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Home My Public Portal About10-20-2003 PROCEEDINGS OF THE COMMON COUNCIL OF THE CITY OF RICHMOND,INDIANA,SERVING AS A BOARD IN CHARGE OF THE OPERATION OF THE RICHMOND POWER&LIGHT PLANT MONDAY,OCTOBER 20,2003 The Common Council of the City of Richmond,Indiana,serving as a Board in charge of the operations of the Richmond-Power&Light Plant met in regular session at 7 p.m.Monday,October 20,2003 in the Council Chambers in the Municipal Building in said City.Chairperson Bruce Wissel presided with the following Councilmembers in attendance:Howard"Jack"Elstro,Etta J.Lundy,Karl Sharp,Bing Welch,Larry Parker,Steve Rabe,Phil Dickman and Sarah"Sally"Hutton.The following business was conducted: ROLL CALL Nine present. MINUTES FOR OCTOBER 6,2003 Councilmember Parker moved to approve the minutes of October 6,2003,second by Councilmember Rabe and the motion was carried on a voice vote. APPROVAL OF BILLS,INVESTMENTS AND TRANSFERS Upon recommendation of the Finance Committee,Councilmember Hutton moved to approve the following bills for payment,seconded by Councilmember Dickman and the motion was carried on a voice vote. Bills Already Paid: . Payroll and Deductions $265,079.96 Investments Purchased From: Cash Operating Fund Bond Sinking Fund Utility Bond Reserve Fund Depreciation Reserve Fund Insurance Reserve Fund Consumer Deposit Fund Cash Reserve Fund Group Insurance Fund Total Telecommunications Division Investments Purchased From: Cash Operating Fund Transfer from Cash Operating Fund to: Cash Reserve Fund for Payment To City in lieu of taxes Transfer from Cash Operating Fund to: Depreciation Reserve Fund For Property&Plant Transfers from Depreciation Reserve to: Cash Operating Fund Transfers from Consumer Deposit to: Cash Operating Fund Transfers from Utility Bond Reserve Fund to: Bond Sinking Fund Transfers from Cash Operating to: Interest and Bond Principal Bond Sinking Fund Cash Reserve Fund Utility Bond Sinking Fund Depreciation Reserve Fund Insurance Reserve Fund Consumer Deposit Fund Interest and Bond Principal End of Month Petty Cash Revenue Bonds Interest Coupons Redeemed Miscellaneous Prepaid Invoices $ 210,051.67 , Telecom.Div.Misc.Pre Paid Invoices: 44,190.72 Total Prepaid Invoices: 519,322.35 ' Total EFT/Direct Deposit of Payroll: (91,356.091 ' Total Prepaid Invoices: 427,966.26 Total EFT Transfers: 70,794.89 Total Prepaids plus EFT Transfers: 498,761.15 Total Bills Not Paid: 1,011,083.97 Grand Total of Bills to be approved: $ 1,509,845.12 RP&L Minutes Cont'd October 20,2003 Page 2 REMARKS BY CHAIRPERSON There were none. UNFINISHED BUSINESS There was none. STREET LIGHT COMMITTEE REPORT No report. • REPORT BY GENERAL MANAGER General Manager David Osburn asked the Board for authorization to receive bids on a 2004 70-foot bucket truck to replace a 1990 bucket truck with 79,000 miles.In answer to a comment from Councilmember Welch,Osburn said the 1990 truck would be traded in. Councilmember Dickman moved to authorize Osburn to receive the bids,second by Councilmember Rabe and the motion was carried on a voice vote. Osburn asked for authorization to receive bids on a new trencher with backhoe attachment to replace a Vermeer trencher.Councilmember Welch moved to authorize Osburn to receive the bids mentioned,second by Councilmember Sharp and the motion was carried on a voice vote. Osburn then asked the Board for authorization to receive bids on the Landfill Gas Project Phase 1.He added that the majority of the work would be done in 2004 and the system should be up and running in May of that year. Councilmember Parker moved to authorize Osburn to receive the bids mentioned above,second by Councilmember Rabe and the motion was carried on a voice vote. Approval was asked of the Board for the Billing Services Agreement with Western Hancock Utilities.City Attorney Bob Bever went through the agreement clarifying the content.He declared that this is a one term agreement starting November 1,2003.Councilmembers had various questions about the service RP&L will be providing the small utility which bills around 600 customers.Osburn said the nice thing about having a one-year term agreement is that after that year is over,changes can be made if all is not going well. Councilmember Parker moved to approve the above request made by Osburn,second by Councilmember Welch and • the motion was carried on a voice vote. Discussion followed concerning Resolution 3—2003 Intra-Agency Lease Agreement between the City and RP&L about the land under control of RP&L that is north of its property going off South A Street entrance which used to be a ball park.He said they don't use the property,but do maintain it.He said the Fire Department has requested to use the land.Fire Chief Mike Allen pointed out the location of the land using a map.He said the purpose of acquiring the land is to use it for a training facility for the Police and Fire Departments.His explanation included the cost for the total cost which the architectural firm estimated at$1.5 million,adding that they anticipate doing this in phases.He said the entire area will be fenced when completed. Councilmember Dickman moved to include a requirement that Phase I be completed within a 5-year period or the land reverts back to RP&L's sole control,second by Councilmember Parker and the motion was carried on a voice vote. A question by Councilmember Parker prompted an explanation by Chief Allen as to why an Ohio company was awarded the contract to do the design work.Councilmember Dickman moved to approve the resolution,second by Councilmember Rabe and the motion was carried on a voice vote. Osburn addressed the issue of a proposal made by Reid Hospital to RP&L,explaining that it concerns its heating and cooling service.The inquiry was made as to whether or not the utility would have an interest in providing that type of service.He said after looking at it and much discussion internally it was felt the plan has some merit and he said this would be a significant investment that conceivably could get as high as$20 million to construct the facility in a long- term commitment.He said he felt that if RP&L was really going to pursue this they really need to get some help and he suggested asking E.P.R.I.to help using a subsidiary called global energy partners which actually does a lot of this kind of work. He said they had submitted a proposal to help with the study and evaluation and the cost of that study would be around $53,000 but since RP&L is a member of E.P.R.I.and pays dues that can be applied to half the cost making out of pocket expenses total around$26,000.He asked the Board members for their opinions,saying he was interested in their feedback as to the possibility of doing the study.Councilmember Lundy asked whether or not Reid Hospital would be able to help with the cost since this would be a joint effort.Osburn said he had not discussed that with Reid Hospital, but added that he was going to approach I.M.P.A.for possible help. Councilmember Sharp commented that he feels the study needs to be done.Councilmember Wissel said this sounds interesting but he needs more time to look into it further.Osburn said not making a decision tonight is okay but added that he does need a decision by the next Council meeting. NEW BUSINESS There was none. RP&L Minutes Cont'd October 20,2003 Page 3 ADJOURNMENT There being no further business,on a motion duly made,seconded and passed,the meeting was adjourned at 7:40 p.m. Bruce Wissel,Chairperson ATTEST: Myra Miller,Deputy Clerk