HomeMy Public PortalAbout03 March 22, 1999 Budget & Implementation0146183
RIVERSIDE COUNTY TRANSPORTA TION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE
http://www.rctc.org
3560 UNIVERSITY AVENUE
RIVERSIDE, CA 92501
CONFERENCE ROOM A
CITY OF LA QUINTA CITY HALL*
SESSION ROOM, 78-495 CALLE TAMPICO, LA QUINTA 92253
*Video Conference Location
MONDAY, MARCH 22, 1999
2:30 P.M.
AGENDA*
*Actions may be taken on any item listed on the agenda
1. CALL TO ORDER
2. PUBLIC COMMENTS
3. APPROVAL OF MINUTES (FEBRUARY 22, 1999)
4. U.S. Census 2000 (3 Min)
It is recommended that the Committee recommend approval of support of the Census 2000
Resource Position.
5. Release of Engineer's Estimate During Bidding Process (15 Min)
The Committee, at their February 22 meeting, recommended this item be brought back for
discussion regarding the disclosure of the Engineer's estimate during the bidding process.
6. State and Federal Legislative Update (10 Min)
It is recommended the Committee approve the staff recommended bill positions as indicated and
receive and file the State and Federal Legislative Updates.
7. Request for Proposal for the Pedley Station Security System Design (3 Min)
That the Committee direct staff to prepare a request for proposal (RFP) from qualified consultants
that can prepare the plans, specifications, and cost estimate for the Pedley Metrolink rail station
security system and tie the system back to the Riverside Downtown Station.
8. FY 1999-00 SB 821 Bicycle and Pedestrian Facilities Program (3 Min)
It is recommended that the Committee authorize staff to release a Call for Project for FY 1999-00 SB
821 funding and notify the cities, the County and local school districts of the estimated FY 1999-00
SB 821 funding available.
1
Budget and Implementation Committee Agenda
March 22, 1999
Page 3
9. City of San Jacinto Request to Substitute Surface Transportation Program (STP) Discretionary
Project (3 Min)
That the Budget and Implementation Committee approve the City of San Jacinto's request to
reprogram STP Discretionary funds from the traffic signal at Menlo & Highway 79 to Sanderson
Avenue and Cottonwood Avenue.
10. FY 2000-03 Congestion Mitigation and Air Quality Improvement Program (10 Min)
That the Budget and Implementation Committee recommend the Commission:
1) approve the proposed project selection criteria and evaluation process for the programming of the
balance of the CMAQ funds; 2) establish a Clean Fuels Opportunity Fund with $2 million in CMAQ
reserved to support this program; and 3) direct staff to proceed with the Call for Projects.
11. Fiscal Year 2000 Goals and Objectives (10 Min)
Approve the revisions to the original seven guiding principles (i.e. policy goals) and adopt the eighth
guiding principle; and approve the Commission objective and department goals and objectives for
FY2000.
12. Monthly Cost and Schedule Reports (3 Min)
It is recommended that the Committee receive and file.
13. Quarterly Y2K Status Report (3 Min)
It is recommended that the Committee receive and file.
14. Indirect Cost Rate (5 Min)
The Commission authorized staff to utilize Ernst & Young, LLP to develop an indirect cost rate for
application to state and federal funding. The exercise has been completed and staff 1) recommends
approval of the indirect cost rate developed by E&Y and 2) authorizing submittal of the report to the
California State Department of Transportation.
15. Fixed Asset Capitalization Policy (3 Min)
Adopt as policy a fixed asset capitalization threshold of $ 1,000.
16. Auditor Management Letter (3 Min)
That the Committee receive and file.
17. Revised Budget/Fiscal Year 1998-1999 (6 Min)
Review of mid -year changes to the FY 98/99 Budget.
18. Single Signature Authority Report (1 Min)
That the Committee receive and file
��ij j
Budget and Implementation Committee Agenda
March 22, 1999
Page 3
19. Group 70 Protective Services and Investigations Contract (3 Min)
That the Committee recommend the Commission approve, subject to legal counsel review, a contract
for security services with Group 70 Protective Services.
20. Increase in Contract For Financial Advisory Services (3 Min)
Authorize the Executive Director to execute an amendment to the contract with Charles Bell
Securities Corp, in joint venture with Boyea Capital Markets.
21. ADJOURNMENT - The next meeting is scheduled to be held at 2:30 p.m. on Monday, April 26, 1999
at the RCTC offices.
uJOU33
U'3(iUJ4
AGENDA ITEM 3
U300.3
000006
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE
FEBRUARY 22, 1999
MINUTES
1.
CALL TO ORDER.
The meeting of the Budget and Implementation Committee was called to order by Chairman Jim
Venable, at the offices of the Riverside County Transportation Commission, 3560 University
Avenue, Riverside. Roll call was taken of those present at the meeting site and those attending the
meeting by video conference at La Quinta City Hall, 78-495 Calle Tampico, La Quinta.
Commissioners Present:
Juan DeLara*
John Hunt
Tom Mullen
John Pena*
Gregory S. Pettis*
Andrea Puga
Jim Smedley
John Tavaglione
Jim Venable
Frank West
Don Yokaitis
Commissioners Absent:
Alex Clifford
Kevin Pape
Ron Roberts
*Attended meeting by video conference.
2. PUBLIC COMMENTS.
There were no comments from the public at this time.
3. APPROVAL OF MINUTES.
M/S/C (Mullen/Hunt) approve the minutes dated January 25, 1999, as submitted.
4. High Speed Rail Legislation.
M/S/C (Mullen/Puga) that the Commission receive and file this report on possible
high speed rail legislation.
5. Rail Station Security.
M/S/C (Mullen/Hunt) that the Commission contract directly for security guard services
for its four rail station sites and authorize staff to develop the necessary procurement
documents including an appropriate scope of work.
6. State and Federal Legislative Update.
The following points were made during the deliberation of this item:
♦ Commissioner Tom Mullen agreed with the oppose position to legislation that would
eliminate car pool lanes based on congestion and not the mitigation of pollution as was the
original intention. This would force lifestyle changes, especially in the absence of hard data
u'JuOJ7
showing that car pool lanes have made a difference. In addition, he opposed taking away
local control on decisions with respect to the placement of lanes. He suggested that these
comments along with air quality issues be included in RCTC's legislative positions.
M/S/C (Mullen/Smedley) that the Commission adopt the recommended bill
positions emphasizing that these positions are based on air quality concerns
and the fundamental need for local control, and receive and file the State and
Federal Legislative Updates.
7. Request for Additional Construction Contingency for Construction Contract No. RO-9847 for
Construction and Sound Walls on SR 91 Between Van Buren Boulevard and Mary Street in
the City of Riverside.
M/S/C (Mullen/Smedley) that the Commission authorize the increase of the project
construction contingency by $40,000 for Construction Contract No. RO-9847 from
$113,514 to $153,514. The new not to exceed the value of the contract will be
$2,640,000.
8. Quarterly Call Box Update.
M/S/C (Tavaglione/Mullen) that the SAFE Board receive and file the quarterly call box
update.
9. Quarterly Financial Reports.
The following points were made during the deliberation of this item:
+ Commissioner Jim Smedley asked, with the upward swing in the economy, if there is a
pattern on bids received. He felt this should be given some consideration because it may
adversely affect the amount of funding available to complete future Measure A projects. In
response, Dean Martin stated that bids for projects advertised recently have come in over
the engineer's original estimate and this is probably due to a healthier economy in the Inland
Empire. A trend has not been noted as of yet.
+ Commissioner John Hunt requested that an item be agendized to review the bid process,
in particular, the release of engineer's estimate.
M/S/C (Hunt/Mullen) that: 1) the Commission receive and file the quarterly
financial reports; and, 2) staff place as an agenda at a future meeting a review
of the RCTC's bid process and, in particular, release of engineer's estimate.
10. Revised Budget - Fiscal Year 1998-1999.
It was determined by the Commissioners to continue this item to the next meeting to provide
sufficient time to review the handout.
M/S/C (Mullen/Hunt) to continue this item to the March 22, 1999 meeting of the
Budget and Implementation Committee.
11. Report on Projection of Measure A Earned Sales Tax Revenues.
M/S/C (Tavaglione/Hunt) that the Commission receive and file the Measure A Sales
Tax Projections.
u'UUJ8
12. ADJOURNMENT.
There being no further business for consideration by the Budget and Implementation Committee,
the meeting was adjourned at 3:20 p.m. The next meeting is scheduled to be held at 2:30 p.m., on
Monday, March 22, 1999 at the RCTC offices.
Respectfully submitted,
Na Ko+en'a
Clerk of
e
Board
U000 L'
AGENDA ITEM 4
RIVERSIDE COUNTY TRANSPORTA TION COMMISSION
DATE:
March 22, 1999
TO:
Budget and Implementation Committee
FROM:
Joni Shay, Executive Assistant
THROUGH:
Dean Martin, Chief Financial Officer
SUBJECT:
U.S. Census 2000
Riverside County has taken the lead in coordinating County -wide efforts with the U.S.
Census Bureau. The U.S. Bureau of Census plans to make the national census in the
year 2000 the most accurate one since the first in 1790. In October, 1998 the
Western Riverside Council of Governments' Technical Advisory Committee responded
favorably to the County's request for assistance in coordinating efforts within the
County and to ensure as complete a population count as possible. There are two
primary aspects to these efforts, 1) awareness and motivation for residents to
participate; and, 2) technical preparatory work.
A subcommittee of the TAC was formed to evaluate the work effort required and how
WRCOG would be most useful. The subcommittee members are Eric Haley, RCTC,
John Holmes, City of Riverside, Alan Kapanicas, Cities of Beaumont/Calimesa, Craig
Manning, County of Riverside, Bill Workman, City of Corona and Alan Crouse,
WRCOG. This subcommittee met on November 12, 1998 to discuss coordination of
activities in support of the 2000 Census. The group heard the importance of getting
a complete count, particularly the fiscal impacts. Estimates performed in other
jurisdictions have range from $115 to $150 per year in funds tied to each person
counted in the Census. The County of Riverside estimates some $200 million per
year is generated from programs linked to Census figures. The Census figures are
also used in determination of transportation funding; both from the Federal
government to California, and in apportioning the funds within the State. (See
Appendix A)
At the November 19, 1998 WRCOG TAC meeting, it was suggested that WRCOG
establish a 16 -month contract resource that would be dedicated to Census activities.
That resource would: act as a central resource for all members on Census activities;
actively assist in the establishment of the west County and sub -County Complete
Count Committees; work with community and other interest groups to spread the
Census message; and provide resource materials from the U.S. Census and make
recommendations/develop local resource materials. In December 1998, the WRCOG
TAC was strongly supportive of proceeding with this resource. A number of the
WRCOG TAC members have seen additional costs of needing to re -perform Census
u 0 313
The Riverside County Board of Supervisors, approved a request from WRCOG to help
fund ($20, 332) a census coordinator charged with making sure that every person in
the county is counted next year, at its February 8, 1 999 meeting.
The importance of conducting a full, complete and accurate Census count is quite
significant and, in order to maximize the collective efforts of the County and WRCOG,
RCTC has been invited to participate in this effort by contributing to the support of the
Census 2000 resource position in the amount of $5,000. This small cost now will be
a very worthwhile investment considering the long-term transportation funding
implications for RCTC and local jurisdictions.
Financial Assessment
Project Cost
$5,000.00
Source of Funds
Included in Fiscal Year Budget
Administration
No
Year
Included in Program Budget
Year Programed
Approved Allocation
Year of Allocation
1998/1999
Budget Adjustment Required
Financial Impact Not Applicable
EXECUTIVE DIRECTOR RECOMMENDATION:
That the Budget and Implementation Committee recommend approval of support of the
Census 2000 resource position in the amount of $5,000 in order to ensure a complete
and accurate Census 2000 count.
�uti
APPENDIX A
Z
0
c
Federal Progr ams Using Census Bureau Population Data to
Distribute F unds
Program Larne
Title I grants to local Educational Agencies
Women, Infanta, Children ( WIC Program)
Head Start
Federal Transit Ca pital an d Operating
Assistance Formula Grants
Water a nd Waste Disposal Systems for
Rural Communities
Rural Electrification Loa ns and Loan
Gu arantees
Bus iness and Industrial Loans
moss
Te help local education agendas and
schools to improve the te aching and
lear ning of at-rtak of falli ng stude nts.
To pr ovide, at no coat, supplemental
n utritious foods, nutrition educatio n, and
referrals to health care to low -income
pregnant, breaatfeoding, and poetp artum
women, i nfante, and childre n to age five
determined to be at nutritional risk_
To provide comprehensive health,
educ atio nal, nutritional, social, a nd other
services primarily to economically
disadvantaged preschool children .
To amidst in financing the acquisition
construction, and improveme nt of facilities
in ra nee transportation asrvice.
To provide basic human amenities.
To ensure that people in eligible r ural areas
have access to electric service.
To assist public, private, or cooperative
organ izations, Indian tribes, or
individuals in ru ra l areas to obtain quality
buain ean loans.
Moneys Disinirated
Grant s • $6,730,348„000
Grants for -
Food - $2,693,505, 619
Administr ation - $983,219,220
Grants - $3,569,329,000
Grants - $1,855,958,000
Direct Loans - $603,205,083
Guaranteed Loa ns -
$59,089,100
Grant s -$3 443,822
Duct Loans - *35,194,02
Guaranteed FFB - $187,329,000
G uar anteed L OMB -
$638,352,000
N
te
4.
c
N
n
1
3
c
c
n
c
;T99 -*06-818
z
0
c
Pro grams Na me
Payments to 1890 Land -Grant Colleges an d
Tuakegee University
Education for Homeleas Children and
Youth
Projects for Assistance in Transition From
Homeleasneas (PATH)
Rural Self -Help Housing Tochn ical
Assiatance
Rura l Housing Pres ervation Gran ts
State Planning an d Resea rch
Health Edu cation and Tra ining Centers
Objectives
To support con tinuing agricultural
research at colleges eligible to rece ive
funds under the Act of Augu st 30, 1899.
To ensure that homeless children an d youth
have equ al aoceas to the same free,
appropriate public education as other
children
To provide financial assista nce to atata a to
support secvioes for individua ls who are
aui%rin g from serious mental illness
and/or substance abuse.
To provide finan cial support for programs
of technical and supervisory assistance
that will aid needy v ery low in come and
low-inco me individuals and their
families.
To a ssist very - law -a nd law -in come rural
readings, in dividual homeow ners, rental
property owners the assistance to repair or
reha bilitate their dwellings.
To assist in the development of coat effective
multimodal transportation improvement
programs.
To provide assistance far planning,
developing, establishing, m aintaining,
and operating Health Education a nd
Training Centers,
Moneys Distributed
Gra nts - $26,342,751
Gra nts - $23,000,000
Formu la Grants - $19,437,000
Grants and Contracts
12,905,000
G rants - $11,000,000
Grants - $8,491,000
Grants - $3,242,696
•1
ft)
0
tn
m
c
N
n
0
3
tn
m
c
n
c
i rT99-b06-8T8
86/ZT/TT
4.71
ig
m
a.
919-904-6614
(o
0
Program Name
Maternal a nd Child Health'Servicea Block
Grant to the States
Rural Rental Aaaistance Payments
Cooperative Extension Service
Rural Telephone Loana and Loa n
Guarantees
Commu nity Facilities Loans
Adult Education -State Grant Program
Mr Pollution Control Program
Paymenta to Agricultural Rzperiment
Stations
Empowerment Zonea Program
jectives
To enable states to maintain a nd
strengthen their leadership in coordinating
health care for preg nant women, mothers,
infant, and children with special health
care needs.
To roduca the tenant contribution paid by
low-income families occupying eligibl e
Rural Rental Houeing, R ural Cooperative
Sousing, And Farm Labor Housi ng.
To help people improve their lives and
commu nities.
To ass ure that people in eligible rural areas
have aoceee to teleoommunicationa
services.
To construct or improve a comm unity
facilities providi ng essential services to
rural residents.
To improve education al opportunities for
a dults.
To millet elate, tribal, m unicipal,
in termunicipal and interstate age ncies in
providing air pollutioa control standards.
To support agricultural research at State
Agricultural Experiment Stations.
Provide for the establishment of
empowerment zones and enterprise
communities in rural areas.
Moneys Dist ributed
Grants - $566,697,128
Direct P ayments $540,9001000
Paym ents- $405,369,670
H ardship Loans - $71,200,000
Cost of Money Loa ns
$216,729,000
FFB Tr eas ury Lo ans - $78,100,000
Direct Loans - $207,619,047
Guaranteed Loam -
$78,902,000
Grants - $847,440,000
Grants - $181,047,500
Gr ants - $100,418,489
Gr ants -
R ural - $40,000,000
Urban - $100,000,000
Designated Rural and Urban
Communities -
$2,847,368
Program Name
Rural Ren tal Housing Loans
Rura l Telephone Ban k Loan s
Public Tran sportation for Noau rbu nixed
Area s
Emergency Food an d Shelter National
Board Program
M igrant and Seasonal Farmworkers
Capita l Assistan ce Program for Elderly
Persons and Persons with Dieabilitiee
Supportive Housing for Persons with
Disabilities
Native American Employment and
Trainin g Programs
Rural Deve lopment Gran ts
Federa l Tran sit Techn ica l Studies Gran ts
Transit Plann ing and Research
Objectiv es
To provide economically deaigned an d
constructed rental and cooperative housing
suited for rural residents.
Provide the supplemental financing to
exten d and )repro ve telecommun ications
services in rural Areas.
To impro ve or initiate public tran sportation
service in nonurbanised areas.
To supplement and expand ongoing efforts
to provide shelter, food, an d supportive
services for n eedy families and
individuals.
To prov ide job training, job search
assistance, and other supportive services.
To provide fin ancial assistance in meeting
the transportation needs of elde rly persona
and persons with dis abilities.
To provide for supportive housing and
related facilities for persons with
disabilities.
To provide job training to Native
American a facing serious barriers to
employment.
To facilitate the developme nt of mar a nd
emerging private business and industry in
rural areas.
To assist Metropolit an Pla nning
Organizations in the development of
multimodal transpurtation improveme nt
programa.
Foster innovation in public transit
eyatems.
Moneys Distr m` be d
Dire ct La 010,000
Direct Loans --
$126,423,000
Gr ants - $121,415,000
Grants - $1.00,000,000
Grants - $69,2135,000
Grants - $57,114,000
Rent al Assistance -
$52,912,988
Grants - $52,502,000
►OW
Grants - $39,063,000
Grants and Contracts -
$30,O060
00
C7 •
9R/7T/TT
c
•
0,
•
ID
3
c
c
1
ID
d
c
4199-1.06-6TB
'D El
0
rcn
r-
'J 1 312
Western Riverside Council of Governments
County of Riverside, City of Banning, City of Beaumont, City of Calimesa, City of Canyon Lake, City of Corona,
City of Hemet, City of Lake Elsinore, City of Moreno Valley, City of Murrieta, City of Norco, City of Perris,
City of Riverside, City of San Jacinto, City of Temecula
February 9, 1999
Mr. Eric Haley, Executive Director
Riverside County Transportation Commission
3560 University Avenue
Riverside CA 92501
Dear Mr. Haley,
First let me thank you for your participation in the Census 2000 Task Force and the TAC discussion
on this issue. As you so aptly pointed out during these discussions, the Census 2000 counts are of
importance to the distribution of transportation funds to California and allocations within the state.
Our member jurisdictions have voted to create a full-time Census support coordinator position for
the next 16 months, and have committed $75,000 to this activity. Our Executive Committee has also
suggested that WRCOG approach RCTC for your possible participation in this effort.
The importance of conducting a full, complete and accurate Census count is significant. In order to
maximize our collective interests, we invite RCTC's participation in this effort, and ask that you
contribute to the support of the Census 2000 resource position in the amount of $5,000. We believe
this small cost now will be a very worthwhile investment considering the long-term transportation
funding implications for your agency.
Please join us to ensure that a full and complete Census count is conducted. Thank you for your
interest and cooperation in this matter. We look forward to your favorable response.
Sincerely,
Jim Venable, WRCOG Chair
Alan Crouse
3' District Supervisor
Executive Director, WRCOG
000019
3880 Lemon Street, Suite 300 • Riverside, CA 92501 • (909) 787-7985 • Fax (909) 787-7991
uuCJ 0
AGENDA ITEM 5
VuO321
RIVERSIDE COUNTY TRANSPORTA TION COMMISSION
DATE:
March 22, 1999
TO:
Budget & Implementation Committee
FROM:
Bill Hughes, Bechtel Project Manager
THROUGH:
Paul Blackwelder, Deputy Executive Director
SUBJECT:
Release of Engineer's Estimate During Bidding Process
At the February 22, 1999 meeting of the Budget & Implementation Committee, the
Committee requested Staff to bring back an item for discussion regarding the
disclosure of the Engineer's estimate during the bidding process.
Current Process:
For each capital project that the Commission takes to construction, Staff works with
the assigned design consultants to prepare a set of plans, specifications and an
Engineer's cost estimate (PS&E). The plans and specifications constitute the bid
package that is provided to each interested bidder. Each bidder that will bid on the
project must purchase the bid package. The money collected from the bidder's
interested in participating in the bid covers the cost of reproducing the bid package
and the mailing of any addenda that is issued to clarify or change the bid package
prior to the bid opening. The details of the Engineers estimate is not released to the
bidders; however, the Engineer's estimate for the value of the project is provided to
prospective bidders as well as other agencies that advertise the project such as the
F.W. Dodge Green Sheet that is published daily or the Construction Data Hot Sheet
that is published twice a week.
What are other agencies doing as it relates to releasing the Engineer's Estimate?
Staff contacted the following agencies to determine how they deal with the release
of the Engineer's Estimate:
Caltrans:
County of Riverside:
City of Riverside:
Releases the value of the Engineer's Estimate and posts the
value on their Web Page
Releases the Engineer's Estimate by giving a range
Releases the value of the Engineer's Estimate
n , �
00 0 2 2
What are the advantages of releasing the Engineer's Estimate?
The key reason to publish the value of the project is to help bidders determine if they
have an interest in the project. Many bidders limit their participation in bidding on
projects based on the value of the project. Bidders also have limits on their bonding
capacity that figure into their ability to provide the required bid and performance
bonds. By refusing to disclose the Engineer's Estimate to the pool of potential
bidders, bidders that may have bid on the project may not do so because of the lack
of time or interest on their part to spend time and money to perform their own
estimate to find if the project is within their bonding capacity. This issue will become
more important at times when the bidders have plenty of other work available to them
where they know more about the value of the projects that they are being asked to
bid on and they can quickly focus on the magnitude of project that fits their bonding
capacity. Therefore, releasing the Engineer's estimate (without the details that make
it up) helps Staff sell the project and potentially results in an increase in the number
of bidders participating in the bidding process. The more bidders that participate in
the bid usually results in a better bid received for the project.
Can the Engineer's Estimate be Protected?
If the Commission elected to do so, the Commission could direct Staff not to release
the value of the Engineer's Estimate to the bidders. The bidders could obtain the
approximate value of the project from the following sources : The Project Study
Report, Project Report, RCTC Budget, RCTC Strategic Plan, and Commission agenda.
All of the above documents can be requested under the Public Records Act. Many
of these documents could be obtained from other agencies that have copies of the
reports. If one bidder pursued this course, he could obtain information that would not
be provided to the other bidders thus obtaining an advantage over the other bidders.
In fact, there is nothing stopping a bidder from requesting the Engineer's Estimate
itself under the Public Records Act. Legal Counsel has reviewed this issue and is of
the opinion that RCTC could refuse to disclose the information during the bidding
process under the rational that it would harm the process of obtaining a low bid for
the project and that the harm was greater than the harm of denying the bidder the
requested information. This position could however lead to a court challenge.
Options to Consider:
1. Continue releasing the value of the Engineer's Estimate while advertising the
project.
2. Release the information as a range rather than a specific number.
UUOJ?3
AGENDA ITEM 6
3. Attempt to protect the information through the bidding process by denying all
requests for information that could lead directly or indirectly to providing the
project value.
STAFF RECOMMENDATION:
That staff continue releasing the value of the Engineer's Estimate without the detail
in order to:
1. Be consistent with the State bidding process since the projects are designed
and constructed to the State's standards and funded with State and Federal
dollars. Having different standards may add confusion to the bid process for
bidders who typically bid highway projects for the State system.
2. Encourage the maximum number of interested bidders to participate in the bid.
By removing access to information that is normally available to them, some
bidders may not participate because of the additional time required to
determine the value of the project — particularly in times when the bidders are
busy with other work available to them.
3. Assure that all bidders are provided the same information so that one bidder
does not obtain information that would provide it a strategic advantage over
the other participating bidders.
uuUJ24
•
•
•
RIVERSIDE COUNTY TRANSPORTA TION COMMISSION
DATE:
March 22, 1999
TO:
Budget and Implementation Committee
FROM:
David W. Shepherd, Director of Intergovernmental and Legislative
Affairs
THROUGH:
Dean Martin, Chief Financial Officer
SUBJECT:
State and Federal Legislative Update
State Update
With the passage of the deadline for bill introductions (February 26th), policy
committees have begun to schedule hearings on legislation. In anticipation of the
various bills needing hearings, policy committees such as the Assembly
Transportation Committee, have held informational hearings on topics relating to the
current needs of public transit and how to more efficiently program transportation
funds.
Serving as both inspiration for these hearings and as the ultimate goal are three
legislative proposals intended to provide increased funding to the State's
transportation system:
AB 276 (John Longville, D - Rialto) Would redirect a portion of sales and gas
taxes currently going to the General Fund to the Public Transportation Account.
AB 308 (John Longville, D - Rialto) Would require a review and analysis of the
Public Transportation Account expenditures and a review of the account's
needs.
AB 521 (Tom McClintock, R - Simi Valley) Would redirect that portion of sales
and gas taxes currently going to the General Fund to the State Highway
Account solely for highway and road projects.
An analysis of the impacts on local entities such as cities and counties, via a loss to
the General Fund has not been completed at this time. These and many other
attempts at improving the State's transportation infrastructure will likely become part
of a large conference committee sometime next year; the result being a
comprehensive infrastructure financing package. Therefore, without an analysis of
the General Fund impacts and understanding that they will become part of a large
discussion surrounding the issue, staff has no recommendation on these proposals
at this time.
V"
In addition, Senate Pro Tempore, John Burton, has formed a Transportation
Infrastructure and Financing Working Group composed of representatives from
various interested parties. They include Jose Medina, Caltrans, Bob Remen, CTC, Tim
Cremins, Operating Engineers, Steve Baker, PECG, Josh Shaw, California Transit
Association, DeAnne Baker, CSAC, Therese McMillan, RTPA Moderator, Tim Coyle,
CBIA, Jim Ghielmetti, Signature Properties, Dave Ackerman, Chamber of
Commerce/AGC and Carl Guardino, Silicon Valley Manufacturers Group. Eric Haley,
RCTC Executive Director has been named to represent the Self -Help Counties
Coalition on this group. The final product of the working group's effort likely will be
part of the agenda for the a conference committee, likely to be formed next year, that
will address all facets of infrastructure (transportation, water, parks, etc.).
Assemblyman Longville, at the request of the San Bernardino Associated
Governments (SANBAG) has introduced AB 283 which would allow a resolution of
necessity to be approved by a County Board of Supervisors, rather than the California
Transportation Commission (CTC). This bill will save time and resources by avoiding
the lengthy process involved in having to go before the CTC.
Staff has analyzed and recommends the following bill positions:
AB 71 (Jim Cunneen, R — Santa Cruz) Would permit inherently low -emission
vehicles (ILEV) to travel in High Occupancy Vehicle lanes regardless of the
number of occupants in the ILEV. Staff Recommends: SUPPORT.
AB 872 (Elaine Alquist, D- Santa Clara) Would allow reimbursement of local
funds used to advance STIP programmed projects. Staff recommends:
SUPPORT.
AB 1012 (Tom Torlakson , D- Walnut Creek) A comprehensive transportation
reform package intended to enhance Caltrans' operating environment; includes
the RCTC/SANBAG generated "loan" concept. Staff Recommends: SUPPORT.
SB 65 (Kevin Murray, D — Los Angeles) Would appropriate $20 Million to
support welfare to work transportation projects. Staff Recommends: SEEK
AMENDMENT
•
•
•
•
•
•
Federal Update
In Washington, D.C., the appropriations process is on a fast -track. Members are
required to have all appropriation requests complete by the middle of March. Both
the RCTC and SANBAG federal advocates have provided valuable assistance in
coordinating each agency's requests and garnering the support of our congressional
representatives.
In the transportation policy area, both the House and Senate have been attending to
the reauthorization of the Airport Improvement Program (AIP) which is scheduled to
expire March 31St, 1999. While the House and Senate seem to differ on whether to
- increase or maintain the current passenger facility charge cap of $3, they appear to
agree on $5 billion as the appropriate funding level for the AIP. House and Senate
aides have indicated that the bill for each could possibly be brought to the full bodies
for consideration in time to meet the March 31St deadline. If not, the House has
already passed a temporary extension for the remainder of 1999. This program may
be a funding source to assist development efforts of the airports located in Riverside
and San Bernardino Counties.
STAFF RECOMMENDATION:
That the Budget and Implementation Committee recommend the Commission approve
the staff recommended bill positions as indicated and receive and file the State and
Federal Legislative Update.
0 50`'T
Date of Analysis: March 9, 1999
•
•
•
Bill Number/Author:
Subject:
Status:
Summary:
AB 71 (Jim Cuneen, R — Santa Cruz)
Introduced December 7, 1999
Amended February 3, 1999
Would Permit Inherently Low -Emission Vehicles to Travel
in High Occupancy Vehicle Lanes Regardless of the
Number of Occupants in the Vehicle
Assigned To The Assembly Transportation Committee —
No Hearing Date Yet.
This bill cites the language in the Transportation Equity Act of the 21' Century (TEA 21)
which not only permits by encourages High Occupancy Vehicle (HOV) Lane Access for
Inherently Low -Emission Vehicles (ILEVS) without a minimum occupancy requirement.
Using TEA21 as support, the bill then changes current law to allow Federally certified
ILEVS to travel in HOV regardless of the number of occupants in the vehicle. AB 71
would also require the California Highway Patrol (CHP) to design and make available,
special license plates for ILEVS. In order for ILEVS to legally travel in an HOV lane
with the driver as the only occupant, they must have the special license plate developed
by the CHP.
Staff Comments:
Both Riverside and San Bernardino Counties are areas of non -attainment of Federal
Clean Air standards. While HOV lanes are primarily a congestion management, not an
air quality management tool, the small number of ILEVS that would travel in these lanes
would have a negligible affect on their capacity. Further, rewarding the owners of these
vehicles by permitting their travel in HOV lanes, serves as testimony the commitment to
clean air strategies by governmental entities.
Staff Recommendation:
SUPPORT
00-0028
•
•
•
•
•
•
Date of Analysis:
Bill Number/Author:
Subject:
Status:
Summary:
March 8, 1999
AB 872 (Elaine Alquist, D - Santa Clara)
Introduced December 21, 1998
Allows for Regional Source Project Funding and
Reimbursement
Assigned To The Assembly Transportation Committee —
Set for hearing March 28, 1999
AB 872 would authorize a regional or local entity to expend it's own funds, and to later
be reimbursed, on projects which are programmed in the State Transportation
Improvement Program (STIP) but have not yet been allocated the state funding for the
project. The bill also provides for the development of a standard fund transfer agreemtn
form for all projects in the 2000 (STIP) and all subsequent STIPs. Finally, AB 872
requires Caltrans to develop rapid reimbursement systems that include reimbursement via
eletronic transfer.
Impacts on Riverside and San Bernardino County:
Background
The net affect of AB 872 is an advancement of STIP project implementation via local
funds and a subsequent reimbursement of the local dollars spent. The Santa Clara Valley
Transportation Authority, the bill's sponsor states that a previous project of (SCVTA)
was programmed in the STIP, put on the fast track by SCVTA via local funding and later
rejected by the State for reimbursement — even though the project was included in the
STIP and therefore, elegible for State funding.
The bill's other provisions relate to an overall effort to streamline Caltrans' operating
environment and expedite the reimbursement of local dollars with appropriate State
funding.
Any opportunity to bring
request rejected provides
SANBAG may choose to
and deserve support.
Staff Recommendation:
SUPPORT
project's to fruition without fear of having a reimbursement
greater security to project delivery. While neither RCTC or
exercise the option AB 872 will bring, the bill's merits are clear
•
•
•
Date of Analysis: March 9, 1999
•
•
•
Bill Number/Author: AB 1012 (Tom Torlakson, D — Walnut Creek)
Introduced February 25, 1999
Subject:
Comprehensive Transportation Reform Package To
Enhance Caltrans' Operating Environment; Including the
RCTC/SANBAG Initiated "Loan" Concept.
Status: Assigned To The Assembly Transportation Committee —
Set for hearing March 28, 1999.
Summary:
AB 1012 is a major effort to enhance the operating environment of Caltrans. The six
significant operational changes the bill would effectuate are:
1. Requiring each Caltrans local district to create Transportation Project Delivery Teams
for purposes of evaluating project delivery processes and recommending necessary
changes. The members of the team would include: Caltrans District Director,
Executive Directors of the local agencies responsible for STIP submittal such as the
Riverside County Transportation Commission and the San Bernardino Associated
Governments, the Executive Director of the Metropolitan Planning Organization in
the Caltrans District and other members to be nominated by the designated
membership;
2. Requiring the development of a "seamless" management information system that
would allow regional agencies and Caltrans to track project development;
simultaniously on the same system.
3. Granting local. Caltrans District Directors signature authority over all contracts
amounting to $50,000 or less;
4. Extending the current STIP cycle from four to six years; the first two years would
fund project development (environmental, design, etc.) work; the last four would be
for project construction/implementation;
5. Creation of a two-year State Transportation Budget;
6. Creation of a "loan" program to more expediently spend the State Highway
Account's (SHA) cash balance and permit agencies to fund "shelf -ready" projects.
Staff Comments:
Assemblyman Torklason, after discussions with the Self -Help Counties Coalition and
other interested transportation entities, introduced AB 1012. The intent is to address
those operational and programmatic constraints that lead to delay in project delivery and
O:\AB 1012-DWS.DOC
-000030
subsequently, the excessive SHA cash balance. The various reforms in the bill offer local
agencies such as the Riverside County Transportation Commission (RCTC) and the San
Bernardino Associated Governments (SANBAG) greater control over the development
and delivery of their STIP projects.
Staff Recommendation:
SUPPORT
O:\AB1012-DWS.DOC
•
•
•
-003.03'.
Date of Analysis: March 8, 1999
•
•
•
Bill Number/Author:
Subject:
Status:
Summary:
SB 65 (Kevin Murray, D — Los Angeles)
Introduced December 21, 1998
Appropriates $20 Million for Welfare -To -Work
Transportation Services
Senate Transportation Committee —
Set for Hearing March 16, 1999
SB 65 is an attempt to provide funding for the !'to" portion of Welfare -To -Work. The bill
would make a one time $20 million ($18 million to urban counties, $2 million to rural
areas) appropriation from the General Fund to a newly created Welfare -To -Work
Account within the Public Transportation Account of the State Transportation Fund. The
funds would then be allocated by Caltrans to each regional entity (county transportation
commissions in the case of Southern California), based on the ration of welfare recipeints
to the county's population:
• provide transportation to job sites, educational facilities, and child care facilities;
• purchase vehicles for use in Welfare -To -Work service; and,
• design and implement transportation or management systems which will aid welfare
recipients in obtaining jobs, or other services which promote employability.
The bill requires collaboration with county welfare departments and other interested
enitities in to develop qualification rules for and use of the funds.
Impacts on Riverside and San Bernardino County:
Background
Together, the Riverside and San Bernardino County welfare populations compose
roughly 25% of the total of the federally designated Souther California Associated
Governments (SCAG) region. SB 65 would provide an alternative source of funding for
the types of innovative programs that might help Riverside and San Bernardino County
welfare recipients make the transition from welfare to work.
However, staff has concern with two provisions in SB 65. The bill would permit SCAG
to apply to receive a grant from any of the county transportation commissions in the
region. Another provision in the bill would require a copy of every application to
immediately be sent to SCAG.
Staff is concerned that SCAG is a planning, not an implementing agency and therefore
questions the allowance for SCAG to apply for grants under this program. SCAG staff
--OOO.Q31
states that they see opportunites to use their rideshare software to assist welfare
departments develop innovative programs. Rather than permitting SCAG to apply
directly for the funds, the bill should be amended to allow for SCAG to enter into
partnerships with welfare departments (who would serve as the lead grant recipient) and
function as a supporting entity in the grant's implementation.
Permitting SCAG to apply and also receive a copy of every application is not appropriate
in terms of a pure grant application/allocation process. The bill should be amended to
require the transmittal, to SCAG, of all grant allocations in the SCAG region. This more
appropriately supports SCAGs role as the Metropolitan Planning Organization and
tracking the region's welfare -to -work effort.
Staff Recommendation:
SEEK AMENDMENTS
t)o3
•
•
Eli
.4
RIVE RSIDE C OUNTY TRANSP ORTATION COMMIN/S AN BERNA RDINO ASSOCIATED G OVE RN'MEI.
POSITIONS ON ATE LEGISLATI ON
as of March 12, 1999
Legislati on/Author
Description
Bill
Status
Position
Date of Board Adoption
AB 38 (Washi ngton)
Extends SCAQMD Authority to
collect $1 vehicle license fee for
air quality programs.
Awaiting hearing
date in the
Assembly
Tra nsportatio n
Committee.
SUPPORT
SANBAG 3/3/99
RCTC 3/10/99
AB 44 (McClintock)
Would require Caltrans and local
authorities to redesignate all
existing HOV la nes as mixed
flow.
Awaiting hearing
date in the
Assembly
Tra nsportation
Committee.
OPPOSE
SANBAG 3/3/99
RCTC 3/10/99
AB 71 (Cuneen )
Would permit inherently low-
emmission v ehicles (ILEV) to
travel in High Occu pancy
V ehicle lan es regardless of the
nu mber of occupants in the
ILEV.
Awaiting hearing
date in the
Assembly
Transportation
Committee.
ST AFF
RECOMMENDS:
S upport
AB 74 (Strom -Martin)
Wou ld permit a private rail freight
o peration to compete for State
Intercity Rail funding.
Awaiting hearing
date in the
Assembly
Transportation
Committee.
OPPOSE
S ANBAG 3/3/99
RCTC 3/10/99
AB 102 (Wildman
an d Hertzberg)
Would fund the 1989 Priority
Soundwall Retrofit list off -the -to p
of the State Highway Acco unt.
No Committee
Assign ment yet.
SEEK AMENDMENT
SANBAG 3/3/99
RCTC 3/10/99
AB 276 (Longville)
Wo uld redirect a portion of sales
and gas taxes currently going to
the General Fu nd to the Public
Transportation Account
No Committee
Assignment yet.
NO
RECOMMENDATION
M:\LEGMA T. DWS. WPD
LeWtion/Author
Description
ill
Status
Positio n
Date of Board Ado pn
AB 283 (Longville)
Would allow a resolution of
necessity to be approved by a
County Board of Supervisors,
rather than the California
Transportation Commission.
Set for a hearing on
3/16/99 with the
Assembly Judiciary
Committee.
SPONSOR -
A DOPTED AS PA RT
OF THE STATE
LEGISLATIVE
PROGRAM
SAN BAG 1/6/99
RCTC 1/13/99
AB 308 (Longville)
Wou ld require a review and
analysis of the Public
Transportation Accou nt
expenditu res and a review of the
acco unt's needs
Set for a hearing on
3/11/99 with the
Assembly
Tran sportation
Committee.
NO
RECOMMEN DATION
AB 521( McClintock)
Would redirect that portion of
sales and gas taxes currently go ing
to the Gen eral Fund to the State
Highway Account.
Set for hearin g on
3/21/99 with the
A ssembly
Transportation
Committee.
NO
RECOMMENDATIO N
AB 872 (Alqu ist)
Would allow reimbu rsement of
local funds used to advan ce STIP
programmed projects.
Set for hearing on
3/28/99 with the
Assembly
Transportation
Co mmittee.
STAFF
RECOMMENDS:
Support in concept
AB 1012 (Torlakson)
A comprehensiv e transportatio n
reform package intended to
enhance Caltrans' o peratin g
environment; includes the
RCTC/SANBAG gen erated "loan"
concept.
Set for hearing on
3/28/99 with the
Assembly
Transportation
Committee.
STAFF
REC OMMENDS:
Support
SB 14 (Rainey)
Would require extensive study
prior to construction of future
HOV lanes.
Awaiting hearing
date in the Senate
Transportatio n
Committee.
OPPOSE UNLESS
AMENDED
SANBAG 3/3/99
RCTC 3/10/99
•slationlAuthor
Lill
Description
ill
li patus
Position
Date of Board AdSn
SB 17 (Fig ueroa)
Would permit employers to receive
a tax credit for purchasing transit
passes for their employers.
Awaiti ng hearing
date in the Senate
Reven ue and
Taxation
Committee .
SUPPORT
SANBAG 3/3/99
RCTC 3/10/99
SB 63 (Solis)
Would reduce the minimum
occupa ncy for the El Mo nte
Busway from 3 plus to 2 plus .
Set for hearing on
4/6/99 with the
Senate
Transp ortation
Committee.
OPPOSE UNLESS
AMENDED
S ANBAG 3/3/99
RCTC 3/10/99
SB 65 (Murray)
Would appropriate $20 Million to
su pport welfare to w ork
transportation projects
Set for hearing on
3/16/99 with the
Senate
Tra nsportation
Committee
STAFF
RECOMMENDS:
SEEK AME NDME NT
SB 98 (Alarcon)
Exten ds SCAQMD Authority to
collect $1 vehicle license fee for
air quality programs.
Heard testim ony in
Se nate
Transportation
Committee on
3/2/99 heari ng
postponed until
3/16/99.
SUPPORT
SA NBAG 3/3/99
RCTC 3/10/99
SB 117 (Murray)
Makes the State Environmen tal
Enhancemen t and Mitigation fund
permanent.
Set for hearing on
4/6/99 with the
Senate
Transportation
Committee.
SUPPORT
SANBAG 3/3/99
RCTC 3/10/99
•
•
•
AGENDA ITEM 7
RIVERSIDE COUNTY TRANSPORTA TION COMMISSION
DATE:
March 22, 1999
TO:
Budget & Implementation Committee
FROM:
Bill Hughes, Bechtel Project Manager
THROUGH:
Paul Blackwelder, Deputy Executive Director
SUBJECT:
Request for Proposal for the Pedley Station Security System Design
At the November 12, 1998 RCTC meeting, the Commission elected to award a
contract to L.J & Associates using a standard short form consultant agreement for
an amount of $30,000 to design the electronic security surveillance system for the
Pedley Metrolink Rail Station. L.J. & Associates had previously performed the same
design for the Riverside Downtown Station, the La Sierra Station and the West
Corona Station. L.J. & Associates has elected not to sign the short form agreement
and would prefer to compete for the construction phase of the work when it is
available for bidding. This being the case, Staff now recommends that RCTC put out
a request for proposal to select a qualified firm that can provide the plans,
specifications and cost estimate for the project.
A selection panel will be established to review the proposals, short list the firms that
submit proposals, and report back to the Commission with recommendations on the
most qualified firm to complete the work. The selection panel will be comprised of
RCTC and Bechtel Staff as well as any other interested agencies such as Metrolink.
Financial Assessment
Project Cost
estimated cost is $30,000 (to be determined after selection
process is complete.
Source of Funds
$776,250 of FTA Section 9 or CMAQ funds
Included in Fiscal Year Budget
y
Year
Included in Program Budget
y
Year Programed
Approved Allocation
Year of Allocation
Budget Adjustment Required n
Financial Impact Not Applicable
STAFF RECOMMENDATION:
That the Budget and Implementation Committee recommend the Commission direct
Staff to prepare a request for proposal from qualified consultants that can prepare the
plans, specifications, and cost estimate for the Pedley Metrolink rail station security
system and tie the system back to the Riverside Downtown Station. A selection
panel will be established to review the proposals, short list the firms that submit
proposals, and report back to the Commission with recommendations on the most
qualified firm to complete the work. The selection panel will be comprised of RCTC
and Bechtel Staff as well as any other interested agencies such as Metrolink.
buej33
AGENDA ITEM 8
RIVERSIDE
COUNTY TRANSPORTA TION COMMISSION
DATE:
March 22, 1999
TO:
Budget & Implementation Committee
FROM:
Cathy Bechtel, Program Manager
THROUGH:
Dean Martin, Chief Financial Officer
SUBJECT:
FY 1999-00 SB 821 Bicycle and Pedestrian Facilities Program
Each year, 2% of the Local Transportation Fund (LTF) revenue is made available for
use on bicycle and pedestrian facility projects through the Commission's SB 821
Program. This is a discretionary program administered by the Commission.
There are three steps to carry out the program:
1. All cities and the County are notified of the SB 821 program estimate of
available funding and are requested to submit project proposals (all school
districts in the county are also notified and asked to coordinate project(s)
submissions with either their local city or the county transportation
department). The Commission's SB 821 Program Policies, project application
and selection criteria, and Caltrans' Highway Design Manual are also provided
with the notification.
2. The Commission's SB 821 Evaluation Committee, comprised of members of the
Commission's Technical and Citizens Advisory Committees (3 each), meets to
review and rank the project applications using the evaluation criteria adopted
by the Commission and recommends projects and funding amounts to the
Commission for approval.
3. The Commission reviews the Committee's recommendations and approves a
program of bicycle and pedestrian projects for funding.
Based on LTF revenues estimates for FY 1999-00, the 2% LTF funding for the SB
821 Program will be approximately $753,603. In addition to these funds, any
unapportioned carryover (receipts of LTF revenues in excess of the FY 1998-99
apportionment) will not be known until the close of the 1998-99 fiscal year. Also,
there may be an unidentified amount of carryover funds from projects in the current
program as a result of funds which were not claimed or because time extensions were
not granted prior to the expiration of the FY 1998-99 SB 821 funding authorization.
ti th o 3 ,1
STAFF RECOMMENDATION:
That the Budget and Implementation Committee recommend to the Commission that
staff release a Call for Project for FY 1999-00 SB 821 funding and notify the cities,
the County, and local school districts of the estimated FY 1999-00 SB 821 funding
available.
; j33
AGENDA ITEM 9
RIVERSIDE COUNTY TRANSPORTA TION COMMISSION
DATE:
March 22, 1999
TO:
Budget and Implementation Committee
FROM:
Shirley Medina, Staff Analyst II
THROUGH:
Dean Martin, Chief Financial Officer
SUBJECT:
City of San Jacinto Request to Substitute Surface Transportation
Program (STP) Discretionary Project
The City of San Jacinto is requesting the Commission to reprogram Surface
Transportation Program (STP) Discretionary funds from a traffic signal at Menlo and
Highway 79 to a signal at Sanderson and Cottonwood Avenues.
The reason for this request is that the traffic signal at Menlo and Highway 79 is being
delayed due to the coordination and participation of funding with the City of Hemet
and Caltrans. The project also requires right-of-way acquisition. Construction of this
project is anticipated to be completed by late year 2000. The traffic signal at
Sanderson Avenue and Cottonwood Avenue is scheduled to be under construction
by December 1999.
The RCTC substitution policy allows substitution of 2 projects or 20% of an agency's
overall budget. The substitution must be of comparable value both financially and
public benefit wise. This is the City's second substitution request and is consistent
with the Commission's Substitution Policy.
Financial Assessment
Project Cost
$120,000
Source of Funds
Surface Transportation Program (STP)
Included in Fiscal Year Budget
n/a
Year
Included in Program Budget
n/a
Year Programed
94/95
Approved Allocation
n/a
Year of Allocation
94/95
Budget Adjustment Required
n/a
Financial Impact Not
Applicable
n/a
STAFF RECOMMENDATION:
That the Budget and Implementation Committee recommend the Commission approve
the City of San Jacinto's request to reprogram STP Discretionary funds from the
traffic signal at Menlo & Highway 79 to Sanderson Avenue and Cottonwood Avenue.
Gu0437
dministration
HE C I T Y OF S A N J A C I N T O
February 22, 1999
Mr. Eric A. Haley, Executive Director
Riverside County Transportation Department
3560 University Avenue, Suite 100
Riverside, CA 92501
Attn: Mr. Hideo Sugita
Re: 96/97 STP Discretionary Fund-Menlo/Hwy 79
The City of San Jacinto respectfully requests commissions' approval for reallocation of
the $120,000.00 Grant currently designated for traffic signal at Menlo & Hwy 79 to
intersection of Sanderson Avenue and Cottonwood Avenue. This intersection was
studied 2 years ago to determine if it complies with the signal warrant requirements. As a
result of this study, 4 -way stop signs were installed until signal can be constructed.
Based on Council's direction, we are authorized to proceed with installation of the signal
as soon as possible. Providing we receive your funding approval within the next 45 days,
the construction of this signal should begin by December of this year.
Our request to transfer the fund to the intersection of Sanderson and Cottonwood Avenue
is based on the fact that the intersection of Menlo and Hwy 79 require extensive and time
consuming coordination and funding participation by City of Hemet and Caltrans. It also
requires purchase of Right -of -Way from effected property owners which will also add
considerable time to delivery of this project. To simplify matters, we will utilize local
dollars for the construction of Menlo and Hwy 79 signal and anticipate this work to be
completed by late year 2000. Comparing the two projects, Sanderson Avenue has similar
traffic counts as San Jacinto Avenue and the cost of the traffic signal should be the same
at both intersections.
Please note that the City of San Jacinto recently received commission's approval for
$550,000.00 in STIP Funds to rehabilitate Sanderson Avenue. The construction of the
signal at Cottonwood and Sanderson will further improve the unsafe condition on
Sanderson Avenue.
buCJ3
2W I E m;.0 , Street • San Jacinto. CA 92583 • Tei. c)09:654 733/ Fax: 909/654-3728
We appreciate your favorable recommendation and support of our request and ask you to
call if you have any questions or need any further information.
Sincerely,
Habib Motlagh
City Engineer
c: Mayor & Council Members
City Manager
uu3339
AGENDA ITEM 10
RIVERSIDE COUNTY TRANSPORTA TION COMMISSION
DATE:
March 22, 1999
TO:
Budget and Implementation Committee
FROM:
Cathy Bechtel, Program Manager
THROUGH:
Hideo Sugita, Director of Planning and Programming
SUBJECT:
FY 2000-03 Congestion Mitigation and Air Quality Improvement
Program
The Congestion Mitigation and Air Quality (CMAQ) Improvement Program provides
funds to support projects and programs in non -attainment and maintenance areas
which reduce congestion and transportation -related emissions. Approximately $86.9
million is available for programming in the County through the life of TEA 21, FY 98-
2003. The Commission has already programmed the first two years of available
funding, $26.9 million, leaving a balance of $59.9 million for programming through FY
2003. The table below identifies the total amount of CMAQ funds estimated to be
available through TEA 21 and the amount of funds committed by the Commission to
date:
TEA 21 CONGESTION MITIGATION and AIR QUALITY FUNDS (CMAQ)
Fiscal Yr.
SCAB
SSAB
TOTAL
1997/98
$9,804,103
$2,498,784
$12,302,887
1998/99
$11,511,211
$2,933,877
$14,445,088
1999/00
$11,620,238
$2,961,665
$14,581,903
2000/01
$11,875,692
$3,026,773
$14,902,465
2001/02
$12,081,177
$3,079,145
$15,160,322
2002/03
$12,330,559
$3,142,705
$15,473,264
TOTAL
$69,222,980
$17,642,949
$86,865,929
PROGRAMMED
$24,009,637
$2,928,252
826,937,889
AVAILABLE
$45,213,343
$14,714,697
$59,928,040
SCAB =South Coast Air Basin: Western Riverside County
SSAB = Salton Sea Air Basin: Eastern Riverside County (Coachella
Valley only)
Staff convened an Ad -Hoc Committee of the Commission's Technical Advisory
Committee (TAC) to review the selection criteria used during the last round of CMAQ
programming. The recommendations from the Ad -Hoc Committee were then
presented to the full Technical Advisory Committee at their meeting on March 15,
1999. It is the recommendation of staff and the TAC that the existing project
selection criteria be again recommended for use during the next programming cycle
with one criteria deletion (shown in strike -out) and two additions (bold italics). The
2�)
recommended criteria are:
Emphasis on Measure A Program: Projects in the "Strategic Plan" expected not
to be funded from anticipated revenues.
• Economic Development: Projects resulting in retention or expansion of the job
base in Riverside County.
Project Readiness: Projects ready and as close to construction as possible (i.e.
completing engineering and design, environmental and right of way clearance)
and leveraging other funds to support the project.
• Areas Not Included in Measure A Program: Projects which are regional, multi -
jurisdictional, identified on the Congestion Management Program (CMP) Network
or Comprehensive Transportation Plan (CTP) Network in Western Riverside
County and the Regional Arterial Program in the Coachella Valley.
• Air Quality: Projects that will result in improved air quality.
• Geographic Balance: Balancing the number of projects an agency or subarea
would receive funding within the County. Project distribution is not necessarily
based upon population equity. This criteria could be applied at the discretion of
the Commission
than 100,000 population. (Recommended for deletion since never applied).
Safety: Projects which will result in improved safety. (Applicants will be
requested to provide information on the number of fatalities and/or accidents in
project area).
• Congestion Mitigation: Projects resulting in improved traffic flow and
subsequent reduction in transportation -related emissions. (Applicants will be
requested to provide information on existing average daily traffic and level of
service and projections on post improvement conditions).
As was done previously, it is recommended that no priority order or weight be placed
on the selection criteria. The TAC also discussed the evaluation procedure for this
program. It is recommended that a similar evaluation process as was used for the
recent $15 million STIP Rehabilitation and Arterial Program be followed with all TAC
members invited to evaluate the applications. A prioritized program of projects will be
developed for the Budget and Implementation and Commission's consideration.
In support of the Commission's air quality goals as defined in its annual budgets, staff
000041
AGENDA ITEM 11
is recommending that two million dollars be reserved from the South Coast Air Basin
CMAQ balance available to establish an "opportunity fund" in support of future clean
fuel projects. Given that clean fuel projects take an extensive amount of time to
develop, it is recognized that on -going efforts by public and private interests within
Riverside County to package projects are not at the point where they can appropriately
compete in the Commission's forthcoming call for projects.
Establishing a Clean Fuels Opportunity Fund to be administered by the Commission
would allow projects to be submitted over a multi -year period. It is proposed that an
open application process be used which requires that applicants follow the same
project submittal format as developed by the Commission for the CMAQ call for
projects. The open process would allow for the submittal of clean fuel projects at any
time and funding, if approved, would be awarded on a first come basis. The
Opportunity Fund shall support no more than 50% of the total project cost. Projects
would be reviewed and evaluated against established criteria to ensure air quality
benefits and submitted through the TAC for their recommendation and forwarding to
the Commission for final approval and funding award from the Opportunity Fund
balance.
Staff is requesting the Budget and Implementation Committee's approval to move
forward with a CaII for Projects to program the balance of available CMAQ funds. The
proposed schedule is as follows:
Mon., March 22, 1999
Wed., April 14, 1999
Mon., April 19, 1999
Fri., June 4, 1999
Tues., June 8, 1999
Thurs., June 17, 1999 -
Mon., June 28, 1999 -
Wed., July 14, 1999
STAFF RECOMMENDATION:
Budget & Implementation requested to recommend to
RCTC the release of the CMAQ call for projects and
approve recommended selection criteria.
Commission action for above
Release Call for Projects
CMAQ Applications Due
Mail copies of all applications to Evaluation
Committee
Convene Evaluation Committee
Budget & Implementation Committee considers
recommended CMAQ list of projects
Commission approves CMAQ project allocations
That the Budget and Implementation Committee recommend the Commission: 1)
approve the proposed project selection criteria and evaluation process for the
programming of the balance of CMAQ funds; 2) establish a Clean Fuels Opportunity
Fund with $2 million in SCAB area CMAQ funds reserved to support this program; and
3) direct staff to proceed with the Call for Projects.
000042
RIVERSIDE COUNTY TRANSPORTA TION COMMISSION
DATE:
March 22, 1999
TO:
Budget and Implementation Committee
FROM:
Dean Martin, Chief Financial Officer
SUBJECT:
Fiscal Year 2000 Goals and Objectives
The first step in the annual budget process is to develop short range goals and
objectives which are consistent with the Commission's overall strategic direction.
The Commission has an established set of guiding principles(i.e., policy goals) which
assist staff in identifying the appropriate initiatives and programs to develop and
implement. Using those guiding principles as the base, staff then annually develops
both Commission and department objectives. Once objectives have been drafted by
staff, reviewed, modified, and adopted by the Commission, staff then determines the
resources needed to accomplish the goals and objectives. Resource allocation is
presented in the form of the Draft Budget submitted to the Commission and the public
in May.
Staff has held a number of sessions to review, discuss, and draft the current year
budget plan. Those meetings resulted in some revisions to the original seven guiding
principles, as well as the development of an eighth guiding principle related to public
and interagency outreach and communication. The attached document shows the
staff recommended deletions and additions.
Also included are the financial policies which have been used in the past, and staff
recommends their continued usage, to develop the Draft Budget for fiscal year 2000
Financial or fiscal policies set long term financial goals and broad parameters within
which management can operate in response to new situations or issues. Finally, a
written summary of the Commission's annual budget process is included for your
information.
STAFF RECOMMENDATION:
1. Approve the revisions to the original seven guiding principles(i.e., policy goals)
and adoption of the eighth guiding principle relating to public and agency
outreach and communication.
2. Approve the Commission objectives and department goals and objectives for
FY2000 and authorize staff to use these goals and objectives as the basis for
resource allocation in the Draft FY2000 Budget.
BUDGET PROCESS
SUMMARY
FOR FISCAL YEAR 1999/2000
bQ b 14-4
BUDGET PROCESS SUMMARY
The budget is the primary performance tool used to measure and control accountability of public
agencies for taxpayer dollars. The budget communicates to all stakeholders (i.e., citizens) how the
investment they made will be put to use by providing detailed information on the specifics of resource
allocation and expenditures. Progress is regularly monitored and revisions and updates are made at
mid year to reflect changing dynamics and realities. This results in a budget'document that is truly
useful and meaningful as a bench mark against which to evaluate government accomplishments and/or
challenges, and to assess compliance with fiscal accountability.
SHORT TERM STRATEGIC DIRECTION PHASE
The first phase of the budget process is to determine the direction of the Commission in the short
term and to integrate this with long term goals and objectives. Annually a seminar is held for the
policy makers to evaluate and determine where the Commission plans to be and what it desires to
accomplish over the next twenty years. Annual reviews allow for timely responsiveness to any
significant political, legislative, or economic developments that may occur locally, statewide, or
nationally. Staff then adjusts its course based on the long term strategic direction of the policy
makers.
Staff convenes in early January to both assess actual results compared to the current year budget and
to map changes in strategy for the ensuing fiscal year by reviewing and, if necessary, redefining
departmental mission statements, and setting goals. Those goals upon review by the Board(usually
in April) become the Commission's short term strategic direction.
RESOURCE DEFINEMENT AND ALLOCATION PHASE
Simultaneous with the short term strategic direction phase, staff focuses on what funding sources are
available, and what monies are estimated as carryover from the current year. In actuality, resource
identification occurs throughout the year, but is 'finalized' in the upcoming fiscal year budget.
Amounts to be borrowed are determined as part of the long term strategic planning process, but are
adjusted in the annual budget to reflect more current information.
NEEDS ASSESSMENT PHASE
Staff and consultants evaluate what projects and studies need to he accomplished. Project priority
and sequencing set in the long term strategic plan are the top candidates for budget submission.
However, priorities may have changed due to economic necessities or political realities, resulting in
projects being rescheduled by acceleration or postponement. New projects may be added or existing
priorities deleted based on Commission direction.
DEVELOPMENT/REVIEW PHASE
Using all the data and information gathered from the previously mentioned stages, department heads
submit their desired budgets to the Commissions ChiefFinancial Officer. The information along with
000'045
staff and overhead allocations is compiled into a preliminary or draft budget. After review by the
Executive Director and inclusion of his desired changes, the draft budget is presented to the Budget
and Implementation Committee in April and to the Board of Commissioners in May for review of
initial resource allocation (after the Board has provided input to and adopted mission and goal
statements). A hearing is scheduled to allow for public comment on the draft budget. The
Commission may choose after public hearing to adopt the budget or to request additional information
and or changes to the budget.
ADOPTION/IMPLEMENTATION PHASE
If additional changes or review is requested, a Proposed Budget is submitted to the Commission at
its June meeting. The public hearing from May is continued to allow for additional public comment
on the proposed budget.. The budget must be adopted no later than June 15th of each year.
During the year if the need arises, staff may transfer part or all of any budgeted balance within
financial responsible units by function. Control of the budget is maintained by monthly status reports
to department heads. Corrective action must be documented and submitted to the financial officer for
any significant budget variations. Commission approval is sought for any expenditures that will
exceed those amounts allocated to each financial responsibility unit (e.g., Measure A) by broad
classification (i.e., administration, programs, capital outlay, and other financing uses).
BUDGET, ROLES AND RESPONSIBILITIES
Involvement in the budget permeates all levels of staffat the Commission from clerical staff to policy
makers. Each program/project manager develops a detailed line item capital budget. Those budgets
by program are submitted to the department head for review and approval. The department heads
will submit their budgets to the financial officer by March 1st. The Commissions Chief Financial
Officer compiles the department budgets, and completes the operating budget (administrative) with
input from the Clerk of the Board. Both the capital and operating budgets are combined into the draft
budget for the entire Commission. The Executive Director reviews the entire budget for overall
consistency with both the short and long term strategic direction of the Commission, the
appropriateness of funding sources for the identified projects and studies, and that the operating
budget expenditures are reasonable and complementary to the capital budget.
000046
COMMISSION
POLICY GOALS AND OBJECTIVES
FOR FISCAL YEAR 1999/2000
U00047
COMMISSION POLICY GOALS AND OBJECTIVES
The following material outlines those adopted policy goals and objectives as well
as financial policies that have served as the framework for the work plan
presented in the 1999/00 Proposed Budget.
Eff' T Mobility
The Riverside County Transportation Commission in cooperation with local
jurisdictions will strive to create a transportation system that promotes efficient
mobility both within and outside of the county the county and regionally.
Continue to fund studies that examine various route alternatives for
congested corridors.
Pursue innovative financing strategies which provide funding for
transportation enhancements improvements.
Work with transit providers to develop services through review and funding
of transit plans.
Develop and Implement a performance -based short range transit plan
process which assures operator efficiency and effectiveness.
Coordinate transit connections between among commuter rail, a-nd buses,
and paratransit services within the County to ensure convenient service for
passengers.
Include in the RTIP projccts which arc financially constrained (i.c., funded).
Develop an RTIP which promotes completion of Measure A and other high
priority projects.
Goods Movement
RCTC will work with the Federal and State governments to facilitate the movement
of goods and services within and through the county recognizing the vital role
s- # mobility plays in the economic health of the county, the state, and the
nation.
Work with SCAG and other stakeholders towards the implementation of a
coordinated regional approach to facilitate goods movement.
Promote the use of rail corridors (including the San Jacinto Branch Line
within funding constraints) as an alternative to trucks for the movement of
freight within the County and the region.
for county shippers and future use for commuter rail.
Aggressively Pursue the continued development completion of highway
county corridors #-will to facilitate goods movement including
international trade and tourism.
Support the efficient use of March AFB to address regional air freight and
passenger demands.
Congestion Relief and Safety Improvements
Selection of projects and programming of funds by RCTC will be done with a view
toward promoting traffic flow, improved safety, and reducing congested traffic
corridors.
Develop a countywide p+ae funding program for the continuation and
expansion of the Measure A half -cent sales tax for transportation purposes.
Advocate for a
good data collection system as a critical element to the selection of projects
for funding.
Work with local jurisdictions to develop mitigation measures and strategies
to address congested corridors as the Congestion Management Agency.
Broach.
Continue provision of innovative commuter rideshare programs with the goal
of reducing single occupant vehicle trips.
Continue to work with state and federal
agencies to program and construct projects pfegc-amm-ed in the State
Transportation Improvement Program and the completion of all projects in
the Measure A Strategic Plan
Air Quality Improvement
RCTC's transportation planning will be designed to pfemete achieve cleafn air
standards while
fostering economic growth and improving quality of life.
in the implementation of SB45.
Work with the metropolitan planning organization, sub regional agencies,
and local jurisdictions to ctrivc to develop and implement a regional
transportation plan which meets conformity guidelines.
Pursue dialogue Work with the SCAQMD to better coordinate our project
implementation with their regional air quality goals.
Support outreach and educational programs which promote voluntary
ridesharing. and -art e. i o transportation furls and otrategioo
Facilitate private/public adoption of strategies and use of clean fuels
technology.
Continue to require the purchase of clean fuel busses by transit operators,
ands pared-the-etectiivohi loam n gram unloss oconnmically infoosibl`
support the expansion to clean fuels to other transit vehicles.
Promote the reduction of mobile source emissions through proactive
participation in various air quality forums.
Economic Development
Transportation decisions will consider the economic benefits derived from any
improvement and where feasible and practical will pursue transportation
alternatives that enhance or complement economic development.
P-remete Support local agencies in the design and construction of
interchanges that are in proximity to regional economic centers and
developments.
Promote Support local projects, consistent with regional countywide
transportation goals, which enhance business development and local
employment.
n ",50
Include in project selection a review of general assessment of potential
impacts on the local and regional economy. once implemcRted.
Participate in regional economic forums.
Support the development of transportation technology research, education
and training efforts of public institutions within Riverside County.
Intermodalism and Accesseibility
RCTC desires to serve as many of the County residents as possible and
economically feasible by developing differing modes of transportation and
considering the needs of a wide range of citizens.
Continue efforts to expand rail passenger service
though the Joint Powers Authority. within Riverside County.
Participate in the study of high speed rail options and support efforts to
devise fund+ng-strategies for eventual implementation of high speed rail and
integration with existing rail passenger service.
that cover a broad spectrum of socio economic needs.
Work with transit providers and local social service agencies to assist them
with funding to meet Americans With Disabilities Act (ADA) and welfare -to -
work requirements, as well as specialized transit needs and other broad
spectrum of transit and socio-economic needs.
Work with Implement the SCRRA to develop a long-range strategic plan for
expansion of the commuter rail system throughout thc- ivc county arca.in
Riverside County.
Technological Innovation
use of advanced technologyies for "smarter"
modal and intermodal applications which are affordable and practical.
Advocate the development and
000051 -
need technology strategics from the federal
goyorn�mn_nnt th r gh innr r♦ IevoIs of fu
Promote increase of state and federal funding of advanced technology and
support coordinated deployment and advanced technology strategies.
Public and Agency Communications
RCTC will provide timely, informative and accurate information to encourage
informed public and agency participation in RCTC's decision -making processes.
Promote a closer working relationship with news and civic entities to
increase interest in and understanding of transportation and related issues.
Enhance the provision of public information through various forms of
communications (i.e., internet, cable tv, print media, slide shows, etc).
00005':
FINANCIAL POLICIES
FOR FISCAL YEAR 1999/2000
00005
FINANCIAL POLICIES
0 Operating budget po/icies
The Commission's budget will include at least a two percent contingency.
The Commission will budget no more than one percent of Measure A sales
tax revenues for administrative salaries and benefits.
Costs of administration will be budgeted at whatever is reasonable and
necessary, but not to exceed four percent of Measure A sales tax
revenues(inclusive of the one percent salary limitation).
Amounts will be budgeted by fiscal year for multi year projects based on
best estimates, with the understanding that to the extent actuals vary from
those estimates, and the project is ongoing, adjustments will be made in
the mid year budget process.
The fiscal capital budget should be consistent with the strategic plan with
deviations appropriately noted, explained, and justified.
Revenue policies
Sales tax revenues projections will be revised bi-annually to ensure use of
current and relevant data. Annual amounts may be adjusted by staff to
reflect the most current economic trends.
Federal and state matching funds will be used where possible to supplement
the use of local funding sources.
Debt management policies
The Commission will strive to maintain a 2x debt ratio coverage on all senior
debt.
Debt issuances will be for major capital projects including engineering,
construction, and right of way. Operating requirements must be from
current ongoing revenues.
Costs of issuance including underwriters discount will not exceed 2%.
While it is the intent of the Commission to establish a cash debt reserve for
long term bond issuances, obtaining surety bonds is not precluded.
�a
000051
I] Auditing, accounting, and financial reporting policies
The Commission will issue a Comprehensive Annual Financial Report.
An audit is to be conducted annually on Commission accounting books and
records. As long as the Commission has outstanding bonds, those audits
must be conducted by an independent national accounting firm.
Capital planning and programming policies
The Commission will biennially complete and issue a capital planning
document.
Established priorities will be reviewed annually via a series of workshops
and/or policy maker retreat.
Reserve policies
The Commission will maintain a cash reserve at least equal to five percent
of annual revenues(exclusive of reimbursements/matching funds).
0 Cash management/investment policies
Where possible the Commission will encourage receipt of funds by wire
transfer to its accounts.
Balances in the bank operating account will be maintained at whatever
amount is necessary to meet monthly expenditures.
Idle funds will be invested per the Commission's established investment
policy emphasizing in order of priority --safety, liquidity, and yield.
Cash disbursements to local jurisdictions and vendors/consultants will be
done in an expeditious and timely manner.
D Human resources management
The Commission staffing levels will be consistent with the intent of its
enabling legislation which envisioned a small, but effective staff.
Consultants will be used to augment staff efforts as much as possible to
support programs or work loads which do not appear to be of a permanent
nature.
000055
State of the art technology will be maintained to improve the efficiency of a
small staff and to encourage working "smarter".
000055
DEPARTMENT/PROGRAM
GOALS AND OBJECTIVES
FOR FISCAL YEAR 1999/2000
000057
ADMINISTRATION
Mission "Administer the activities of the agency with minimal staff complemented with consultants so
as to effectuate sound transportation policies and legislation compatible with air quality standards and
accomplish the delivery of expeditious and cost effective transportation programs and projects consistent
with Commission direction"
000056
ADMINISTRATION
Department Overview
The program for administration includes executive management, office management, community relations,
and legislative and intergovernmental coordination. The Executive Director is responsible for the day to day
operation of the Commission. The Clerk of the Board performs a number of administrative responsibilities
to assist the Executive Director including functional operation of Commission headquarters, agenda
preparation, records management and archiving, human resources administration, and contract processing.
The Commission must interact with a number of local, regional, and state agencies on a continual basis.
Relationships with other agencies is key to a coordinated approach to transportation issues including
congestion relief and air quality attainment.
Department Goals:
Executive Management
Maximize funding for
advocacy and locally
Measure A).
Objective:
Objective:
transportation improvements in Riverside County through legislative
controlled funding options such as sales taxes(e.g., expansion/extension of
Update the completion time line for Measure A commitments through
Phase II of the Strategic Plan by March 31, 2000.
Work for the passage of Legislation(e.g., AB1012-Torlakson) authorizing a
State Loan Program from the State Highway Account to be used to fund
000059
Measure A priorities with an emphasis on acceleration of Route 74
construction from Lake Elsinore to Perris.
Objective: Support the a successful launch of the CETAP new corridor adoption
process.
Objective: Using CMAQ/TEA funding, dramatically accelerating the Measure A
Highway Program(Rt. 60, Day Street to Redlands Blvd.). Continue to
develop strategic public/private clean fuel partnerships throughout
Riverside County.
Objective: Support ongoing efforts to create a transportation fee in the First
Supervisorial District.
Support regional transportation solutions in cooperation with surrounding counties which are of
benefit to Riverside County.
Objective: Make RCTC an effective and recognized participant in the regional debate
over the Los International Airport(LAX) expansion.
Objective: In cooperation with SANBAG, initiate and complete the "Sierra Corridor"
and " Redlands/Moreno Valley Corridor" studies.
Effectively communicate the role and achievements of the Commission to the public and federal
and state legislators.
Objective: Utilize RCTC Commissioners in regional public forums and in legislative
advocacy in Sacramento and Washington.
Objective: Through public speeches and presentations, raise the profile of the
necessity of an early re -authorization of Measure A.
Objective: Develop a comprehensive RCTC public outreach and press relations
program include project signing, in a "ramp -up" for the re -authorization of
Measure A.
Objective: Continue the Executive Director one-on-one meetings, at minimum, on a
quarterly basis, with all Commissioners.
Objective: Initiate a monthly one page Commissioner's Issues and Activities "Hot
Sheet".
While maintaining a relatively small staff, promote its effectiveness by improving and developing staff
skills, using state of the art working tools, and fostering an environment that encourages and rewards
individual and team effort.
Objective: Initiate a benchmarking review of RCTC's staffing and administrative costs
relative to similar California transportation agencies.
000 0
Objective: Implement a comprehensive staff training program including courses in
behavioral sciences, management skills, and effective leadership.
Objective: Continue to maintain a well documented employee appraisal process which
provides clear, understandable, and measurable performance criteria for all
employees.
Objective: Provide incentive awards to employees who demonstrate individual and team
effort with consideration for individual achievement consistent with Commission
goals and objectives
Objective: Encourage participation in seminars and classes related to Commission
activities and which complement job responsibilities.
Develop the framework for a RCTC culture that encourages productivity, regular and open
communication among staff, and which promotes the mutual achievement of individual and
organizational goals and objectives.
Objective: Assure full staff involvement and program expenditure accountability for
department/program budgets beginning with the fiscal 2000 budget with
full implementation of the process by the 2000-2001 Budget.
Objective: Quarterly review organizational results as measured against planned objectives
to determine progress in meeting those objectives and to determine actions
steps needed, if any, where little or no progress has been made.
Support the continuing education of Commissioners to increase their understanding of
transportation related issues at the local, state and federal levels to maximize the effectiveness of
RCTC in effecting policy and funding actions beneficial to the interest of Riverside County.
Objective: Provide periodic educational workshops/seminars for Commissioners.
Objective: Prepare and distribute periodic updates to the Commissioner Resource
Notebook to maintain and improve it as a reference tool.
Public and Agency Communications
Develop and maintain an information program which educates the public and other stakeholders on
the roles and responsibilities of the Commission
as it relates tomaccomplishments achieved through Measure A or other funding sources controlled
or administered by the Commission.
Objective: Annually produce an insert in all major County newspapers that informs the public
on the Commission's programs including yeasure A progress.
Objective: Coordinate press releases to the local media announcing significant achievements
and providing information on Commission actions and activities.
Objective: Expand, maintain, and regularly update information on Commission activities on
000061
RCTC's web site.
Objective: Provide -a comprehensive annual rcpett fetid morc o
Objective: Evaluate the use of cable television as a mechanism to disseminate
information and, if cost effective, implement a demonstration to assess its
effectiveness.
Objective: Schedule periodic media information briefings.
Objective: Require the use of Measure A project/program signage by funding recipients
to increase public awareness of Measure A accomplishments.
Foster etritivete and maintain effective communications with other agencies to heighten their
understanding awareness of the roles and responsibilities of the Commission and increase interagency
coordination and cooperation.
Objective: Assign designated staff members to attend other agency meetings and requireing
staff to provide written/verba/ communication on topics of discussion during
regular staff meetings. .
members-
Office Administration Management
members.
Objective: Coordinate press releases to the local media announcing significant achievements
RCTC's wcb site.
Ensure that Commission personnel policies and procedures are
consistent with
State and Federal regulations.
0000.62
Brown Act requiremcnts.
Objective: Perform recruitments in an open, competitive process to attract candidates
with the highest level of ability for the position.
Objective: Work with the Executive Director and management staff to
ensure appropriate recruitment of vacant and new staff positions.
Objective: Schedule annual presentations to staff regarding Commission policies on
harassment and drug/alcohol-free workplace.
Objective: Facilitate open communications and coordination and coordination between
management, professional and support staff through regular meetings.
Objective: Develop and implement a training program to support and enhance individual
staff performance within the various classification levels.
Provide efficient and effective administrative support services.
Objective: Identify ways to improve management and organization of information and
documents through use of the existing computer network and software.
Objective: Continue to maintain and update Commission records and contracts to
comply with RCTC's records retention policy.
Schedule Commission/Committee meetings, and maintain and process Ee issietragendas, related
documentation, and other records in a timely and orderly manner.
Objective: Coordinate agenda preparation of CommissionlCommittee agenda packets with
staff to ensure that they are complete.
Objective: Develop a system to quickly retrieve Commission actions.
Objective: Continue to monitor changing statutory regulations to ensure that all meetings
comply with applicable State regulations and Commission administrative code.
ir.
Ensure that Commission policy direction is reeeived-and documented
and forwarded to the Executive Director and staff for action.
Objective: After each Commission meeting, provide summary of recommendations to
Executive Director and staff in order to determine the appropriate process for
execution of each recommendation.
Intergovernmental and Legislative Affairs
• Foster the Commission's full involvement in a broad range of local, regional, state
and federal governmental settings.
Objective: Participation in the Self -Help Counties Coalition, the Regional
Transportation Agencies Coalition, the California Transit Association,
the California Department of Transportation, the Federal Highway
Administration, the Federal Transit Administration, the Monday
Morning Group, and the Valley Group
Objective: Work with California Transportation Commission and Regional
Transportation Planning Agencies to protect and enhance project funding
for Riverside County through influencing policy decisions.
Implement the RCTC/SANBAG State and Federal Legislative Program to maximize
flexibility in the use of existing transportation revenues by supporting legislation to
protect and increase current funding levels, insure an equitable distribution of
available resources, streamline administrative procedures to reduce costs and time
of project development and accelerate the allocation and use of existing resources.
Objective Coordinate legislative activities of federal and state legislative consultants.
Obtain monthly reports on activities performed.
and providc to Commission.
Objective: Work with board members to establish policy positions, draft legislation,
and take positions on pending legislation.
operations.
Objective: Review and analyze legislation, recommend positions for the
Commission to adopt on specific legislative proposals.
Objective:
Effectively represent the Commission to the state and federal legislatures,
state transportation commission and other agencies in funding,
programming and policy matters.
Objective: Maintain contact and good working relationship with state and federal
lawmakers and their staffs. Regularly meet and communicate with them
to keep them abreast of County transportation issues, policy positions, and
project priorities.
00006
Objective: Convene meetings with state, federal and local government legislative
staff members, including hosting federal staff, for an annual full day
briefing and tour of projects.
000066
FINANCE AND ACCOUNTING
Department Overview
Finance and Accounting activities include investing the Commission's cash resources, planning and
directing financings, and subsequent maintenance of legal and regulatory requirements. Fiscal
accountability involves receiving all funds due the Commission and payment of all Commission
obligations, general ledger accounting, regular reporting of the Commission fiscal results, budget
preparation and monitoring. Other responsibilities include equipment and office supplies procurement,
and the preparation and issuance of purchase orders as required.
A portion of the Commission's resources are allocated to assure financial stability and fiscal
accountability. Adequate cash flow must be maintained while at the same time prudently investing idle
funds. Borrowing needs are carefully planned using both short and long term debt. Once debt is issued
there are ongoing responsibilities including interaction with financial advisors, bankers, bond insurance
companies, and rating agencies, and regular and consistent information disclosure to investors.
Fiscal accountability requires coordination of budget planning and close budget monitoring, and
accurate and timely accounting for all funding sources including compliance with all applicable laws and
regulations governing those funds. Accounting encompasses cash receipt and disbursement functions,
maintenance of the general ledger including project cost accounting, retention of and coordination with
independent auditors, payroll processing, and quarterly and annual financial reporting.
Safeguarding and protecting the Commission's assets is appropriately a function of fiscal accountability.
For that reason, the Finance and Accounting Department oversees property management activities and
administers the purchasing and procurement of Commission personal property assets.
Department Goals and Objectives:
Protect the Commission's cash resources by regular monitoring of investment practices
to ensure consistency with established investment policy.
Objective: Achieve a rate of retum at least equal to the County of Riverside
Treasury pool rate.
Manage the Commission's outstanding debt ensuring compliance with applicable laws
and regulations and continued investor awareness and receptivity to the Commission's
program.
Objective: Ensurc the complction of arbitrage rebatc calculation and rcfund to the
000067
FINANCE AND ACCOUNTING
Mission "Seek financing alternatives that complement the Commission' strategic direction. Safeguard
the Commission's assets including its various properties by and maintaining strong and prudent fiscal
controls in investing, accounting, budgeting and financial reporting including ongoing disclosure to all
interest parties"
OOOOu6=
Objective: Annual update and review of program with rating agencies to occur no
later than November 1999.
Ensure the Commission complies with Measure A laws and regulations as they relate to
annual financial and compliance audits as well as a close cooperation and coordination
with independent auditors.
Objective: Minimize the number of substantive RCTC management letter
comments directly and solely applicable to accounting and requiring
corrective action(exclusive of those applicable to other jurisdictions).
Maintain fiscal and budgetary control through regular monitoring of periodic results and
consistency with the Commission's strategic direction
Objective: Coordinate the completion of a study of performance benchmarks
to measure Commission's consistency with industry standards and
to assure appropriate administrative and fiscal performance.
Objective:
Objective:
Objective:
Obtain GFOA Distinguished Budget Award for the 99/00 budget and
strive for at least one Outstanding category.
Provide quarterly notification to department heads on budget
performance, and work with department managers to explain and
resolve unfavorable budget variances.
Facilitate a comprehensive budgeting approach that effectively involves
management staff, requiring full accountability for all department
expenditures.
Objective:
Actively work with applicable management staff and financial advisors
to complete a countywide Strategic Plan by 39, 1999 March 31,
2000.
Assure fiscal accountability forgo easure A Commission funds with general ledger
accounting and financial reporting consistent with generally accepted accounting
principles.
Objective: Provide monthly activity reports to all program managers ensuring
timely response to any noted errors and corrections.
from the GFOA.
Objective: Obtain unqualified opinion on general purpose financial statements and
the Certificate of Achievement for Excellence in Financial
Reporting from the GFOA.
0UOOf$
Objective: Work with training coordinator to ensure that department
employees receives at least 20 hours of training and instruction in
accounting or areas applicable to job duties.
Objective: Complete accounting desk procedures manual by April 30, 2000.
Objective: Participate on Y2K Committee to achieve as smooth a conversion
as possible on January 1, 2000.
•
Assist local govemments with Measure A funding by providing timely allocation of funds
for eligible projects and financing opportunities to the extent funding does not impact
other programs and is financially feasible and prudent.
Property Management
To continue to review current and projected uses of all Commission owned real properties on a parcel by
parcel basis to generate leads for potential sale or joint development projects.
Objective: Analyze market conditions to determine disposition of Commission
properties. Determine if "hold" strategy is still appropriate.
Increase existing sources of property management revenues through updated valuation of
licenses and leases.
Objective:
Review leases for potential inflation and valuation adjustments.
Objective: Work with Burlington Northern Santa Fe accounting personnel to become
knowledgeable on Santa Fe billing and remittance process for San
Bernardino Subdivision out leases.
Promptly respond to and resolve property maintenance issues.
Objective:
Ensure that station sites are neat, orderly and well maintained at all times.
Objective: Assist rail program manager with special events at rail stations, including
pre -event planning and coordination.
Maintain the working relationship with affected railroads for ongoing rail property issues requiring
their participation.
Objective:
Maintain the responsibility of resolving ongoing operational issues of
mutual concern with railroad officials.
Objective: To develop strategy to resolve encroachment issues along San Jacinto
Branch Line.
0000'1'0 _
CAPITAL PROJECT
DEVELOPMENT AND DELIVERY
Mission To keep the Commission's compact with the voters of Riverside County by accelerating the
planning, programming, and implementation of projects and programs in the Measure A Transportation
Improvement Plan to the extent that funds are available. To ensure that capital projects are environmentally
acceptable, technically sound and effectively designed in a manner that is economical and cost effective @.
003071 -
Department Overview
The Capital Project Development and Delivery Department is responsible for major highway and rail capital
projects from initial Environmental study through preliminary engineering, final design, right of way
acquisition and construction. Nearly 55% of the Commission's budget originates in this department managed
by the Deputy Executive Director. The primary goal of the department is to accelerate delivery of the
Measure A and STIP funded highway and rail capital improvement projects throughout the County of
Riverside. Highway improvements include additional mixed flow and car pool lanes, more efficient
interchanges through bridge widening and traffic control measures such as ramp metering, and new
interchanges for economic development. The Commission will continue its efforts to protect and purchase
right of way for the identified highway improvements funds permit. Commuter Rail capital improvements
include: the purchase of equipment; construction of pedestrian and other improvements at existing rail
stations; and construction of track improvements.
In addition to the projects constructed directly by the RCTC, this department provides the necessary
coordination between the RCTC and Caltrans for the development of scope, cost, and project delivery
schedules for major highway improvements funded by the State Transportation Improvement Program
(STIP) through the SB 45 Process for which Caltrans is assigned responsibility for delivery and construction,
and demonstration projects identified in the federal ISTEA Reauthorization Bill.
Department Goals:
Continue prudent rights of way protection and preservation activities for Measure A projects to
control long range project costs and project feasibility.
Objective: Purchase right of wayfor the Caltrans SHOPP and future Measure A
widening project, if funds are available, on Route 74.
available.
Build upon and strengthen the partnership with Caltrans toward timely delivery of
identified Measure A and State Transportation Improvement Program(STIP)
projects.
Objective: Develop agreements with Caltrans, and the Federal Highways
Administration (FHWA) as maybe -required- to finalize pfejeet scopeing
and cost issues for the STIP,
funded and Measure A Projects on Routes I-215; and
Route 91, from Mary to Seventh Street.
Objective: Provide monthly Capital Project contract status and cost schedule reports
to the Commission and to Caltrans. In concertcoordi ration with CANBAG
add Caltrans, District 08 provide an update on the
Measure A and -M Highway Programs, the including a status of various
projects to the Federal Highway Administrator and his key staffas part
of discussions regarding scope and cost,
issues which need resolution in order to keep current projects on schedule.
To the extent permitted by law, pursue reasonable involvement of local firms and minority and
women business enterprises in contract work.
Objective: Maintain goal for a minimum 10% goal for 18.../Yu DBE participation in all
federally funded contracts entiflaete and review progress in achieving
the minimum goal on a quarterly basis.
fevets
Provide effective communication of project progress to the Commission board members, Caltrans,
and FHWA.
Develop a strategy with Caltrans District 08 which would allow the RCTC to move advancespecific
projects identified in Strategic Plan to take advantage of any unexpected state or federal funding
which may come available through increased state/ federal budget authorizations or potential loan
programs to advance construction.
Objective: If state legislation is passed allowing loans from the State Highway Account
to advance right of way and construction of Measure A Highway
Projects, work with Caltrans to complete the necessary engineering for
the Route 74 Project 1-15 to Seventh Street, and the Route 60 Project
from the 60/215 East Junction to Redlands Boulevard to take
advantage of these loan fund ,
Complete studies and the designs or construction of the highway projects identified in the
FY +998-99 1999 - 2000 Budget
Objective:
Wall Projeets Complete the landscaping of the Phase I Sound Wall
Project along Route 91 from Magnolia to Mary Street.
Objective: Begin Phase 11 Sound Wall and Auxiliary Lane construction along
Route 91 from Magnolia to Mary Street.
Objective: Complete the Route 79 Realignment Project Study Report (PSR).
Objective: Complete the North -South Corridor study between 1-10 and Route 60
in the Fontana/Mira Loma area.
In coordination with the Rail Program manager, construct capital improvement at existing rail stations as
identified in the FY 1998 - 99 Budget .
Objective: Expand the current design work of Route 74 from 1-15 to Wasson
Canyon to include the remaining section of Seventh Street.
Objective: Begin design work for the Route 60 widening project from the 60/1-215
East Junction to Redlands Boulevard.
000073
Objective:
Objective:
Objective:
Objective:
Construct Pedestrian Overcrossings at the La Sierra and West Corona Rail
Stations.
Install video surveillance equipment at the La Sierra and West Corona
Commuter Rail
Stations and connections to with the control station at the Downtown
Riverside Station.
Begin making improvements to restore the Santa Fe Depot in the City of
Riverside.
Continue efforts to involve appropriate parties and local jurisdictions
in the planning
and development of additional rail stations as identified in the Tier 11
Station Report.
Objective: Complete environmental and engineering work for track
improvements on the San Jacinto Branch Line.
SPECIAL TRANSPORTATION
Department Overview
Often characterized as the "soft" programs of Measure A, these programs provide a valuable
service to the community. Use of alternate forms of transportation is encouraged and
promoted through various technical assistance, incentive and educational programs offered to
commuters and employers to reduce single occupant vehicle trips and improve air quality. •
Substantial support is furnished to social service and public transit agencies which serve
special and unique needs of seniors and persons with disabilities.
Department Goals:
• Provide timely information to the public regarding Commission implemented projects
and support public relations activities of Measure A funded programs by grant recipients.
Objective: Produce and distribute public information materials as needed including
press releases, fliers, brochures, marketing materials, and newspaper
ads.
• Reduce congestion levels by changing commuter patterns to maximize
capacity of existing infrastructure.
Objective: Reduce single occupant vehicle trips through provision of commuter
rideshare incentives, educational outreach, and employer rideshare
technical assistance and services.
•
•
Provide leadership to influence maximization of funding resources, public and private,
for rideshare programs and services within Riverside County.
Objective: Monitor and affect rideshare regulatory requirements and funding
allocations at the federal, state and regional levels through participation
in allied organizations.
Objective: Facilitate development of public/private partnerships in the funding and
delivery of rideshare programs.
Objective: Regularly attend the Technical Advisory Committee of RTAC and its
Rideshare subcommittee and other working groups to provide
coordination and leadership at the regional level regarding rideshare
issues.
Objective: Provide assistance and input at various regional and state groups
addressing rideshare issues(i.e., Caltrans 1(800)Commute, Southern
Califomia Rideshare Board, CALCOG TDM Technical Advisory
Committee, SCAQMD Roundtable).
Provide Measure A Specialized Transit Funds and technical assistance to support
services which will maintain and/or enhance mobility for seniors, persons with
disabilities, and the truly needy.
0000./'5
Objective: Implement results of specialized transit study.
Objective: Monitor performance of Specialized Grant recipients through analysis of
their quarterly performance reports.
Objective: Support social service capital acquisition which will improve mobility for
seniors and persons with disabilities. Seek grant applications
specifically for that purpose.
Objective: Provide technical assistance and program support to agencies offering
specialized transit programs to ensure the maximum benefit of funding
for improved mobility for seniors, persons with disabilities, and the
economically disadvantaged.
• Continue to provide staff resources to assist and support the coordination of transit
services, within the County and throughout the State.
Objective: Regularly participate in meetings which focus on the coordination of
transit services, such as: the Regional Transportation Agencies
Coalition, the Califomia Association for Coordinated Transportation, the
Service Providers Association of Riverside County and the SunLine
Access Committee.
TRANSPORTATION PLANNING
AND PROGRAMMING
Mission 'To exert leadership in providing a sound planning basis for transportation policies and
programs and to achieve maximum leveraged return of federal and state resources on local investment
00007
TRANSPORTATION PLANNING AND PROGRAMMING
Department Overview
The Commission is responsible for short range transportation planning and programming. Planning
includes the development of the county wide short range transit plan including coordination and input to
long range transportation planning efforts at the Coachella Valley Association of Governments (CVAG)
and the Western Riverside Council of Governments (WRCOG). Coordination on long range planning
efforts with CVAG and WRCOG is integral to the Southern California Association of Governments
(SCAG) "bottoms up" regional planning process. The Commission serves as the designated Congestion
Management Agency (CMA) for Riverside County and is responsible for developing and maintaining the
Congestion Management Program (CMP).
Programming includes program development, review and approval of funding programs/projects to be
incorporated into the county wide Transportation Improvement Plan (TIP). The funding programs the
Commission has responsibility for include: Measure A programs/projects, Local Transportation Funds
(LTF), State Transit Assistance (STA), Surface Transportation Program (STP), Congestion Mitigation
and Air Quality (CMAQ), Regional Improvement Program (RIP), Inter -regional Improvement Program
(IIP), Intercity Rail, Transportation Enhancement Activities (TEA), and Federal Transit Assistance (FTA
Sections 5309, 5307, 5310, 5311).
In the fall of 1997 SB 45 was signed by the Govemor. SB45 made substantial changes to the State
Transportation Improvement Program development process. SB 45 placed increased funding authority
and responsibility on the Commission. Development of the FY 1998-2004 STIP was the first STIP
constructed under SB45. Staff will seek Commission direction on carrying out increased administrative
requirements to support the SB 45 process as it develops.
SB 45 provided for distribution of flexible congestion relief funds, noted above, into the following
categories: Regional Improvement Program (RIP), Interregional Improvement Program (IIP), and
Intercity Rail. The former Transit Capital Improvements (TCI) has been eliminated.
The Reauthorization of the Intermodal Surface Transportation Efficiency Act is expected to be approved
during mid -1998. When reauthorization occurs, the Commission will determine the need to program
available funds and establish a call for projects for STP discretionary, CMAQ, and TEA funds. The
current budget anticipated reauthorization to occur over the 1997/98 fiscal year and, therefore, allocated
staff hours for the preparation of a call for projects.
Department Goals:
Planning
Build upon relationships with sub regional planning entities and other affected agencies to
coordinate long range planning to ensure that long range projects are consistent with the RCTC
short range program of projects.
Objective: Work with CVAG, WRCOG, and Caltrans to coordinate projects to be included in
the STIP, Regional Transportation Plan, (RTP), and the RTIP.
000073
Objective: RTf Updatc. Provide policy input and
coordination through our Commissioners in advocating RCTC projects.
Objective: Direct CETAP in the integrated
planning process and initiate inter -County corridor studies and active
participation in the Four Corners policy planning process.
Continue to seek a stronger role, including funding, for county transportation agencies in the
broader regional transportation and air quality programs of the Southem California Association of
Governments and the South Coast Air Quality Management District through the Regional
Transportation Agencies' Coalition (RTAC).
Review transit planning, resource allocation,
and service implementation policiesy requirements, including appropriate coordination of
commuter rail, inter -county and inter -city bus, local bus and paratransit, and social service
transportation services.
Objective:
Objective:
Review the short range transit plans of all operators ensuring consistency with
Commission
plans adopted productivity improvement program.
Monitor transit operators Quarterly Capital Grants Reports
Work with Southem California Association of Govemments, Western Riverside Council of
Governments (WRCOG), Coachella Valley Associated Governments (CVAG), and local
agencies to implement an enhanced traffic monitoring program to replace the land use
coordination element of the Congestion Management Program.
Objective: Maintain federal certification for the Congestion Management System.
Objective: Develop the Enhanced Transportation Monitoring Element using existing traffic
information data to the extent possible and in a cost efficient manner
Objective: To implement a pilot program approved by the Commission which includes the
purchase of smart call boxes and place them at critical locations on the CMP
System to obtain efficient count data.
Objective: To provide data collected on the CMP System to SCAG for reporting on the
Highway Performance Monitoring System (HPMS).
Work with Caltrans and local govemments including transit operators and seek opportunities to
develop and implement Intelligent Transportation System applications which improve the
accessability of highway and transit information to the public as well as seek opportunities to
achieve operational efficiencies.
Objective: Seek federal and state funding sources to support implementation of ITS
strategies and projects consistent with the Inland Empire ITS Strategic Plan.
Objective: Work with CVAG, WRCOG, Caltrans and local governments to develop a county
wide traffic signal coordination program/plan. RCTC staff will serve as project
lead for this effort. In light of CVAG's Coachella Valley wide traffic signal
coordination study, ensure coordination with CVAG to effectively further their
plan and integrate it into the county wide effort.
• Work with Caltrans, public operators and social service agencies to ensure a competitive
process statewide for the allocation of Federal transportation dollars for social service programs.
Objective: Facilitate a competitive call for projects to allocate FTA Section 16 program
funds.
Programming
• Work with Caltrans, public operators and social service agencies to ensure a competitive
process statewide for the allocation of Federal transportation dollars for social service programs.
Objective: Facilitate a competitive call for projects to allocate FTA Section -1-6-5310
program funds.
Improve the maintenance of project database to more accurately reflect priorities and to better
measure air quality attainment efforts.
Objective: Work with SCAG and other commissions to refine and maintain the regional
database.
Objective: Work with Caltrans to assure database compatibility among the regional and
State databases.
Provide maximum funding and flexibility for programming of projects in the State Transportation
Improvement Program.
Objective: Through SB45 (Kopp) continue to strategically program projects and obligate
funds in an expeditious manner for the maximum use of all available funding.
Objective: Prepare candidate projects for 2000 STIP cycle and work on any associated
STIP amendments to obtain maximum funding levels for projects in Riverside
County.
Air Quality
•
Facilitate public and private investments in clean air technology in support of the broader air
quality programs of the Southern California Association of Governments, the South Coast Air
Quality Management District and Riverside County local entities.
Objective: Actively participate on the Mobile Source Air Pollution Reduction Review
Committee at both the policy and staff levels to provide leadership in the
development of its work program disbursing $12 million annually to reduce
mobile source emissions.
0000
Objective: Influence implementation of the Interstate Clean
Transportation Corridor plan to facilitate the location of clean fuel infrastructure
and deployment of clean fuel equipment along designated corridors in Riverside
County and the greater region through financial support and staff participation.
Objective:
Establish an "opportunity fund" for future
clean fuels projects within Riverside County ro provide seed funds for
development of public/private partnerships.
0000&1. -
RAIL PROGRAM:
DEVELOPMENT, OPERATIONS AND SUPPORT
Mission "To develop and support rail transportation options for increased mobility within
Riverside County and the region".
0 052
RAIL PROGRAM: DEVELOPMENT, OPERATIONS AND SUPPORT
Department Overview
The Riverside County Transportation Commission has directed efforts in the areas of regional commuter
rail, intercity passenger rail, high speed rail, and capital improvements to support enhanced passenger
and freight rail service. The entire program includes elements of planning, programming, commuter rail
development and support, station and corridor management, mitigation of community and environmental
impacts, legislative and regulatory advocacy, and construction of capital projects. Many elements are
managed or supported by other RCTC departments, by Bechtel project management, and by legal
counsel and consultants. Departmental efforts contributing to the rail program are found throughout the
budget document.
Coordination and consultation also occurs with a variety of public and private entities, including the
California Transportation Commission, Caltrans, Califomia Public Utilities Commission, Federal Railroad
Administration, Federal Transit Administration, Amtrak, environmental agencies, the University of
California, transit providers, SCAG, WRCOG, CVAG, local govemments, private freight railroads,
businesses and property owners.
Commuter Rail: As directed by Measure A, the Commission helped create the infrastructure and
institutional umbrella for commuter rail service in Southem Califomia. RCTC participates in the ongoing
funding and governance of the Southern California Regional Rail Authority (Metrolink), a joint powers
authority consisting of the transportation commissions of Riverside, San Bernardino, Orange, Los
Angeles and Ventura counties. The Commission holds two voting positions on SCRRA's eleven member
Board. RCTC staff serves on the five -county Technical Advisory Committee which negotiates service
and funding levels, based upon the counties' established priorities, and provides technical assistance,
coordination between various SCRRA and RCTC departments, and linkages to local communities.
Currently there are two commuter rail lines operating weekdays within Riverside County: Riverside to
Los Angeles via Ontario (Riverside Line), and San Bernardino via Riverside to Irvine (Inland Empire -
Orange County Line). One additional trip on each of these lines is planned for October, 1998. The FY
1998/99 operating plan also calls for extension of the San Bemardino Line's Saturday Service into
downtown Riverside.
Significant capital improvements have been made on the private freight corridors over which these
services operate. Public investments have included the improvements necessary for limited service
between Riverside and Los Angeles via Fullerton, which was originally envisioned in the rail plan for
Southern California but has been delayed by the availability of sufficient passenger coaches and by
budget constraints within Orange County. Two reverse trips between Los Angeles and Riverside were
moved to this corridor in FY 1997/98 in order to free capacity on the Riverside Line; however, demand
for regular peak -direction service from Western Riverside County through Fullerton remains.
Intercity Passenger Rail: In recent years the rail program has also focused attention on the creation of
intercity passenger rail service between the Coachella Valley, Riverside and the Los Angeles basin (with
future extension to the Mexican border at Calexico) through advocacy efforts with state, federal, and
local government entities and negotiation with the freight railroads. The Commission's current efforts
include seeking capital and operating funds and participation with seven other Southern Califomia
counties on the Interim Joint Powers Board considering intercity rail administration.
High Speed Passenger Rail: The Commission recently expanded the scope of its rail program to
include a proactive rose in the development of a statewide, high-speed passenger rail system, including
routing of the backbone corridor through the Inland Empire.
000013
Rail -related Properties and San Jacinto Corridor: Unlike the other SCRRA county agencies, RCTC
owns and operates the four commuter rail stations serving Riverside County: Riverside -Downtown, The
Pedley Station, Riverside -La Sierra, and West Corona. Station operation and maintenance costs are
included in this rail program budget with services coordinated by RCTC's property management
department. New and ongoing construction projects at these stations, funded by state rail bonds,
Surface Transportation Funds, are described in the capital budget.
The Commission holds title to and manages the 38 -mile San Jacinto Branchline and several adjacent
properties, preserved for future passenger rail service. Burlington Northern Santa Fe Railroad holds the
freight rights in the corridor, providing service to local shippers, and performs maintenance on the line.
Grants have been secured for limited capital improvements, but full funding to upgrade the line for
passenger service is not yet available. Facilitating efficient freight service on the line has also become a
priority.
Department Goals
Commuter Rail Goals:
Improve utilization and increase efficiency of commuter rail lines serving Riverside County.
Objective: Increase peak -period patronage on existing lines by 10 % in FY99 99/00 through
increased frequencies, added seating capacity, and improved host railroad
adherence to schedules.
Objective: Increase off-peak and reverse -peak patronage by 10 % in FY -99 99/00 by
aggressively marketing unused capacity for business, recreational and school
trips.
Objective: Reduce public subsidy per passenger mile traveled on lines currently serving
Riverside County through economies of scale, efficient use of train sets and
crew hours, and increased passenger fares.
Objective: Ensure SCRRA marketing of Saturday Service.
Maximize opportunities for public use of rail -related investment.
Objective: Support transit operator efforts to expand availability and use of connecting
transit in order to improve access and reduce demand on parking capacity.
Objective: Contract for and promote self-supporting or chartered special train service (i.e.
Beach Trains, special event service, etc.).
Objective: Expand opportunities for inter -line travel through coordination of schedules with
Amtrak intercity and long distance trains and other Metrolink lines. Encourage
joint ticketing options.
Objective: Work toward securing Amtrak train service at Downtown Riverside.
Identify and plan for capital improvements necessary to increase the scope, appeal and reliability
of commuter rail operations.
000034
Objective: Together with SCRRA, complete a 10 -year capital improvement plan as an
element of SCRRA's long range Strategic Plan.
Objective:
Begin implementation of
Commission's action for creation of Tier 11 Stations.
Continue to work toward implementation of the SB1402 commuter rail system plan which
envisioned additional service corridors both within Riverside County and between Riverside and
Los Angeles via Fullerton.
Intercity Rail Goal
Maintain efforts with local agencies, other Southern California counties, the State, and the
federal government to expand intercity passenger rail service into Riverside County and the
Coachella Valley.
Objective: Support Coachella Valley communities, other local agencies, and Amtrak in
securing infrastructure improvements and operating funds necessary to initiate
intercity rail.
Objective:
Continue to work with regional framework established to expand intercity
rail service in Riverside County.
High Speed Rail Goal
Continue to support and influence state efforts in the creation of a high speed passenger rail
system along an Inland Empire alignment, through sponsorship of the Inland Empire High Speed
Rail Task Force.
Rail Corridor Goals
Continue efforts to reduce community impacts of rail infrastructure and operation.
Objective: Support further research and investigation into clean -fuel, alternative rail
technology for both passenger and freight service in the region.
Objective: Work toward reduction of grade crossing conflicts by 1) securing the cooperation
of Caltrans, SCAG and local entities in conducting an analysis of desired grade
separations and 2) advocating that additional grade separation funding be
available for projects in Riverside County.
Seek capital improvements, operating practices and institutional arrangements which improve
the viability of corridors, serve shippers and alleviate freight rail conflicts.
Plan for the incremental improvement of the San Jacinto Branchline and maintain and operate
RCTC-owned rail infrastructure in a safe and cost-effective manner (see Property Management
goals).
000035
MOTORIST ASSISTANCE
Mission "To improve safety and convenience to motorists who experience mechanical difficulty on the
roadway".
000030 -
MOTORIST ASSISTANCE
Department Overview
The Service Authority For Freeway Emergencies (SAFE) is the call box system that allows motorists to
call for assistance in the event of a mechanical breakdown on the freeway. Additionally, the Freeway
Service Patrol(FSP) assists stranded motorists on the freeway by towing, changing tires, providing a
gallon of fuel, etc., at no charge to the motorists.
Department Goals:
• Maintain the integrity of the call box system and service levels.
jectivc:
any
Objective: Along with other Southern California SAFE's, analyze CHP
Dispatch Center call answering performance to determine if
privatization of service is warranted.
Continue the Freeway Service Patrol as long as state funding support is available,
examine the possibilities of providing additional service on 1-15 if increased funding is
available, and assisting Caltrans to provide a similar
construction tow service in areas en of the highways where temporary construction is
under way.
Objective: Consult with Caltrans and the California Highway Patrol to determine
if service on 1-15 is justified
if additional funding is made available.
Objective:
Objective:
Review construction projects with Caltrans and coordinate use of
temporary tow service to mitigate congestion.
Work cooperatively with Caltrans, the California Highway Patrol, and
other FSP program managers to achieve long term/permanent funding
for the program- and review the funding allocation formula to attain
a more equitable distribution of program funds.
0000317
• Explore cost effective ways to provide access to persons with disabilities.
Objective: R Continue to review the feasibility of TTY installation for the hearing
impaired with Caltrans, the CHP, and other SAFE's as well as improve
site accessibility for persons with disabilities. fly
CaICAFE mccting3.
000038 -
AGENDA ITEM 12
RIVERSIDE
COUNTY TRANSPORTA TION COMMISSION
DATE:
March 22, 1999
TO:
Budget and Implementation Committee
FROM:
William Hughes, Measure A Project Manager
Louis Martin, Project Controls Manager
THROUGH:
Dean Martin, Chief Financial Officer
SUBJECT:
Monthly Cost and Schedule Reports
The attached material depicts the current costs and schedule status of contracts
reported by routes, commitments, and cooperative agreements executed by the
Commission. For each contract and agreement, the report lists the authorized value
approved by the Commission, percentage of contract amount expended to date, and
the project expenditures by route with status for the month ending February
28,1999.
Detailed supporting material for all schedules, contracts and cooperative agreements
is available from Bechtel staff.
BUDGET AND IMPLEMENTATION COMMITTEE AND STAFF RECOMMENDATION:
That the Commission receive and file.
Attachments
000033
RCTC MEASURE "A" HIGHWAY/R AIL PR OJECTS
BUDGET REPORT BY ROUTE
COM MISSION CONTRACTURAL % COM MITTED EXPENDITURE F OR % EXPENDITURES
PR OJECT AUTHORIZED COMMITMENTS A GAINST AUTH. MONTH ENDED EXPENDITURES TO -DATE A GAINST
DES CRIPTION ALLOCATION TO DATE ALLOCATION February 28, 1999 TO DATE COMMITMNTS TO DATE
ROUTE 60 PROJECTS
Park 'n' Ride Lot Final Design (R09738)
$39,697
$39,697
100.0%
$39,560
99 .7 %
Park 'n' Ride Lot Construction (R09928)
$325,000
$304,513
93.7 %
SUBTO TAL ROUTE 60
$364,697
$344,210
94A%
$0
539,660
1t5%
ROUTE 79 PROJECTS
Engineering/Environ./ROW
$9,696,360
$9,696,360
100.0 %
$9,639,062
99.4%
(R0 9111,9301,9302, 9306,9337,9735, 9329,9737)
Project is Complete. Performing project close-
out tasks and consultant performing on -going
environmental inspections.
SUBTOTAL ROUTE 79
59,696,360
$9,696,360
100:0%
$0
$9,639,062
99.4%
ROUTE 111 PROJECTS
(R09219, 9227,9234,9523,9525,9530,9537,9538)
$15,933,909
$15,933,909
100 .0 %
$8,616,804
54.1%
9635,9743,9849-9851,9857
SUBTOTAL ROUTE 111
$15,933,909
$15,933,986
100.0%
$0
$8,616,804
541%
ROUTE 91 PROJECTS
Soundwall design and construction
$5,048,508
$4,796,083
95 .0 %
$402,606
$3,122,941
65 .1 %
(R09101, 9337,9827,9847,9933,9861, 9848)
Van Buren Blvd. Frwy Hook Ramp (R09535)
$2,300,000
$2,300,000
100 .0%
$1,229,442
53.5%
Soundwall Landscaping (R09848, 9933)
$833,450
$748,291
89 .8 %
$816
$98,889
13 .2%
SUBTOTAL ROUTE E 91
$8,181,958
37,844,314
95.9 %
$403,422
$4,451,272
56.7%
1-215 PROJECTS
Preliminary Engrg/Environ. (R09008, 9018)
$6,726,504
$5,878,173
87.4%
$5,697,757
96 .9 %
SUBTOTAL 1-215
56,726,504
$5,878,173
87.4%
30
$5,697,757
96.9%
Page 1 of 3
RCTC MEASURE "A" HI GHWAY PROJECTS
BUD GET REP ORT BY ROUTE
C OMMISSI ON
PROJECT AUTH ORIZED
DESCRIPTION ALLOCATION
INTERCHANGE I M PROV . PR OGRAM
Yuma IC Final Design (PS&E) (R09428)
Yuma IC Landscaping (R09926)
SUBTOTAL INTERCHANGE
PROJECT & CO NSTR. MGMT SERV.
(R09800, 9900)
SUBTOTAL BECHTEL
PROG RAM PLA N & SERVICES
Special Study (ITS Plan - R09727)
SUBTOTAL PROGRAM PLAN & SVCS.
PARK-N-RIDE/INCENT. PROGRAM
(RO 9740-9742) 9859 (9901-9915) (9813)
SUBTOTAL PARK -N -RIDE
COMMUTER RAIL
Studies/Engineering
(RO 9420,9731,9832,9833,9844,9854,9956)
Station/Site Acq/OP Costs/Maint. Costs
(RO 0000, 9920, 9836, 9843,9845)
SUBTOTAL COMMUTER RAIL
TOTALS
$1,380,528
$350,000
*1,730,528
$1,600,000
51,600,000
$450,000
$450,000
$3,075,200
53,075,200
$1,546,860
$9,207,502
*10,754,362
$58,513,518
CONTRACTURAL % C OM MITTED EXPENDITURE FOR
COMMITMENTS A GAINST AUTH. MONTH ENDED
TO DATE ALLOCATI ON F ebruary 281, 1999
$1,380,528
$304,000
$1,684,528
$1,456,568
*1,456,568
$450,000
*450,000
$3,075,200
*3,075,200
$1,546,860
$8,226,000
59,772,860
$58,136,182
Page 2 of 3
100.0 %
86.9%
97 .3%
91 .0 %
91.0%
100 .0%
100.0%
100.0%
100.0%
100 .0 %
89.3 %
90 .9 %
95.9%
so
So
$0
*0
$124,597
*124,597
$0
*528,019
% EXPENDITURES
EXPENDITURES TO -DATE AGAINST
TO DATE C OMMITMNTS TO DATE
$1,367,069
51,367,069
$725,131
$725,131
$347,499
*347,499
$2,552,645
$2,552,645
$1,481,216
$6,731,987
58,213,203
*41,650,002
99.0%
0 .0 %
8t2%
49.8 %
49 .8%
77.2 %
77.2%
83.0 %
83.0%
95 .8%
81 .8%
84 .0%
74 .2%
RCTC MEASURE "A" HI GHWAY/L OCAL STREETS & R OADS PR OJECTS
BUD GET REP ORT BY PROJECT
EXPENDITURE FOR TOTAL OUTSTANDING % L OAN BALANCE
PROJECT APPROVED MONTH ENDED MEASURE "A" LOAN OUTSTANDING TO -DATE AGAINST
DES CRIPTION COMMITMENT February 28, 1999 ADVANCES BALANCE CO MMITMENT APPROVED COMMIT.
CITY OF CANYON LAKE
Railroad Canyon Rd Improvements (R09422)
$1,600,000
$1,600,000
$1,352,150
$0
84.5%
SUBTOTAL CANYON LAKE LOAN
$1,600,000
$0
$1,600,000
$1,352,150
*0
84.5%
CITY OF CO RONA
Smith, Maple & Lincoln Interchanges & (1)
$5,212,623
$5,212,623
$4,123,911
$0
79 .1 %
Storm drainage structure
SUBTOTAL CITY OF CORONA
$5,212,623
*0
$5,212,623
$4,123,911,
$0
79.1 %
CITY OF PERRIS
Local streets & road improvements
$1,936,419
$1,936,419
$1,727,170
$0
89.2%
CITY OF SAN JACINTO
Local streets & road improvements
$1,324,500
$1,324,500
$1,181,375
$0
89 .2%
CITY OF TEMECULA
Local streets & road improvements
$5,094,027
$5,094,027
$4,543,568
$0
89.2 %
CITY OF NORCO
Yuma I/C & Local streets and road Imprmts
$2,139,067
$2,139,067
$1,907,921
$0
89 .2%
TOTALS
S17,306,636
$0
$17,306,636
$14,836,095
$0
85 .7 %,
NOTE: (1) Loan against interchange improvement programs
All values are for total Project/Contract and not related to fiscal year budgets.
St atus as or: 228/99
Page 3 of 3
AGENDA ITEM 13
RIVERSIDE COUNTY TRANSPORTA TION COMMISSION
DATE:
March 22, 1999
TO:
Budget & Implementation Committee
FROM:
Dean Martin, Chief Financial Officer
Bill Hughes, Bechtel Project Manager
THROUGH:
Eric Haley, Executive Director
SUBJECT:
Quarterly Y2K Status Report
At the October 14, 1998 Commission meeting, the Commission adopted a policy to
address the potential of problems occurring relating to the manner in which computer
hardware and software handle the century information. In the past, when memory
was limited, programers used only the last two digits of the year to indicate the date
of a transaction. The two digit year shortcut will fail to correctly identify the date
after the turn of the century. This failure could result in any number of problems
occurring that could adversely impact the ability of RCTC correctly process
information. The Commission adopted a plan to address the potential problem that
included the following general activities:
1. Inventory and Assessment of impacted hardware, software, and outside
agencies doing business with RCTC.
2. Renovation Phase
3. Validation and Testing Phase
4. Training/instruction of RCTC Staff on how to avoid future problems related to
Y2K.
The adopted Compliance Schedule is as follows:
Compliance Activity
Complete inventory and assessment of systems
Identify compliant/non-compliant systems
Renovate or replace non -compliant systems
Complete test of all systems
Certify systems as compliant
Monitor systems
Target Completion Date
By November 1998
By December 1998
By March 1999
By June 1999
By August 1999
Through December 1999
r
To date the following activities have been completed:
1. All RCTC hardware systems have been inventoried and tested for Y2K
compliance. Non -compliant systems have been made compliant by either
updating the system bios or adding a program that will correct the century
designation to the full four digits on boot -up.
2. Software in use by RCTC Staff is currently under review. Non compliant
software packages will either be updated to a version that is Y2K compliant or
deleted from the RCTC LAN servers and workstations if no longer needed.
Staff has determined that all mission critical software is now Y2K compliant.
3. A list of all outside vendors/agencies that RCTC deals with has been prepared
and letters have been sent out to each of them to confirm that they will be
Y2K compliant prior to January 1, 2000 so that they will not impact our
operations. We are awaiting responses from about 2/3 of the
vendors/agencies on the above list. Second notices have been sent to
vendors/agencies that have not responded to the first letter of enquiry.
Overall progress is on track to provide Y2K compliance on the target date of August
1999.
STAFF RECOMMENDATION:
Receive and file
(° 00[
AGENDA ITEM 14
RIVERSIDE COUNTY TRANSPORTA TION COMMISSION
DATE:
March 22, 1999
TO:
Budget and Implementation Committee
FROM:
Dean Martin, Chief Financial Officer
SUBJECT:
Indirect Cost Rate
Federal grants allow for recovery of both direct and indirect costs. Direct costs must
be specifically identifiable to a grant funded project, and supported with detailed
documentation. Other costs, termed common costs, are of benefit to the
organization as a whole, but are not identifiable to a specific project. Examples of
common or indirect costs include costs of operating and maintaining facilities, general
administration, and personnel and accounting administration.
To recover indirect costs, an agency must have developed an approved indirect cost
rate(i.e., ratio or percentage of an organization's total indirect costs to its direct cost
base). Furthermore, an agency must insure that all costs, direct or indirect, or
allowable and allocable to a grant. In some cases, the rate must then be submitted
to the appropriate federal agency(known as the cognizant agency) for review and
approval. The rate is to be reviewed and updated annually.
Since the Commission has received very little in federal funding, and the state
previously had not required compliance with federal guidelines, no indirect rate
consistent with Circular A-87, "Cost Princip/es for State, Local, and Indian Tribal
Governments"(i.e., federal cost guidelines), had been developed for the Commission.
However, the State has now adopted federal cost principle guidelines. Additionally,
the Commission may be receiving greater amounts of direct federal funding(CMAQ,
STP, FTA). For these two reasons the Commission should now ensure that it is in
compliance with Circular A-87.
The Commission authorized staff to utilize Ernst & Young, LLP to develop an indirect
cost rate for application to state and federal funding. Ernst & Young has now
completed that exercise and the results are included in the attached report.
Incidentally, E & Y completed the same exercise for WRCOG.
E & Y determined that with the significant level of dollars that are pass through and
which require minimal staff support, the Commission should have two indirect cost
rates. One rate would be applied to any pass through contracts and is designed to
recapture the accounting effort involved. Termed the Financial Services Rate, it was
calculated at .82%. The General Administrative Rate, calculated at 3.54%, would be
applied against any other state or federal contract received and administered by the
Commission along with the Financial Services Rate. The two combined make up the
Composite Indirect Rate of 4.36%. Total program direct expenditures were used as
the base rather than direct salary dollars. Both E & Y and staff believed this to be the
most appropriate base due to the significant dollar amount of contracts managed by
the Commission(many through its consultants) versus a relatively small staff.
Included in the study performed by E & Y was a preliminary identification of
unallowable costs based on Circular A-87. All executive compensation is considered
unallowable, and was removed from the indirect cost pool. Additionally, a small
amount was disallowed for activities considered lobbying or public relations(Note:
education and informing the public is allowable, however, anything promoting the
Commission is unallowable).
Although the Commission is only required by federal guidelines to keep on hand the
supporting documentation for our indirect cost rate(i.e., we are not required to submit
it to our cognizant agency, the federal Department of Transportation), Caltrans has
requested that the Commission submit our rate to them for their review. Staff is
recommending that the Commission approve the rate as developed by E & Y, and
authorize staff to submit the report to Caltrans.
Financial Assessment
Project Cost
$50,000(previously authorized)
Source of Funds
Administration(half to be reimbursed from
WRCOG)
Included in Fiscal Year Budget
Y
Year
Included in Program Budget
Year Programmed
Approved Allocation
Year of Allocation
Budget Adjustment Required
Financial Impact Not Applicable
STAFF RECOMMENDATION:
1. Approve the indirect cost rate developed by Ernst & Young.
2. Authorize submittal of the report to California State Department of
Transportation.
000096
Riverside County Transportation
Commission
1999 Indirect Cost Allocation Plan
000097
The Riverside County Transportation Commission (RCTC) is pleased to submit it's 1999
Indirect Cost Allocation Plan (the Plan). The Plan is based on FY 1998 financial data and
reconciles to our Comprehensive Annual Financial Report for the year ended 6/30/98.
Our proposed financial services indirect cost rate applicable to the Local Streets & Roads
and Regional Arterial programs, as well as all program expenditures made from the
Expendable Trust in the Fiduciary Fund, is .82% of total direct program expenditures.
Our composite financial services/general administration indirect cost rate applicable to all
other programs and expenditures is 4.36% of modified total direct program expenditures.
RCTC's indirect cost rates have been prepared in accordance with OMB Circular A-87.
Should you have any questions regarding the Plan you can contact me at (909)787-7141.
W. Dean Martin
Chief Financial Officer
Riverside Co. Transportation Commission
000093
Riverside County Transportation Commission
Indirect Cost Allocation Plan
Table of Contents
TAB
Certificate of Indirect Rates A
1999 Indirect Cost Rates B
Basis of Estimate
Schedule A - Indirect Rate Computation
Schedule B - Central Service Indirect Cost Pools
Schedule C - Program Service Direct Expenditures
Schedule D - Fringe Benefits Rate
Comprehensive Annual Financial Report - FYE 6/30/98 C
0000so
TAB A
000100
Certificate of Cost Allocation Plan
This is to certify that I have reviewed the cost allocation
plan submitted herewith and to the best of my knowledge
and belief:
(1) All costs included in this proposal for FY 1999 are
allowable in accordance with the requirements of
OMB Circular A-87, "Cost Principles for State and
Local Governments," and the Federal awards(s) to
which they apply. Unallowable costs have been
adjusted for in allocating costs as indicated in the cost
allocation plan.
(2) All costs included in this plan are properly allocable to
Federal awards on the basis of a beneficial or causal
relationship between the expenses incurred and the
awards to which they are allocated in accordance with
applicable requirements. Further, the same costs that
have been treated as indirect costs have not been
claimed as direct costs. Similar types of costs have
been accounted for consistently.
I declare that the foregoing is true and correct.
Governmental Unit
Signature
Name of Official
Title
Date of Execution
000101
TAB B
000102
Riverside County Transportation Commission
Indirect Cost Allocation Plan
Basis of Estimate
The Riverside County Transportation Commission (RCTC) is proposing the use of the
simplified method for calculating indirect cost allocation rates as provided for under
OMB Circular A-87.
RCTC administers a variety of programs including Highways, Local Streets & Roads,
Regional Arterials, Commuter Rail, Commuter Assistance, Specialized Transportation &
Transit, Bicycles & Pedestrians, Planning & Programming, Air Quality, and Motorist
Assistance. The majority of these programs are managed directly by RCTC and benefit
from all RCTC administrative expenses. However, a number of programs and efforts,
namely the Local Streets & Roads and Regional Arterials programs, as well as
Specialized Transportation & Transit, Bicycles & Pedestrians, and Planning &
Programming activities paid for from the RCTC Expendable Trust within the Fiduciary
Fund, are managed by other state and county organizations with funds distributed through
RCTC on a pass through basis. As such, these programs do not make use of all RCTC
administrative resources. These programs do receive RCTC support in the form of
accounting, financial planning, audit, management consulting and other financial
services.
Given the nature of RCTC administrative costs and the benefits provided to RCTC
programs, RCTC is proposing the use of two central service indirect cost pools. These
pools include Financial Services which is allocated to all RCTC programs and General
Administration which is allocated to all programs which are managed directly by RCTC.
The result of this indirect cost allocation structure results in two indirect cost allocation
rates. The first rate is a Financial Services indirect cost allocation rate applicable to all
pass through dollars expended on the Local Streets & Roads and Regional Arterials
programs, as well as Specialized Transportation & Transit, Bicycles & Pedestrians, and
Planning & Programming expenditures from the RCTC Expendable Trust within the
Fiduciary Fund. The second rate is a composite indirect cost allocation rate consisting of
both financial services and general administration which is applicable to all other RCTC
program expenditures.
The nature, composition and allocation base for the Financial Services and General
Administration indirect cost pools is described in detail below and presented in Schedules
A - C. The computation of the indirect cost allocation rates is based on actual
expenditures for the fiscal year ended 6/30/98. Also submitted as part of this indirect cost
allocation plan is a fringe benefits rate which is based on total RCTC fringe benefits
distributed over total RCTC salaries and wages, and is presented in Schedule D.
000103
Financial Services Indirect Cost Pool
The Financial Services indirect cost pool consists of:
• salaries, wages and fringe benefits for the RCTC chief financial officer and
accounting staff,
• RCTC expenditures for general legal services, and
• professional services including audit, management consulting, financial
advisory services, bond counsel, rating agencies, and temporary services.
Also included in this pool are the administrative efforts associated with the Local
Transportation Fund. However, RCTC receives reimbursement from the county for these
expenditures. Therefore, the funds received by RCTC for these administrative efforts are
included as a credit to the Financial Services indirect cost pool.
The administrative expenditures for financial services included in this indirect cost pool
are of benefit to all RCTC programs and direct expenditures, including those directly
managed by RCTC and funds disbursed by RCTC on a pass through basis. As described
above, the Local Streets & Roads and Regional Arterials programs, as well as
Specialized Transportation & Transit, Bicycles & Pedestrians, and Planning &
Programming expenditures from the RCTC Expendable Trust within the Fiduciary Fund
are not directly managed by RCTC. However, these programs and expenditures receive
accounting support and the budgets and expenditures must be reviewed, approved, and
audited by RCTC. As such, financial services administrative costs are allocated to these
programs.
The base for allocating the Financial Services indirect cost pool is total program direct
expenditures.
General Administration Indirect Cost Pool
The General Administration indirect cost pool consists of:
• salaries, wages and fringe benefits for all RCTC administrative personnel
other than those in the Financial Services indirect cost pool,
• professional services including legislative advocate, commissioners per diem,
commitment fees, and other,
• RCTC office lease expense, and
• other administrative expenses including operations & maintenance, various
office expenses and supplies, software, equipment rental/lease, security,
membership dues, subscriptions, management support, postage, storage,
printing, public notices, advertising, communications, insurance, data
00010,1
processing, microfilming, conferences, travel, design, systems support, and
county RIFMIS and warrant.
The expenses in this pool were reviewed to identify unallowable costs for exclusion from
the indirect rate. During this review we identified:
• unallowable salaries, wages and benefits in the amount of $322,562 for
executive salaries and related expenses,
• unallowable professional services in the amount of $121,979 for other
executive expenses and lobbying, and
• unallowable other expenses in the amount of $12,778 for advertising and
public relations.
The remaining expenditures in this general administration indirect cost pool are allocable
to all programs and efforts which RCTC directly manages. As described above, a number
of programs and expenditures flow through RCTC on a pass through basis. These
include the Local Streets & Roads and Regional Arterials programs, as well as
Specialized Transportation & Transit, Bicycles & Pedestrians, and Planning &
Programming expenditures from the RCTC Expendable Trust within the Fiduciary Fund.
These efforts are not directly managed by RCTC and do not benefit from RCTC general
administration expenditures. As such, general administration expenditures are not
allocated to these programs.
The base for allocating the General Administration indirect cost pool is modified total
program direct expenditures, excluding the pass through expenditures for the programs
described above.
000105
Riverside Cou nty Transportation Commissio n Sched ule A
Indirect Cost Allocation Pla n
Indirect Rate Computation
Adjustments
Gr oss Unall owable Capital Pass Thr u Net
Expe nditures Costs Expendit ures Credits Subtotal Expe nditures E xpenditures
Allocated Service Centers
Financial Services
Gen eral Admin istration
Total Administrative Expenditu re s
Program Service Direct Expenditu res
1,257,797
1,556,017 457,319
401,400
856,397
1,098,698
856,397 A
1,098,698 B
2,813,814 457,319
401,400 1,955,095 1,955,095
H ighways 11,410,318 11,410, 318 11,410,318
Local Streets & Roads 24,569,674 24,569,674 24,569,674
Regional Arterials 21,035,529 - - 21,035,529 21,035,529
Commu ter Rail 11,144,126 - 11,144,126 11,144,126
Co mmu ter Assistance 1,312,435 1,312,435 1,312,435
Specialized Transport/Tran sit 31,987,054 31,987,054 26,861,690 5,125,364
Bicycles & Pedestrians 502,412 502,412 502,412
Planning & Programmin g 1,394,898 - 1,394,898 895,000 499,898
Air Quality - -
Mo torist Assistance 1,519,114 - - 1,519,114 - 1,519,114
To tal Program Direct Expenditures 104,875,560
104,875,560 C 73,864,305 31,011,255 D
In direct Rate Computations
Financial Services Rate A /C 0 .82% E
General Administration Rate B/D 3 .54% F
Composite Indirect Rate E+F 4.36%
O
Riverside C ounty Transp ortation C onunissi on Schedule B
Indirect Cost Allocatio n Plan
Central Ser vice I ndirect Cost Pools
Ge neral
Fina ncial Services Administration Total
Salaries & Benefits 236,989 495,018 732,007
Professio nal Services 508,804 280,929 789,733
Office Lease 0 212,416 212,416
General Legal Services 110,604 0 110,604
Other 401,400 567,654 969,054
Subtotal 1,257,797 1,556,017 2,813,814
Adjustments
Capital Expenditures 0 0 0
O ther Credits (Revenues) 401,400 0 401,400
Unallowable Costs
Salaries & Benefits 0 322,562 322,562
Professional Serv ices 0 121,979 121,979
Other 0 12,778 12,778
To tal Un allowable Costs 0 457,319 457,319
Total A djustments 401,400 457,319 858,719
Net Indirect Expen ditures 856,397 1,098,698 1,955,095
Riverside County Transportation Commissio n Schedule C
I ndirect C ost Allocation Plan
Program Service Direct Expenditures
Expendit ures Adj ustments
Salaries & Fringe Other Direct Total Capital Unallowable Subtotal Pass Thru Net Direct
Wages Be nefits Expenses Direct Expendit ures Costs Direct Expendit ures Expe ndit ures
Program Service
Highways 121,338 48,928 11,240,052 11,410,318 - 11,410,318 11,410,318
Local Streets & Ro ads - 24,569,674 24,569,674 24,569,674 24,569,674
Region al Arterials 21,035,529 21,035,529 21,035,529 21,035,529
Co mmuter Rail 140,884 20,767 10,982,475 11,144,126 - 11,144,126 11,144,126
Commuter Assistance 81,950 27,207 1,203,278 1,312,435 - 1,312,435 1,312,435
Specialized Tran sport/Transit 27,014 288 31,959,752 31,987,054 - 31,987,054 26,861,690 5,125,364
Bicycles & Pedestrians 502,412 502,412 502,412 502,412 -
Planning & Programming 207,162 92,226 1,095,510 1,394,898 1,394,898 895,000 499,898
Air Quality -
Motorist Assistance 92,193 24,558 1,402,363 1,519,114 - 1,519,114 1,519,114
Total Program Service 670,541 213,974 103,991,045 104,875,560
104,875,560
73,864,305 31,011,255
Riverside Co unty Transportation C ommission Schedule D
Indirect Cost Allocati on Plan
Fringe Benefits Rate
Fringe Benefit Expe nse
Retireme nt $ 196,059
Workers Compe nsation 24,839
Deferred Compensation 55,381
Health 68,979
De ntal/Optical 24,000
Medicare Ta x 14,023
Life Ins urance 2,548
Disability Insura nce 14,150
Unempl oyment I nsura nce 1,166
Total Fri nge Benefits $ 401,145
RCTC Salaries & Wages $ 1,252,365
Fringe Benefits Rate 32 .03%
AGENDA ITEM 15
RIVERSIDE
COUNTY TRANSPORTA TION COMMISSION
DATE:
March 22, 1999
TO:
Budget and Implementation Committee
FROM:
Dean Martin, Chief Financial Officer
SUBJECT:
Fixed Asset Capitalization Policy
In the course of ordinary business, the Commission continually purchases furniture,
equipment, computers, computer software and other fixed assets to assist staff with
execution of day to day functions. Fiscal accountability and an internal control
system necessitates tracking and maintaining an inventory of purchases over a
predetermined dollar threshold. The current level established administratively for
Commission fixed asset purchases is $500.
Based on a review of other agencies(WRCOG, RTA, City of Riverside, Moreno Valley -
$2,000, Palm Desert, OCTA) it appears the Commission's current threshold of $500
is low. These agencies for purposes of efficiency and practicality have established
thresholds no lower than $1,000. Amounts lower than this place an undue
administrative burden on staff to maintain an efficient tracking system. Although
there may be reduced administrative costs as a result of having to track a smaller
number of items, staff is unable to quantify that impact.
A review has been performed of our existing fixed asset listing. Increasing our
threshold to $1,000 would eliminate approximately eight percent of the dollar value
of the Commission's fixed assets. The total value of fixed assets as of June 30,
1998 was $1,112,000. The items identified for removal total approximately
$79,367.
Although shown below as a project cost of $79,367, there is no actual impact to the
Commission's operating results. Unlike accounting in the private sector, government
agencies immediately expense all fixed asset purchases(except for those assets
accounted for in proprietary funds, which closely resemble and follow private sector
accounting) rather than record them as a balance sheet asset. Accountability for the
purchased assets is maintained in a listing shown on the financial statements as the
General Fixed Asset Account Group (GFAAG). The $79,367 will simply be removed
from the GFAAG.
0001
u
AGENDA ITEM 16
RIVERSIDE
COUNTY TRANSPORTA TION COMMISSION
DATE:
March 22, 1999
TO:
Budget and Implementation Committee
FROM:
Dean Martin, Chief Financial Officer
SUBJECT:
Auditor Management Letter
Ernst & Young, the Commission's independent auditors presented to the Commission
at its February meeting final audit results for FY98. Included in their reporting
package were suggestions for improvement. In fact, a draft management letter was
presented to the Budget and Implementation Committee. E & Y has now finalized
that letter which is attached for your review. Management's responses are also
included.
STAFF RECOMMENDATION:
Receive and file.
000112
HAR 17 '99 07:55 10-7877906
T -99b P 01/02 :-259
Mr. Dean Martin, Chief Financial Officer
Riverside County Transportation Commission
In planning and performing our audit of the financial statements of the Riverside County
Transportation Commission (Commission) and the audits of the Transportation
Development Act (TDA) claimants and Measure A recipients for the year ended June 30,
1998, we considered their internal controls to determine our auditing procedures for the
purpose of expressing our opinion on the financial statements and not to providc
assurance on internal control. The following suggestions, which resulted from our
consideration of internal control, are submitted to assist in improving procedures and
controls.
Year 2000 Readiness
As you are well aware, the time remaining until Year 2000 is growing short. The Year
2000 problem is very serious and complex, and it threatens virtually all areas of many
organization's operations to some degree. An organization's operations could be
significantly affected if they or third parties do not deal effectively with the Year 2000
issue.
Our responsibility as your auditors is to plan and perform the audit to obtain reasonable
assurance about whether the financial statements are free of material misstatement. As
such, our audit of the Commission's financial statements is not designed to determine the
Commmission's readiness for the Year 2000. Further, we have no responsibility with
regard to the Commission's efforts to make its systems, or any other systems, such as
those of vendors. service providers, or any other third parties Year 2000 ready, or to
provide assurance on whether the Commission has addressed or will be able to address all
affected systems on a timely basis.
In conjunction with our audit, we made limited inquiries of selected personnel regarding
the Commission's Year 2000 readiness plan. Based on our limited inquiries, the
Commission adopted a Year 2000 readiness plan in October 1998.
Due to the pervasiveness and complexity of this issue. we recommend the Commission
monitor its systems and operations to identify any areas of risk not previously addressed
or changes to previously identified risks,
W01990462-LA-river.03i12199 3:40:40 PM
00011
HAR 17 '99 07:5F 10-7877906
FROH-ERNST & YOUNG T-996 P 02'02 :-259
Page 2
Because of the potential risks associated with the Year 2000 problem, we recommend that
you develop contingency plans to address the possibility that mission -critical systems or
equipment are not correctly remediated and fail, or the possibility that a supplier or
customer is not ready for Year 2000 and fails, or other similar events occur. These
continency plans should assist in limiting the negative effects of Year 2000 on your
organization.
These observations should not be considered as all-inclusive of the Year 2000 issues and
risks of the Commission.
Management's Response:
As noted by the auditors, the Commission adopted a Year 2000 compliance plan in
October 1998. Quarterly updates are being provided to the Commission on the
status of that plan. Currently, staff is on target with the plan's proposed schedule.
Transportation Development Act and Measure A Conformance
Measure A Five -Year Capital Expenditure Plans
During our testing of Measure A recipient's compliance, we noted that some five-year
capital expenditure plans include general descriptions. In order to ensure that recipients
are properly planning capital expenditures and reporting such plans to the Commission,
we recommend that the Commission revise its Measure A conformance policies to
require more specific project descriptions.
Management's Response:
Staff will revise the Program and Funding Guide (Guide) to reflect this suggestion.
Staff will present this suggestion to the Commission's Technical Advisory
Committee (TAC) for its input prior to revising the Guide. After receipt of the TAC
recommendations, staff will then work toward revision of the Guide by June 1999.
This lerter is intended solely for the information and use of management, the Budget and
Implementation Committee and the Board of Commissioners and is not intended to be
and should not be used by anyone other than these specified parties.
December 4, 1998
W019904B2-LA-river:03/12/99 3:34:53 PM
00011 i
AGENDA ITEM 17
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE:
March 10, 1999
TO:
Riverside County Transportation Commission
FROM:
Dean Martin, Chief Financial Officer
SUBJECT:
Revised Budget for Fiscal Year Ending June 30, 1999
Attached is a spreadsheet showing changes to the budget by major line item. Along
with the spreadsheet are notes explaining the various changes. Department budgets
along with brief explanations are also included for review.
Total revenues of $90,621,653 are essentially unchanged from the original
budget($90,688,745) but are slightly higher than actual revenues($88,951,549
exclusive of debt proceeds of $61,429,211) for the year ending June 30, 1998. The
increase is from the solid growth in sales tax revenues, which year over year are
expected to increase at least 8%.
Expenditures of $68,508,422, before debt service and operating transfers, are lower
than both the original budget($75,568,436) and 1998 actuals($79,323,545). The
difference is a combination of reduced regional arterial expenditures and timing for a
number of capital projects has moved their completion to fiscal year 2000.
Operating transfers totaling $30,352,217, which principally includes debt service, is
consistent with the original budget. It is significantly lower than the 1998
actual($75,343,579) because of the debt issuance in August of 1997 which retired
$44,000,000 in commercial paper.
Ending Fund Balance for June 30, 1999 is projected to decline 9.8% from the p;rior
year. That decline is principally attributable to reduction of the funds remaining for
the Coachella Valley regional arterial program.
Staff recommends that the Committee approve total budgeted expenditures of
$100,362,639 consisting of the following:
Personnel Salary and Fringe $ 1,917,861
Services and Supplies 2,725,630
Projects and Operations 63,771,710
Capital Outlay 93,221
Operating Transfers 30,352,217
Contingency 1,502,000
Total 100,352,639
000115
STAFF RECOMMENDATION:
Approved the revisions to the Commission's budget for fiscal year ending June 30,
1999 with total budgeted expenditures of $100,352,639.
000116
RIVERSIDE COUNTY
TRANSPORTATION
COMMISSION
REVISED BUDGET
FISCAL YEAR ENDING
JUNE 30,. 1999
000117-
LINE ITEM BUDGET
with accompanying
Budget Notes
000113
AMENDED PAGE # 000119
Riverside County Transportation Commission
BUDGET COMPARATIVE -BY LINE ITEM
1998-1999 Revised Budget
•
Line item
1995/96 1996/97
Actuals Actuals
1997/98 1998/99
Actuals Budget
1998/99
Revised
Budget
Dollar Percent
Changes Change
REVENUES AND OTHER FUNDING SOURCES
Operating Revenues:
Sales Tax Revenues
Sales Tax TDA Planning & Admin
Sales Tax TDA Transit Allocation
STA Transit Allocation
SAFE Fees
Reimbursements:
Other Revenue
Investment Income
Total Operating Revenues
Debt Proceeds
Total Sources of Funds
EXPENDITURES:
60000 Personnel Salary & Frin
SERVICES AND SUPPLIES
Professional Services
General Legal Services
Special Legal Services
6• G
Financial Services
65400 Audit Services
65500 Other Professional Sery
Total Professional Svcs
70000 Non Personnel Adminis
TOTAL. SERVICES AND SUPPLIE
Projects:
81000
81100
81300
81400
81500
81600
85000
86000
86100
86200
86300
86400
87000
87100
87200
900
Projects -General
Highway & Rail Enginee
Highway & Rail Constru
Highway & Rail ROW
Highway & Rail Special
SCRRA Capital Contrib
Commuter Assistance
Special Projects
Regional Transportatio
LTF Disbursements
STA Disbursements
Regional Arterial
Project Maintenance
Project Operations
Project Towing
Total Projects Costs
55,413,939
1,247,000
4,453,800
1,670,743
1,031,117
7,754,264
2,727,645
7,260,013
57,888,149
1,298,000
3,800,185
1,812,380
1,033,019
5,470,049
2,724,751
6,030,161
63,496,222
1,197,000
4,124,434
1,982,721
1,060,791
9,539,357
2,546,996
5,004,028
65, 625,000
1,294,500
4,350,000
2,360,478
1,040,000
10,086,920
2,993,972
2,937,875
68,500,000 2,875,000 4.4%
1,294,500
4,153, 679 (196,321) -4.5%
2,360,478
1,065,000 25,000 2.4%
6,969,920 (3,117,000) -30.9%
3,217,511 223,539 7.5%
3,060,565 122,690 4.2%
81,558,521 80,056,694 88,951,549 90,688,745 90,621,653 (67,092) -0.1%
80,575,877 61,429,211
350,000 350,000 100.0%
162,134,398 80,056,694 150,380,760 90,688,745 90,971,653 282,908 0.3%
1,459,107
463,718
17,908
104,649
329,456
493,988
1,409,719
1,552,075 1,647,688 1,861,106 1,917,861 56,755 3.0%
1,018,544
49,697
74,864
285,404
425,208
1,853,717
394,635
20,529
54,834
388,939
531,388
1,390,325
325,000
25,000
97,500
290,000
649,920
1,387,420
325,000
10,000
210,000
405,600
838,070
1,788,670
(15,000) -60.0%
112,500 115.4%
115,600 39.9%
188,150 28.9•%
401,250 28.9%
611,857 734,557 777,435 897,895 936,960 39,065 4.4%
2,021,576
1,404,223
1,951,355
15,203,033
1,942,072
83,890
1,377,400
999,599
621,039
26,459,937
368,222
1,026,000
24,724,468
470,558
661,190
514,558
77,807,544
141,080
2,588,274 2,167,760 2,285,315 2,725,630 440,315 19,3%
1,011,991
1,651,448
11,570,938
6,182,270
511,729
1,234,386
978,937
27,630,703
305,095
1,269,583
23,113,312
557,317
798,163
545,312
77,361,184
1,859,105
1,747,979
11,513,488
1,579,141
353,542
1,316,099
1,141,427
30,466,257
309,000
1,535,401
21,035,529
1,064,975
756,036
523,458
75,201,437
1,833,900
2,231,969
15,413,525
4,568,656
235,000
1,150,000
1,391,920
31,079,157
327,295
2,746,194
7,895,150
597,294
1,106,127
679,628
71,255,815
1,693,900 (140,000) -7.6%
2,179,277 (52,692) -2.4%
8,254,300 (7,159,225) -46.4%
1,380,540 (3,188,116) -69.8%
250,000 15,000 6.4%
1,150,000
1,378,920 (13,000) -0.9%
32,495,176
397,295
2,186,116
10,068,505
550,094
1,129,787
657,800
63,771,710
1,416,019 4.6%
70,000 21.4%
(560,078) -20.4%
2,173,355 27.5%
(47,200) -7.9%
23,660 2.1%
(21,828) -3.2%
(7,484,105) -10.5%
53,677 306,660 166,200 93,221 (72,979) -43.9%
091/ 19
BUDGET COMPARATIVE -BYLINE ITEM
1998-1999 Revised Budget
Line item
pen•'tures • e ore • istn • ution
and operating transfers
97000 Operating Transfer
Total Expenditures
Excess(Deficiency) of Revenues
Over Expenditures
Contingency
Excess(Deficiency) of Revenues
Over Expenditures After Con
Fund Balance, July 1
Ending Fund Balance
1998/99
1995196 1996/97 1997/98 1998/99 Revised Dollar Percen,11110
Actuals Actuals Actuals Budget Budget Changes Change
s
81,429,307
90,549,848
81,555,210
25,242,712
79,323,545
75,343,579
75,568,436
30,378,913
68,508,422
30,352,217
(7,060,014)
(26,696)
-9.3%
-0.1%
171,979,155
106,797,922
154,667,124
105,947,349
98,860,639
(7,086,710)
-6.7°,
(9,844,757)
(26,741,228)
(4,286,364)
(15,258,604)
(7,888,986)
7,369,618
-48.3%
(1,502,000)
(1,502,000)
9,844,757
' l )
136,515,180
(26,741,228)
126,670,423
99,929,195
16 760 604 (9,390,986) 7
( )
81,381,561
369 618
95,642,831 14,261,270
-44.0•.
17.5%
126,670,423
99,929,195
95,642,831
64,620,957
86,251,845
21,630,888
33.5%
000120
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
Budget Comparative By Line Item
FISCAL YEAR 1998/99
SOURCES OF REVENUE
Total Revenues have remained virtually unchanged from the original 1999 Budget. Although sales
tax revenues have been increased by 4.4%(based on strong actual revenues year to date), nearly an
identical amount has been reduced from state and federal reimbursements. Federal Transit
Administration(FTA) revenues expected for construction of rail overcrossings at West Corona and La
Sierra have been eliminated from the budget and will become part of the fiscal year 2000 budget.
Debt proceeds. The small amount of 8350,000 shown as debt proceeds represent the expected
reimbursement from the developer for the Wasson Canyon Road project on Route 74. The
remaining $550,000 of the loan will be received as expenditures occur in fiscal year 2000.
EXPENDITURES
Personnel salary and fringe benefits. The modest increase of 3% reflects an increase in staffing and
starting salaries for four positions. New positions approved and filled since the beginning of the
fiscal year include one additional secretary and an administrative assistant. Two other positions, a
staff analyst and a program manager were hired(based on Commission approval) at higher levels
than originally anticipated in the budget.
Services and supplies/Capital Outlay. Administrative costs have been increased $39,065 principally
as result of the costs of recruitment to fill new and existing vacant positions. To offset that cost
fixed asset acquisitions have been reduced by $50,000. The net reduction in the Commission's non
personnel overhead amounts to 1.1%.
Professional costs
General legal services. Staff significantly reduced expenditures for legal costs in the original budget.
The reduction primarily related to decreased project right of way litigation and eminent domain
activities for route 79 Lamb Canyon, as well as instituting more departmental accountability. The
revised budget reflects shifts between departments, but the overall budget amount has not
changed.
Special legal services. This category is budgeted for the Commission's bond counsel. Since the
Commission has no near term planed debt issuances, the role of bond counsel is simply for on call
maintenance. The budgeted amount has been reduced by $15,000.
Financial services. The increase reflects the prominent role the Commission's financial advisors are
playing in the development of the Strategic Plan. The contract is budgeted to increase by $75,000
to cover activities through the end of the fiscal year for completion of Phase I and initial
development of Phase II.
Audit services. The original budget anticipated that a number of jurisdictions would assume the
expense for their own audits. However, only two agencies elected to control their audits and bear
the expense for those audits. Additionally, the auditors have performed special projects including
validation of Measure A financial performance to date and development of an indirect cost rate for
overhead recovery on federal and state grants.
OtW2i
Other Professional Services. The increase in other professional services reflects the Commission's
authorization of an increase in the Executive Director's single signature authority. The revised
budget anticipates utilizing up to $250,000 by fiscal year end(although the new aggregate limit is
$500,000). A portion of this amount represents a reclass from Projects-General(Acct. #81000).
Projects and Operations
Projects -General. The reduction of $140,000 removes set asides for miscellaneous project activities
such as purchase of permits, project supplies, and other support services.
Highway & rail engineering. Expenditures for engineering for the Pedley rail station security
surveillance system have been reduced as it is now anticipated to be continued into fiscal year
2000.
Highway & rail construction. Monroe to Rubidoux project($1.1 million) in the Coachella Valley has
been moved to FY2000 pending completion of engineering and resolution of right of way activities.
Construction of La Sierra and West Corona overcrossings are expected to begin in June 1999.
Much of the cost of construction($2.5 million) will occur in FY2000.
Track improvements for the San Jacinto Branchline ($500,000) is undergoing engineering
assessments and construction has been moved to FY2000.
The City of Palm Desert has 3 projects which have fallen behind schedule as follows: The Portola
($330,000) and San Pablo($379,000) projects are now under construction but will now be
completed in FY2000. The Monterey project($942,000) on Route 111 in Palm Desert will be
finishing design by June, so the construction has been moved to FY2000.
Construction of the Pedley station security system($741,250) has been moved to FY2000.
Highway & rail right of way. The original budget for Route 74 assumed $4.1 million for right of
way acquisition. Approximately $3.4 million will now be completed in FY2000. A number of
issues came to light subsequent to the original budget adoption such as community concerns and
the Caltrans funding commitment. Right of way appraisals are underway and acquisitions will
begin in the next two to three months.
Highway & rail special studies. The budget amount has been augmented to cover CETAP activities.
SCRRA(Metrolink) capital contribution. No changes are anticipated. Historically once SCRRA
adopts its budget, there have been no changes. The Commission's contribution to SCRRA is based
on the established budget. Any difference between the budget and actuals is reconciled subsequent
to year end.
Commuter assistance. Other than minor changes to program line items, the Commuter Assistance
Program budget has remained nearly unchanged.
Regional transportation. This line item includes the disbursements to the County and cities for
streets and roads. Due to the increased Measure A revenue estimate, the allocation to local
jurisdictions would automatically increase.
Intergovernmental disbursements. The amount allocated to the Western Riverside Council of
Governments was increased by $70,000.
J0122
State Transit Assistance disbursements. The original budget was an estimate of what amount
would be allocated. The actual allocation was completed in August 1998. The budget has been
adjusted to the actual allocation made by the Commission.
Regional arterial. Prior year expenditures came in less than anticipated, so the budget has been
adjusted assuming those amounts will be expended in the current year.
Project maintenance. Call box knockdowns, vandalisms, and miscellaneous repairs experience to
date has been less than anticipated in the budget.
Project operations. Minor increases for radio air time and miscellaneous project supplies.
Project towing. Some minor costs were reclassed to Project Operations and there was a small
downward adjustment in the contract amount for the two operators based on actual negotiated
contracts.
Contingency. Since the total expenditures have minimally declined, the budget contingency has
remained unchanged.
FUND BALANCE
Ending fund balance is anticipated to decline 9.8% from the prior year(FY98) actuals, and will be
comprised of the following:
Western Cty Eastern Cty Non -Measure A Other
Total
Reserved:
Highways/Rail
521,854,562
$ 5,378,554
$
5
$27,233,116
Special
5,340,352
5,340,352
Streets/Roads
39,455
39,455
Transit
2,994,175
1,003,572
3,997,747
Debt Service
15,915,062
7,912,425
23,827,487
Loans/Recvbl
14,774,221
14,774,221
Prepaid Rent
1,026,372
1,026,372
Designated:
Motor Asst
2,475,596
2,475,596
Contingency
3,718,328
1,670,628
5,388,956
Unreserved
2,148,543
2,148,543
TOTAL
$62,628,897
$15,001,062
$ 5,469,771
$ 3,152,115
$86,251,845
000123
DEPARTMENT BUDGETS
000124
18 -Mar -99
11:44:16 AM
Riverside County Transportation Commission
BUDGET SUMMARY BY DEPARTMENT
1998-1999 Revised Budget
1995/96 1996/97
Actuals Actuals
1997/98 1998/99
Actuals Budget
1998/99
Revised
Budget
Dollar Percent
Changes Change
REVENUES:
Sales Tax Revenues —Measure A
Sales Tax Revenue —Non Meas A
STA Transit Allocation
SAFE User Fees
Reimbursements
Other Revenue
Investment Income
TOTAL REVENUES:
EXPENDITURES:
MANAGEMENT SERV/ CES:
Administration
Finance and Accounting
TOTAL MANAGEMENT SERVICE
MEASURE A PROGRAMS:
Capital Projects Development an
Special Transportation Programs
TOTAL MEASURE A PROGRAM
NON MEASURE A PROGRAMS
Transport Planning and Program
Rail Programs
Motorist Assistance
Property Management
TOTAL NON MEAS A PROGRAM
Contingency
Total Expenditures
Excess(Deficiency )of Revenues
Other Financing Sources(Uses):
Operating Transfers
Debt Proceeds
Net Financing Sources(Uses)
Excess(Deficiency )of Revenues
Prior Year Fund Balance
Ending Fund Balance
55,413,939 56,362,649 63,496,222 65,625,000 68,500,000 2,875,000 4.4%
5,700,800 6,623,685 5,321,434 5,644,500 5,448,179 (196,321) -3.5%
1,670,743 1,812,380 1,982,721 2,360,478 2,360,478
1,031,117 1,033,019 1,063,101 1,040,000 1,065,000 25,000 2.4%
7,754,264 5,470,049 9,754,287 10,086,920 6,969,920 (3,117,000) -30.9%
2,727,645 2,724,753 3,144,471 2,993,972 3,217,511 223,539 7.5%
7,260,013 6,030,160 4,189,313 2,937,875 3,060,565 122,690 4.2%
81, 558, 521 80, 056, 695 88, 951,549 90, 688, 745 90, 621, 653 (67, 092) -0.1%
752,975
624,422
1,377,397
914,621
641,732
1,556,353
1,193,464
716,258
1,909,722
956,485
634,293
1,590,777
68,833,037 68,418,188 64,237,047 59,166,476
3,947,966 3,913,160 4,936,495 4,760,327
72,781,003 72,331,348 69,173,542 63,926,803
1,035,963
770,725
1,806,688
52,128,176
4,753,838
56, 882, 014
2,382, 675 2,082,594 2,394, 767 3,903,881 3,726,831
3,116,168 3,605,339 3,928,922 4,162, 234 4,270,921
1,583,497 1,751,394 1,723,640 1,694,186 1,543,880
188,567 228,182 192,952 290,554 278,088
7,270,907 7,602,962 8,240,282 10,050,855 9,819,720
79,479 8.3%
136,433 21.5%
215,911 13.6%
(7,038,300) -11.9%
(6,490) -0.1%
(7,044,789) -11.0%
(177,050) -4.5%
108,687 2.6%
(150,306)
(12,466) -4.3%
(231,135) -2.3%
-8.9%
1,502,000 1,502,000
81,429,307 81,555,210 79,323,546 77,070,435 70,010,422 (7,060,013) -9.2%
129,214 (1,498,515) 9,628,003 13,618,310 20,611,231 6,992921 51.3%
(90,549,848) (25,242,712)
80,575,877
(9,973,971) (25,242,712)
(9,844,757) (26, 741, 227)
136, 515,180 126, 670,423
126,670,423 99,929,196
(75,343,579)
61,429,211
(13,914,368)
(4,286,365)
99,929,196
95, 642, 831
(30,378,913)
(30,378,913)
(16, 760, 603)
81,381,561
64, 620, 958
(30,352,217) 26,696 -0.1%
350,000 350,000 100.0%
(30,002,217) 376,696 -1.2%
(9,390,986) 7,369,617 -44.0%
95, 642,831 14,261,270 17.5%
86,251,845 21,630,887 33.5%
0001 2;
Riverside County Transportation Commission
ADMINISTRATION
1998-1999 Revised Budget
1998/99
1995196 1996/97 1997/98 1998/99 Revised Dollar Percent
Actuals Actuals Actuals Budget Budget Changes Changes
Personnel Salary & Fringe:
Executive Director 146,327 160,083 423,205 180,876 190,936 10,060 (3) 5.6%
Director-Planning/Programming 9,918 10,654 12,081
* Director--Govemmental/Legislative 111,576 119,860 23,335 80,677 (80,677) (1) -100.0%
Director--Reglonallssues/Communic 33,193 35,658 12,873 34,099 102,716 68,617 (2) 201.2%
Clerk of the Commission 110,568 118,777 137,599 141,034 164,266 23,232 (3) 16.5%
Total Personnel Salary & Fringe Ben 411,582 445,032 609,094 436,686 457,918 21,232 4.9%
OperationslOverhead (73100 thru 73 108,005 210,626 145,769 157,960 145,625 (12,335) -7.8%
Professional Costs:
65100 General Legal Services 92,070 95,316 101,834 85,000 79,000 (6,000)(4) -7.1%
65500 Other Professional Service 92,100 122,047 206,187 139,139 265,720 126,581 (5) 91.0%
Total Professional Costs
Capital Outlay
90000 Capital Outlay -Equipment
Total Administration
Notes
184,170 217,363 308,021 224,139 344,720 120,581 53.8%
49,218 41,600
130,580 137,700
87,700 (50,000)(6) -36.3%
752,975 914,621 1,193,464 956,485 1,035,963 79,478 8.3%
(1) Reclassification between personnel salary and fringe benefits and professional services.
Position is an employee of SANBAG and costs are shared with SANBAG.
(2) The position was not authorized in the original budget. It was created subsequent to adoption of the original budget.
p) Reallocation of Administrative Support Staff.
(4) Reallocated to other Department/Programs
(5) See Note 1
(6) Original budget anticipated office modifications and furniture
purchases to accommodate a larger staff. That has been placed
on hold while various options for housing staff are being explored.
000126
(6)
n)
Riverside County Transportation Commission
FINANCE AND ACCOUNTING
1998-1999 Revised Budget
1998/99
1995/96 1998/97 1997/98 1998/99 Revised Dollar Percent
Actuals Actuals Actuals Budget Budget Changes Changes
Personnel Salary it Fringe:
Chief FinancialOfficer 103,659 111,355 136,339 128,251 140,382 12,131 (1) 9.5%
Program Manager / 39,224 42,136 2,223
Accounting Supervisor 58,417 90,109 (90,109) (2) -100.0%
Total Personnel Salary & Fringe Ben 142,883 153,491 196,979 218,360 140,382 (77,978) -35.7%
OperationslOverhead 41,664 72,643 60,737 60,933 49,744 (11,189) -18.4%
Professional Costs:
65100 General Legal Services 17,975 5,633 8,770 12,500 2,500 (10,000) (3) -80.0%
65200 Special Legal Services 14,295 49,697 20,529 25,000 10,000 (15,000) (4) -60.0%
65300 Financial Services 104,649 74,864 54,834 97,500 210,000 112,500 (5) 115.4%
65400 Audit Services 302,956 285,404 366,015 220,000 350,600 130,600 (6) 59.4%
65500 Other Professional Services 8,394 7,500 7,500 (7) 100.0%
Total Professional Costs 439,875 415,598 458,542 355,000 580,600 225,600 63.5%
Total Measure A Project Financing 624,422 641,732 716,258 634,293 770,726 136,433 21.5%
Notes
(1) Administrative support staff has been redefined and now includes Accounting Supervisor and Administrative/
Executive Assistants.
(2) Position now included in Administrative Support Services(See Note 1).
(3) Reallocated to other departments/ programs.
(4) Bond counsel supports bond deals and debt administrative activities.
No bond deals are pending and the level of support for debt
maintenance is being reduced.
(5) Contract for financial advisory services will be increased (subject
to Commission approval) to support Strategic Plan development
and completion. Additionally, $40,000 has been budgeted for investment advisory consulting services.
Original budget assumed a 20% reduction in funding auditees.
However, nearly all jurisdictions elected to have the Commission
continue conducting and paying for the audits. The auditors have also
performed a number of special services including development of an indirect cost rate
and validation of Measure A financial performance to date(both Commission approved activities).
Assumes use of temporary personnel for year end closing activities.
General Note: Staff salaries include allocated support staff and do not represent individual salary and benefits.
000127
Riverside County-Transportation<Commission
CAPITAL PROJECT DEVELOPMENT AND DELIVERY
1998-1999 Revised Budget
1995/96
Actuals
1996/97 1997/98
Actuals Actuals
1998199
Budget
1998/99
Revised Dollar
Budget Changes
Percent
Changes
Personnel Salary & Fringe:
Deputy Executive Director
Program Manager 11
Staff Analyst ll
Staff Analyst I
Program Management Support
128,328
43,187
24,688
4,110
90,670
137,858 132,581
46,393
26,522
4,416
97,402 17,104
160,606
52,769
21,098
12,879
168,437
7,905
29,550
16,820
7,831 (1) 4.9%
(44,864) (2) -85.0%
8,452 (1) 40.1%
3,941 (1) 30.6%
* Total Personnel Salary & Fringe Ben 290,983 312,591
OperationslOverhead (73100 thou 73 244,265 147,938
Projects:
81000
81100
81300
81400
81500
81600
86100
86400
Projects -General
Highway & Rail Englneerin
Highway & Rail Constructio
Highway & Rail ROW
Highway & Rail Special Stu
SCRRA Capital Contributio
Regional Transportation
Regional Arterial
Total Projects
Professional Costs:
149,685 247,352 222,712 (24,640) -10.0%
242,948 357,228 295,227 (62,001) -17.4%
1,404,223 1,011,991 1,859,407
1,951, 355 1,651,449 1,747, 979
15,203,033 11,570,939 11,513,488
1,942,072 6,182,269 1,579,194
83,890 174,793 190,123
1,377,400 1,234,386 1,316,099
21,313,585 22,240,190 24,382,462
24,724,468 23,113,312 21,035,529
1,833,900 1,693,900 (140,000) (3) -7.6%
2,231,969 2,179,277 (52,692) (3) -2.4%
15,413,525 8,254,300 (7,159,225) (3) -46.4%
4,568,656 1,380,540 (3,188,116) (3) -69.8%
25,000 25,000 (3)
1,150,000 1,150,000
25,163,696 26,579,715 1,416,019 (3) 5.6%
7,895,150 10,068,505 2,173,355 (3) 27.5%
68,000,026 67,179,329 63,624,281 58,256,896 51,331,237 (6,925,659) (3) -11.9%
65100 General Legal Services 195,041 751,072 183,671 127,500 161,500
65400 Audit Services 26,500 17,924 50,000 50,000
65500 Other Professional Service 76,222 27,258 18,538 127,500 67,500
Total Professional Costs 297,763 778,330 220,133 305,000 279,000
Total Measure A Project Developme 68,833,037 68,418,188 64,237,047 59,166,476 52,128,176
34,000 (4)
(60,000) (3)
(26,000)
(7,038,300)
26.7%
-47.1%
-8.5%
-11.9%
Notes
(1)
(2)
(3)
(4) Budget increased based on actuals to date.
Amount reallocated from other program areas.
Support staff now includes Executive and Administrative
Assistants and the Accounting Supervisor.
Program Manager working primarily on STIP and CETAP
activities. Most of budgeted hours have been moved to
Transportation Planning and Programming.
See Notes to line Item budget.
General Note: Staff salaries include allocated support staff and do not represent individual salary and benefits.
000
Riverside County Transportation Commission
STATE HIGHWAY AND RAIL PROGRAMS
1998-1999 REVISED BUDGET
Project Description
81000 Project General
Program management and contract administration(Bechtel Corp.) $1,600,000
Surveying services(Psomas) 30,000
Park N Ride Leases 53,900
On call grafetti abatement 10,000
TOTAL PROJECT GENERAL $1,693,900
81100 Highway & Rail Engineering
Rte 74 septic system evaluation 21,900
Rte.79 : Vegetation Re-establishment Survey 15,259
Route 91: Van Buren interchange design -Phase II 750,000
Route 91 Ph1 soundwall construction engineering 70,904
Route 91 Phil Soundwalls and aux. lanes design 829,436
Route 91 Ph I landscaping design 26,750
Rte. 111 : Monroe to Rubidoux 47,000
Route 111 San Pablo design 6,000
Route 111 Portola design 28,000
Route 111 Monterey design 23,568
Rte. 215 : Preliminary and Environmental(PBQD) 37,595
Yuma I/C landscaping design support 21,326
SUBTOTAL HIGHWAY 1,877,738
Rehabilitaion of the Santa Fe Depot 50,000
Downtown Riverside Rail Station Southside Platform design 28,000
Pedley Commuter Rail Station Security Surveilance system design 35,000
West Corona/LaSierra overcrossings design 62,000
PSR Colton Grade separation 126,539
SUBTOTAL RAIL
301,539
TOTAL HIGHWAY & RAIL ENGINEERING 2,179,277
81300 Highway & Rail Construction
Route 60 Park N Ride facility at Pigeon Pass 325,000
Route 60 Material testing services 10,780
Route 60 Surveying support services 10,000
Route 91 Material testing services 60,000
Route 91 Surveying support services 25,000
Route 91 soundwall/auxilliary lanes Mary to Magnolia 2,486,486
Route 91 soundwall landscaping 625,000
Landscaping management for various project 40,000
Yuma interchange landscape irrigatiion maintenance 5,000
Yuma interchange landscaping 350,000
Route 111 Date Palm streetscape 650,660
Route 111 Portola in the City of Palm Desert 90,074
Route 111 San Pablo in the City of Palm Desert 75,000
SUBTOTAL HIGHWAYS 0 0 012 `4,753,000
Riverside County Transportation Commission
STATE HIGHWAY AND RAIL PROGRAMS
1998-1999 REVISED BUDGET
Project Description
Surveying support services 35,000
Material testing support services 30,000
Downtown Riverside Station South Side Platform 3,294,300
La Sierra and West Corona Rail Stations Over Crossings 125,000
West Corona station parking lot repairs 17,000
SUBTOTAL RAIL 3,501,300
TOTAL HIGHWAY & RAIL CONSTRUCTION 8,254,300
81400 Highway & Rail Right of Way
Route 74 SHOPP advance right of way acquisitions 860,000
Route 79 right of way settlement 41,000
Route 91 temporary construction easements PHI 2,500
Route 91 Temporary construction easements PHII 80,000
Route 111 Date Palm in Cathedral City 302,688
Monroe to Rubidoux in the City of Indio 72,000
Other 22,352
SUBTOTAL HIGHWAY RIGHT OF WAY 1,380,540
TOTAL HIGHWAY & RAIL RIGHT OF WAY 1,380,540
81500 Highway & Rail Special Studies
CETAP Environmental Study
Clean air alternative fuel project
North/South Corridor Study
TOTAL HIGHWAY & RAIL SPECIAL STUDIES
200,000
25,000
25,000
250,000
Personnel Salary & Fringe:
Director-Planning/Programming 4,959 5,327
Director -Regional lssues/Communic 9,338 9,338 (1) 100.0%
Program Manager ll(includes 2) 113,093 118,593 141,116 147,515 156,377 8,862 (2) 6.0%
Staff Analyst 11 20,550 22,075 63,817 45,788 (18,029) (3) -28.3%
Total Personnel Salary & Fringe Ben 138,602 145,995 141,116 211,331 211,503 172 0.1%
Administrative Overhead Allocation 46,851 69,096 64,624 68,515 89,854 21,339 31.1%
Projects:
85000 Commuter Assistance 999,108 978,936 1,141,427 1,391,920 1,378,920 (13,000) -0.9%
86100 Regional Transportation 2,722,549 2,703,313 3,567,642 3,052,561 3,052,561
Total Projects 3,721,657 3,682,249 4,709,069 4,444,481 4,431,481 (13,000) -0.3%
Professional Costs:
65100 General Legal Services 40,856 15,820 16,686 16,000 16,000
65400 Audit Services 5,000 20,000 5,000 (15,000) -75.0%
Total Professional Costs 40,856 15,820 21,686 36,000 21,000 (15,000) -41.7%
Total Measure A Special Transportat 3,947,966 3,913,160 4,936,495 4,760,327 4,753,838
(6,489)
-0.1%
Notes
(1)
(2)
(3)
Hours budgeted to cover transition assistance from Marilyn
Williams as commuter assistance program is transferred to Tanya Love.
Reallocation based on increases to Administrative support pool.
Original budget assumed that Staff Analyst would divide
budget hours equally between three program areas - commuter
assistance, specialized transit and rail. It has since been
determined that most of the budgeted hours should be allocated to raiL
General Note. Staff salaries include allocated support staff and do not represent individual salary and benefits.
000131
RiversideCounty Transportation Commission
TRANSPORTATION PLANNING AND PROGRAMMING
1998-1999 Revised Budget
1998/99
1995/96 1996/97 1997/98 1998/99 Revised Dollar Percent
Actuals Actuals Actuals Budget Budget Changes Changes
Personnel Salary & Fringe:
Director-Planning/Programming
Director--Governmental/Legislative
Program Managers II
Staff Analyst 11
Staff Analyst 1
67,566 72,583 85,740 133,060 144,765 11,705 8.8%
12,902
86,448 92,866 89,330 175,017 260,405 85,388 48.8%
56,109 60,275 48,444 47,949 67,159 19,210 40.1%
28,396 30,505
Total Personnel Salary & Fringe Ben 238,519 256,229 236,416 356,027 472,329 116,302 (1) 32.7%
Administrative Overhead Allocation 83,329 121,266 124,876 121,865 179,591 57,726 47.4%
Projects:
81500 Highway & Rail Special Stu 41,131 235,000 225,000 (10,000) (1) -4.3%
86000 Special Projects 621,039
86200 LTFDisbursements 351,215 305,095 309,000 327,295 397,295 70,000 (2) 21.4%
86300 STA Disbursements 1,026,000 1,269,583 1,535,401 2,746,194 2,186,116 (560,078) (3) -20.4%
Total Projects
Professional Costs:
65100 General Legal Services
65500 Other Professional Service 54,707 122,382 142,801 97,500 256,500 159,000 (5) 163.1%
1,998,254 1,574,678 1,885,532 3,308,489 2,808,411 (500,078) -15.1%
7,866 8,039 5,142 20,000 10,000 (10,000) (4) -50.0%
Total Professional Costs
62,573 130,421 147,943 117,500 266,500 149,000 126.8%
Total Transportation Planning and P 2,382,675 2,082,594 2,394,767 3,903,881 3,726,831 (177,050) -4.5%
Notes
(1) Increases principally attributable to CETAP activities. Additionally, adminstrative support staff has been redefined
to include Accounting Supervisor and Administrative/Executive Assistants.
(2) Planning allocation to WRCOG increased based on
Commission action.
(3) Adjusted to reflect actual Commission allocation from the
August 1998 meeting.
(4) Reallocated to other program areas.
(5) Adjusted upward due to set aside for Executive Director's
single signature authority, and planning contract with WRCOG.
General Note: Staff salaries include allocated support staff and do not represent individual salary and benefits.
000132
Riverside County Transportation Commission
RAIL TRANSPORTATION PROGRAM
1998-1999 Revised Budget
1998/99
1995/96 1996/97 1997/98 1998/99 Revised Dollar Percent
Actuals Actuals Actuals Budget Budget Changes Changes
Personnel Salary & Fringe:
Director-Planning/Programming
Program Manager ll
Property Agent
Staff Analyst ll
9,298 9,988 765
37,096 39,851 110,486 113,416 150,189 36,773 (1) 32A%
12,398 49,343 53,958 4,615 9A%
31,908 57,234 25,326 (2) 79.4%
Total Personnel Salary & Fringe Ben 46,394 49,839 123,648 194,667 261,381 66,714 • 34.3%
Adminstrative Overhead Allocation 21,457 23,589 53,449 31,380 111,853 80,473 (5) 256A%
Projects:
86100 Regional Transportation 2,426,400 2,687,200 2,516,101 2,862,900 2,862,900
87000 Project Maintenance 127,514 233,848 689,673 225,750 225,750
87100 Project Operations 277,666 410,681 416,035 667,537 667,537
Total Projects
Professional Costs:
2,831,580 3,331,729 3,621,809 3,756,187 3,756,187
65100 General Legal Services 77,280 117,725 50,633 40,000 31,500 (8,500) (3) -21.3%
65500 Other Professional Service 139,457 82,457 79,383 140,000 110,000 (30,000) (4) -21.4%
Total Professional Costs 216,737 200,182 130,016 180,000 141,500 (38,500) -21.4%
Total Commuter Rail
3,116,168 3,605,339 3,928,922 4,162,234 4,270,921
108,687 2.6%
Notes
(1)
Rail Program Manager budgeted hours transfer from the Capital Program. More resources being allocated to
non -capital activities.
(2) With growth in various rail programs, new Staff Analyst 11 has considerable number of budgeted hours in this program
area.
(3)
(4)
(5)
Reallocated to other program areas. Reduced amount supported by actuals to date.
Reduced rail consulting contract budget by $30,000 to reflect actual anticipated expenditures by June 30.
Original budget amount for allocated overhead was calculated incorrectly. Revised budget reflects the proper amount
based on assigned staff.
General Note: Staff salaries include allocated support staff and do not represent individual salary and benefits.
0 0
Riverside County Transportation Commission
MOTORIST ASSISTANCE
1998-1999 Revised Budget
1995/96
Actuals
1998/99
1996/97 1997/98 1998/99 Revised Dollar Percent
Actuals Actuals Budget Budget Changes Changes
Personnel Salary & Fringe:
Director-Planning/Programming
Program Manager 11
Staff Analyst l
18,596 19,977 24,058 11,222 8,516 (2,706) -24.1%
49,029 52,670 88,321 120,087 71,615 (48,472) (1) -40.4%
14,198 15,252
Total Personnel Salary & Fringe Benefits 81,823 87,899 112,378 131,309 80,131 (51,178) -39.0%
OperationslOverhead (73100 thru 73700) 30,656 41,599 36,442 44,834 30,984 (13,850) -30.9%
Projects:
81500 Highway & Rail Special Studies 111,915 336,936 125,355
87000 Project Maintenance 291,295 298,508 345,680 371,544 324,344 (47,200) (2) -12.7%
87100 Project Operations 388,846 374,016 327,231 363,590 387,250 23,660 (3) 6.5%
87200 Project Towing 514,558 545,312 523,458 679,628 657,800 (21,828) (4) -3.2%
Total Projects
Professional Costs:
65100 General Legal Services
65500 Other Professional Services
1,306,614 1,554,772 1,321,724 1,414,762 1,369,394 (45,368) -3.2%
19,500 5,078 931 4,000 2,000 (2,000) -50.0%
49,585 49,969 76,085 70,781 55,850 (14,931) -21.1%
Total Professional Costs 69,085 55,047 77,016 74,781 57,850 (16,931) -22.6%
Capital Outlay
90000 Capital Outlay -Equipment 95,319 12,077 176,080 28,500 5,521 (22,979) (5) -80.6%
Total Motorist Assistance 1,583,497 1,751,394 1,723,640 1,694,186 1,543,880 (150,306) -8.9%
1
Notes
(1) Program Manager 11 budgeted hours reallocated to Transportation Planning and Programming. Position now
responsible for public operator transit activities.
(2) Reduced based on actual experience to date for call box knockdowns, vandalisms, and corrective maintenance.
(3) Increased by micsellaneous support costs transferred from Project Towing. Additionally, air time and access
charges increased based on actuals to date.
(4) Towing costs reduced based on actual contract values. Miscellaneous support costs for Freeway Service.
Patrol reclassified as operations.
(5) Costs to purchase radio communications equipment was eliminated as the purchases were accelerated
into FY 98.
General Note: Staff salaries include allocated support staff and do not represent individual salary and benefits.
00134-
Riverside County Transportation Commission
PROPERTY MANAGEMENT
1998-1999 Revised Budget
1998/99
1995/96 1996/97 1997/98 1998/99 Revised Dollar Percent
Actuals Actuals Actuals Budget Budget Changes Changes
Personnel Salary & Fringe:
Executive Director
Chief Financial Officer
Property Agent
Director-Planning/Programming
8,607 9,246 8,239
12,233 13,140 8,509 16,031 17,548 1,517 9.5%
71,939 77,281 61,624 49,343 53,958 4,615 9.4%
1,240 1,332
Total Personnel Salary & Fringe Ben 94,019 100,999 78,372 65,374 71,506 6,132 9.4%
Administrative Overhead Allocation 37,731 47,800 48,590 55,180 34,083 (21,097) -38.2%
Projects:
87000 Project Maintenance
87100 Project Operations
30,213 24,961 29,440
10,409 13,466 9,582 75,000 75,000
Total Projects 40,622 38,427 39,022 75,000 75,000
Professional Costs:
65100 General Legal Serv/ces
65500 Other Professional Service
Total Professional Costs
Total Property Management
13,738 19,861 26,968 20,000 22,500 2,500 12.5%
75,000 75,000
2,457 21,095
16,195 40,956 26,968 95,000 97,500 2,500 2.6%
188,567 228,182 192,952 290,554
278,089
12,465
-4.3%
Notes
General Note: Staff salaries include allocated support staff and do not represent individual salary and benefits.
00013;
FUND BUDGETS
000136
RN NTT -TRANSP ORTATI ON COMM/5SRIN
REVISED BUDGET BY HI ND
FISCAL YEA R 199839
GENERAL SPECIAL REVENUE FUNDS
CAPITAL PR OJECTS FONDS COMBINED
Freeway Stata We st ern Cn y
S er vic e Westam Pala Coachella Transit T ot al Coachella W estern Comm ercial Tot al
RCTC 20� S AE County Verde Valley Assista nce Special Valley Co unty Paper Capital
02 222 223 224 241 Re venue 301 i ' 302 303 Pro act s T otal
73500 Data Processing 15,745 322 883
73800 Sral Related Expenses 148,884 3,000 8,375
73700 Info rmaeonwubli cty 141000 2.080 8,120
TOTAL SERVICES AND SUPPLIES 2278,169 29,323 f1 -2,1 -37 -
Pro jec t an d Operatio nal Expenditures
301,000
1,005
9,370
9,000
-44
18,750
158,280
150003
x;125,630
81000 Projects-Gene ral(Me asu re A Program Manag ement) 1 450000 150000 1 600000 1000 000
1000 Pro je cts-General(Pa rk N Ride) 53,900 53,900 53800
61000 Pro jects Gene ra l(Highwa y .Other) 4.000 40,000 40,000
1100 Highway 8 Ra il Engin eenn g(R ail Engineering) 178,539 125.000 125,000 301,539
81100 Highwa y & Rail En9in eedn g(Highway Engineeri ng)
81300 Highway 0 nail Con struction (Rail Co nstruction) 104, 104,568 1,773,170 1,773170 1,877.738
3,501,300 3,301,300 5,000 5000 3,508.300
81300 Highway 8 Rail Con struc tion(Hiphway Construction)
100 Highway 8 Rail ROW(Hiphway)
815.734 2811,486 1,120,780 1,748,000 1,743,000
81400 Highway 6 Rail RO W(Raip 883500 1,358,188 1,358188
22,352 22,352
81500 Highway & Rail Spe cial Stu die s 225000 22,352
81800 SCRRA Capital Con tribu tion 1,150,000
25 ,000 25,000 250,000
85000 Co mmuter Assis tance 1,158 .000
88000 Specia l Pro jects --Co mmute r Assis tance1,378,920 1,378,920 1,378.920
86100 Specia l Tranaportation nran sit (Inc ludes SC RRA) 2,882,900 1,250,000 1,802,581 3,052,581
STA Disburs eme nta 2188118 2,188,110 5,875,481
2,188 ,118
88400 Re gion al Arteria l 9,283 577 9,253 ,577 784,928 784928 10,088 ,505
7000 Pro jec t M ain te nance (C ommute r Rail 6 Mo le Assistan ce) 225 .750 324,344 324 ,344 550,094
87100 Pro je ct O peration s(Commu te r Rail, Motor Assist & Pro p Mpmt) 742,537 17,450 369,800 387,250 1 ,129787
87200 Towing Service 657,800 _ 657,900 057,800
TOTAL P ROJECT AND OPERATIONS 5,302,726 678.250 894,144 7,021,472 11,340,706 2,186,116 22,717,688 1,975,350 2,811,496 3,907,450 8,691,284 36,794,700
(O ther Expandltu res
88100 Sveeb & Roads 19,818,033 805,870 8 ,157 ,808 26,579,715 28,579,715
88200 Intergove rnmenta l Distnbu tio ns 397285
0(1000 Capita l Outlay 82, 438 7,205 3,570 10,763 933,221
TOTAL O THER EXP ENDITURES 478,733 7,205 3,578 19,016,033 605,976 8,157,806 26,598496 27,070,231
Mar Financing (Sources)Use s
97000 O perating DeblTran sfe rs Out
20,913,421 7,970,359 20,803,700 1,458,437 1,488,437 30,352,217
Operatin g Transfe rs Ou t
153,075
59000 Ope rating Transfers In (153,075) (509,611 152,673 500,011 22,863 532.003 085,670
Operating Debt Tran sfers In 1 (662,908) (13.663) (22,663) (665,079
TOTAL OTHER FINANC ING (S OU RCES)USES (153,075) 153,075 20,913,421 7,460,748 20,374,106 009,611 1,445,444 22,603 1,978041 10,352,217
Con tinge ncies 180,000 15,000 27,000 1,185,000 1,207,000 115,000 115,000 1,502,000
TOTAL EXPEND ITU RES 9,696,970 610,602 1,073,345 50,243,236 805,876 24,169,200 2,166,116 79,076,435 2,484,961 4,371,930 3,930,443 10,707,334 100,362 ,6311
REVENU ES OVER(UNDER)EXPENDITURES (707,152) (75,302) 91,855 4,657, 587 (5,636,581) 369,002 (573,039) (1,955,321) (2,500,032) (3,055,443) (8,110,790) (0,390,906)
Beginn ing Fun d Balance 3,859,207 244,808 2,214,435 24811, 011 12,009,410 2,604,573 30,544,245 9,867,748 39,718,130 3855,443 53239,319 95,842831
Ending Fund Balance 3,102, 115 169,506 2,306,090 25,250,590
7,232,037 2,900,175 37,971,207 7,612,125 37,210,085 15,121,523 00,251,615
RIVERSI DE COU NT YT RA NSPOR7 A 7ION C OMMISSION
REVI SED BUDGET BY FU ND
FISCAL YEAR 199 &99
GE NERAL • SPECIAL REVE NUE FU NDS CAPITAL PR OJ ECTS RIDS C OMBINE D
Fnawey Stab Wester n Cnty
Service Western Pel e Coa chella Tr ansit T otal Co ach ella W estern Commer cial Total
Patrol SAFE County Verde Valley hoist nee Special Vall ey 1 County Paper Capital
R CT C 201 202 222 223 224 211 R even ue 301 302 303 Pecb T otal
REVEN UES
40201 Sales Tax A llocation - Non M easur e A 994,500
40202 Sales T. A llocation -Non M easure A 300,000
40203 Sales Tax Allo cation -Non Measure A 4,153 ,679
40101 Sale s Tax Allo ca tion -Measure A 1,500,000
40102 Sales Tax.Higways
103 Sa les Tax -Co mmu te r Rail
40104 Sa les Tax.Region al Anat.
40108 Sales Ta x -Stree ts 6 Roads
40107 Sale s Tax -Tran sit
40109 Sales lax - Seniors 6 Persons
40105 Sales Tax -Co mmuter Assistance
42302 State Transit Assistance
42001 SA FE Fees
41202 SB300 Re imburse ments
41402 Re imbu rse men ts 1,200,000
49000 In te re st Income 155,000 2,000
42000 Other Revenue 688,539 533,300
48102 De bt Pro cee ds
TOTAL REVENUES 9,989 ,718 535,300
Salaries & Bene fits
994 ,500
300,000
4,153,979
1,500,000
18,845,197 2,639,060 21,184,256 21,484,258
7,885,020 7,885,020 7,885,020
905,876 7,037,492 7,813,368 7,643,388
19,440,157 6,157,806 25,597,963 25,597.983
1,759,373 1,759,373 1,759,373
1,215,010 1,215,010 1,215,010
1,215,010 1,215,010 1,215,010
2,380,478 2,360,478 2,380,479
1,085,000 1,065,000 1,085 .000
5,274,920 8,271,920 295,000 200 ,000 495,000 8,969,020
100,000 875,511 284,714 215,240 1,277,465 529,840 1,023,480 75 ,000 1,828,100 3,060,585
1,444,234 1,977,531 553,438 553,438 3,217,511
350,000 350,000 350 ,000
1,185,000 54,900,823 805,878 19,322,679 2,575,718 79,305 .397 529,840 1,871,898 275 ,000 2 ,878,538
60001 Sala ries & Wa ges 923,299 24,755 52,804 288,004 363,363 1,286,883
81001 Retiremen t 208,688 5,595 11,889 84,637 12,120 290.788
81002 In surance 24,528 658 1,397 7,598 9,653 34,190
61003 Deferred Compe nsation 88,709 1,842 3,915 21,284 27,040 95 ,750
61004 Tuitio n Refund
81005 Hea mh In surance 98,185 1,775 3,771 20,502 26,017 92,232
1006 Den tal Insurance 13,270 356 756 , 4,110 5,222 18,492
61007 O ptical In suran ce 9,536 175 372 2,025 2,572 9.108
61008 Va ca tion 6 Sic kleave Bu ybac k 35,045 940 1,997 10,858 13,792 48,537
1110 M edica re 11,543 309 658 3,575 1,613 18,085
1201 Ins urance 4,779 128 272 1,480 1,681 6,800
61202 Insurance 13,083 307 780 4,238 6,385 19,068
TO TAL SALARIES AND BENEFITS 1,376,242 38,899 78,410 428,310 511,618 1,917,881
Services and Supplies
65100 General Legal Se rv ices 138,000 2,940 5,560 176,500 167,000 325 ,000
65200 Spe cial Lega l Se rvices 10,000 10,000
65300 Fina nc ia l Se rvic es 206,400 1152 2448 3,600 210,000
85400 Audit Service s 343,500 2,380 4,720 55,000 62,100 405 ,800
85500 O the r Pro fe ssion al Serv ic es -Ome r 379,900 2,112 60,338 67,500 129,950 509,850
65500 Othe r Profe ssion al Se rvice , - Ra il 110,000 110,000
85500 Ot he r Professional Se rvices - Pro perty M9mt 75,000 75,000
65500 Othe r Profession al S ervices-C ommissb n Per Diem 42,300 884 1,838 2,700 45,000
65500 O ther Prof essio nal Services - Highway 6 Rail Support
85500 Other Pro fessional Se rvic es -Le gislative Advocate 92 327 1,888 4,007 5,893 98 .220
73000 O ffice Le ase 208,800 4,224 8,976 13,200 220,000
73100 O ffice Expen se s 219,349 4,480 9,521 14,001 233 ,350
73200 Co mmu nications 53,580 1,094 2,328 3,420 57,000
73300 Equipmen t Mainte nan ce 30,550 824 1,328 1,950 32,500
73400 Insu ren ce 68.834 1,385 2,901 4,266 71,100
(c
AGENDA ITEM 18
RIVERSIDE
COUNTY TRANSPORTA TION COMMISSION
DATE:
March 22, 1999
TO:
Riverside County Transportation Commission
FROM:
Dean Martin, Chief Financial Officer
SUBJECT:
Single Signature Authority Report
Through February 28, 1999, nine contracts were executed under single signature
authority granted to the Executive Director by the Commission. Remaining was
$392,720.03 in unused capacity.
STAFF RECOMMENDATION:
Receive and file
000.1.3
CONTRACTS AUTHORIZED UNDER
SINGLE SIGNATURE AUTHORITY
AS OF FEBRUARY 28, 1999
CONSULTANT
Mathis & Associa tes
O'Mella Co nsulting
Genlor, Inc.
California Fund fo r Transp Ed
Ninyo & Mo ore
Pho enix Co nstruction
Gladstein & Assoc iates
Riverside -Corona Resource
Co nservatio n District (RCRCD)
Engine ering Ven ture s, Inc.
TOTAL
AMOUNT AVAILABLE July 1, 1998
AMOUNT REMAINING THRU June 30, 1999
Y LwtA2 � t 3Tk�L
Prepared by
f:\users\preprint\dp\sinsig98
DESCRIPTION
OF SERVICES
Consultant for RCTC employee survey, RCTC
o rganizational struc ture , re lation ships of new
staff & follow up meetings with RCTC staff.
Development of Transit O perators' Efficiency
and Effec tiveness Oversite Program
Provide disco unted services fo r restaurants
and entertainment for the "Team Ride" program.
Membership Due s for 1999
Geo te chnical, pavement distress for the
W. Corona Statio n.
Construction to repair pavement at
W. Co ro na Station.
Contributio n for Alternative Fuel Vehicle (AFV)
Summit
Mitigation Measures for Pigeon Pass
Park & Ride Lot
Co nsulting services SR 74, septic systems
potential impact for appraisa l for ROW
acquisition.
Reviewed by
CONTRACT
AMOUNT
20,000.00
11,466. 12
10,000. 00
5,000. 00
3,013. 85
13,900.00
7,000.00
15,000.00
21,900 .00
107,279 .97
500,000 .00
392,720 .03
EXPENDED
AMOUNT
16,777. 79
REMAINING
BALANCE
3,222.21
0.00 11,466.12
10,000.00 0 .00
5,000 .00 0 .00
3,013 .85 0 .00
0.00 13,900.00
4,965 .00 2,035.00
0.00 15,000.00
0.00 21,900 .00
39,756.64
67,523.33
RIVERSIDE COUNTY TRANSPORTA TION COMMISSION
DATE:
March 22, 1999
TO:
Budget and Implementation Committee
FROM:
Claudia Chase, Property Agent
Susan Cornelison, Rail Program Manager
THROUGH:
Dean Martin, Chief Financial Officer
SUBJECT:
Group 70 Protective Services and Investigations Contract
The Commission gave approval at the February Meeting for staff to contract directly
for security guard services at RCTC's four rail station sites and authorized staff to
develop the necessary documents. Staff reviewed several guard companies and
identified one private security company, Group 70 Protective Services and
Investigations (Group 70), which appears to meet the criteria established by staff.
Group 70 was established in 1994 by a retired Los Angeles Police Detective with over
30 years of Law Enforcement experience. Their office is located in Grand Terrace on
Barton Road. Group 70's primary objective is to observe and report. Their officers
are trained in areas of enforcement, CPR, crowd control, communication and
defensive tactics. Additional training through local Law Enforcement Academies is
also provided to each officer. All employees are trained to maintain authority while
exercising tact and diplomacy.
The base levels of service and negotiated costs with Group 70 are as follows:
Average Monthly
Guard Costs
Riverside Downtown Station & train layover facility
One unarmed uniform officer
16 hours per day Mon - Fri.
Second unarmed uniform officer
6 hours per day Mon - Fri.
Average 477 hours per month $ 6,348.87
000141
*One armed guard
8 hours per day Mon - Fri.
*One armed guard weekends
24 hours per day
Average 381 hours per month $ 6,101.44*
*Reimbursed by Metrolink
La Sierra Station
_ One unarmed uniform officer
24 hours per day - 7 days
Average 728 hours per month $ 9,689.68
The Pedlev Station
One unarmed uniform officer
24 hours per day - 7 days
Average 728 hours per month $ 9,689.68
West Corona Station
One unarmed uniform officer
24 hours per day - 7 days
Average 728 hours per month $ 9,689.68
Basic guard services costs per month (average) $41,579.35
The base contract will include 170 hours per month of guard supervision. Group 70
has agreed to provide this position at no cost for the first two months, and at a cost
of $2,426 per month thereafter. RCTC will also have the ability to augment the base
contract with additional guard and supervision hours on an as -needed basis.
Estimated monthly cost of base service and supervision:
May 1, 1999 to June 30, 1999
RCTC $35,418
Metrolink $ 6,101
July 1, 1999 to Dec. 31, 199.9
RCTC $37,359
Metrolink $ 6,586
00-0142
RCTC's current obligation for security services has been billed as part of the Metrolink
system -wide contract and has recently averaged $31,000 to $35,000 per month.
The Metrolink Board has authorized RCTC to issue its own contract with Metrolink
reimbursing the Commission for costs directly attributed to guarding Metrolink
equipment. Staff is confident that the incremental increase proposed here is
necessary for the desired level of professional service and local control. Direct
contracting of security services, however, is a new undertaking for RCTC.
Consequently, staff is recommending that the initial contract be awarded for a period
of eight months, with an option to extend the contract an additional 30 months term
once performance has been demonstrated. Staff expects to bring this issue back to
the Committee in November, 1999, with a recommendation for either continuing with
the proposed vendor or soliciting another contractor.
Should the Committee recommend support of staff's position, Metrolink will issue a
30 -day notice to the current vendor removing the Riverside County locations from the
existing contract. Group 70 management has assured staff that they would be ready
to assume security responsibilities on or before May 1. New contract documents are
being created, and more specific information will be available at the Committee
meeting.
Financial Assessment
Change in Project Cost:
Budget for Next Year:
FY 98/99 up to $6,000
FY 99/00 $456,000 base
Source of Funds
Included in Fiscal Year Budget
Rail Program Operating Budget & Property Management
Account
Y
Year
Included in Program Budget
Y
Year Programmed
Current
Approved Allocation
Y
Year of Allocation
Current
Budget Adjustment Required
N
(Can be accommodated within existing allocation)
Financial Impact Not Applicable
STAFF RECOMMENDATION:
That the Committee recommend the Commission approve, subject to legal counsel
review, a contract for security services with Group 70 Protective Services and
Investigations, as described in the staff report.
000143
GROUP 70's PROPOSAL
SECURITY CONTRACT TERMS AND CONDITIONS
FOR
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
A. Scope of work
B. General Conditions
C. Group 70 Rights and Responsibilities
D. Additienal4tequirements
A. SCOPE OF WORK
Security Service
1. Group 70 Protective Services & Investigations Inc. shall provide armed and unarmed ty services to the
Riverside County Transportation Commission at the below listed locations. The Riverside County Transportation
Commission agrees to pay Group 70 the mutually agreed upon rate for those services. Group 70 will provide the security
services described herein pursuant to the terms and cnnditinns of this_agreement
Locations;
a. 4066 Vine Street, Riverside, Ca. Armed.&Unarmed
b. 10901 Indiana Ave, Riverside, Ca. Unarmed
c. 6001 Pedley Road, Riverside, Ca. Unarmed
d. 155 South ('enter Thine Cnrnna, Ca_ Unarmed
Details of Security Service
2. Security services performed by assigned personnel shall comply with all Federal, State and local laws. Group 70
personnel shall perform such general duties described in the Group 70 Protective Services & Investigation "Company
Manual" (Exhibit A), in addition to the Group 70 manual, specific duties or requirements set forth by the Riverside
County Transportation Commission and Group 70 Protective Services shall be mutually agreed upon in writing and
established as "Post Orders".
Minimum Qualifications
3. Group 70 Protective Services uniform personnel must meet the minimum qualifications before their initial assignment to
areas set forth by the Riverside County Transportation Commission.
a. Permits- Must be registered with the California Department of Consumer Affairs, Bureau of
Collection and InvestigativeServices as a security guard and must at all times carry their registration
card and other applicable permits while on duty. Armed personnel shall be authorized to carry a
firearm by the California Department of Consumer Affairs, Bureau of Collection and Investigative
Services and the President of Group 70, and have a "Permanent Guard Card".
b. Drug Screening All uniform personnel assigned to Riverside County Transportation. Commission
areas shall be regniredio pass a pre oy menLdn g screen examination within six (6) months of
their assignment. Costs for the drug screening examination shall be incurred by Group 70 Protective
Services.
c. Education- Uniform personnel shall have the ability to speak, read, and write the English language;
understand and carry out oral and written directions, write accurate and clear reports; monitor
environmental- and electronic security systems.
d. Transportation -all personnel must have reliable transportation.
e. Use of Force examination- All uniform personnel must prior to any assignment to Riverside County
Transportation Commission areas pass Group 70's approved Use of Force Examination with a score
of 100%.
f. Uniform Accessories -Must have, prior to any assignment, all employee required Uniform Accessories
set forth in the Group 70 company manual (3/007.08 and 3/007.9)
g. Mental Ouljifications- Must be of good character, mentally alert and capable of exercising good
judgement, implementing instructions and assimilating necessary training.
h. Telephone/Pager- All personnel must have a telephone and/or pager.
i. Additional Qualifications- All personnel assigned to Riverside County Transportation Commission
areas, shall, within six (6) months of hire obtain a CPR First Aid card and maintain current
certification an4 shall obtain Level Ill certification.
1
000144
SECURITY CON'TRACTTERIVIS AND CONDITIONS
FOR
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
Performance
4. Riverside County Transportation Commission reserves the right to refuse or reject any assigned Group 70 personnel, who,
in their belief, fails to meet the miniruum requirements set forth in this agreement If a guard is deemed unfit while on
duty, Group 70 shall make every effort to -replace that guard as soon- as possible, but no later than two (2) hours following
the notification.
Supervision
5. Group 70 shall have and maintain a one (1) supervisor to twenty-five (25) security guard ratio while performing duties to
this contact. The supervisor assigned, will be assigned_to this contact as a primary duty assignment forty (40) hours per
week, paid at a salary rate by Group 70. Costs for this supervisor shall be incurred by the Riverside County
Transportation Commission at an.agreed upon rate.
B. GENERAL CONDITIONS
Description of Services
1. Group 70 shall provide all labor and any equipment agreed upon to provide armed and unarmed security guard services
• for the areas described herein by the Riverside County Transportation Commission. Such service shall be in compliance
with Group 70's company manual and mutually agreed upon duties set forth by the Riverside County Transportation
Commission to be established as "Post Orders". The services to be rendered under this agreement by Group 70 shall be
in conformity with operating procedures mutually agreed upon by Riverside County Transportation Commission and
Group 70 in writing. If, at the request of any member of the Riverside County Transportation Commission or any of their
representatives Group 70 personnel are assigned duties other than those agreed to by Group 70, the Riverside County
Transportation Commission shall assume complete responsibility.
Primary Objectives
2. The PRIMARY DUTY of all assigned personnel shall be to "OBSERVE and REPORT", Group 70 personnel are not
sworn peace officers and it is not the role of Group 70 or its employees to function in anything as a law enforcement
agency, nor to legislate, to render Jegal judgements, or to punish.
Functional Objectives
3. Prevention of Crime- Peace in a free society depends on the voluntary compliance of the law. The primary responsibility
for upholding the law therefore lies not with Group 70 nor the police, but with the people. Crime prevention is the
concern of every person. The prevention of crime remains as a basic obligation of society, therefore, Group 70's
involvement in the prevention ofcrime_isnon different then all of society.
Deterrence of Crime- While there are certain crimes that cannot be deterred, crimes committed against property and
against innocent victims within the confines of a clients property may be reduced by uniform security personnel. In
deploying uniform security personnel to deter crime and inspire confidence in its ability to ensure a peaceful
environment, Group 70 strives to achieve a balance between the desirable deterrent effect of visible patrol and the
undesirable appearance of oppression.
Deployment/Hours of Service Agreement
4. The deployment of security personnel and assigned hours for services provided by Group 70 shall be mutually agreed
upon by Group 70 and Riverside County Transportation Commission on a Group 70 form "Details of Service
Agreement".
Rates and Costs
5. The Rates and Costs shall be mutually agreed upon by Group 70 and Riverside County Transportation Commission on a
Group 70 form ""Service Agreement".
Holiday Rates
6. Holiday rates shall not apply to this agreement.
Overtime Rates
7. Overtime Rates shall apply at the rate of time and half for all additional personnel or added hours to the mutually agreed
upon hours, when there has been less than a twenty-four (24) hour notification by Riverside County Transportation
Commission to Group 70.
2
00014;";
SECURITYCONTRACTTERMS AND CONDITIONS
FOR
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
Termination of Agreement
8. Riverside County Transportation Commission or Group 70 Protective Services & Investigations Inc. may terminate this
agreement without cause, by giving written notice at least thirty (30) days prior to termination.
Breach of Agreement
9. Riverside County Transportation Conunission or Group 70 Protective Services & Investigations Inc. may terminate this
agreement upon five (5) days' notice if such cause is due to breach of this agreement by either party.
Suspension of Service
10. Group 70 reserves the right to suspend service to this agreement immediately upon fording that conditions exist that
would endanger the safety or welfare of Group 70 employees and/or the Riverside County Transportation Commission or
any persons under their control that have been found to be in non-compliance with Federal, State or Local Laws,
regulations, codes or standards
Amendments
11. This agreement may be amended at any time by mutual written agreement of the involved parties.
C. GROUP 70 RESPONSIBILIIES
Invoices
1. Group 70 shall bill Riverside County Transportation Commission semi-monthly for services provided pursuant to this
agreement. Rates s)w11 be determined at a flat rate semimonthly and pre -billed from the 1 g through the 15th of the month
and the 16th through the end of the month. Invoices are due and payable twenty (20) days from the date of the invoice.
The monthly rates are based on a fixed rate for a year service, in the event that this agreement is terminated prior to a
year service, the actual daily costs for hours serviced will be prorated up to the date of termination.
Independent Contractors
2. Assigned personnel to provide services under this agreement are employees of Group 70 and not of the Riverside County
Transportation Conunission. Group 70 will exercise complete control over their conduct and will pay all wages and
applicable Federal and State taxes. Group 70 and its employees shall be independent contractors of the Riverside County
Transportation Commission.
Insurance
3. Group 70, at its sole costs and expense, shall maintain in effect at all times during this agreement, insurance coverage's with
limits not less then those set forth below with insurers licensed to do business in the State of California and reasonably
satisfactory to the Riverside County Transportation Commission. None of the requirements contained herein as to types, limits
and Riverside County Transportation Commission approval of insurance coverage to bemaintained by Group 70 are intended
to and shall not in any manner limit or qualify the liabilities and obligations assumed by Group 70 under this agreement.
Group 70 also has the right to terminate this agreement immediately in the event that it is determined that the below stated
insurance does aoLcover or has an exclusion do to the type of business under this agreement
a. Workers Compensation- Workers compensation insurance in the amount and manner required by applicable
law.
1. Policy effectiverlates 1W16/98 thrnngli 10/16/99
2. Each accident $1,000.000
3. Each Disease -Policy Limit $1,000.000
4. Each Disease -Each Employee $1,000.000
000146
3
SECURITY CONTRACT TERMS AND CONDITIONS
FOR
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
Insurance (cont)
b. General Liability- Comprehensive general liability insurance insuring Group 70 and Riverside County
Transportation Commission (as additional insured) against liability for injury to persons (including death) and
injury or destruction of property arising out of the security services under this agreement (without regard to the
negligence or breach of any duty by Group 70 or Riverside County Transportation Commission), this policy
shall be written on an occurrence basis with a policy limit of primary insurance:
1. Policy effective dates 10/16/98 through 10/16/99
2. General Aggregate $1,000.000
3. Products-Comp/Op Agg_$3,000.000
4. Personal & Adv injury $1,000.000
5. Each Occurrence $1,000.000
6. Fire Damage (any one.person)_ $ 1,000.00
*Riverside County Transportation Commission shall be supplied with a "Certificate of Liability Insurance" and "Workers Compensation
Insurance", froaLthe.rnmpanir. affording_coverage prior to providing service to this agreement.
Limits of Liability
4. The Riverside County Transportation Commission acknowledges that Group 70 is not an insurer. The amounts payable to
Group 70 under this agreement are based upon the value of the services rendered and are unrelated to the value of the
property of the Riverside County Transportation Commission or the property of others in or about Riverside County
Transportation Commission premises. The services provided under this agreement are solely for the benefit of the
Riverside County Transportation Commission and neither this agreement nor any services rendered thereunder shall give
rise to, or shall be deemed to or construed so as to confer any rights on any other party as a third party beneficiary or
otherwise. Group 70 shall not be liable and may terminate this agreement at any time for failure to perform this
agreement due to any cause beyond the control of Group 70 nor any consequential or special damages. Riverside County
Transportation Commission hereby waives any and all rights of subrogation that any insurer of Riverside County
Transportation Commission or its designated representatives.
Indemnification
5. Group 70 agrees to indemnify, defend and save harmless the Riverside County Transportation Commission, its officers,
agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors,
material persons, labors and any other person, firm or corporation furnishing or supplying work services, materials or
supplies in connection with Group 70's negligent performance of or acts or omissions under, this agreement, and from
any and all claims and losses accruing or resulting to any state agency, person, firm or corporation who may be injured or
damaged by the acts or omissions or negligence of Group 70 in the performance of this agreement.
Compliance with Law
6. Group 70 represents and warrants that it shall comply with all applicable Federal, State and local laws, regulations,
ordinances, rules, orders and guidelines in its provisions of service under this agreement.
Reporting Requirements
7. Group 70 shall furnish Riverside County Transportation Commission with security, law violation, accident, injury,
maintenance problems and appropriate incident reports when such incidents occur on a daily basis. Employees assigned
will also be required to complete a "Daily Activities Log" of their activities through -out their shift, this log will be kept at
Group 70 offices and will be available for review by representatives of the Riverside County Transportation Commission
upon request.
Group 70 staff will provide a monthly intelligence report summarizing the activities for the month.
000147
4
SECURITY CONTRACT TERMS AND CONDITIONS
FOR
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
D. ADDITIONAL REQUIREMENTS
Entire Agreement
1. This entire agreement includes but is not limited to, Security Contract Terms and Conditions, Security Agreement,
Details of Security Agreement and other conditions mutually agreed upon in writing by both parties. This agreement in its
entirety supersedes all previous agreements, oral or written, between Group 70 and Riverside County Transportation
Commission, and represents the whole and entire agreement between the parties. No other agreements or representations,
oral or written have been made by Group 70. This agreement may not be altered, modified or amended, except in writing,
properly executed by an authorized representative of Group 70 and the Riverside County Transportation Commission.
This agreement shall be governed by the laws of the State of California. This agreement is not transferable by either party
without prior written consent of the other.
Authority
2. This agreement shall not become binding upon Group 70 until executed by an authorized manager or officer of Group 70
Protective Services & Investigation Inc. and Riverside County -Transportation. Commission.
Jurisdiction
3. The parties hereby agree any action at law or in equity arising under this agreement shall be filed in and only in the
Municipal/Superior court of the State of California, or the United States District court of the Central district of
California. The parties hereby consent and submit to the inpersonam jurisdiction of such courts in the State of California
for purposes of litigation any such action.
Attorney Fees
4. If any legal action, arbitration, or other proceeding is brought for the enforcement of this agreement or because of an
alleged dispute, default, misrepresentation, or breach in connection with any of the provisions of this agreement, the
successful or prevailing parties shall be entitled to recover reasonable attorney fees, expenses, expert witness fees, and
other costs incurred in that action or proceeding in addition to any other relief to which he or it may be entitled.
000148
5
AGENDA ITEM 20
RIVERSIDE
COUNTY TRANSPORTA TION COMMISSION
DATE:
March 22, 1999
TO:
Budget and Implementation Committee
FROM:
Dean Martin, Chief Financial Officer
SUBJECT:
Increase in Contract for Financial Advisory Services
The Strategic Plan effort is well under way with staff working closely with the
financial advisors to complete Phase I by June 30, 1999. Staff anticipates bringing
a draft the plan to the Commission's May meeting. The draft will show the revenues
sources which are assured and the possible revenue sources that may be accessed
over the next ten years. Those revenues sources which are assured the Commission
will be matched against project decisions previously made, with particular emphasis
on Measure A.
Phase II of the Strategic Plan will be much broader in scope, considering potential
new revenue sources including an extension/expansion of the Measure, STIP
revenues, other available state and federal funding sources(CMAQ,STP), as well as
developer fees. The plan will be comprehensive and countywide to ensure a
coordinated approach that addresses local and regional problems and a variety of
transportation modes.
The focus of staff in the next four months will be completion of Phase I, but will also
be to lay the ground work for Phase II. Needless to say, this is a very involved effort.
Upon reviewing the draft work plan and our financial advisor's contract, the amount
of the contract is not sufficient to complete this effort. Staff and the financial
advisors estimates that it may take up to 100 hours a month for their effort on the
Strategic Plan through the end of June.
The contract is set at $75,000, which was a rough staff estimate prior to
development of the work plan. A hundred hours a month at an hourly rate of $175
amounts to $70,000.
00014 ')
...................
Authorize the Executive Director to execute an amendment to the contract with
Charles Bell Securities Corp in joint venture with Boyea Capital Markets in the amount
of $70,000 through June 30, 1999 for completion of Phase I of the Strategic Plan.