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Home My Public Portal About09-02-2003 PROCEEDINGS OF THE COMMON COUNCIL OF THE CITY OF RICHMOND,INDIANA,SERVING AS A BOARD IN CHARGE OF THE OPERATION OF THE RICHMOND POWER&LIGHT PLANT MONDAY,SEPTEMBER 2,2003 The Common Council of the City of Richmond,Indiana,serving as a Board in charge of the operations of the Richmond Power&Light Plant met in regular session at 7 p.m.Monday,September 2,2003 in the Council Chambers in the Municipal Building in said City.Chairperson Bruce Wissel presided with the following Councilmembers in attendance:Howard"Jack"Elstro,Etta J.Lundy,Karl Sharp,Bing Welch,Larry Parker,Steve Rabe,Phil Dickman and Sarah"Sally"Hutton.The following business was conducted: ROLL CALL Nine present MINUTES FOR AUGUST 18,2003 Councilmember Parker moved to approve the minutes of August 18,2003, second by Councilmember Rabe and the motion was carried on a voice vote. APPROVAL OF BILLS,INVESTMENTS AND TRANSFERS Upon recommendation of the Finance Committee,Councilmember Hutton moved to approve the following bills for payment,seconded by Councilmember Dickman and the motion was carried on a voice vote. Bills Already Paid: Payroll and Deductions $ 271,714.88 Investments Purchased From: Cash Operating Fund Bond Sinking Fund Utility Bond Reserve Fund Depreciation Reserve Fund Insurance Reserve Fund Consumer Deposit Fund Cash Reserve Fund Group Insurance Fund Total Telecommunications Division Investments Purchased From: Cash Operating Fund Transfer from Cash Operating Fund to: Cash Reserve Fund for Payment To City in lieu of taxes Transfer from Cash Operating Fund to: Depreciation Reserve Fund For Property&Plant Transfers from Depreciation Reserve to: Cash Operating Fund Transfers from Consumer Deposit to: Cash Operating Fund Transfers from Utility Bond Reserve Fund to: Bond Sinking Fund Transfers from Cash Operating to: Interest and Bond Principal Bond Sinking Fund Cash Reserve Fund Utility Bond Sinking Fund Depreciation Reserve Fund Insurance Reserve Fund Consumer Deposit Fund Interest and Bond Principal End of Month Petty Cash Revenue Bonds Interest Coupons Redeemed Miscellaneous Prepaid Invoices $ 275,806.28 Telecom.Div.Misc.Pre Paid Invoices: 48,980.52 Total Prepaid Invoices: 596,501.68 Total EFT/Direct Deposit of Payroll: (97,294.33) Total Prepaid Invoices: 499,207.35 Total EFT Transfers: 1,231,850.12 Total Prepaids plus EFT Transfers: 1,731,057.47 Total Bills Not Paid: 684,538.83 Grand Total of Bills to be approved: $ 2,415,596.30 RP&L Minutes Cont'd September 2,2003 Page 2 REMARKS BY CHAIRPERSON There were none. UNFINISHED BUSINESS STREET LIGHT COMMITTEE REPORT There was no report. REPORT BY GENERAL MANAGER General Manager David Osburn asked for approval of the proof of publication for the bids to be opened tonight for the 2003 mid-size extended cab pickup truck to replace a 1992 Ford Tempo with 82,138 miles.Councilmember Welch moved to accept the proof of publication and place it on file,second by Councilmember Sharp and the motion was carried on a voice vote. One bid was received and that was from Fred First Ford which included a few vehicles,Osbum said.The first was a 4 wheel drive 2003 Ford Ranger for$19,893.07 with a$500 trade in;the second,a 2003 2-wheel drive Ford Ranger for $17,600 with a$500 trade in;and the third,a 2004 2-wheel drive Ford Ranger for$17,754.50 with a$500 trade in. Councilmember Welch moved to refer the bids to the General Manager for tabulation,evaluation and recommendation, second by Councilmember Sharp and the motion was carried on a voice vote. Osburn asked for approval of the proof of publication for the bids to be opened tonight for the 2003 or 2004 mid-size 4- door,4-wheel drive sport utility vehicle.Councilmember Parker so moved,second by Councilmember Welch and the motion was carried on a voice vote. The first bid opened was from Victory Chevrolet for several vehicles.It was for three vehicles which included a 2004 Chevy Trailblazer LS at$26,235.08 with$1,000 trade in;a 2004 Trailblazer with an extended length for$28,602.03 with a$1,000 trade in;a 2004 Trailblazer LT for$28,786.84 with a$1,000 trade in;and a 2003 Trailblazer LT for $33,915.93 with a$1,000 trade in and another$1,500 discount. A second bid opened by Osburn was from Fred First Ford and also included several vehicles which included a 2003 Ford Explorer XLS,in stock,for$24,036.57 with a$1,000 trade in;a 2003 Ford Explorer LT,in stock,for$27,812.57 with a$1,000 trade in;and a 2004 Ford Explorer XLS,to be delivered,for$24,289.50 with a$1,000 trade in. Councilmember Lundy moved to refer the bids to Osbum for tabulation,evaluation and recommendation,second by Councilmember Elstro and the motion was carried on a voice vote. Osbum asked the Board to increase the engineering capital budget for Osmose TLC Pole Replacement to$300,000, explaining that between 200 and 300 poles need to be replaced and this year's budget of$100,000 has been expended. In answer to a question posed by Councilmember Parker as to whether or not the$300,000 would do the entire line system,Osbum estimated that by the time all pole replacement has been done,the cost would run close to$750,000, adding that in the future they are still going to have more poles that are going to go bad.Osburn said the crew that's been doing the pole replacement has been on site for about four months.He said getting their work done depends on the weather but they range between 20 or 30 poles a month. Councilmember Elstro moved to approve the request,second by Councilmember Hutton and the motion was carried on a voice vote. Osburn also asked the Board to approve the purchase of SO 2 allowances for Whitewater Valley Station in the amount not to exceed$475,000.He said he has been watching and the allowances have been starting a trend upward and he feels like it is a good idea to get approvals in place to purchase them at a reasonable price.In answer to a question by Councilmember Wissel about the price range,Osburn said those have been from$130 to$210. Councilmember Welch moved to authorize Osburn to purchase the SO 2 allowances,second by Councilmember Dickman and the motion was carried on a voice vote. Osburn suggested that the second and fourth Mondays in November be set aside to present the budgets to the Board. Since a conflict already existed on the second Monday,Councilmember Wissel suggested that they try to get all of the budget done on the fourth Monday and if that didn't work,they could meet in December since it doesn't have to be done during November. Osburn said there had been some discussions in the past about future substations,stating that they have seen long term potentially three new substations,one on the east,one on the north around the new Reid Hospital complex and one on the west side in the new Midwest Industrial Park as it continues to fill. Discussion then centered around putting in a formal written request to the EDC for a lot in the Midwest Industrial Park sometime in the future,adding that the lot might also be used for a radio tower. NEW BUSINESS There was none. RP&L Minutes Cont'd September 2,2003 Page 3 ADJOURNMENT There being no further business,on a motion duly made,seconded and passed,the meeting was adjourned at 7:30 p.m. Bruce Wissel,Chairperson ATTEST: Norma Schroeder,Clerk