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HomeMy Public PortalAbout09-15-2003 PROCEEDINGS OF THE COMMON COUNCIL OF THE CITY OF RICHMOND,INDIANA,SERVING AS A BOARD IN CHARGE OF THE OPERATION OF THE RICHMOND POWER&LIGHT PLANT MONDAY,SEPTEMBER 15,2003 The Common Council of the City of Richmond,Indiana,serving as a Board in charge of the operations of the Richmond Power&Light Plant met in regular session at 7 p.m.Monday,September 15,2003 in the Council Chambers in the Municipal Building in said City.Chairperson Bruce Wissel presided with the following Councilmembers in attendance:Howard"Jack"Elstro,Etta J.Lundy,Karl Sharp,Bing Welch,Larry Parker,Steve Rabe,Phil Dickman and Sarah"Sally"Hutton.The following business was conducted: ROLL CALL Nine present. MINUTES FOR SEPTEMBER 2,2003 Councilmember Parker moved to approve the minutes of September 2,2003, second by Councilmember Welch and the motion was carried on a voice vote. APPROVAL OF BILLS,INVESTMENTS AND TRANSFERS Upon recommendation of the Finance Committee,Councilmember Hutton moved to approve the following bills for payment,seconded by Councilmember Dickman and the motion was carried on a voice vote. Bills Already Paid: Payroll and Deductions $272,124.67 Investments Purchased From: Cash Operating Fund 250,000.00 Bond Sinking Fund Utility Bond Reserve Fund Depreciation Reserve Fund 756,061.88 Insurance Reserve Fund Consumer Deposit Fund Cash Reserve Fund Group Insurance Fund Total $1,006,061.88 Telecommunications Division Investments Purchased From: Cash Operating Fund Transfer from Cash Operating Fund to: Cash Reserve Fund for Payment To City in lieu of taxes Transfer from Cash Operating Fund to: Depreciation Reserve Fund For Property&Plant Transfers from Depreciation Reserve to: Cash Operating Fund Transfers from Consumer Deposit to: Cash Operating Fund Transfers from Utility Bond Reserve Fund to: Bond Sinking Fund Transfers from Cash Operating to: Interest and Bond Principal Bond Sinking Fund Cash Reserve Fund Utility Bond Sinking Fund Depreciation Reserve Fund Insurance Reserve Fund Consumer Deposit Fund Interest and Bond Principal End of Month Petty Cash Revenue Bonds Interest Coupons Redeemed Miscellaneous Prepaid Invoices $ 111,580.54 Telecom.Div.Misc.Pre Paid Invoices: 51,976.22 Total Prepaid Invoices: 1,441,743.31 Total EFT/Direct Deposit of Payroll: (92,831.49) Total Prepaid Invoices: 1,348,911.82 Total EFT Transfers: 73,381.86 Total Prepaids plus EFT Transfers: 1,422,293.68 Total Bills Not Paid: 2,155,033.79 Grand Total of Bills to be approved: $ 3,577,327.47 RP&L Minutes September 15,2003 Page 2 REMARKS BY CHAIRPERSON There were none. UNFINISHED BUSINESS STREET LIGHT COMMITTEE REPORT Councilmember Elstro said he had a request for one street light between P and Q on South 3rd Street,noting that it had been through RP&L and the drawing has been done.He turned the request over to Clerk Schroeder to pass on to the Board of Works. REPORT BY GENERAL MANAGER General Manager David Osburn recommended the bid be awarded to Fred First Ford for a 2003 two-wheel drive pickup truck with their low bid of$17,100.Councilmember Dickman moved to approve the recommendation and award the bid to Fred First Ford,second by Councilmember Parker and the motion was carried on a voice vote. After reviewing the bids for the 2003 or 2004 mid-sized 4-door,4-wheel drive sport utility vehicle,Osburn said the Ford Explorers,which were the two low bids,did not meet specifications.He said that takes it up to the Chevy Trailblazer 2004 LS at$25,235.08 and the next closest vehicle was a 2003 XLT Ford Explorer that nets out at$26,612 which is roughly$1,400 more than the Trailblazer.He said it is his recommendation to go with the 2003 LXLT Ford Explorer,saying that in his opinion it is a much better vehicle for the money,adding that the biggest difference is that the Trailblazer has a V-6 versus the V-8 for the 2003 XLT which also has a third seat to enable the driver to haul more passengers. Councilmember Lundy moved to award the bid as recommended by Osburn,second by Councilmember Elstro and the motion was carried on a voice vote. Osburn presented the Salary Resolution No.2—2003 for approval.Councilmember Elstro moved for adoption of the resolution,second by Councilmember Welch and the motion was carried on a voice vote. Osbum said RP&L was approached recently by a small sewer utility over in the Indianapolis area interested in stepping up the quality of their billing systems.He said after some discussion it was felt that this would be a perfect match for RP&L to take on its very first client because they are small,serving only about 650 customers.He said RP &L shot them a proposal which would cover the cost and also give some margin to help cover some of its other costs of doing business.He said the sewer utility called this morning to say they wanted to go ahead and do this,but Osbum said he had to go to this Board first since that is the process.He said he wasn't really asking for that tonight because he would have to talk with the law department to work up an agreement that protects RP&L. Osburn said he feels it is a good deal because it gives RP&L some excess revenues which could go toward covering some of its fixed costs.He explained briefly how it would work. Councilmember Elstro moved to authorize Osburn to continue discussions and negotiations on the project,second by Councilmember Dickman and the motion was carried on a voice vote. NEW BUSINESS Councilmember Elstro said that in past years they have talked about new subdivisions that RP&L puts everything in at no cost,while other utilities put a service charge on,and he would like Osburn to look into that and have something that they could put together for it at their next meeting at RP&L.He also said he would like to discuss at that meeting to see what the thinking is about the total testing of drugs for RP&L.Osburn asked Councilmembers to give him a call to let him know what kind of questions they would have so he could get all the right information for them.Chairperson Wissel responded that possibly the Finance Committee could work with Osburn on that. ADJOURNMENT There being no further business,on a motion duly made,seconded and passed,the meeting was adjourned at 7:20 p.m. Bruce Wissel,Chairperson ATTEST: Norma Schroeder,Clerk