HomeMy Public PortalAbout12-01-2003 PROCEEDINGS OF THE COMMON COUNCIL OF THE
CITY OF RICHMOND,INDIANA,SERVING AS A BOARD
IN CHARGE OF THE OPERATION OF THE RICHMOND POWER&LIGHT PLANT
MONDAY,DECEMBER 1,2003
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The Common Council of the City of Richmond,Indiana,serving as a Board in charge of the operations of the
Richmond Power&Light Plant met in regular session at 7 p.m.Monday,December 1,2003 in the Council Chambers
in the Municipal Building in said City.Chairperson Bruce Wissel presided with the following Councilmembers in
attendance:Howard"Jack"Elstro,Etta J.Lundy,Karl Sharp,Bing Welch,Larry Parker,Steve Rabe,Phil Dickman and
Sarah"Sally"Hutton.The following business was conducted:
ROLL CALL
Nine present.
MINUTES FOR NOVEMBER 17,2003
Councilmember Parker moved to approve the minutes of November 17,2003,second by Councilmember Welch and
the motion was carried on a voice vote.
APPROVAL OF BILLS,INVESTMENTS AND TRANSFERS
Upon recommendation of the Finance Committee,Councilmember Hutton moved to approve the following bills for
payment,seconded by Councilmember Dickman and the motion was carried on a voice vote.
Bills Already Paid:
Payroll and Deductions $270,501.40
Investments Purchased From:
Cash Operating Fund
Bond Sinking Fund
Utility Bond Reserve Fund
Depreciation Reserve Fund 713,236.00
Insurance Reserve Fund
Consumer Deposit Fund
Cash Reserve Fund
Group Insurance Fund
Total $713,236.00
Telecommunications Division Investments Purchased From:
Cash Operating Fund
Transfer from Cash Operating Fund to:
Cash Reserve Fund for Payment
To City in lieu of taxes
Transfer from Cash Operating Fund to:
Depreciation Reserve Fund
For Property&Plant
Transfers from Depreciation Reserve to:
Cash Operating Fund
Transfers from Consumer Deposit to:
Cash Operating Fund
Transfers from Utility Bond Reserve Fund to:
Bond Sinking Fund
Transfers from Cash Operating to:
Interest and Bond Principal
Bond Sinking Fund
Cash Reserve Fund
Utility Bond Sinking Fund
Depreciation Reserve Fund
Insurance Reserve Fund
Consumer Deposit Fund
Interest and Bond Principal
End of Month Petty Cash
Revenue Bonds "
Interest Coupons Redeemed
Miscellaneous Prepaid Invoices $ 153,998.13
Telecom.Div.Misc.Pre Paid Invoices: 43,825.89
Total Prepaid Invoices: 1,181,561.42
Total EFT/Direct Deposit of Payroll: (92,584.16)
Total Prepaid Invoices: 1,088,977.26
Total EFT Transfers: • 1,462,991.48
Total Prepaids plus EFT Transfers: 2,551,968.74
Total Bills Not Paid: 392,796.43
Grand Total of Bills to be approved: $ 2,944,765.17
RP&L Minutes Cont'd
December 1,2003
Page 2
REMARKS BY CHAIRPERSON
There were none.
UNFINISHED BUSINESS
There was none.
STREET LIGHT COMMITTEE REPORT
Councilmember Elstro reported that he had just been handed a petition for streetlights on South 48th Street and he
would make copies for the other Board members and turn it into the City Clerk later this week.
REPORT BY GENERAL MANAGER
General Manager David Osburn said the first item is in the hands of the Board.Chairperson Wissel said this deals with
the annual pay increase of the General Manager and turned the item over to Councilmember Dickman.He reported that
the Personnel Committee had met with Osburn to review 2003 and agreed that things are definitely headed in the right
direction and cash flow is improving after making some cutback and belt tightening.He said the committee agreed to
recommend a 3 percent pay increase for Osburn retroactive to October 1,2003.He put that in the form of a motion
which was seconded by Councilmember Welch and the motion was approved on a voice vote.
Osbum said he appreciated that kind of support from this Board,adding that it continues to be his pleasure to serve in
his capacity as General Manager.He then submitted the 2004 Capital and Expense budgets for the Board's approval.
Councilmember Welch moved to approve,second by Councilmember Sharp and the motion was carried on a voice
vote.
Osburn requested the Board's authorization to hire a contractor for the Earlham Substation,adding that this was
discussed during the budget meeting,and reminded Board members that Earlham College is requesting that this
substation that serves the college and residential area around there be relocated to make room for a new dormitory.He
referred to this as a"turnkey project,"in that the utility will contract with one company which will do the engineering
and design as well as get the work done and hire the contractor to do all the work,taking total control of the project.
Steve Sahm,engineering manager,said three estimates had been received and the open bus structure submitted by the
Gaylord Group was the one that was chosen.He said it was the lowest price and after discussing it with Earlham they
said that was what they wanted to go with.The total cost would be about$428,000 which will be split equally between
RP&L and Earlham College.Councilmember Elstro moved to award the contract to Gaylord contingent upon contract
considerations,second by Councilmember Welch and the motion was carried on a voice vote.
Osbum said he had attended the Economic Development Corporation board meeting earlier in the day where they
approved the E.D.I.T.application to help fund the installation of the high speed wires link between Richmond and
Gateway Park between Highway 1 and 1-70.He said the application was for$18,000 and it is estimated that it will cost
around$25,000 to install it but the utility will get some other benefit out of it and that is why they didn't ask for the full
amount.
NEW BUSINESS
There was none.
ADJOURNMENT
There being no further business,on a motion duly made,seconded and passed,the meeting was adjourned at 7:15 p.m.
Bruce Wissel,Chairperson
ATTEST:
Norma Schroeder,Clerk