft®r all, he
pledged to "...do his best."
I only hope this new Board will assist him, that they won't hinder his journey. And I believe if they grant Mr.
Rack respect and good will, this community can and will reach the main road.
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