HomeMy Public PortalAbout04.21.97 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
VILLAGE MEETING
DATE: MONDAY, APRIL 21, 1997 AT: VILLAGE HALL
BOARD PRESENT: J. PETERSON, D. ROCK, R. SMOLICH,
K. STALZER, J. DEMENT, J. HEIMERDINGER.
OTHERS PRESENT: S. JANIK -CLERK
J. HARVEY -ATTORNEY
D. BENNETT -CHIEF OF POLICE
H. HAMILTON -ENGINEER
J. DUBBIN -PLANNER
P. MCDONALD -. ADMINISTRATOR
M. EITING -LIEUTENANT
At 7:OU p.m. President Peterson called the meeting to order. Roll call was taken, all Trustees
were present, he then led the Pledge to the Flag.
President Fcte:son summarized his last four years as President, his accomplislur~ents, such as
the Past Office, Main Street, new restaurants in town the economic incentives instituted, and
growth that has occurred aver his term. He then proceeded to- *~:dantc everyone on fhe 1~oard
that has helped him over the last four years.
Administrator McDonald thanked the Village of Plainfield, Board of Trustees and the Staff for
all the help and support he has received from them during the last 16 months.
President Peterson proclaimed May 11-17 Preservation Week,,,
President Peterson asked that we have a discussion on the parking on Pratt Lane, and put as
Item 3A on the Agenda. .
Trustee Heimerdinger explained that his committee, the Ways & Means, aver a period of
several meetings, have been in the process of reviewing the 1997-98 Budget. They have met
with Department Heads and attempted to reconcile request for funding with the overall
financial demands of the Village. Their committee recommends no action be taken on the
budget until the new board is seated, and those responsible for the operations of the Village
next year are able to review the document and make their recommendations.
J. Heimerdinger moved to approve the Amended Agenda to include a discussion on the
parking on Pratt Lane as Item #3A. Seconded by J. Dement. Voice vote. 5 yes, Q no.
Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 21, 1997
PAGE TWO
R. Smolich asked that the minutes of the last Board Meeting dated Apri17, 1997 be corrected
to show 135th Street Intersection Matter on the 2nd to the last paragraph of page 1.
J. Dement moved to approve the corrected Consent Agenda. Seconded by R. Rock. Vote by
roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalxer, yes. 5 yes, 0 no,
Motion carried.
3A DISCUSSION -PARKING ON PRATT LANE
Chief Bennett spoke regarding a petition which was received from the residents on Pratt Lane
to consider restricting the parking on Ft. Beggs and Pratt Lane during high school hours. Our
findings indicate that students aze parking on Ft. Beggs and Pratt Lane because these aze the
closest streets to the. high school. Additionally, students are parking on residential streets to
avoid the pazking fee and/or because they are underclassmen and are unable to secure a
pazking permit. The Police Department's recommendatian that we restrict pazking during
school hours (7:30 a.m. to 2:30 p.m.) Within all of Highview/Pratt Lane Subdivisions. The
Public Safety Committee wanted all residents of the effected azea to be made aware of the
proposal, so they may have input into the final deci~~an.
Bob Schinderle of 408 Newkixk Lane was highly in support of the Police Department's
recommendation, as long as parking would be permitable for special occasions and certain
exceptions. Marie Anderson, 401 W. Union Street, also spoke in favor on this
recommendation.
. 17e*ner~t rive; :•cd to direct the attorney to prepare an Ordir~ar~e establishing parking according _ __
to Chief Bennett's recommendations. Seconded by J. Heimerdinger. Voice vote. 5 yes, 0
no. Motion carried.
3B ORDINANCE -VARIANCE FOR HARBOUR CONTRACTORS, INC.
J.Heimerdinger moved to adopt ORDINANCE NO. 1730 ALLOWING A VARIANCE FOR
HARBOUR CONTRACTORS, INC. LOCATED AT 215 MAIN STREET IN THE
VILLAGE OF PLAINFIELD, WILL COUNTY, ILLINOIS. Seconded by J. Dement. Vote
by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0
no, Motion carried.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 22, 1997
PAGE THREE
#4 ORDINANCE -FINAL PLAT FOR AMITY DEVELOPMENT
J. Heimerdinger moved to adopt ORDINANCE NO. 1731 APPROVING THE FINAL PLAT
OF PLANNED UNIT DEVELOPMENT FOR AMITY DEVELOPMENT, INC. AS A
SPECI_AI, USE. Seconded by R. Smolich. Vote by roll call. Dement, no; Heimerdinger, yes;
Rock, yes; Smolich, yes; Stalzer, yes. 4 yes, 1 no, Motion carried.
#S ORDINANCE - B-S TEXT AMENDMENT
J. Dement moved to adopt ORDINANCE NO. 1732 AMENDING CHAPTER 9, ARTICLE
14, SECTION 9-119 OF THE ZONING ORDINANCE REGARDING BUILDING
SETBACK AND YARD REQUIREMENTS IN THE B-5 TRADITIONAL BUSINESS
DISTRICT. Seconded by K. Stalzer. Vote by roll call. Dement, yes; Heimerdinger, yes;
Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no, Motion carried.
#6 RESOLUTION -HEALTH INSURANCE BENEFITS
The Public Safety Committee brought this matter to the Board for discussion. Trustee Stalzer
and Trustee Smolich felt tba*_ iudividual~ should be responsible for tJ~~ir awn insurance, and we
hired for that particular job aze awaze of the risks. They both felt that it was premature to
discuss this further. Trustee Dement stated that the State is talking about funding 25 q of this
cost. I would hope the State or the Federal Government would contribute.
J. Heimerdinger moved to adopt RESOLUTION NO. llb3 AUTHORIZING THE
.CONTINUATION OF HEALTH INSTntANCE BENEFITS_FOR SPOUSE AND
DEPENDENTS OF EMPLOYEES WHO ARE KILLED IN THE LINE OF DUTY.
Seconded by J. Dement. DemenC, yes; Heimerdinger yes; Rock, yes; Smolich, no; Stalzer,
no. 3 yes, 2 no, Motion carried.
#7 DISCUSSION -VILLAGE CENTER ELEVATIONS/MAIN STREET
Planner Durbin spoke regarding a letter received from Illinois Main Street from the office of
Lieutenant Governor Bob Kustra in which they stated that the proposed design elevations and
plans show a very good effort on the part of the architect to design the building in context with
the urban design and azchitecture of the downtown area. Zero setbacks are critical far
downtown buildings to provide the "street wall" definition that sets downtowns apart from
other commercial areas.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 21, 1997
.PAGE FOUR
#S DISCUSSION -HARVEST GLEN SUBDIVISION #2 FINAL PLAT
Director Waldock told the Boazd that the applicants are requesting re-approval of the final plat
for Harvest Glen Subdivision Unit No. Two. This request is made since the length of time
elapsed since the original approval exceeds the subdivision ordinance requirement for
recording. No major issues aze associated with this request. Staff has na objections to the re-
approval as requested.
K. Stalzer moved to re-approve the Final Plat for Harvest Glen Subdivision Unit Two.
Seconded by R. Smalich. Vote by roll call. Dement, yes; Heimerdinger, yes; Rack, yes;
Smalich, yes; Stalzer, yes;. 5 yes, 0 no. Motion carried..
#9 DISCUSSION - RIVERWALK INDUSTRIAL PARK
PRELIMINARY PLAT
Planner Durbin spoke to the Board regarding the applicants, J.B. Partners are proposing to
subdivide the existing 26.72 acre property into three lots, all served by a new public street
~Riverwalk Dri~rP). The applicants are coordin.ati~ng this project with the property owner to the
north such that the new street will be located in that prop~.rty, but will be improved by J. B.
Partners. The project will include demolition of the. existing vacant residential structure and
may include improvements to the existing industrial structures at the western portion of the
site. The applicants have agreed to provide an easement for a potential future roadway up to
143rd Street per Village requests. There is some debate as to where it should be located, we
would like to see it at the east side of the property, however, the applicants have correctly
indicated that this is the o~~ly buildable portion of Lot 3. Accc~rrlirgly, they prefer to locate
this along the west side of the lot. The Village Engineer has suggested a water loop into Lot 1
to provide better fixe protection, the Fire District has yet to comment on this issue. Staff and
the Plan Commission recommend approval of the Preliminary Plat subject to the following
stipulations: ].) Compliance with the requirements of the Village Engineer; 2) Compliance with
the provisions of the Plainfield Fire Protection District; 3) Compliance with IDOT regazding
highway access permits; 4) No parking allowed on Riverwalk Drive.
Trustee Smolich stated that during discussions on the Plan and Development level that
representatives of J. B. Partners were fully aware that we were going to require access to our
parcel of land and that we were going to require a park setting along the river front.
The applicants representative, Bill Rogers, was present and he explained to the Boazd that it
was his understanding that the J. B. Partners is very much in favor of the park setting along
the river front. Plainfield Companies has agreed to do that.
PLATNFTELD VILLAGE BOARD OF TRUSTEES
APRIL 21, 1997
PAGE FIVE
R. Smolich moved that we approve the Preliminary Plat with one additional stipulation that the
easement be shown as indicated tonight, that it would access through the existing building site
and add the recommendations of the Planning Commission. Seconded by K. Stalzer. Vote
by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0
no. Motion carried.
#10 DISCUSSION - PLAINTIELD COMPANIES SITE PLAN REVIEW
At $:16 p.m. Trustee Heimerdinger left the meeting.
Planner Durbin discussed with the Board the applicants, Plainfield Companies, were successful
in procuring Village assistance toward Industrial Revenue Bonds at the end of 1996. The new
facility is proposed for the Capaul property an the west side of Route 59, immediately north of
the DuPage River. The site is currently occupied by a vacant residential stnacture and a
business on the westernmost portion of the property adjacent to the EJ & E. The project
' would include subdivision of the property into three lots, a separate case for consideration..
All three lots would be served by a new access road (Riverwalk Drive) that would also be
shared '~y a vacant property to the north. Plainfield Companies would occupy lot .aye with
access provided from Riverwalk Drive. Staff and the Planning and' Development Committee
approved the site plan for Plainfield Molding subject to the following stipulations: 1)
Compliance with the requirements of the Village Engineer; 2) Compliance with the provisions
of the Plainfield Fire Protection District; 3) Provision of a 100% visual screen for the trash
container; 4) Exterior lighting shall be shaded, directed, or otherwise designed so as to avoid
glare onto neighboring properties; 5) landscaping, plaaa that indicates compliance with site elan
regulations; G) Regarding lot 3, the Park District be notified that the property is desirable for
addition to the River Park Development and that they should exercise means to consider its
acquisition.
After discussion it was agreed by the Trustees to table the site plan review to allow time to
study the plans and to discuss the firm's economic incentives request at a future Board
Workshop.
K. Stalzer moved to table the Plainfield Companies Site Plan Review. Seconded by R. Rack.
Voice vote. 4 yes, 0 no, 1 absent. Motion carried.
H) ADMINISTRATOR'S REPORT
Administrator McDonald recommended to the Board that they declare unpaid water bills
uncollectible and remove them from the records.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 21, 1997
PAGE SIX
R. Rock moved that the delinquent water bills be declared uncollectible and the funds removed
from the records. Seconded by K. Stalxer. Vote by roll call. Dement, yes; Rock, yes;
Smolich, yes; Stalzer, yes. 4 yes, 0 no, 1 absent. Motion carved.
J. Dement moved that we adopt RESOLUTION NO. 1164 AUTHORIZING THE
EXECUTION OF AN AMENDMENT TO EMPLOYMENT AGREEMENT BETWEEN
VILLAGE OF PLAINFIELD AND JOHN P. MCDONALD. Seconded by R. Smolich.
Vote by roll call. Dement, yes; Rock, yes; Smolich, yes; Stalzer, yes. 4 yes, 0 no, 1 absent.
Motion carried.
Administrator McDonald reported to the Board the receipt of a check in the amount of
$195,032.00 from the Illinois Emergency Management Agency. Of the total amount which
would have been covered by the excess carrier ($454,585) there is yet to be paid $116,502 for
cleanup of Police Department lower level and Sewer Plant. FEMA eligible claims amount to
$412,940 of which we have received $222,328. Gallagher is committed to make up the
difference at a cost of $144,800. Gallagher has paid a partial payment of $110,000.
K. Stalzer irxoF~ed to appoint Mrs. Hanlan fora 24 hour work week to the r~ar_t-time position as
Associate 1?laran~;r at a C=rp~le dc, level IV. Seconded by R. Smolich. Vote by roll call.
Dement, yes; Roe:k; yes; Smolich, yes; Stalzer, yes. 4 yes, 0 no, 1 absent. Motion carried.
Mrs. Hanlon start date would be May 12, 1997.
Trustee Dement questioned Administrator McDonald with regard to a letter from resident John
McVea, who lives on Sunshine Circle in Whispering Creek Subdivision. Mr. McVea has met
- with the Public 'vVork~ Committec, tl*_e Street Department and there has been some elevarin*_+~
taken on that project and I have suggested to the Public Works Foreman that Mr.McVea might
wish to share in the cost of this drain problem. Mr.McVea has a great deal of water standing
• in his back yard and is looking for relief from that by piping that into our storm sewer. T11ere
was discussion with regard to Board policy on these problems.
n ENGINEER'S REPORT
Engineer Hamilton informed the Board that the next scheduled meeting of the Will County
Stormwater Management Planning Committee on May 20, 1997 at 2:00 p.m. at the County
Board Room at 302 N. Chicago Avenue, Joliet, Illinois.
Engineer Hamilton spoke regarding the 1997 MFT Street Program which included a
Resolution that the sum of $110,500 of MFT Tax Funds will be appropriated to the project.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 21, 1997
PAGE SEVEN
J. Dement moved to approve RESOLUTION NO. 1165 for the 1997 MFT STREET
PROJECT IN THE SUM OF $110,500. Seconded by K. Stalzer. Vote by roll call. Dement,
yes; Rock, yes; Smolich, yes; Stalzer, yes. 4 yes, 0 no, 1 absent. Motion carried.
~ PLANNER'S REPORT
Planner Waldock gave the Board status an the Lake Renwick Heron Rookery Nature Preserve,
and then told the Board that if they have na questions, we would continue our two year
contract with the Adopt a Highway Program starting on January 1, 1997 until 1999 with the
Plainfield Rotary Club in which they maintain a section of Rt. S9 between Fraser Rd. And
Ralf Rd.
The Plainfield Companies Economic Incentive Program will be referred to Workshop on
Monday, May 12, 1997.
Planner Waldock announced with regret the resignation of Jeff Durbin, Village Planner.
K) ,ATTORNEY'S REPORT
Attorney Harvey explained to the Board that approval of Executive Session minutes ~s listed on
the Agenda under Executive Session. It is a requirement that two (2) times a yeaz the Village
Board must review the Executive Session Minutes and execute a motion that they may be come
public.
L) POLICE CHIEF'S REPORT
Chief Bennett presented to the Boazd the March 1997 Operations Report. He then told the
board about two (2) change orders far the remodeling of the Law Enforcement Center totalling
$11,572 and has had them reviewed by the Public Safety Committee.
J. Dement moved to approve the change orders in the amount of $11, 572 for the Law
Enforcement Center remodeling. Seconded by R. Rock. Vote by roll call. Dement, yes;
Rock, yes; Smolich, yes; Stalzer, yes. ~ yes, 0 no, 1 absent. Motion carried.
There was discussion with request from Chief for weapons replacements. This was also
discussed earlier with the Public Safety Committee.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 21, 1997
PAGE EIGHT
R. Rock moved that we purchase the three (3) weapons. Seconded by J. Dement. There was
more discussion by the Trustees with regard to the need, demand in our area, and various
opinions were presented. J. Dement took back his second to the motion. The purchase of the
rifles was tabled until the next boazd meeting in order to gain an opinion from new trustee,
Steve Rathbun.
Mr. McVea arrived during the meeting and joined the Board in discussion of his drainage
issues. He stated that it was proposed if he would be willing to split the cast, and appazently it
was stated that the problem was on private property. The problem comes from the easement
and graduates onto his property. He suggested that the Board take a look at his drainage
problem and whether it is private property or on a Village easement. Engineer Hamilton will
do research and once they have documents in front of the Boazd they will act on it at the first
meeting in May.
Mayor-Elect Rock introduced to the Boazd, Terry Burghazd as our new Village Administrator.
R. Smolich moved to adjourn the meeting and proceed into the Executive Session to discuss
the Executive Session minutes and to reconvene. Seconded by K. Stalzer. Vote by roll
call.l)ement, yes; Rock, yes; Smolich, yes; Stalzer, yes.' 4 yes, 0 na; 1 absent. Motion
carried.
9:25 p.m. Adjourn to Executive Session
K. Stalzer moved to reconvene the regular meeting. Seconded by R. Smolich. Voice vote. 4
yes, 0 no, 1 absent. Roll call: Dement, yes; Rock, yes; Smolich, yes; Stalzer, yes. J.
Heimerdinger was absent.
K. Stalzer moved to release the minutes of the Executive Sessions from August 12, 1996
through Apri17, 1997, except for September 9, 1997 minutes, because a need for
confdentiality still exists in those minutes. Second by R. Smolich. Vote by roll call.
Dement, yes; Rock; yes; Smolich, yes; Stalzer, yes. 4 yes, 0 no, 1 absent. Motion Carried.
R. Rock moved to adjourn the meeting. Seconded by K. Stalzer. Voice vote. 4 yes, 0 no, 1
absent. Motion carried and meeting adjourned.
9:47 p.m.
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SUSAN JANIK, LAGE CLERK