HomeMy Public PortalAbout11-03-2003 PROCEEDINGS OF THE COMMON COUNCIL OF THE
CITY OF RICHMOND,INDIANA,SERVING AS A BOARD
IN CHARGE OF THE OPERATION OF THE RICHMOND POWER&LIGHT PLANT
MONDAY,NOVEMBER 3,2003
The Common Council of the City of Richmond,Indiana,serving as a Board in charge of the operations of the
Richmond Power&Light Plant met in regular session at 7 p.m.Monday,November 3,2003 in the Council Chambers
in the Municipal Building in said City.Chairperson Bruce Wissel presided with the following Councilmembers in
attendance:Howard"Jack"Elstro,Etta J.Lundy,Karl Sharp,Bing Welch,Larry Parker,Steve Rabe,Phil Dickman and
Sarah"Sally"Hutton.The following business was conducted:
ROLL CALL
Nine present.
MINUTES FOR OCTOBER 20,2003
Councilmember Parker moved to approve the minutes of October 20,2003,second by Councilmember Welch and the
motion was carried on a voice vote.
APPROVAL OF BILLS,INVESTMENTS AND TRANSFERS
Upon recommendation of the Finance Committee,Councilmember Hutton moved to approve the following bills for
payment,seconded by Councilmember Rabe and the motion was carried on a voice vote.
Bills Already Paid:
Payroll and Deductions $267,323.41
Investments Purchased From:
Cash Operating Fund
Bond Sinking Fund
Utility Bond Reserve Fund
Depreciation Reserve Fund
Insurance Reserve Fund
Consumer Deposit Fund
Cash Reserve Fund
Group Insurance Fund
Total
Telecommunications Division Investments Purchased From: $400,000.00
Cash Operating Fund
Transfer from Cash Operating Fund to:
Cash Reserve Fund for Payment
To City in lieu of taxes
Transfer from Cash Operating Fund to:
Depreciation Reserve Fund
For Property&Plant
Transfers from Depreciation Reserve to:
Cash Operating Fund
Transfers from Consumer Deposit to:
Cash Operating Fund
Transfers from Utility Bond Reserve Fund to:
Bond Sinking Fund
Transfers from Cash Operating to:
Interest and Bond Principal
Bond Sinking Fund
Cash Reserve Fund
Utility Bond Sinking Fund
Depreciation Reserve Fund
Insurance Reserve Fund
Consumer Deposit Fund
Interest and Bond Principal
End of Month Petty Cash
Revenue Bonds
Interest Coupons Redeemed
Miscellaneous Prepaid Invoices $ 167,258.92
Telecom.Div.Misc.Pre Paid Invoices: 19,206.44
Total Prepaid Invoices: 853,788.77
Total EFT/Direct Deposit of Payroll: (92,890.19)
Total Prepaid Invoices: 760,898.58
Total EFT Transfers: 1,934,235.97
Total Prepaids plus EFT Transfers: 2,695,134.55
Total Bills Not Paid: 1,390,217.31
Grand Total of Bills to be approved: $ 4,085,351.86
RP&L Minutes Cont'd
November 3,2003
Page 2
REMARKS BY CHAIRPERSON
There were none.
UNFINISHED BUSINESS
There was none.
STREET LIGHT COMMITTEE REPORT
No report.
REPORT BY GENERAL MANAGER
General Manager David Osburn began by opening bids received for a 2004 70-foot bucket truck to replace a 1990
bucket truck with 79,000 miles.He presented proof of advertising followed by a motion to accept and file by
Councilmember Parker,second by Councilmember Welch and the motion was carried on a voice vote.The first
envelope opened was from Lift All stating that they declined to bid and this was true of the second which was from
Utility Truck Equipment.The third was from Al Tech for$106,084 which included the trade in and that bid was
followed by one from Studebaker GMC for 119,965 with a$10,000 trade in making the net bid$109,965.24.
Councilmember Parker moved to refer the bids to the General Manager for tabulation,evaluation and recommendation,
second by Councilmember Dickman and the motion was carried on a voice vote.
Osburn opened bids on a new trencher with backhoe attachment to replace a late 70's model Vermeer trencher.The
first bid was made by Ditch Witch and was for$40,174 with a$9,200 trade in making the net bid$30,974;the next was
made by Vermeer of Indiana for an RT 450 Trencher for$45,552.53 less a trade in of$10,941.23 leaving a net total of
$34,611.30;the third bid was also submitted by Vermeer of Indiana for a different model trencher for$41,921.53,with
the same trade in of$10,941.23 leaving a net total of$30,980.30.Councilmember Lundy moved to refer these bids to
the General Manager for tabulation,evaluation and recommendation,second by Councilmember Hutton and the motion
was carried on a voice vote.Osburn said he had overlooked the fact that he had not presented the proof of publication
for these bids.Councilmember Parker then moved to accept and file the proof of publication,second by
Councilmember Sharp and the motion was carried on a voice vote.
Osburn opened the discussion for possible Board approval of the Reid Hospital Feasibility Study for RP&L to
construct/own/manage/operate their central plant facilities to provide steam and chill water to the new Reid.He said it
would be a new venture for RP&L to provide a chiller plant and a commercial boiler plant for Reid Hospital.He said
the proposal had been prepared by Global Energy Partners,a subsidiary of E.P.R.I.,and it had gone through several
drafts.He said the proposal is meant to help evaluate this project and to weed through some of the issues,costs and
benefits to make a real education decision as to whether or not this is something this Board wants to look at.He added
that for something like this to work,both parties would have to benefit.
He said the total cost is estimated at$58,000,adding that since this is a part of E.P.R.I.it would reduce the cost by half,
taking the out of pocket cost down to$29,000.After the previous Council meeting,Osburn said he had contacted Reid
about the study and it is willing to contribute up to$12,000,which would take the cost down further to$17,000 from
the original$58,000.He expressed his appreciation for that financial help,saying he was reasonably comfortable using
the company which provided the study.
Following the discussion,Councilmember Elstro moved to authorize the General Manager to sign a contract for this
study,second by Councilmember Hutton and the motion was carried on a voice vote.
Osburn said that through the Parallax group they had discussions with E.D.C,about putting a high speed wireless link
between Richmond and Cambridge City on the new water tower in the Gateway Park.He said the study came back
affirmative and would cost about$22,000 to$25,000.He said that in discussing it with the industrial park committee of
E.D.C.they suggested that RP&L apply for an E.D.I.T.grant and ask them to fund up to$18,000 as part of their
infrastructure development of the park toward the installation of that link.Councilmember Welch moved to authorize.
the General Manager to apply to the E.D.C.for a sharing grant of$18,000 for the partial cost for installing a wireless
internet to the Gateway Industrial Park,second by Councilmember Welch and the motion was carried on a voice vote.
Osburn said that the Mobotec system on Unit 2 was fired up today and went on line successfully and was working well
when he left,adding that they did see some NOX reduction in a very small amount of time.
NEW BUSINESS
There was none.
ADJOURNMENT
There being no further business,on a motion duly made,seconded and passed,the meeting was adjourned at 7:40 p.m.
Bruce Wissel,Chairperson
ATTEST:
Norma Schroeder,Clerk