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Home My Public Portal About04.07.97 VB Minutes. PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: MONDAY, APRIL 7, 1997 AT: VILLAGE HALL BOARD PRESENT: J. PETERSON, D. ROCK, R. SMOLICH, K. STALZER, J. HEIlVIERDINGER, J. DEMENT. OTHERS PRESENT: S. JANIK -CLERK J. HARVEY -ATTORNEY D. BENNETT -CHIEF OF POLICE H. HAMILTON -ENGINEER J. DUBBIN -PLANNER P. MCDONALD -ADMINISTRATOR At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, all Trustees were present. Terry Freeman of the Street Department gave a presentation of Tree City USA Award. Public Comments: ~' Bettty O'Koniewski, spokesperson far the Citizens who are concer-reed regarding the flooding thanked the Village President and Board for all their help. She also asked for someone at the Village to contact in their day to day dealing with the Board. Dave Countryman, Street Foreman, volunteered to be the contact person. President Peterson proclaimed April 13-19 as National Volunteer Week in the Village of Plainfield. There were more Public Comments made: Mr. Mike Kenney, 113 Benson Street, presented a letter to the Board of concerned citizens who reside in Plainfield Acres and who are opposed to an outdoor bistro or beer garden on the property of the Railsplitter Inn at Pioneer Lanes Bowling Alley. There was a brief discussion between Trustee Dement and Chief Bennett regarding neighbors concerns with regazd to the noise control. The matter was referred to Chief Bennett for further investigation. (The letter that was presented is made a part of the record). President Peterson requested that Item #4 Discussion on ain Street Elevation be removed and that a new item be added -discussion on Rt. 30 and ~~t1~Street Intersection Matter. J. Heimerdinger moved to approve the Amended Agenda. econded by R. Smolich. Voice vote. 5 yes, 0 no. Motion carried. ~! i PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 7, 1997 PAGE TWO J. Heimerdinger moved to approve the Consent Agenda tv include: Minutes of Village Board Workshop, March 10, 1997; Minutes of Village Boazd, March 17, 1997; Minutes of Public Hearing, March 17, 1997; Minutes of Plan & Dev., March 12, 1997; Accounts Payable, April 7, 1997; Expenditures Report, March 1997; Treasurer's Report, February 28, 1997. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. #3 DISCUSSION - JACOBS ECONOMIC INCENTIVE AGREEMENT It was noted that the Village Board previously denied the ten year incentive program and pursuant to comments made at that meeting, the agreement has been modified to reflect a 7 yeaz incentive program. The agreement is identical to the previous one with the exception of the period 7 versus 10 years and the percentages reimbursed annually to Bill Jacobs. Trustee Dement stated that he opposes this particular economic incentive agreement, because he feels that economic incentives have already been done in that area when the Village placed the sewer and ~vater line in there. There was further discussion on this item between the Soazd. J. Heimerdinger moved that we approve the 10 year Sill Jacobs Economic Incentive Agreement. 'T'here was no second to that motion. Motion fails. K. Stalzer moves that we approve the 7 yeaz Bill Jacobs Economic Incentive Agreement. Seconded by R. Smolich. Vote by roll call. Dement, no; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 4 yes, 1 na. Motion carried. #4 DISGIJSSION - RT. 30 AND 13STH STREET INTERSECTION Engineer Hamilton discussed with the Board a letter from his office in which they prepared a probable engineering costs for traffic signals on U. S. 30 and 135th Street. Temporary Traffic Signals with apposing lefts on U.S. 30 engineering casts would be between $20,000-$35,000 and Permanent Traffic Signals with apposing lefts and deceleration lanes vn U. S. 30 would run between $35,000-$40,000. Mr. Tom Rickert, speaking an behalf of Citizens for Safety and also a resident in Walkers Grave Subdivision, told the Board that they aze attempting to resolve this safety issue far the benefit of oat only the students traveling to the school, but all vehicles traveling. this roadway. Their understanding is that the first step towards the installation of the desired traffic control device is a Phase I Engineering Study. We would hope that the Village with the state's assistance would be able to fund such a report. We have contacted various businesses in the area, trucking companies, and developers in the area and have asked far commitments for funds to put towadds the cost of Phase 1 Engineering Study. Engineer Hamilton stated that the funding process would be that the Village would pay for the engineering and it is more than Phase I, it is actually the final design engineering For the project. The state • PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 7, 1997 PAGE THREE would then put this project into their priority file far funding, and when they have money available, since the design work is already done, it would tip the project into something that they would da. J. Dement propased that we push for permanent engineering, 'talk to developers involved, businesses and other people to defray the cost of this project, and proceed ahead. K. Stalzer moved that the Village put up $2.00 For every $1.00 that the Citizens For Safety can come up with until we meet the $35,000 engineering. J. Heimerdinger stated that this is the responsibility of the Village and not the citizens. I suggest that you make a motion that authorizes the expenditure of the $35,000/$40,000. 7. Dement moved that we have the engineer start permanent traffic signals plans and engineering, and also that the homeowners group start to solicit their various people on their list to participate and help defray the cost. There was various items discussed. Seconded by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, no; Rock; yes; Smolich, yes; Stalzer, yes. 4 yes, 1 no. Mation carved. Lynn Kerr tald the Board t"r-at they spoke to Director Waldock and he said than if we get approval from Mr. Stanfield of the School Board to place a temporary sign up "Please Slow Down Keep our Children Safe" there should be no problem. President Peterson signed approval for this temporary sign which was given approval from the School and Mr. Hassert, and Ms. Kerr would pay for the cost of the sign. #5 DISCUSSION - BEECHAN & DILL CONCEPT PLAN J. Dement maved to table the discussion until the new Board is seated at the first meeting in May, 1997. Seconded. by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, no; Stalzer, na. 3 yes, 2 no. Motion carried. #6 ORDINANCE - NAPERVII.,LE BOUNDARY AGREEMENT J. Heimerdinger moved to adopt ORDINANCE NO. 1727 REPEALING THE ORDINANCE (1718) AUTHORIZING THE EXECUTION OF THE FIRST AMENDMENT TO THE JURISDIC'T'IONAL BOUNDARY LINE AGREEMENT WITH THE CITY OF NAPERVILLE. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Mation carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 7, 1997 PAGE FOUR J. Heimerdinger moved to adopt ORDINANCE NO. 1728 AUTHORIZING THE EXECTUION OF THE FIRST AMENDMENT TO THE JURISDICTIONAL BOUNDARY LINE AGREEMENT BETWEEN THE CITY OF NAPERVILLE. ,Seconded by J. Dement. Mr. Dement asked for information from the engineer regarding starmwater management requirements. It was asked by the Trustees to bring back discussion on a new Ordinance with regard to stormwater management in May sometime. Vote by roll call. Dement yes; Heimerdinger, yes; Rack, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. #7 ORDINANCE - WISEMAN HUGHES ANNEXATION J. Heimerdinger moved to adopt ORDINANCE NO. 1729 ANNEXING PROPERTY OWNED BY WISEMAN-HUGHES ENTERPRISES, INC. AND FIRST MIDWEST TRUST COMPANY, UNDER TRUST AGREEMENT KNOWN AS TRUST NUMBER 4519. Seconded by R. Smolich. Vote by roll call. Dement, yes;. Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 4 no. Motion carried. #S DISCUSSION - B-5 TEXT AMENDMENT Planner Durbin spoke regarding the proposed Zoning Text Amendment to amend B-5 rear yard requirements. This was proposed to address identified concerns with regazd to rear yard setback provisions in the B-5 Traditional Business District. While the current regulations have attempted to reserve a rear yard setback to accommodate minimal on site parking provisions and potential landscaped courts or open space, it is found that the setback provisions are not practical in light of actual development. A survey of downtown structures indicates the majority of commercial structures in the SQL block along the north side of Lockport Street as utilizing nearly the entire lot far building space. This leaves little or no reaz yard area. The entire black therefore is nonconforming under the current text. The same conditions are found with many other locations through the downtown area. This finding and new development proposals for the downtown area have highlighted the need to further revise the rear yazd setback requirements in the B-5 district. The Plan Commission recommends that the B-S overlay district be modified to require special use permits for zero lot line development as indicated on the B-5 text. They also recommend that the B-5 overlay district text be amended such that the required rear yard setback is zero. No other changes to the text would be required. John Bates was present and addressed the Board as a owner of property downtown and also for Mainstreet. As a property owner, I believe that all the property owners have an obligation to work with the Village to develop a downtown which meets the plans the Village puts forth. I believe they should be done in an open forum, including Public Hearings. I would be in favor or Special Use Hearing. Mainstreets comments have to do with the consistency of development. If the proposal went forth as is, you would have no consistency with regazd to back lot line. M• Mainstreet would like to see that there be a consistency on a block by block basis. ~~ PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 7, 1997 PAGE FIVE Mainstreet stresses that the quality of appearance is very important for the image that you give a downtown. The Planning and Development Committee further considered~this issue and raised concerns regazding the special use provisions. Those concerns included the fact that if an existing building with zero setbacks needed to be reconstructed, a special use permit would be required. This could result in situations where property owners might have difficulty reconstructing what they have today. The Committee felt that these owners should have a right to rebuild what they have today without undue hardship. K. Stelzer moved that we authorize the attorney to draw up the required Ordinance change to vote on at the next board meeting. Seconded by R. Smolich. There was discussion that the type of construction should be masonry. Staff has discussed this issue with the Fire District and found a 2-hour rated fire wall to be acceptable in this case. Planner Durbin noted that on the text of the Staff Report there is a inconsistency, this would be throughout the whole overlay district, and would not be just the 400, 500, 600 Blocks of Illinois Street. Vote by roll call vote. Dement, yes; Ieimerdinger, yes; Rock, abstain; Smolich, yes; Stelzer, yes. 4 yes, 1 abstain. Motion carried. T #9 DISCUSSION - 1997 MFT STREET MAINTEP,ANCE R. Rock moved to approve the 1997 MFT Street Maintenance at a cost of $170,500. Seconded by K. Stelzer. Vote by roll call. Dement, yes; Heimerdinger, no; Rock, yes; Smolich, yes; Stelzer, yes. 4 yes, 1 no. Motion carried. #10 RESOLUTION -VAN DYKE RD. FROM U.S. 30 TO 143RD ST. K. Starer moved to adopt RESOLUTION NO. 1160 REGARDING VAN DYKE ROAD FROM U. S. 30 TO 143RD STREET and has applied to the Will County Governmental League for funding of certain improvements to the above roads. Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stelzer, yes. 5 yes, 0 no. Motion carried. #11 RESOLUTION -VAN DYKE RD. FROM 143RD ST. TO 135TH ST. K. Stelzer moved to adopt RESOLUTION NO. 1161 REGARDING BAN DYKE ROAD FROM 143RD STREET TO 135TH STREET and has applied to the Will County Governmental League far funding of certain improvements to these roads. Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stelzer, yes. 5 yes, 0 no. Motion carried. PLAINFIELD VII.LAGE BOARD OF TRUSTEES APRIL 7, 1997 PAGE SIX #12 RESOLUTION -FORT BEGGS K. Stalzer moved to adopt RESOLUTION NO. 11 d2 REGARDING FORT BEGGS and has applied to the Will County Governmental League far funding of certain improvements to this road. Secanded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT Administrator 1VIcDanald told the Board that bids were opened for the Van Dyke Road Box Culvert project on March 27. The low bidder is Spiess Construction in the amount of $335,385. I have met with Ways & Means Committee to review our submitted budget proposal and should be presented to the full Board at our next meeting. He informed the Boazd that we have a new cleaning company at Village Hall and Police Department. We have contracted with Jani-King Cleaning Services. We have also sent out RFP's to accounting firms for the 1996/97 fiscal year for the Annual Audit. R. Smolich moved to approve the purchase of 650 tans of Bulk Rock Salt in the amount of $17,500. Secanded by K. Stalzer. Vote by roll call. Dement, yes; Heimerd±nger, yes; Rack, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. J. Heimerdinger moved to allow the Boy Scout Troop 13 permission to use our Wheat Logo to design a patch for the boys. Seconded by K. Stalzer. Voice vote. S yes, 0 no. Motion carried. Administrator McDonald stated that he will check with Mike Lambert with regazd to the uses far the logo. ENGINEER'S REPORT H. Hamilton told the Boazd that we received 4 bids on the Bid Opening for the Van Dyke Road Box Culvert held on March 27, 1997 at 11:00 a.m. Low bidder was Steve Spiess Construction at $335,385.70. There is no recommendation from us at this time, because we are still working on property acquisition. The bids are good for 45 days, they will not expire until May 10, 1997. PLANNER'S REPORT Planner Durbin told the Board that Plainfield Companies are requesting a property tax abatement of 10 yeazs and all building permits waived for their new molding plant to be built along the DuPage River an the west side of Route 59. In return, the company is willing to dedicate access for a proposed river walk project and pay half the construction cost of the new Riverwalk Drive. •~ This proposal was sent to the Economic Development Committee for study. PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 7, 1997 PAGE SEVEN Planner Durbin spoke briefly regarding the status of the Boundary Agreement between the Village of Plainfield and the City of Aurora. The City of Aurora is not supportive in proceeding with the favored nation clause, but without that clause, I feel that they would proceed. It was agreed that this issue should be tabled and bring back to the new Board. R. Smolich moved to give authorization to Pasquinelli for temporary grading restoration bonds in the amount of $20,000. Seconded by K. Stalzer. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. J. Dement moved to approve the naming of the street to the wastewater treatment plant COUNTRYMAN DRIVE in recognition of Harrison Countryman's 34 years of service. Seconded by R. Smolich. Voice vote. 5 yes, 0 no. Motion carried. ATTORNEY' S REPORT No report. POLICE CHIEF' S REPORT Chief Bennett presented to the President and Board of Trustees the Police Department 1996 Annual Report of Crime Trends. CLERK' S REPORT Clerk 7anik told the Board that she received information regarding a Training Seminar for Local Leaders sponsored by the Will County Governmental League to be held on Saturday, May 3, 1997 from 9:00 a.m. to 2:30 p.rn. K. Stalzer moved to adjourn the meeting to an Executive Session to reconvene. Seconded by R. Smolich. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion tamed, muting adjourned to Executive Session after a 5 minute recess. 9:13 p.m. Adjourned. 9:58 p.m. K. Stalzer moved to reconvene the meeting. Seconded by R. Smolich. Voice vote. 4 yes, 0 no, 1 absent. At 9:35 p.m. J. Heimerdinger left the Executive Session and did not return to the convened meeting. K. Stalzer moved to adjourn the meeting. Seconded by R. Smolich. Voice vote. 4 yes, 0 no, 1 absent. Meeting adjourned. 9:59 p.m. SUSAN 7ANIK, LAGS CLERK