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HomeMy Public PortalAbout12-01-2003 PROCEEDINGS OF THE COMMON COUNCIL OF THE CITY OF RICHMOND,INDIANA,SERVING AS A BOARD IN CHARGE OF THE OPERATION OF THE RICHMOND POWER&LIGHT PLANT MONDAY,DECEMBER 1,2003 • The Common Council of the City of Richmond,Indiana,serving as a Board in charge of the operations of the Richmond Power&Light Plant met in regular session at 7 p.m.Monday,December 1,2003 in the Council Chambers in the Municipal Building in said City.Chairperson Bruce Wissel presided with the following Councilmembers in attendance:Howard"Jack"Elstro,Etta J.Lundy,Karl Sharp,Bing Welch,Larry Parker,Steve Rabe,Phil Dickman and Sarah"Sally"Hutton.The following business was conducted: ROLL CALL Nine present. MINUTES FOR NOVEMBER 17,2003 Councilmember Parker moved to approve the minutes of November 17,2003,second by Councilmember Welch and the motion was carried on a voice vote. APPROVAL OF BILLS,INVESTMENTS AND TRANSFERS Upon recommendation of the Finance Committee,Councilmember Hutton moved to approve the following bills for payment,seconded by Councilmember Dickman and the motion was carried on a voice vote. Bills Already Paid: Payroll and Deductions $270,501.40 Investments Purchased From: Cash Operating Fund Bond Sinking Fund Utility Bond Reserve Fund Depreciation Reserve Fund 713,236.00 Insurance Reserve Fund Consumer Deposit Fund Cash Reserve Fund Group Insurance Fund Total $713,236.00 Telecommunications Division Investments Purchased From: Cash Operating Fund Transfer from Cash Operating Fund to: Cash Reserve Fund for Payment To City in lieu of taxes Transfer from Cash Operating Fund to: Depreciation Reserve Fund For Property&Plant Transfers from Depreciation Reserve to: Cash Operating Fund Transfers from Consumer Deposit to: Cash Operating Fund Transfers from Utility Bond Reserve Fund to: Bond Sinking Fund Transfers from Cash Operating to: Interest and Bond Principal Bond Sinking Fund Cash Reserve Fund Utility Bond Sinking Fund Depreciation Reserve Fund Insurance Reserve Fund Consumer Deposit Fund Interest and Bond Principal End of Month Petty Cash Revenue Bonds " Interest Coupons Redeemed Miscellaneous Prepaid Invoices $ 153,998.13 Telecom.Div.Misc.Pre Paid Invoices: 43,825.89 Total Prepaid Invoices: 1,181,561.42 Total EFT/Direct Deposit of Payroll: (92,584.16) Total Prepaid Invoices: 1,088,977.26 Total EFT Transfers: • 1,462,991.48 Total Prepaids plus EFT Transfers: 2,551,968.74 Total Bills Not Paid: 392,796.43 Grand Total of Bills to be approved: $ 2,944,765.17 RP&L Minutes Cont'd December 1,2003 Page 2 REMARKS BY CHAIRPERSON There were none. UNFINISHED BUSINESS There was none. STREET LIGHT COMMITTEE REPORT Councilmember Elstro reported that he had just been handed a petition for streetlights on South 48th Street and he would make copies for the other Board members and turn it into the City Clerk later this week. REPORT BY GENERAL MANAGER General Manager David Osburn said the first item is in the hands of the Board.Chairperson Wissel said this deals with the annual pay increase of the General Manager and turned the item over to Councilmember Dickman.He reported that the Personnel Committee had met with Osburn to review 2003 and agreed that things are definitely headed in the right direction and cash flow is improving after making some cutback and belt tightening.He said the committee agreed to recommend a 3 percent pay increase for Osburn retroactive to October 1,2003.He put that in the form of a motion which was seconded by Councilmember Welch and the motion was approved on a voice vote. Osbum said he appreciated that kind of support from this Board,adding that it continues to be his pleasure to serve in his capacity as General Manager.He then submitted the 2004 Capital and Expense budgets for the Board's approval. Councilmember Welch moved to approve,second by Councilmember Sharp and the motion was carried on a voice vote. Osburn requested the Board's authorization to hire a contractor for the Earlham Substation,adding that this was discussed during the budget meeting,and reminded Board members that Earlham College is requesting that this substation that serves the college and residential area around there be relocated to make room for a new dormitory.He referred to this as a"turnkey project,"in that the utility will contract with one company which will do the engineering and design as well as get the work done and hire the contractor to do all the work,taking total control of the project. Steve Sahm,engineering manager,said three estimates had been received and the open bus structure submitted by the Gaylord Group was the one that was chosen.He said it was the lowest price and after discussing it with Earlham they said that was what they wanted to go with.The total cost would be about$428,000 which will be split equally between RP&L and Earlham College.Councilmember Elstro moved to award the contract to Gaylord contingent upon contract considerations,second by Councilmember Welch and the motion was carried on a voice vote. Osbum said he had attended the Economic Development Corporation board meeting earlier in the day where they approved the E.D.I.T.application to help fund the installation of the high speed wires link between Richmond and Gateway Park between Highway 1 and 1-70.He said the application was for$18,000 and it is estimated that it will cost around$25,000 to install it but the utility will get some other benefit out of it and that is why they didn't ask for the full amount. NEW BUSINESS There was none. ADJOURNMENT There being no further business,on a motion duly made,seconded and passed,the meeting was adjourned at 7:15 p.m. Bruce Wissel,Chairperson ATTEST: Norma Schroeder,Clerk