HomeMy Public PortalAbout07-31-2003 PROCEEDINGS OF THE COMMON COUNCIL OF THE
CITY OF RICHMOND,INDIANA,SERVING AS A BOARD
IN CHARGE OF THE OPERATION OF THE RICHMOND POWER&LIGHT PLANT
MONDAY,JULY 21,2003
The Common Council of the City of Richmond,Indiana,serving as a Board in charge of the operations of the
Richmond Power&Light Plant met in regular session at 7 p.m.Monday,July 21,2003 in the Council Chambers in the
Municipal Building in said City.Chairperson Bruce Wissel presided with the following Councilmembers in attendance:
Howard"Jack"Elstro,Etta J.Lundy,Karl Sharp,Bing Welch,Larry Parker,Phil Dickman and Sarah"Sally"Hutton.
The following business was conducted:
ROLL CALL 111
Eight present at the time the roll was called but Councilmember Rabe arrived during the meeting.
MINUTES FOR JULY 7,2003
Councilmember Parker moved to approve the minutes of July 7,2003, second by Councilmember Sharp and the
motion was carried on a voice vote.
APPROVAL OF BILLS,INVESTMENTS AND TRANSFERS
Upon recommendation of the Finance Committee,Councilmember Hutton moved to approve the following bills for
payment,seconded by Councilmember Dickman and the motion was carried on a voice vote.
Bills Already Paid:
Payroll and Deductions $561,066.40
Investments Purchased From:
Cash Operating Fund
Bond Sinking Fund
Utility Bond Reserve Fund
Depreciation Reserve Fund
Insurance Reserve Fund
Consumer Deposit Fund
Cash Reserve Fund
Group Insurance Fund
Total
Telecommunications Division Investments Purchased From:
Cash Operating Fund
Transfer from Cash Operating Fund to:
Cash Reserve Fund for Payment
To City in lieu of taxes
Transfer from Cash Operating Fund to:
Depreciation Reserve Fund
For Property&Plant
Transfers from Depreciation Reserve to:
Cash Operating Fund
Transfers from Consumer Deposit to:
Cash Operating Fund
Transfers from Utility Bond Reserve Fund to:
Bond Sinking Fund
Transfers from Cash Operating to:
Interest and Bond Principal
Bond Sinking Fund
Cash Reserve Fund
Utility Bond Sinking Fund
Depreciation Reserve Fund
Insurance Reserve Fund
Consumer Deposit Fund
Interest and Bond Principal
End of Month Petty Cash
Revenue Bonds
Interest Coupons Redeemed
Miscellaneous Prepaid Invoices $ 221,358.03
Telecom.Div.Misc.Pre Paid Invoices: 30,216.16
Total Prepaid Invoices: 812,640.59
Total EFT/Direct Deposit of Payroll: (191,364.48)
Total Prepaid Invoices: 621,276.11
Total EFT Transfers: 177,397.25
Total Prepaids plus EFT Transfers: 798,673.36
Total Bills Not Paid: 1,307,142.71
Grand Total of Bills to be approved: $ 2,105,816.07
RP&L Minutes Cont'd
July 21,2003
Page 2
REMARKS BY CHAIRPERSON
UNFINISHED BUSINESS
STREET LIGHT COMMITTEE REPORT
Councilmember Elstro had no report.
REPORT BY GENERAL MANAGER
General Manager David Osburn announced that the first item on the agenda tonight was to award the bid on one 2003
or 2004 bucket truck to replace a 1991 Ford bucket truck with 84,560 miles.He said he wanted to make
Councilmembers aware of the fact that there was a bid received at the City Building on time but did not make its way
to the Council Chambers that night.After consulting with City Attorney Bob Bever,he said it was suggested to contact
the company and get their approval to open it and include it with the bids and the company agreed.It was the bid by
Liftall that was included in the list of bids,he said,that he had distributed to Councilmembers prior to the meeting.
After viewing the bids,he said,the low bid was the Al Tech unit at$69,560 and it did meet specifications.The second
lowest,however,was the same unit,however,delivered through Fred First Ford at$61,572.He said his
recommendation was to take the second lowest by Fred First which would get the local dealership the sale on the
chassis at only an additional$412.00.
Councilmember Welch moved to accept the recommendation made by Osbum,second by Councilmember Sharp and
the motion was carried on a voice vote.
Osburn said the low bid received at the last meeting for the 2003 or 2004 cargo van to replace a 1988 Ford van with
69,794 was made by Studebaker Buick GMC at$16,583.83 did not meet specifications because it was a smaller
chassis.Then,he said,when the bids were analyzed,the Fred First Ford bid was on a 2003 van that they already had in
stock which already had a fairly complete bid package in it.He said if that was taken in consideration it would actually
be a better deal for RP&L.
Councilmember Dickman moved to award the bid to Fred First Ford for the van with the bins already installed for
$19,225.08,second by Councilmember Parker and the motion was carried on a voice vote.
Osburn asked for Board approval of the Richmond Sanitary District Landfill Gas Contract followed by brief comments
by Bever about the content of the contract,pointing out a few of the changes.
Councilmember Elstro moved to accept the Landfill Gas Lease Agreement as it was presented,second by
Councilmember Dickman and the motion was carried on a voice vote.Osbum expressed his appreciation of the vote of
approval,noting that he hoped that this would get started later this year.
Osburn commented on the business retention and development survey sponsored by EDC and the Richmond/Wayne
County Chamber of Commerce,noting that RP&L received good comments which he said made those at the utility
feel that they were providing a good service at a good price and they were all happy with that.
Osbum also gave a brief update on outages caused by fallen trees as a result of the recent storms,adding that it had
been a tough three to four weeks but with the storms,overall,he believed the utility had managed very well.He also
commented briefly on the fact that E.P.A.had made a new rule making on the ozone issue and now has come out with
rules for an 8-hour ozone limit.
He also commented that as the year is half gone,they have taken a look at how things are going,financially,and he
warned the Board that he would probably be coming back to them next month to request some budget changes.He
gave as an example the replacement of the poles and some of them are worse than they thought which would call for
added cost.He mentioned,too,possible insurance costs yet this year.
NEW BUSINESS •
ADJOURNMENT
There being no further business,on a motion duly made,seconded and passed,the meeting was adjourned at 7:25 p.m.
Bruce Wissel,Chairperson
ATTEST:
Norma Schroeder,Clerk