HomeMy Public PortalAbout02 February 26, 2001 Budget & Implementation(339/ 7,4
RIVERSIDE COUNTY TRANSPORTA TION COMMISS/ON
BUDGET AND IMPLEMENTATION COMMITTEE
MEETING AGENDA
RECORDS
TIME: 2:30 p.m.
DATE: Monday, February 26, 2001
LOCATION: Riverside County Transportation Commission
3560 University Avenue, Suite 100 - Conference Room A
Riverside, CA 92501
...COMMITTEE MEMBERS...
John Hunt, Chair / Jan Wages, City of Banning
Phil Stack, Vice Chair / Harvey Gerber, City of Rancho Mirage
Placido Valdivia / Roger Berg, City of Beaumont
Gregory S. Pettis / Sarah DeGrandi, City of Cathedral City
Juan DeLara / Richard Macknicki, City of Coachella
Mike Wilson / Marcos Lopez, City of Indio
John Pena / Ron Perkins, City of La Quinta
Kevin Pape / Robert Schiffner, City of Lake Elsinore
Bonnie Flickinger / Frank West, City of Moreno Valley
Ameal Moore / Joy Defenbaugh, City of Riverside
John Tavaglione / District Two / County of Riverside
Jim Venable / District Three / County of Riverside
Patrick Williams / Chris Carlson-Buydos / City of San Jacinto
Ron Roberts / Jeff Comerchero, City of Temecula
... STAFF ...
Eric Haley, Executive Director
Marilyn Williams, Director of Regional Issues and Communications
... AREAS OF RESPONSIBILITY...
Annual Budget Development and Oversight
Countywide Strategic Plan
Legislation
Measure "A" Implementation and Capital Programs
Public Communications and Outreach Programs
Competitive Grant Programs: TEA 21-CMAQ & STP, Transportation Enhancement
and SB 821 -Bicycle & Pedestrian
Property Management
SAFE/Freeway Service Patrol
and other areas as may be prescribed by the Commission
Comments are welcomed by the Committee. If you wish to provide comments to the
Committee, please complete and submit a Testimony Card to the Clerk of the Board.
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE
http://www.rctc.org
3560 University Ave - Riverside, CA 92501 - Conference Room A
PARK IN THE PARKING GARAGE
ACROSS FROM THE POST OFFICE ON ORANGE STREET
MONDAY, FEBRUARY 26, 2001 - 2:30 P.M.
AGENDA.
*Actions may be taken on any item listed on the agenda
City of La Quinta City Hall (Video Conference Location)
78-495 Calle Tampico, La Quinta 92253 - Session Room
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENTS
4. APPROVAL OF MINUTES (January 22, 2001)
5. CONSENT CALENDAR - All matters on the Consent Calendar will
be approved in a single motion unless a Commissioner(s) requests
separate action on specific item(s). Items pulled from the
Consent Calendar will be placed for discussion at the end of the
agenda.
5A. QUARTERLY FINANCIAL STATEMENTS - P. 01
Overview
This item is to seek Committee approval to:
1) Receive and file the Financial Statements for the
quarter ending December 31, 2000; and
2) Forward to the Commission for final action.
Budget and Implementation Committee
February 26, 2001
Page 2
5B. QUARTERLY INVESTMENT REPORTS - P. 09
Overview
This item is to seek Committee approval to:
1) Receive and file the Investment Report for the quarter
ending December 31, 2000; and
2) Forward to the Commission for final approval.
5C. QUARTERLY CALL BOX REPORT - P. 19
Overview
This item is to seek Committee approval to:
1) Receive and file the operational statistics for the
Riverside County Motorist Aid Call Box System for the
quarter ending December 31, 2000; and
2) Forward to the Commission for final action.
6 REQUEST FOR PROPOSAL (RFP) FOR CONSULTANT SERVICES
TO PROVIDE PRELIMINARY ENGINEERING AND
ENVIRONMENTAL STUDIES, FOR PROPOSED IMPROVEMENTS
TO ROUTE 91, FROM MARY STREET TO 7TH STREET - P. 28
Overview
This item is to seek Committee approval to:
1) Concur with a Caltrans request that RCTC become the lead
agency for preliminary engineering and environmental
clearance, for proposed improvements to Route 91, from
Mary St. to 7th St., in the City of Riverside;
Budget and Implementation Committee
February 26, 2001
Page 3
2) Prepare and advertise a Request for Proposal (RFP), for
consultant services to provide preliminary engineering and
environmental studies for proposed improvements to Route
91;
3) Form a selection committee to review, evaluate, and rank all
RFP's received; and after the evaluation process;
4) Negotiate a contract with the top ranked consultant(s) and
return to the Commission with a contract recommendation;
and
5) Forward to the Commission for final action.
7. SCOPE OF WORK FOR MEASURE "A" HOV WIDENING PROJECT
IN THE CITY OF MORENO VALLEY AS IT RELATES TO RAMP
IMPROVEMENTS TO THE PERRIS BOULEVARD INTERCHANGE
AND BRIDGE VERTICAL CLEARANCES - P. 30
Overview
This item is to seek Committee 'approval to:
1) Separate the Perris Blvd. Interchange ramp improvements
from the State Route 60 HOV project, while coordinating
the SR 60 HOV improvements so that there will be minimal
throw -a -way costs when the future Perris Blvd. Interchange
improvements are approved;
2) Assist the City of Moreno Valley to research alternatives to
fund the preparation of a separate Project Study Report to
serve as a funding document for future improvements to the
Perris Blvd. Interchange ramp improvements;
Budget and Implementation Committee
February 26, 2001
Page 4
3) Resolve the bridge vertical clearance scoping issue with
minimal cost to the SR 60 HOV project to maintain project
delivery and prevent loss of present CMAQ funds;
4) Address as a separate project any major new scope issue
that was not addressed in the Project Report as a separate
project that can compete for funding based on priority, need
and future availability of funds; and
5) Forward to the Commission for final action.
RELEASE OF RETENTION REQUEST FOR CONSTRUCTION
CONTRACT NO. RO-9932 FOR THE PEDESTRIAN
OVERCROSSING STRUCTURES AT THE LA SIERRA AND WEST
CORONA METROLINK COMMUTER RAIL STATIONS - P. 37
Overview
This item is to seek Committee approval to:
1) Authorize the release of $279,295 (85%) of the $329,295,
retained to date, in a joint Mallcraft / RCTC escrow account,
for Contract No. RO-9932 for the construction of the
pedestrian overcrossing structures at the La Sierra and West
Corona Metrolink Commuter Rail Stations; and
2) Forward to the Commission for final action.
9. SECURITY GUARD SERVICE CONTRACT - P. 39
Overview
This item is to seek Committee approval to:
1) Take the Security Guard Service contract recommendation
directly to the Commission for action.
Budget and Implementation Committee
February 26, 2001
Page 5
10. BUDGET ADJUSTMENTS - P. 40
Overview
This item is to seek Committee approval to:
1) Transfer $6,500 in budget authority from the Finance
department budget to Regional Issues department budget;
2 Increase by $72,000 the Salaries and Benefits budget for
the Commuter Assistance Program; and
3) Forward to the Commission for final action.
11. STATE AND FEDERAL LEGISLATIVE UPDATE - P. 42
Overview
This item is to seek Committee approval to:
1) Receive and File the State and Federal Legislative Update;
2) Adopt the following bill position;
A. AB 227 (Longville) - SUPPORT
3) Endorse Congressional project funding request list; and
4) Forward to the Commission for final approval.
12. REQUEST FOR PROPOSAL FOR FREEWAY SERVICE PATROL
SERVICE IN RIVERSIDE COUNTY - P. 44
Overview
1) Authorize staff to issue a Request for Proposal (RFP) for
Freeway Service Patrol beats #1 and #2, and
Budget and Implementation Committee
February 26, 2001
Page 6
2) Forward to the -Commission for final action.
13. ADJOURNMENT - The next meeting is scheduled to be held at
2:30 p.m. on Monday, March 26, 2001 at the RCTC offices..
MINUTES
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE
Monday, January 22, 2001
MINUTES
1. CALL TO ORDER
The meeting of the Budget and Implementation Committee was called to order at 2:34 p.m.,
by Chairman Ron Roberts at the offices of the Riverside County Transportation Commission, 3560 University, Suite 100, Riverside, California, 92501 and at the video conference location
at the City of La Quinta, 78-495 Calle Tampico, La Quinta 92253.
2. ROLL CALL
Members Present:
Juan De Lara *
Bonnie Flickinger
John Hunt
Ameal Moore
Kevin Pape
John Pena *
Gregory S.. Pettis
Andrea Puga
Ron Roberts
Phil Stack
John Tavaglione
Placido Valdivia
Patrick Williams
* Attended meeting via video conference
3. PUBLIC COMMENTS
There were no comments from the public.
4. APPROVAL OF MINUTES
Members Absent
Jim Venable
Mike Wilson
M/S/C (Stack/Tavaglione) to approve the minutes of the November 27, 2000 meeting
as submitted.
5. ELECTION OF OFFICERS
Commissioners John Hunt and Phil Stack were unanimously elected as Chairman and Vice
Chairman, respectively. Chairman Hunt assumed the Chair.
6. CONSENT CALENDAR
M/S/C (Tavaglione/Roberts) to approve the Consent Calendar as presented.
Budget and Implementation Committee Minutes
January 22, 2001
Page 2
6A. CONTRACTS COST AND SCHEDULE REPORT
Receive and file the Contracts Cost and Schedule Report for the month ending
December 31, 2000.
6B. SINGLE SIGNATURE AUTHORITY REPORT
Receive and file the Single Signature Authority Report as of November and
December 2000.
7. AWARD CONSTRUCTION CONTRACT NO. RO-2136 FOR THE INSTALLATION OF
LANDSCAPING FOR SOUND WALL Nos. 110, 121 AND 161 ON ROUTE 91
M/S/C (Pettis/Tavaglione) to: 1) Award Contract No. RO-2136 for Landscaping of Sound
Wall Nos. 110, 121 and 161 on Route 91, to Diversified Landscape Co., for $218,
756.58 plus a contingency amount of $21,243,42 (10% to cover potential change
orders encountered during construction) for a total contract amount not to exceed
$240,000; 2) Authorize RCTC Chair to execute an agreement pursuant to Legal Counsel
review; and, 3) Forward item to the Commission for final action.
8. RESOLUTION OF CLAIMS AND REQUEST FOR ADDITIONAL CONSTRUCTION CONTINGENCY
TO CLOSE OUT CONTRACT NO. RO-9847 FOR PHASE I SOUND WALLS ON ROUTE 91
Hideo Sugita, Deputy Executive Director, informed the Committee that on May 5, 1999, R. Fox
completed the construction of the Van Buren Boulevard to Mary Street sound wall and it was
accepted by the Commission and Caltrans. At that time, there were three outstanding claims
and two outstanding contract change orders by R. Fox against the project. Staff for the past
1 %z years has been negotiating with the contractor to reach an agreement on the claims and
change orders. The negotiated total cost to close out the contract is $24,665.81.
In response to Commissioner John Tavaglione as to the work covered under Change Order No.
1, Bill Hughes, Bechtel Program Manager, stated that the change was as as result receiving new
information from Caltrans to move the wall further back to allow future widening of Route 91.
At that time, the contractor was approximately 75% complete with construction. This change
order along with other change orders would have depleted the contingency funds for the project
and would not have funds to cover change orders for the final 25% of the construction. In May
1999, the Commission authorized to increase the project contingency of $40,000, not to
exceed $2,640,000.
M/S/C (Tavaglione/Roberts) to: 1) Concur with staff's recommendation for Claims
resolution to close out Construction Contract No. RO-9847; 2) Authorize the increase
of the porject construction contingency, by $12,168.83, for Construction Contract No.
RO-9847 from $153,514 (6%) to $165,682,83 (7%), with the new not to exceed
value of the contract to be $2,652,168.83; and, 3) Forward this item to the
Commission for final action.
Budget and Implementation Committee Minutes
January 22, 2001
Page 3
9. AWARD AMENDMENT NO. 3 TO CONTRACT NO. RO-9954 FOR DESIGN SERVICES ON
STATE ROUTE 74
Hideo Sugita stated that this item is to seek Amendment fl3 with SC Engineering to perform
miscellaneous design services related to the final design of the improvements to widen Route
74 between 1-15 and the City of Perris. He noted that the initial contract was awarded to
prepare the Plans Specifications and Estimate (PS&E) for Segment 1 that extends between
Dexter Avenue and Wasson Canyon Road. The contract was further amended to perform an
environmental reevaluation and for right-of-way engineering for the project. Amendment No.
3 will increase the contract value to $3,460,263.
In response to Commissioner Stack's question as to how the cost savings related to the
amendment, Hideo Sugita stated that a value engineering analysis was performed on the right
of way requirements in 1994. It is estimated that $416,000 could be saved during the right
of way acquisition by revising the right of way limits and that future management savings
would be realized by Caltrans. In addition, under Segment 2, a value engineering analysis was
performed on the culvert crossings. It is estimated that redesigning a box culvert crossing to
a bridge crossing would save approximately $390,400.
Commissioner Kevin Pape asked how the Greenwald realignment affect the overall bid and
Hideo Sugita said that this will be a separate bid.
M/S/C (Roberts/Stack) to: 1) Approve Amendment No. 3 to Contract No. RO. 9954
with SC Engineering to perform miscellaneous design services related to the final design
of Measure "A" improvements to widen Route 74 between 1-15 and the City of Perris.
Amendment #3 will increase the authorized value of the contract by $716,344 and will
make an additional $250,000 of extra work available for future contingencies. This will
increase the contract authorization to $3,460,263 with available extra work of
$257,053 for a new contract not to exceed value of $3,717,316; 2) Authorize the
RCTC Chair to sign Amendment #3, pursuant to Legal Counsel review; and, 3) Forward
this item to the Commission for final action.
10. APPROVAL OF CALTRANS' PROGRAM SUPPLEMENTAL AGREEMENT NO. M008 FOR THE
PEDLEY METROLINK STATION PLATFORM EXTENSION
Hideo Sugita stated staff is recommending that the Committee approve Program Supplement
No. M008 for the extension of the existing emergency platform at the Pedley Metrolink Station.
Program Supplemental Agreements are required so that the Commission can be reimbursed for
its expenditures on federally funded projects. Additionally, it is recommended that the contract
with PB Farradyne be amended to develop a final PS&E for the emergency platform extension.
A previous action by the Commission awarded a contract to PB Farradyne to perform a Phase
1 Communications Study, which was to develop the most cost effective means to provide a
CCTV Security System at the Pedley Metrolink Station and propose the means to connect the
Pedley CCTC Security System to the Main Security System located in the Riverside Downtown
Station. The amendment is for $62,000 plus a contingency amount of $10,000, for a total
contract amount not to exceed $72,000.
Budget and Implementation Committee Minutes
January 22, 2001
Page 4
M/S/C (Moore/Stack) to approve: 1) Program Supplement No. M008 for the Extension
of the Existing Emergency Platform at the Pedley Metrolink Station; 2) Amendment #1
to Contract No. RO-9952 for PB Farradyne to develop a Final PS&E for the extension
of the emergency platform at the Pedley Metrolink Commuter Rail Station for $62,000
plus a contingency amount of $10,000 (16.1% to cover potential changes encountered
during design) for a total contract amount not to exceed $72,000; 3) Authorize the
RCTC Chair to sign the Program Supplement and Amendment, subject to RCTC Legal
Counsel review; and, 4) Forward this item to the Commission for final action.
11. AMENDMENT NO. 1 TO CONTRACT NO. RO-2128 TO STV INCORPORATED FOR THE
DEVELOPMENT PHASE ENGINEERING SERVICES RELATED TO THE SAN JACINTO BRANCH
LINE
M/S/C (Stack/Williams) to approve: 1) Award Amendment No. 1 to Contract No. RO-
2128 to provide additional photographing and mapping to support property
management activities related to the San Jacinto Branch Line between the cities of
Perris and San Jacinto for a base amount of $40,636, with additional extra work of
85,000. This additional cost will bring STV's total authorized contract value to
$206,823 and total extra work value to $21,613 for a total extra work value to
$21,613 for a total not to exceed value of 5228,436; 2) Authorize RCTC Chair,
pursuant to Legal Counsel review, to execute the contract on behalf of the Commission;
and, 3) Forward this item to the Commission for final action.
12. FISCAL YEAR 1999-2000 AUDIT RESULTS REPORT
Ivan Chand, Chief Financial Officer, noted one audit adjustment related to an overstatement of
accounts payable of 8232,500. The State had forwarded remaining funds from condemnation
to the Commission. These funds were refunds to property owners on land purchases and Legal
Counsel has indicated that the statue of limitations ran out for certain property owners to claim
the funds. Since the statue of limitations has lapsed, staff made the audit adjustment to
remove the accounts payable.
Sally Anderson, Partner - Ernst & Young, stated that they have issued an unqualified opinion
on the Commission's general purpose financial statements for the year ended June 30, 2000.
They will be issuing unqualified opinions on the financial statements of the TDA claimants and
Measure "A" recipients. There were no weaknesses and internal controls were reviewed and
in compliance with applicable laws and regulations as required by various standards.
Commissioners John Pena asked explanation of the various fund balances of unspent monies
as shown on Page 13 and Sally Anderson said that most of the unspent monies related to
project delays resulting from environmental, right of way acquisition, contractual and other
project delay issues. Some may be waiting to accrue the local match funds required for their
project.
Commissioner John Tavaglione stated that the Ad Hoc Committee met and reviewed the audit
and it was felt that those cities with huge unspent monies should report to the Commission as
to their plans and project they expect to use the unspent monies.
Budget and Implementation Committee Minutes
January 22, 2001
Page 5
M/S/C (Pape/Hunt) to: 1) Receive and file the Fiscal Year 1999-2000 Audit Results
Report from Ernst & Young, LLLP; and, 2) Forward this item to the Commission for final
action.
13. LOCAL TRANSPORTATION FUND (LTF) PROJECTION
M/S/C IRoberts/Tavaglione) to approve: 1) The projected Local Transportation Fund
apportionments for Coachella Valley, Palo Verde Valley and Western Riverside County
areas; and, 2) Forward this item to the Commission for final action.
14. PROPOSED RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC)/SAN BERNARDINO
ASSOCIATED GOVERNMENTS (SanBAG) 2001/2002 STATE AND FEDERAL LEGISLATIVE
PROGRAM
Darren Kettle, Director of Intergovernmental and Legislative Affairs, stated that the SanBAG
Board has reviewed and approved the proposed 2001/2002 State and Federal Legislative
Programs.
M/S/C (Pettis/Pape) to: 1) Approve the proposed 2001/2002 State and Federal
Legislative Program; and, 2) Forward this item to the Commission for final action.
15. ADJOURNMENT
There being no further business for consideration by the Budget and Implementation Committee,
the meeting was adjourned at 3:24 p.m. The next meeting is scheduled to be held on Monday,
February 26, 2001 at 2:30 p.m.
Respectfully submitted
Natj' K&5enh
Clerk of the Board
AGENDA ITEM 5A
RIVERSIDE
COUNTY TRANSPORTA TION COMMISSION
DATE:
February 26, 2001
TO:
Budget and Implementation Committee
FROM:
Ivan M. Chand, Chief Financial Officer
THROUGH:
Eric Haley, Executive Director
SUBJECT:
Quarterly Financial Statements
STAFF RECOMMENDATION:
This item is to seek Committee approval to:
1) Receive and file the Financial Statements for the quarter ending
December 31, 2000; and
2) Forward to the Commission for final action.
BACKGROUND INFORMATION:
During the first six months of the fiscal year, staff has monitored the revenues and
expenditures of the Commission. The attached financial statements show the
revenues and expenditures incurred in the first six months of the year. Administration
expenditures are 10% under budget. The primary reason for the Commission
incurring less expenditures are cuts in consulting services and timing of invoices
currently being processed. Staff has some legal invoices and invoices for consulting
services that were processed in January. Debt Service is paid in December and June.
Staff expects to incur all Debt Service expenditures as budgeted. Intergovernmental
Expenditures are incurred early in the year and, as such, staff expects the
expenditures to remain within the budget. Expenditures in the Program/Projects are
below budget, however, these expenditures are related to progress on projects and
staff expects that these funds will be spent as projects are completed.
The Revenues are consistent with expectations and reflect the mid year revenue
change in projections. Sales Tax revenues are consistent with budgeted
expectations. Interest Income is significantly higher than expected due to the interest
being earned on Construction bond funds which are going to be used for Route 79.
Federal, State, Local and Other Government revenues are considerably less than
projected and that is due to the nature of these revenues. These revenues are
received on a reimbursement basis and staff expects to receive these revenues as the
projects are completed and invoiced.
000001
Staff will continue to monitor the revenues and expenditures and notify the
Commission of any unusual events. Attached is a report from Bechtel Corporation
outlining the Budget Variance Explanations for the Highway and Rail programs.
Attachments
000002
Description
Riverside County Transportation Commission
BUDGET VERSUS ACTUALS-2nd Qtr
For Period Ending: 12/31/00
01/31/01
REMAINING PERCENT
BUDGET ACTUALS BALANCE UTILIZATION
REVENUES
Sales Tax Revenues Measure A 87,500,000.00 43,741,375.12 43,758,624 .88 49.99
Other Sales Tax Revenu es 6,709,404 .00 4,629,552 .00 2,079,852.00 69.00
Fed State Local & Other Govern 24,831,958.00 1,039,648.49 23,792,309.51 4.18
Interest Income 4,033,000 .00 3,217,324.74 815,675 .26 79.77
Other Reve nues 6,327,756 .00 1,724,661.54 4,603,094.46 27.25
TOTAL REVENUES 129,402,118.00 54,352,561.89 75,049,556 .11 42.00.
EXPENDITURES
ADMINISTRATION
Salaries & Benefits 1,046,315 .00 496,157.19 550,157 .81 47.41
Ge ne ral Legal Services 76,500.00 24,503.13 51,996.87 32.03
Prof Services (Excludes Legal) 1,186,494.00 437,216 .51 749,277.49 36 .84
Office Lease/Utilities 210,000.00 114,119.35 95,880.65 54.34
General Admin Expenses 780,476.00 219,903.74 560,572.26 28.17
TOTAL ADMINISTRATION 3,299,785.00 1,291,899.92 2,007,885.08 39.15
PROGRAMS/PROJECTS
Salaries & Benefits 1,293,355.00 608,575.29 684,779.71 47.05
General Le gal Services 493,000. 00 70,784.21 422,215 .79 14 .35
Prof Se rvices (Exclu des Legal) 506,500.00 122,268.96 384,231.04 24.14
General Projects 1,798,150. 00 574,685.93 1,223,464.07 31.95
Highway Engineering 5,487,972.00 836,685.87 4,651,286.13 15.24
Highway Construction 9,552,000.00 1,577,180.16 7,974,819.84 16.51
Highways ROW 14,358,556.00 517,526.00 13,841,030.00 3 .60
Special Studies 1,573,000.00 393,614.96 1,179,385.04 25.02
Rail Engineering 2,990,000.00 99,976.24 2,890,023.76 3 .34
Rail Construction 11,541,000. 00 767,147.70 10,773,852.30 6.64
Rail ROW 1,023,000.00 11,176.50 1,011,823.50 1.09
Commuter Assistance 2,128,175.00 302,048.48 1,826,126.52 14.19
Regional Arterial 8,356,000. 00 3,648,511. 67 4,707,488.33 43.66
Streets & Roads 33,095,000.00 16,583,751.76 16,511,248.24 50.10
Special Tran sportion\Tran sit 7,672,375.00 3,434,054.50 4,238,320 .50 44.75
Pro ject Operation s/Main tenance 2,811,249.00 611,327.77 2,199,921.23 21.74
Project To wing 1,037,000.00 378,091.65 658,908.35 36.46
STA Distribu tions 3,315,500.00 470,000.00 2,845,500.00 14.17
TOTAL PROGRAMS/PROJECTS 109,031,832. 00 31,007,407.65 78,024,424.35 28.43
DEBT SERVICE
Principal 22,633,844.00 53,844.00 22,580,000.00 0 .23
Interest 12,743,938.26 6,202,817.22 6,541,121.04 48 .67
TOTAL DEBT SERVICE 35,377,782.26 6,256,661.22 29,121,121.04 17.68
lntergovern Distribution 620,000.00 598,169.75 21,830.25 96.47
C
0
C
O
O
W
000TA
Descriptio n
Capital Outlay
TOTAL EXPENDITURES
BUDGET
46,500.00
ACTUALS
11,755.67
148,375,899.26 39,165,894 .21
Riverside Cou nty Transportation Commission
BUDGET VERSUS ACTUALS-2 nd Qtr
For Peri od Ending: 12/31/00
01/31/01
REMAINING PERCENT
BALANCE UTILIZATION
34,744.33 25.28
109,210,005.05 26.39
Other Financing Sources/Uses
Ope ra ting Transfer In 35,526,025.00 23,451,198.58 12,074,826.42 66.01
Operating Transfer Out 35,526,025.00 23,452,520.83 12,073,504.17 66 .01
Bond Proce eds 34,500,000.00 35,501,000.70 (1,001,000.70) 102.90
Total Other Finan cing Sources 34,500,000.00 35,499,678.45 (999,678 .45) 102.89
/Uses
Excess(Deficiency)of Revenu es
And Other Financing Sources
Over(Under)Expenditure And
Other Financing Uses
Fund Balance Ju ly 1, 2000
Fund Balance Dec 31, 2000
O
O
O
OD
O
oga
15,526,218.74 50,686,346.13
112,562,790.69 112,562,790.69
128,089,009.43 163,249,136.82
(35,160,127.39) 326 .45
0.00 100.00
(35,160,127.39) 127 .44
000TA
TOTAL REVENUES EXPENDITURES 7,049,919 .52 957,471.75 30,810,594.92 11,949,560 .89 685,856.09 238,985 .91 1,687,585.24 573,741 .96 398,845.61 54,352,561.89
ADMINISTRATION
Salaries & Benefits General Legal Services 466,355.48 29,801.71 0.00 0.00 0.00 0.00 0.00 0.00 0.00 496,157.19
23,270.05 1,233.08 Prof Se rvices (Excludes Le gal) 409,547.14 14,299 .04 0 .00 0.00 0.00 0 .00 0.00 0 .00 0.00 24,503 .13
Office Lease/Utilities 107,272.21 6,847.14 0 .00 0.00 0 .00 0 .00 0.00 0.00 13,370.33 437,216 .51
0.00 Ge neral Admin Expenses 206,703.36 13,200 .38 0.00 0.00 0 .00 0 .00 0.00 0.00 0.00 114,119.350.00 0 .00 0.00 0.00 0.00 0.00 219,903.74
TOTAL ADMINISTRATION PROGRAMS/PROJECTS 1,213,148.24 65,381.35 0.00 0.00 0 .00 0.00 0.00 0 .00 13,370 .33 1,291,899.92
Salaries & Benefits General Legal Services 396,070.81 41,730.39 169,848.68 925 .41 0.00 0.00 0.00 0.00 0 .00 608,575.29
26,255. 28 1,782.50 Prof Services (Excludes Legal) 99,418.63 21,975.76 42,746 .43 0 .00 0.00 0.00 0.00 0 .00 0.00 70,784.21 874.57 Ge neral Pro jects 15,671. 86 0.00 0.00 0.00 0.00 0 .00 0.00 0.00 122,266.96
Highway Engineering 0.00 0.00 544,747.39 14,266 .68 0 .00 0.00 0.00 0.00 0.00 574,685.93 Highway Construction 0.00 0.00 821,710.65 14,975.22 0.00 0.00 0 .00 0.00 0.00 836,685.87
Highways ROW 0. 00 0.00 1,474,456.16 102,724.00 0.00 0.00 0.00 0.00 0 .00 1,577,180.16 Special Studies 388,491. 48 0.00 517,526.00 0.00 0 .00 0.00 0.00 0.00 0 .00 517,526.00 Rail Engineering 0.00 0.00 5,123 .48 0.00 0.00 0.00 0 .00 0.00 0 .00 393,614.96
Rail Cons truction 0.00 0. 00 99,976 .24 0.00 0.00 0.00 0.00 0.00 0.00 99,976.24
Rail ROW 0.00 0.00 767,147.70 0.00 0.00 0.00 0.00 0.00 0 .00 767,147.70 Commuter Assistance 0. 00 0. 00 11,176 .50 0.00 0.00 0.00 0 .00 0.00 0.00 11,176.50
Regiona l Arterial 0.00 0. 00 302,048 .48
0 .00 0.00 0.00 0.00 0.00 0.00 0 .00 302,048.48
Streets & Roads 0.00 3,648,511 .67 0.00 0 .00 0.00 0.00 0.00 3,648,511.67
0. 00 12,178,621.79
0. 00 4,405,129.97 0 .00 0.00 0 .00 0.00 0.00 16,583,751.76
Special Trerationio n\Transit 1,826,756. 00 514,298.50
0.00 1,093,000.00 0 .00 0 .00 0 .00 0.00 0.00 3,434,054.50
Project Operations /Mainten ance 402,828. 19 208,499.58
Project Towing 0.00 378,091.65 0.00 0.00 0.00 0 .00 0.00 0 .00 0.00 611,327.77
0.00 0 .00 0 .00 0.00 0 .00 0.00 378,091 .65
STA Distribu tions 0.00 0.00 0.00 0.00 470,000.00 0 .00 0.00 0.00 0.00 470,000 .00
TOTAL PROGRAMS/PROJECTS 3,155,492.25 652,079.88 17,450,302.57 9,279,532.95 470,000 .00 0 .00 0.00 0.00 0.00 31,007,407.65
DEBT SERVICE
Principal 0.00
Interest
Description
REVENUES
Sales Tax Revenues Measure A 1',500,000 .00 0.00 30,446,554.22 11,794,820.90
0.00 0 .00 0.00 0.00 0 .00 0.00 43,741,375 .12
Fed State Local & Othe r Govern 648,419.75 98 .42
Other Sales Tax Revenues 4,629,552.00 0 .00 0.00 0.00 0.00 0.00 0.00 0.00 4,629,552.00
(177,007 .47) 0.00 0.00 0.00 0.00 568,137.79 0 .00 1,039,648 .49
Other Revenues 213,310.45 890,392 .35
Interest In com e 58,637.32 66,980 .98 539,591 .43 154,739 .99 66,354.09 238,985.91 1,687,585.24 5,604.17 398,845 .61 3,217,324.74
1,456.74 0.00 619,502.00 0.00 0.00 0 .00 0 .00 1,724,661 .54
GENERAL
FUND
FSP/SAFE
Riversid e Co unt, Transportation Co mmissio n
ACTUALS BY FUND 12/31/00
For Period Ending: 12/31/00
01/31/01
000BF
STATE WESTERN WESTERN COUNTY
WESTERN EASTERN TRANSIT CVAG COUNTY COMMERCIAL COMBINING
COUNTY COUNTY ASSISTANCE CONSTRUCTION CONSTRUCTION PAPER DEBT SERVICE TOTAL
0.00
TOTAL DEBT SERVICE 0.00
Intergovern Distributio n 598,169. 75
0.00 0.00
0.00 0.00 0.00 0 .00 0.00 0 .00 53,844.00 53,644.00
0.00 0.00 0 .00 0 .00 0.00 0 .00 6,202,817.22 6,202,817.22
0.00 0. 00 0. 00 0.00 0.00 0.00 0 .00 6,256,661.22 6,256,661.22
0.00 0.00 0. 00 0 .00
0.00 0.00 0.00 0.00 598,169.75
De scription
Capital Outla y
TOTAL EXPENDITURES
Other Fin ancing Sou rces/Uses
Operating Transfer In
Operating Transfer Out
Bond Proc eeds
Total Other Financing Sources
/Uses
Excess(Deficiency)of Revenues
And Other Financing Sourc es
Over(Under)Expenditure An d
Other Finan cing Uses
Fund Balance July 1, 2000
Ri verside Co unty Tr ansportation Com mis si on
ACTUALS BY FUND 12/31/00
For Period Ending: 12/31/00
01/31/01
GENERAL WESTERN
FUND FSP/SAFE COUNTY
11,050 .33 705 .34 0.00
4,977,860.57 718,166.57 17,450,302.57
EASTERN
COUNTY
0.00
9,279,532.95
920.20 213,050.82 4,644,033.18 0.00
1,979.66 213,079.32 14,100,611.84 3,575,021.34
0.00 0.00 0.00 0.00
(1,059 .46) (28.50) (9,456,578.66) (3,575,021.34)
2,070,999.49 239,276.68 3,903,713.69
4,119,843 22 2,604,003.41 35,465,719.34
'
Fund Bala nce De c 31, 2000 m 6,190,842.71 2,843,280.09 39,369,433.03
=====0000=0..s.,, eeee=Y
(904,993 .40)
13,083,217.43
12,178,224 03
STATE
TRANSIT
ASSISTANCE
0.00
000BF
WESTERN WESTERN COUNTY
CVAG COUNTY COMMERCIAL COMBINING
CONSTRUCTION CONSTRUCTION PAPER DEBT SERVICE TOTAL
0.00 0 .00 0.00 0.00 11,755.67
470,000.00 0 .00 0.00 0.00 6,270,031.55 39,165,894.21
0.00
0.00
0.00
0.00 0.00 0.00 18,593,194 .38 23,451,198.58
507,561.90 3,254,340.70 1,799,926.07 0 .00 23,452,520.83
0.00 35,501,000.70 0.00 0 .00 35,501,000.70
0 .00 (507,561.90) 32,246,660 .00 (1,799,926 .07) 18,593,194.38 35,499,678.45
215,856.09 (268,575 .99) 33,934,245 .24
4,688,899.87
4 ,904,755 .96
8,359 ,031.13
34,131,796.56
8,090,455.14 68,066,041.80
(1,226,184.11)
1,890,456.06
_=664,271.95
12,722,008.44
8,219,8 .67
20,941,832 .11
50,686,346 .13
112,562,790.69
=
163,249,136.82
as=ses===
Budget Variance Explanations
2nd Quarter ending 12/31/00
Highway Engineering
Route 74 - Final design activities have slowed down due to delays for environmental
issues on gnatcatcher mitigation and water quality having to be performed for the
Environmental Agencies.
Route 79 - The allocated budget to cover the cost of performing environmental review of
the landscaping for the Lamb Canyon project is still awaiting formalization from the Fish
and Wildlife to complete the mitigation requirement to close out the project.
Although the project study report has commenced on the realignment project, progress
has been slow. Environmental mitigation issues were just resolved in December. 2000
which will allow ROW entry to properties to perform field studies to determine alignment
and finalization of the PSR. The preparation of the Project Report will commence
thereafter. This process has impacted invoice submittal.
Route 60 - HOV 60/I-215 to Redlands Blvd project recently started, however scoping
issues relating to clearances on existing overcrossings and improvements on the Perris
Blvd. Interchange is delaying full design to proceed.
Route 1 11 - Design activities for the Palm Desert projects have been delayed due to
awaiting decision on the feasibility of the City assuming Hwy 111 design responsibilities
from the State for all projects.
Highway Construction
Route 74 - Due to the on -going design and environmental issues, ROW acquisition just
recently started and will cause a delay in the start of construction work until fall of 2001
Route 79 - County of Riverside has not made a decision on proceeding with constructing
of right turn lanes on Gilman Springs Road.
Route 111 - Although the Gene Autry Trail project in the City of Palm Springs and the
Monroe to Rubidoux project in the City of Indio are near completion receipt of invoices
for incurred expenditures are still pending. Cities have elected to submit at completion of
the project.
000007
Rail Engineering,
Pedley Station - Determining communications requirement and the economical feasibility
for the station to link to the Downtown Station for monitoring continues. Once an option
is selected design can then proceed.
Santa Fe Depot - Design activities will be limited to installing temporary lighting and a
security system and boarding up the windows and entry areas until such time as a decision
is made by the Commission on what the plan use for the building itself is going to be.
San Jacinto Line - A design consultant has just been selected and would anticipate
incurred expenditures late 3"d quarter.
Tier II stations - final design cannot commence until the environmental document is
completed by the City which is the lead agency and RCTC receives from BNSF station
approval as it relates to the impact on rail freight traffic. Until such time as approval is
given the consultants work will be limited and invoice submittal minimal.
Rail Construction
Rail construction for the Pedley station security system and emergency platform, the Santa
Fe Depot, the San Jacinto branchline have not started due to the engineering issues
mentioned above. Tier II station start of construction is now forecasted for FY2002.
Special Studies
The North/South corridor study final report has not been submitted by the consultant
along with their invoice. SCAG will be performing the Countywide origin and destination
study and no invoice have been submitted as of this quarter..
000008
AGENDA ITEM 5B
RIVERS/DE
COUNTY TRANSPORTATION COMM/SS/ON
DATE:
February 26, 2001
TO:
Budget and Implementation Committee
FROM:
Ivan M. Chand, Chief Financial Officer
THROUGH:
Eric Haley, Executive Director
SUBJECT:
Quarterly Investment Report
STAFF RECOMMENDATION:
This item is to seek Committee approval to:
1) Receive and file the Investment Report for quarter ending December 31,
2000; and
2) Forward to the Commission for final action.
BACKGROUND INFORMATION:
Attached are the quarterly investment and cash flow reports as required by state law
and Commission policy. The County's Investment Report for the month ending
December 31, 2000 is also attached for your review.
Attachments
000009
Portfolio Investm ent Type
Federal Agency N otes
12%
M usual Funds
County Pool to%
39%
Investm ent
Agreem ents
39%
Statement of Compliance
All of the above investments and any investment decisions made for the quarter ending December 31, 2000
were in full compliance with the Commission's investment policy as adopted on November 12, 1998.
The Commission has adequate cash flows for six mo of operations.
Signed by
Chief Financial
leer
)0
Investme nt Portfoli o R eport
Period Endi ng December 31, 2000
OPERATING FUNDS
RATING PAR PURCHASE MATURITY YIELD TO PURCHASE M ARKET UNREALIZED
MOODVS/S&P/FITCH V ALUE DATE DATE MARKET PRICE V ALUE GAIN (LOSS)
Ban k of America 1888,339 AA1/AA-
Cash with Coun ty Treasure r 147,270,687 AAA-MR1/ AAAf-S1/AAN1 +
Fine nc ld Inves tors Trust (FIT) 85,178,820 AAA/AAA
Highmark Money M arke t (US Trea sury Ob Fund) 1199,948 AAA/AAA
Agenay/Trsssury Bso udBaa:
Fe d N at'l Mtg. Ass oc. 14,999,760 AAA/AAA 16,000,000 04/07/00 03/30/01 8 .86% 14,999,760 16,004,688 14,938
Fed Home Ln Ban ks 13,778,611 AAA/AAA 13,776,000 00/1e/00 00/14/01 0 .80 % 13,778,511 13,791,618 113,006
Fa d Ho me Ln M tg 11,994,800 AAA/ AAA 12,000,000 08/14/99 08/15/01 6 .89% 11,984,000 11,998,876 12,276
Fed Home Ln Ban ks 12,628,748 A AA/AAA 12,640,000 11/01/99 09/17/01 0 .12 % 12 ,628,748 12,638,413 19,886
Fed Nati Mtg Ass n. Medium Tenn (Callable ) 12,287,844 A AA/AAA 12,300,000 02/23/99 02/25/02 6 .66% 12,297,844 12,290,836 -17,009
Fed Nat') Mtge A ssoc . 12,000,000 AAA/AAA 12,000,000 03/09/89 03/08/02 6.88% 12,000,000 11,996,002 -14,938
Fed Net') Mtge Ass oc. 11,180,968 AAA/A AA 11,183,000 12/07/00 02/22/01 8.43% 11,188,968 11,171,733 14 ,776
Fed Home Ln Banks Discount No te 11,981,200 AAA/AAA 12,000,000 08/14/80 07/15/03 0 .29% 11,961,200 42,007,500 140,300
Su b -Tota l 174,083,282 120,798,000 120,727,810 120,790,020 189,010
FUNDS HELD IN TRUST
Cash with County:
Local Tra nsporta tio n Fund
First American Treasury
Sub -Total
117,086,792 AAA-M R1/AAAf-S1/AAAv1+
12,731,199 AAA/A AA
COM MISSION BOND PROJECT FUNDS/DEBT RESERVE
119,790,091
Milestone Fun ds 19,047,264 AAA/AAA
First America n Treasu ry 148,962,747 AAA/AAA
U.S. Trsssury Notes 116,828,000 AAA/AA A
MBIA Investmen t Agree men t 10
Bub -Total 173,838,000
Q TOTAL 1187, 798,273
SUMMARIZED I NVESTMENT MT
Sank* 1888,339
Co wl, with County 184,330,300
M ut ed Funds:
A nemia! Investor s Tr ust 16,170,820
H(ghmerk 1198,948
Net American Treas ury 12,731,1 90
Mile ston e 18,047,264
Sub -Tote) M utual Funds 117,166,218
Federal Agency Note s 120,727,610
L .S. Treasury Not es 184,888,747
investme nt Agre em ents 10
TOTAL 1167.790 ,273
Monthly Master Account Statement
December 29, 2000
ACCOUNT 330072823-00
RIVERSIDE COUNTY
TRANSPORTATION COMMISSION
3560 UNIVERSITY PLACE
RIVERSIDE CA 92501
U.S. TREASURY MONEY MARKET (AM)
SUBACCOUNT
FINANCIAL
INVESTORS
TRUST
Fund Performance as of 12/29/00
SEC 7 DAY YIELD
5.96%
7 DAY EFFECTIVE YIELD
6.14%
OPENING — ENDING
MONTHLY REINVESTED MONTHLY
BALANCE TOTAL CREDITS TOTAL DEBITS DIVIDENDS BALANCE
U.S. TREASURY MONEY MARKET (AM)
00 5,149,283.96 0.00 0.00 27,535.87 $5,176,819.83
5,149,283.96
0.00 0.00 27,535.87 55,176,819.83
Total FIT Funds Investment 5,149,283.96 0.00 0.00 27,535.87 5,176,819.83
Notes:
ALPS
Mutual Funds Services
Sponsor and Distributor
GE Investments
The Investment Management Arm o! GE
Investment Advisor
000012
County of Riverside
Treasurer's Pooled Investment Fund
Compliance Analysis and Investment Report
December 31, 2000
Paul McDonnell - TreasurerlTax Collector
Kenneth C. Kirin - Assistant Treasurer
Donald R. Kent - Chief Deputy Treasurer
Treasurer's Commentary
"The FED's Big Surprise"
For the first half of December, all eyes were glued to the news networks as the 2000 presidential election finally ended up in the hands of the
Supreme Court of the United States, resulting in a 35 day court battle victory for George W. Bush. As far as the FED goes, the December
19th FOMC meeting resulted in a bias shift from inflation to weakness, but no change in rates. Normally, we do not comment on events
outside of the recent month end, but, with a January 3rd intra-meeting 50 bps. rate cut, we thought it appropriate to comment.
The January 3rd surprise rate cut came on the heels of disappointing economic news on the National Association of Purchasing Mangers
(NAPM) index, and, constriction spending. Both indicators coupled with all other previous indicators to date suggested a rapid slowdown
was turning to the talk of recession among certain market observers.
The surprise FED action was fuel enough to propel the NASDAQ to its largest single day advance, topping 3 billion shares traded. The
other indices followed suit. although they did not enjoy quite the same percentage gains. Speculation had been mounting prior to the
December meeting that the FED was behind the curve, and action was imminent. Market observers are continuing to look for more rate
cuts of possibly 25-50 bps. at the next scheduled FOMC meeting on January 31st.
At month's end, the overnight rate was 5.00% (down 175 bps. from November), the 2 -year T -Note was yielding 5.09% (down 51 s.), while
the 30 year T -Bond was 5.45% (down 16 bps.). For December, the Pool experienced a 7 bps. increase in the month en
continue to expect to see a decline in the Pool yield as some of our older securities mature and we reinvest at the c
Another FED easing would, of course, accelerate that decline.
Paul McDonnell
Treasurer -Tax Collector
AUGUST
JULY
Month -End Book Value
Month -End Market Value'
Paper Gain or (Loss)
Percent of Paper Gain or Loss
Yield Based Upon Book Value
Weighted Average Maturity (Years)
Effective Duration
• Market value does not include accrued interest.
DECEMBER
$ 1,884,354,638
$ 1,884,413,227
$ 58,590
0.00%
6.42%
0.66
0.26
PORTFOLIO STATISTICS
NOVEMBER
$ 1,488,080,963
$ 1,484,826,949
$ (3,254,014)
-0.22%
6.35%
0.77
0.53
OCTOBER SEPTEMBER
$ 1,447,740,379
$ 1,436,721,766
$ (11,018,613)
-0.77%
6.33%
0.72
0.53
$1,505,484,434
$1,494,584,737
$ (10.899,697).
-0.73%
6.30%
0.70
0.54
$ 1,490,290,189
$1,478.296,388
$ (11,993,801)
-0.81%
6.19%
0.81
0.62
5 1,474.752,647
$ 1,462,680,142
$ (12,072,505)
-0.83%
6.17%
0.81
0.63
L
THE RIVERSIDE COUNTY TREASURER'S POOLED INVESTMENT FUND IS CURRENTLY RATED:
AAAIMR1 BY MOODY'S INVESTOR SERVICES
AAAIVI+ BY FITCH IBCA
County Administrative Center
4080 Lemon Street, 4th Floor - Capital Markets
Riverside, CA 92502-2205
www.countytreasurer.org
(909) 955 - 3908
000013
1
Treasurer's Pooled Investment Fund - Portfolio Characteristics
December 31, 2000
Maturi
30 Days or Less
30 - 90 Days
90 Days -1 Year
1 - 2 Years
2 - 3 Years
Over 3 Years
Total:
uali
U.S. Treasury
Federal Agency
AAA
A-1 and/or P-1
N/R
Total:
Market Value
986,540,742.23
152,691,961.11
283,270,900.00
245,837,601.85
215,772,022.10
300.000.00
S1,884,413,227.29
Market Value
252,265.00
785,086,608.95
58,160,350.00
1,016,114,003.34 •
24.800.000.00 "
51,884,413,227.29
Sector
U.S. Treasury
Federal Agency
Cash Equiv. & MMF's
Commercial Paper
Medium Term Notes
Aegotiable CD's
Certificates of Deposit
Local Agency Obligations
Total:
Market Value
252,265.00
785,086,608.95
303,100,000.00
736,114,00334
5,060,350.00
30,000,000.00
18,000,000.00
6.800.000.00
S1,884,413,227.29
• Includes Repos •• Collateralized Time Deposits it Local Agesry Obligees
Sector
Medium
Tann mass
0.27%
Commercial
Paper
39.06%
N.sodabis CD's
1.59%
Cash Epdv. i
a Min --
16.06%
Giresun
U.S. Treasury
of Depot um '� 0.01%
tom Ipsitof
oal me
4.3m
'• �Fedorel
‘a+ r
41.ee%
RIVERSIDE PORTFOLIO SIMULATION
Interest Rate Stress Analysis
Interest rate stress analysis is used to show the effect on
market value, given a dramatic change in interest rates. The
table to the right shows the change in market value for both an
instantaneous change in rates (takes place in one day) and a
change in rates that takes place over six months. Interest rates
are assumed to move up or down 300 basis points (bp) in 50
bp increments. Next to the change in market value is the
gain/loss column for each scenario. The gain or loss is
calculated by subtracting acquisition cost from market value.
There are other factors, but the major difference in the two
scenarios is interest eamed. If the change takes place over six
months there is an additional six months interest income, plus
interest on cash flows assumed to be reinvested at 6.44%. In
addition, the portfolio would be six months shorter.
Acquisition
Cost
$1,884,355
11,884,355
51,884,355
51,884,355
31,884,355
31,884,355
Yield
Change
Abp)
-300
-250
-200
-150
-100
-60
1 11,884.365
51,884,355
31,884,355
31,884,355
31,884,355
31,884,355
31,884,355
0
50
100
150
200
250
300
Interest Rate Changes Take Place:
Instantaneous Over Jix Moms
Market Value
Gain/L,oss
Market Value Gain/Loss
$1,894,052
$9,698
$1,929,313
$44,959
31,892,571
$8,217
$1,932,232
$47,878
31,891,114
36,760
31,934,921
350,567
31,889,687
35,333
11,937,247
$52,893
51,888,208
33,854
11,939,439
155,085
31,886,538
32,184
31,941,496
357,142
31,884,413
359
31,943,479
$59,125
31,881,572
52,782
31,945,013
560,659
31,878,136
46,218
$1,948,199
$81,845
31,874,171
-310,183
31,946,850
362,496
31,869,735
414,619
31,947,201
562,847
31,864,875
419,479
31,947,461
$63,107
31,859,735
-324,619
31,947,678
$63,324
poem anima
This analysis demonstrates that sharp moves of interest rates either up or down by 3% will oat have a significant effect on this portfolio.
000014
COMPLIANCE WITH STATE LAW AND TREASURER'S POLICY
The Treasurer's Pooled Investment Fund is governed by both State Law and County Policy. The County Treasurers Statement
of Investment Policy is more restrictive than the Califomia Government Code. This policy is reviewed annually by the County's
Investment Oversight Committee and approved by the County Board of Supervisors. As of this month end, the County Treasurer's
Pooled Investment Fund was in compliance with this more restrictive policy.
Although we have been diligent in the prepartion of this report, we have relied upon numerous pricing and analytical sources
including Bloomberg Market Database and Capital Management Sciences, Inc.
FUND SERVICES ADVISORS, INC
(310) 229-9170
SUMMARY OF AUTHORIZED INVESTMENTS
Cal. Govt.
Investment Cat9OprY
53601(a) 'LOCAL AGY BONDS
53601(b)
53601(d)
53601(e)
53601(f)
,53601(g)
53601(h)
53601(1)
53601(1)
53601(►)
53601(k)
53801(m)
53601(n)
16429 (1,2,3)
U. S. TREASURY
CALIFORNIA LOCAL AGENCY
DEBT
FEDERAL AGENCIES
BILLS OF EXCHANGE
COMM RAPER
CERTIFICATE & TIME
DEPOSITS _
REPOS
REVERSE REPOS
MED. TERM NOTES
MUTUAL FUNDS
SECURED DEPOSITS (BANK
DEPOSITS)
MORTGAGE PASS -THROUGH
SECURITY
LOCAL AGENCY INVESTMENT
FUNDS
1
California Govomnwnt Code
County Investment Policy
Ms.+drnum Nrthariz s % SIMIN
htmlutllx I.imG P&PIMoodry's Mater
Max mum
5 YEARS
5 YEARS
5 YEARS
5 YEARS
270 DAYS
180 DAYS
5 YEARS
1 YEAR
92 DAYS
5 YEARS
90 DAYS 2
5 YEARS
5 YEARS
N/A
NO LIMIT
_ NO LIMIT
NO LIMB
NO LIMIT
40%'
40%
30%
NO LIMIT
_ 20%
30%
20%
NO LIMIT
20%
A1/P1
A
AANAaa
AA -SECURITY A -
ISSUER
3 YEARS
3 YEARS
3 YEARS
3 YEARS
180 DAYS
Authorized Qua!ty
Limit SEPRvlopW A ttclt
15% / S150mm
100%
A/A2/A
NIA
2.5% InvesSnort Grade
100% N/A
30% A1/P1/F1
180 DAYS 40% _ A1/P1/F1
1 YEAR
31 DAYS -
80 DAYS I 10% max NIA
2 YEARS
20% max A1/P1/F1
20% max A1/P1/F1
IMMEDIATE
1 YEAR
N/A
NO LIMIT
' No more than 30% o1 tnss category may be invested with any one comments] Dunk
Mutual Funds maturity may be Interpreted as weighted enrage maturity not exoesdng 90 days.
Or must have an Investment Advisor with not less than 5 years +=penanr a and wtth assets under management or 3500,000,000.
Los Angeles
- San Francisco - New York
3 YEARS
10% max ANAa2/AA
AAA by 2 of 3 Rating
15% /8150mm Anenaas
2% mex
N/A
0% max
R e g i s t e r e d I n v e s t m e n t A d v i s o rs
0.00%1
0.01%
0.36'.
41.66'
0.00%
39.08%
1.59%
1327%
0.00%
0.27%
2.82%
0.96%
0.00%
0.00%
100.00%
00001E
+......... ... Vu.q. A.GAV 6Z.W1Clai. L UUU
December 31, 2000
f
PROJECTION OFFUTURE CA5iLFLOW
The Pooled Invesmtent Fund cash flow requirements we based upon r 12 month himmiul rash Bow model The Treasurer states the hued upon
projected cash receipts and manning mves:mean these rue sufficient funds to meet flmre cash Bev dishevelment requirements over the nett 12 months
MONTH MONTHLY MONTHLY REQUIRED ACTUAL INV. AVAIL. TO
RECEIPTS DISBMNTS DIFFERENCE MAT. INVEST BALANCE MATURITIES INVEST>I YR.
01/00 19.8
1/2000 290.9 586.9 -296.0 276.2 0.0 986.5
2/2000 378.7 341.8 36.9 0.0 36.9 74.6
3/2000 302.1 433.9 -131.8 94.9 0.0 78.1
4/2001 678.9 350.0 328.9 0.0 328.9 0.0
5/2001 353.9 580.4 -226.5 0.0 102.4 10.0
6/2001 349.4 404.5 -55.1 0.0 47.3 -15.0
7/2001 312.2 392.7 -80.5 33.2 0.0 10.0
8/2001 467.6 419.6 48.0 0.0 48.0 8.0
9/2001 373.7 353.1 20.6 0.0 68.6 50.0
10/2001 395.3 468.5 -73.2 4.6 0.0 66.0
11/2001 418.7 436.3 -17.6 17.6 - 0.0 80.0
1212001 481.2 489.5 -8.3 8.3 0.0 45.0
Totals: 4,802.6 5257.2 -454.6 434.8 1423.2 1449.2
23.08% 75.54% 76.92%
24 Month Gross Yield Trends
The yield history represents gross yields; adminislTattve costs have not been deducted. Actual eamings on fund balances will be credited by the
Auditor -Controller based upon County Treasurer calculations. Portfolio yield generally lags current trends in short-term interest rates. Yields fluctuate
with changing markets and past performance is not an indication of future resufls.
6.75
6.50
6.25
6.00
5.75
5.50 • - ------------- --------------- ------- --------
5.25
5.00
4.75
4.50
Jan- Feb Mar- Apr- May- Jun- Jul -
99 99 99 99 99 99 99
0.30
0.25
0.20
0.15
0.10
0.05
0.00
-0.05
-0.10
-0.15
-0.20
-0.25
-0.30
-0.35
-0.40
-0.45 -
Jan- Feb Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb Mar- Apr- May- Jun- Jul- Aug- Sep- Oct - Nov- Derr
99 99 99 99 99 99 99 99 99 99 99 99 00 00 00 00 00 00 00 00 00 00 00 00
Gross Yield Trends
Aug- Sep- Oct- Nov- Dec- Jan- Feb Mar- Apr- May- Jun- Jul- Aug- Sep- Oct-- Nov- Dec -
99 99 99 99 99 00 00 00 00 00 00 00 00 00 00 00 00
PORTFOLIO YIELD -U-- 44. TAXABLE AVERAt E I
24 Month Yield Spread (Pool Yield vs. All Taxable Average)
Average Spread = -2.9 BP
• The Money Fund ReportTM/ All Taxable Average is compiled and reported by iMoneyNet, Inc. (formerly IBC Financial Data, Inc.) iMoneyNet. Inc. is a leading
provVder of independent analyses and information to the financial services industry, with a particular area of focus in money market mutual funds. The All -Taxable
Index tracks the yield of aver 500 taxable money market funds across several categories, i.e. Treasury, Government, and Prime, and reports the average yield of
those funds on a monthly basis. For more information on the iMoneyNet, Inc. Index see www.ibcdata.conOndex.hbn/
000016
1
1
1
o$oda00000a0000!l551110544Ruj11$4e!§344 a;""RMN4"4111F4444'444R44!111!!!!551111!
4$"-x-44:,4 " 9 551! W * -$440g4eR01*a51Pb!4415115!!55515158151!!!!!!!!!;1 51!!2;;;!!
1
11 iiiiiillillilliiiilli111111111111111111111111iiiiiii111111111111141111111111,411111
II I M III g!!!!=!1111111:15 � 1 1a111111111 11:;1111151i1$1A'11818_88S8888888
sass sas:rasa 8:as:spa as:a :a :sass a:s a aaasaa:arias s ss ��sss ss s s ss
11
8888 8888 88 $ a gas$$ 8888 8 888 $$ 8888888 $ 88888$8 $$$ $$$$ 8$8$8 8
1 1 Mon 1111 od oo 111 n o �d 11OA11d odd si.n 1111
w n r r r f 0 0 r r r r r r r r r r r r
1 1 0 1 0 1/ 0 0 1 1 1// O O 1 1 O O O 1 1 1 1 1 1 1 1 1 1 1 1 1 1 i1 1/ S 1 0 0 0 0 6 0/ 0 //// 1 O 1 1 0 / O 0 1 1 1 1 11/ 1// O O 1 1 1 1 ^ w
!!!!!!!!!!/!!!!!!/!!!!!l!!!!!/!!!!!!!!!!!!!!!!!!/!!9!!!!!9!19!!!!!!!18114444144
111 ig gi g 1 IC tig1ii tic ligg g g,gigg
o��°Ot, ���'33��'�33�3�'S33�333��3�3��333��3�'��3'�333�333���33�=�33333333�333333�33333��'�33
11151151115511811111 115155111g515551111151115ffi ll11111115111111511111551
11111111111111111111111111111111111111111111111111111111111111111111111111111111111
$888$$$$$$88888888888888$$$8$$$$88$$88$88$$$$88888888888888888888888 8888888$$88$88
18 8 IIII888§84§§§88§§§ 888888 §§§R§ 88§§ 88§§§§88§ M § M § 8811814§§ §§4 &§88888
g1aoieof!Caeooceaeo!o!O!OOe!!!!!!!!s,000!!!!q,oc000000wnw..!o§oos,g,o.,o!0! e§ 1 1 11
PIPMIPAPHYAPPAPffi!!!!!!!!!ffiHRY,ffiffirnififfiq!!!!!!PAPIP
�lRll�����fl�R�������A����5������RR A A A A A A A A A A A A A A n A A A A A A A A A A A A A n A A A A A A A A A A A A A A A A A A A A A A A A A A A A
1
1
1
11
1'
1
1
555555551 ! 55S
11.95$1!5!4 5 55S
HOWIE
gg3555E53
55155!
i!!!!!!!!!
0
$
g
53 5 1 5 x 5555558855111555555551 5 51
51 o 1 5 1 4 5555585888!88885555551 1 s5
E1&
81
88
I
I
$
a
1
E
1
1
111111111111111111111
illiii51151 g M1111=
111111111111iiiiiiiiil I
s ssssssssssssssssss
mnInninimmm
111 111AA 11181 1 I
1
$sss . $$ $ 8 a$es 8 $ s$
1111111111111111;11111 1
IIiiJfflfflllIIh
1 113
88
s
8
A
1
8
0
10
1
1
Al
1
1
1
S
i
iib
i
AGENDA ITEM 5C
RIVERSIDE
COUNTY TRANSPORTA TION COMMISSION
DATE:
February 26, 2001
TO:
Budget and Implementation Committee
FROM:
Jerry Rivera, Program Manager
THROUGH:
Marilyn Williams, Director of Regional Issues and Communications
SUBJECT:
Quarterly Call Box Update
STAFF RECOMMENDATION:
This item is to seek Committee approval to:
1) Receive and file the operational statistics for the Riverside County
Motorist Aid Call Box System for the quarter ending December 31, 2000;
and
2) Forward to the Commission for final action.
BACKGROUND INFORMATION:
Attached are the operational statistics for the call box system for the quarter ending
December 31, 2000. There were a total of 10,274 calls during the quarter; 6,452 to
Inland CHP and 3,822 to Indio CHP dispatch offices. This represents a decrease of
3,898 calls (-27.5%) in call box activity over the quarter ending September 30, 2000.
The average calls per day were 112 for the current quarter versus 154 for the previous
quarter. In comparing the quarter ending December, 2000 to December, 1999 call
volumes, there has been a decrease of 3,433 calls (-25%) from last year to this year.
All call box programs throughout the state have been experiencing a similar decrease
in usage.
The total number of call box calls for the Riverside County program since inception
(May 1990) is 735,762.
000019
O53SSS
•
Call Box calls to CHP for ALL TIME - 735,762 (Begin may .90)
Dec
Nov
Oct
3,493
4,238
' �'i+i`ti'f�%%J.'/v'cif°��'�*`�++i�v'�i"��r'w`i'���`J�:I`�v'�'+`%/*✓+J`*,�+1.�'�✓;
Itfv*+war%'"'w�`►+' 1M/` �ii�1i`w�+i�+it«I�v��rl��/�1.l�ri�`.J�/1�it�w✓:
3,256
4,498
3,525
21999
❑ 2000
4,971
0
RCTC
1,000
2,000 3,000
Calls to CHP
Active CaII Boxes
4,000
Calls to CHP
5,000 6,000
Calls/Box
Chart
4th QTR 1999
1,115
13,707
4th QTR 2000
Difference
1,105
-10
10,274
-3,433
12.3
9.3
-3.0
Dec Totals
Oci • Dec Totals
J8 3atch ET1t�rS '
Inland,
Call :Boxes
•
Indio
Inland
Galls to CHP
Calls/Box
4th QTR 1999
4th QTR 2000
Difference
Indio
4th QTR 1999
4th QTR 2000
Difference,
-.554
6,
-8
CaII Boxes
561
559
-2
8,491
6,452
-2,039
Calls to CHP
5,216
3,822
-1,394
Produced by: TeleTran Tek Services Page: 1
15.3
11.8 •
.,3.5 •
Calls/Box
9.3
6.8
-2.5
C)
Cr
n
0
CD
EDI
CD
ca
CD
V)
3
3
1<
0
r�
0
n
-0
000Z Javeno Lilt
Data Source: AT&T Wireless
000020
Average Call Lengths
4th Quarter Oct -99 Nov -99
3:47 3:56 3:39
eaC>IP es.Ve-- Iii•^ , -�`� e%
4th Quarter
3:29
'The amount of time each call box is authorized to use in one month without an additional charge from the cellular vendor
1,115 CaII boxes
117,075 Minutes
Call Box Cellular Minutes
Allocated 117,075 minutes
1,105 Call boxes I 116,025 Minutes
used to call... CHP 52,011 - A44%;.G CHP'4'R
,.. Maintenance 12,083'" --1O ,
... Other Numbers 696 _ 1 % r-).- -
Cellular time used 64,790 55% GOD
Remaining 52,285 45%
Cell Time used 55%
45% Remaining cell time
-Total Used
Maint. ---10%
Call Box Cellular Minutes
Allocated 116,025 minutes
seclst ::41F X793
A 1
r gr
Cellular time used
Remaining
49,804 43% en
66,221 57%
Cell Time used 43%
57% Remaining cell time
Total :use
Call Length Number of calls
2,885. 21%
1 to 3 min 4,040 l"
3 to 5 min 2,989
5 to 7 min 1,563 In
1,075
1,155[
Call Length Number of calls Percent
29% 1 to3min
22% 3to5min
11% 5to7min
8% 7to9min
8% over 9 min
13,707 calls
1999 Maintenance Calls (4th.QTR)
Calls
Expected*(32) 33,450
Actual I 38,6681
Too Many 5,218
2,394 = 23%
583 I
703
10,274 calls 100%
Calls
Expected'® 33,150
Actual I :34,4431
Too Manyll 1,293
'Call boxes are scheduled to Call Maintenance every 3 days (10 times/month)
Produced by: TeleTran Tek Services
Page: 2
90 episaani}d
z
0)
000Z iepeno 4117
Data Source: AT&T Wireless
000021
20
xoq / spo abeieAV
15
10
01999
0 2000
1
4th QTR 1999
4th QTR 2000
Call Calls to Avg
Highway Boxes CHP ` Calls/Box
Call Calls to .Avg
Highway Boxes CHP Calls/Box
RV -010
RV -015
398 4,157 10.4
200 3,553 17.8
RV -010 398 2,934 7.4
RV -015
200 2,691
13.5
RV -031
5
31
6.2
RV -033
2
9
4.5
RV -033
2
20
10.0
RV -060
74
• 915
12.4
RV -060
72
768
10.7
RV -062
27
250
9.3
RV -062
27
189
7.0
RV -071
_ 0
0
0.0
RV -071
0
0
0.0
RV -074
29
211
7.3
RV -074
29
207
7.1
RV -078
7
13
1.9
RV -078
7
3
0.4
RV -079
29
209
7.2
_
RV -079
29
208
7.2
RV -086
10
38
3.8
RV -086
10
51
5.1
RV -86S _
14
69
4.9
RV -86S
14
73
5.2
RV -091
161
2,403
14.9
RV -091
155
1, 791
11.6
RV -095
7
9
1.3
RV -095
7
7
1.0
RV -111 _
13
104
8.0
RV -111 _
12
69
5.8
RV -177
26
54
2.1
RV -177
26
30
1.2
RV -215
RV -243
87
14
1,548
60
17.8,
4.3
RV -215
RV -243
_ 87
13
1,117
62
12.8
4.8
RV -371
unassigned
12
0
_ 74
0
6.2
0.0
RV -371
unassigned
12 _
37
3.1
0
0
0.0
TOTALS
1,115
13,707
12.3
r TOTALS
1,105
10,274
Produced by: TeleTran Tek Services
Page: 3
CD
l:
CD
CO
X
U)
'^C').
V
(15.
000g iei eno yi1,
Data Source: AT&T Wireless
000022
Calls to CHP
Park N Ride
TIME
of day
4th QTR
999
2000
10pm - 11 pm
423
324
11 pm - 12am
303 213
12am - lam
269
183
1 am - 2am
195
150
2am - 3am
172
159
3am - 4am
163
139
4am - 5am
165
142
5am - 6am
293 250
TOTAL
1,983 1,560
4th QTR
1999 2000
s - 4
4 1
2 2
3 2
1 3
2
0
0 4
18 19
Average Calls / Day
4th Quarter
1999 2000
• 4.6 3.6
3:3 2.3
2.9 2.0
2.1 1.6
1.9 1.7
1.8, 1.5
.8 1.6
3.2
2.7
6am - 7am
475
368
7am - 8am
611
485
8am - 9am
588
442
9am - 10am
618
519
10am - 11 am
683 512
11 am - 12pm
746
549
12pm - 1 pm
773
605
1 pm - 2pm
980
663
TOTAL
5,474 4,143
3
2
11
6
5
6
7
9
8
20
19
11
4
11
11
11
84
60
2pm - 3pm
976
667
3pm - 4pm
926
703
4pm - 5pm
1,008
703
5pm - 6pm
886
671
6pm - 7pm
833
589
7pm - 8pm
596
490
8pm - 9pm
570
430
9pm - 10pm
455
318
TOTAL
6,250
4,571
RCTC TOTAL
21
11
19
13
14
19
24.
24
14
23
7
20
7
14
5
2
130
107
13,707
21.7, 17.1
5.2.
4.0
6.7
5.3
6.4
6.8
7.5
4.8
5.7
5.6
8.2
8:5
10.7
6.0
6.6
7.3
60.0
45.4
r
r
1
i_
r �
f
I
4th OTR 1999
4th QTR 2000
10.7
7.3
-
1
-
,
10.1
7.7
-
1
11.0
7.7
-
-
9.7-
7.4
l
-
I
- 1
9.1
6.5
-
L
-
. -¢
6.5
5.4
J
1
- 1
6.2
_
4.7
'
1
5.0
68.5
3.5
50.1
1
. %-r
Iv A` F
10,274 232 186 150.2 112.6
Produced by: TeleTran Tek Services
Page: 4
RCTC TOTAL
CD
C/)
CD
3
3
cn
O
0
-13
cr
O
000Z aapeno La,
Data Source: AT&T Wireless
00002''
Produced by: TeleTran Tek Services
Riverside Preventive Maintenance
000Z iereno utt7
Page: 5 Data Source: Comarco Wireless
000024
THIS REPORT COVERS THE INLAND DISPATCH CENTER ONLY
A "lost call" occurs when a call box caller hangs up
or "redials" before reaching a CHP operator.
Note: "redialing", or pressing the call button a second
time, disconnects the caller and reconnects them at
the end of the queue (calls are answered by CHP in
the order they are received.)
18%
16% -
14%
m
12%
co
10%
ai 8%
Aug '99 - CHP changed from the SR1000 ACD to the Meridian ACD.
[Data was not provide by CHP from Aug - Dec 1999.)
Feb -00
Mar -00
Apr -00
May -00
Jul -00
Aug -00
Sep -00
Oct -00
Dec -00
The length of time (in minutes) a motorist waited before hanaina uo or "rpriiati►,r,•
On hold
Oct -00
Nov -00
Dec -00
AVG
<12
18%
15%
13%
15%
<24
4%
5%
6%
5%
<36
8%
6%
8%
7%
<48
5%
7%
8%
7%
<60
3%
4%
4%
4%
<120
_ 17%
20%
16%
>120
45%
42%
45%
_18%
44%
Delay
Oct -00 Nov -00 Dec -00
AVG
Average
188 1 174 [ 190 I
184
Produced by: TeleTran Tek Services
50%
45%
40%
35%
30%
25%
20%
15%
10%
5%
0%
Page: 6
13%
Average time on hold
before disconnecting
<12 <24 <36 <48 <60 <120 >120
Seconds
OOOZ iepeno Lilt
Data Source: CHP
o2c8ozr
THIS REPORT COVERS THE INLAND DISPATCH CENTER ONLY
CHP considers a call to be "delayed" if the
call is not answered within 12 seconds.
A call must be answered for it to be
a delayed call, otherwise it is a lost call.
90%
80%
70% —
60% —
50% —
40% -
to
co
E
rv 473
cn
m
Z
m 5 e o
i$ 8 8 8 8 $ 8
90 --
60
30 Y
N m 6 d m y cn z
m O
8 8 8 8 8 8 8 8
Jan -99
79% 62
1
Feb -99
79%
62
Mar -99
80%
60
Apr -99
May -99
80%
80%
65
56
Jun -99
84%
83
Jul -99
83% 82
Aug -99 NA NA
Sep -99 a) NA NA
cri
ca o Oct -99 Z NA NA
Z Nov -99 aa'i NA NA
Dec -99 co NA NA
Jan -00 42%
44
Feb -00 49%
Mar -00
Apr -00
70
48%
47%
55
57
May -00
53%
71
Jun -00
51%
67
Jul -00
45%
88
Aug -00
49%
93
Sep -00
44%
87
Oct -00
58%
55
Nov -00
60%
49
Dec -00
56%
55
n
r C
r-
0 rn >
D m
Answenxl in
Oct -00
Nov -00
Dec -00
AVG
7%
MINN
7%
7%
ta�eCFi!r_i'i
Delayed
5% 4% 3%
O ==7J p
4%
5%
4%
3%
3%
4%
3%
3%
3%
3%
9%
9%
9%
10%
9%I
15%
X120
16%
14%
16%
15%
ACD Notes
Aug '99 - CHP changed from
the SR1000 ACD to the
Meridian ACD.
Criteria for the SR1000
% Delayed = call must be
answered within 5 secs.
Criteria for the Meridian
% Delayed = 12 secs.
Data not provide by CHP from
Aug - Dec 1999.
Note: Aug & Sep data was averaged using historical trends due to incomplete CHP source data.
Produced by: TeleTran Tek Services
Page: 7
33
CD
Q
CD
CD
CAD
Q
0
AO
0)
(1) -
000g aaian0 uij
Data Source: CHP ACD
000026
CALSAFE CALL BOX ACTIVITY REPORT
Del Norte
Mendocino
*CVRS Counties
Sacramento
San Joaquin
Sutter
Yuba
Yolo
'MTC Counties
Alameda
Contra Costa
Mann
Napa
San Francisco
San Mateo
Santa Clara
Solano
Sonoma
MTC'
Santa Cruz
Monterey
CVRS'
San Luis
Obispo
Santa Barbara
Ventura
Orange
December
2000
Imperial
Ca1SAFE Call Boxes
Members Dec
San Diego
Riverside
MTC
CVRS
Ventura
Santa Barbara
1,689 21%
1,105
13%
3,250 40%
1,288
16%
556
70/0
331 4%
Calls to CHP.
Calls / Box
Dec Year to Date Dec YTD
7,185 30%
3,493 14%
8,947
37%
2,838 12%
1,151
5%
600 2%
104,660 30%
49,818 14%
127,134
37%
40,969 12%
17,012
5%
7,964 2%
4.3 62.0
3.2 45.1
2.8 39.1
2.2 31.8
2.1 30.6
otal 8,219 100% 24,214 100% 347,557 100%. 2.9
1.8 24.1
Produced by: TeleTran Tek Services Page: 8
Data Source: Cellular Tapes
000027
AGENDA ITEM 6
RIVERSIDE
COUNTY TRANSPORTA TION COMMISSION
DATE:
February 26, 2001
TO:
Budget and Implementation Committee •
FROM:
Bill Hughes, Bechtel Project Manager
Karl Sauer, Bechtel Construction Manager
THROUGH:
Hideo Sugita, Deputy Executive Director
SUBJECT:
Request for Proposal (RFP) for Consultant Services to Provide
Preliminary Engineering and Environmental Studies, for Proposed
Improvements to Route 91, from Mary Street to 7th Street
STAFF RECOMMENDATION:
This item is to seek Committee approval to:
1) Concur with a Caltrans request that RCTC become the lead agency for
preliminary engineering and environmental clearance, for proposed
improvements to Route 91, from Mary St. to 7th St., in the City of
Riverside;
2) Prepare and advertise a Request for Proposal (RFP), for consultant
services to provide preliminary engineering and environmental studies for
proposed improvements to Route 91;
3) Form a selection committee to review, evaluate, andrank all RFP's
received; and after the evaluation process;
4) Negotiate a contract with the top ranked consultant(s) and return to the
Commission with a contract recommendation; and
5) Forward to the Commission for final action.
BACKGROUND INFORMATION:
At its January 12, 2000 meeting, the Commission committed to support full funding
for the widening of State Route 91 between Mary and Seventh Streets, in the City of
Riverside. The estimated project cost was $170.7 million (current dollars). At the
November 8, 2000 meeting when the Commission approved the cost increase for the
1-215 project that action also affirmed that $20.0 million of TCRP and $15.043 million
of Regional Improvement Program (RIP) funds were now available for the Route 91
project.
000028
The preliminary phase of the project is proposed to be funded with a portion of the
$20.0 million of Transportation Congestion Relief Program (TCRP) funds available to
the project. To move this project forward, Caltrans and Commission staff have
agreed that the Commission be the lead agency for this project, and contract out for
consultant services to provide preliminary engineering and environmental studies for
the project.
The scope of work is proposed to be in two phases. The first phase would be for the
preparation of a Project Report and Environmental Document. The second phase
would be for the preparation of a Final PS&E for the environmentally cleared project.
Selection of the consultant will be in accordance with federal procurement
requirements. It is estimated that the first phase services will cost approximately $2.0
million and would be funded by TCRP funds.
The schedule for the selection process is proposed as follows:
Calendar of Events
Advertise Request for Proposals
Request for Proposals Submittal Deadline
Shortlist top three (3) qualified firms
Interview top three (3) qualified firms
Committee Recommendation to Commission
March 19, 2001
April 12,2001
April 27, 2001
May 10, 2001
June 13, 2001
000029
AGENDA ITEM 7
RIVERSIDE
COUNTY TRANSPORTA TION COMMISSION
DATE:
February 26, 2001
TO:
Budget and Implementation Committee
FROM:
Bill Hughes, Bechtel Project Manager
THROUGH:
Hideo Sugita, Deputy Executive Director
SUBJECT:
Scope of Work for Measure "A" HOV Widening Project in the City
of Moreno Valley as it relates to Ramp Improvements to the Perris
Boulevard Interchange and Bridge Vertical Clearances
STAFF RECOMMENDATION:
This item is to seek Committee approval to:
1) Separate the Perris Blvd. Interchange ramp improvements from the State
Route 60 HOV project, while coordinating the SR 60 HOV improvements
so that there will be minimal throw -a -way costs when the future Perris
Blvd. Interchange improvements are approved;
2) Assist the City of Moreno Valley to research alternatives to fund the
preparation of a separate Project Study Report to serve as a funding
document for future improvements to the Perris Blvd. Interchange ramp
improvements;
3) Resolve the bridge vertical clearance scoping issue with minimal cost to
the SR 60 HOV project to maintain project delivery and prevent loss of
present CMAQ funds;
4) Address as a separate project any major new scope issue that was not
addressed in the Project Report as a separate project that can compete
for funding based on priority, need and future availability of funds; and
5) Forward to the Commission for final action.
BACKGROUND INFORMATION:
At the July 1999 RCTC meeting, the Commission approved the FY 2000-2003
Congestion Mitigation and Air Quality (CMAQ) Improvement Program (see attached
list). The number one ranked project on this list was the State Route 60 HOV Median
widening project. This Measure "A" widening project is located between Day Street
000030
and Redlands Boulevard in Moreno Valley (see map attached). In order to stretch the
availability of the CMAQ funds in the above call for projects, all of the approved
projects were reduced by 6.4%. With this reduction, the SR 60 HOV project was
reduced from$27,955,000 to $26,165,880. The funding for the project was also
contingent on $7,240,000 of previously allocated CMAQ funds being made available
from the 1-215 truck lane project. The 11.47% of local match was to be from
Measure "A" funds.
Current project funding is as follows:
State Route 60 HOV Funding Status
2.
3.
4.
Previous CMAQ moved from 1-215 truck lane
FY 2000-2003 CMAQ
Measure "A"
Total Funding Available
Current Estimate of Project Cost based on
Caltrans Project Report
6. Current Funding Shortfall
$7,240,000
$26,165,880
$6,000,000
$39,405,880
$40,050,000
($644,120)
At the February 9, 2000 RCTC meeting, the Commission awarded a final design
contract for the subject project to Holmes and Narver Infrastructure. The Commission
directed that the Perris Blvd. ramp improvements were to be included in the design of
the SR 60 HOV lane project. For the past year, staff has been working with Caltrans
and the City of Moreno Valley to resolve scoping issues related to the SR 60 HOV
project so that the. project can move forward. Two scoping issues are currently
preventing staff from making progress on project delivery.
The first scoping issue is the inclusion of the Perris Blvd. ramp improvements. After
a great deal of study relating to the various interchange alternatives that are possible,
it has become apparent that any solution that will address the ultimate 2025 traffic
congestion cannot be studied under a Negative Declaration/Finding of No Significant
Impact due to the possible impacts to two businesses near the corner of Perris Blvd.
and Elder Ave. To perform a full Environmental Impact Report/Environmental Impact
Study (EIR/EIS) for this project will significantly delay the delivery of the SR 60 HOV
lane project (18 - 24 months).
The second problem related to scoping is the fact that several of the bridges,
according to Caltrans, have vertical clearance problems. Vertical clearance is the
smallest distance between the structure and highway and determines the largest
000031
vehicle that can safely pass under the structure. Caltrans uses the smallest point of
vertical clearance regardless of what lane or portion of the shoulder on the highway
that it occurs.
The design standard for vertical clearance is 16'-9". The project limits include four
overcrossings: Indian Ave., Nason St., Moreno Beach Dr., and Redlands Blvd. With
the exception of Nason St., each of these over crossings are at least one foot below
the desired level in one or both directions. The attached table shows both the existing
and proposed clearance with the new HOV lane added. The table also shows three
alternatives to address the problem: placing a crown in the-HOV buffer between the
HOV lane and the number one lane, lowering the freeway and replacing the over
crossing. By stopping the project just short of Redlands Blvd., this bridge can be
eliminated from consideration at this time. Caltrans has also agreed to waive any
improvements to Nason St. since the HOV project either does not govern the vertical
clearance of that structure or remains above 16'-0" in the worst case. This leaves
Indian Ave. and Moreno Beach Dr. for the project to address. Two alternatives to
address the vertical clearance issue that would be acceptable to Caltrans at the
remaining two structures are lowering the freeway as it passes under the structure or
replacing the bridges. These alternative will add between $3 and $5 million to the
project.
RCTC staff and consultants are also looking into a lower cost alternative to address
the vertical clearance problem where necessary. In this alternative, a crown is placed
in the HOV buffer and sloping the highway down away from the structure, the vertical
clearance will not be adversely impacted by the SR 60 HOV project. The cost to
address this issue in this fashion can be done for a fraction of the cost of either
lowering the freeway or replacing the bridge. This alternative however may not be the
preferred alternative of Caltrans.
The current Caltrans policy is that when a -project is performed on a section of
highway, any substandard conditions such as vertical clearances must be remedied.
When Caltrans performed the project report for this project they did not include any
costs for fixing the vertical clearance problem. RCTC funded the project based on the
Caltrans Project Report cost estimate. Staff was not informed that RCTC would be
required to fix the vertical clearance problem until the project design efforts were
initiated.
The final issue related to project delivery is that the bulk of the project funding is
CMAQ funding that is subject to use it or lose it stipulations of AB1012. Increasing
the scope of the project at this time by either keeping the Perris Blvd. ramp
improvements in the project or replacing any of the potentially impacted bridges could
result in project delays from the need to perform additional studies, obtain a more
complex environmental clearance, and/or the need to obtain additional funding.
000032
In order to resolve the scoping issues related to this project, staff is recommending the
following actions:
1 . Remove the Perris Blvd. Interchange ramp improvements from the SR 60 HOV
project. This project should be addressed under a separate set of documents.
Staff will work with the City of Moreno Valley to identify a funding, source for
the project study report that can be used as a basis to obtain the remaining
funds to construct the project. Staff will work with the City of Moreno Valley
to assure that no throw -a -way costs are incurred with the SR60 HOV project
as it relates to the construction of the Perris Blvd. under crossing bridge. This
could add an additional $2.5 million dollars to the cost of the SR 60 HOV
project if it is determined that the current under crossing is insufficient and must
be replaced.
2. Direct Staff to work with Caltrans to resolve the vertical clearance issue with
direction to keep the cost of the project within the general framework of the
original Project Report. No bridges are to be replaced and no significant scope
is to be added to this project to resolve the vertical clearance problem.
3. Any major new scope requests that are outside of the scope identified in the
approved project report should be addressed with a separate project that can
compete for project funding based on priority, need and availability of funds.
00003?
State Route 60
60 / 215 to Redlands
i
fEGIN PRGJE T
ICS /w INC
VICINITY INAP
Ivi0RENO VALLEY
a
1
1
w
r t #
IMAM
)END PROnc-r
Fir
a
2
r
000034
FY 2000-2003 PROPOSED C ONGESTION MITIGATI ON AND AIR QUALITY PROGRAM
FOR THE SOUTH C OAST AIR BASIN Funding A vailable = $43,631,366
RECOMMENDED FOR FUNDING:
AGENCY
PROJECT DESCRIPTION
CMAQ $ REQ'D LESS 6.4%
ATTACIIMENT II
TOTAL
RECOM'D $ CUMM. T OTAL SCORE
1
RCTC
SR 60/Moreno Valley HOV Median Widening
$27,955,000
1 $1,789,1.20
$26,165,880
$26,165,880
19
2
County
Valley Way EB Entrance & Exit Ramp Project "
$3,507,000
$0
$3,507,000
$29,672,880
16
3
Corona
Main St/SR91 IC & Circulation Improvements
$1,766,600
$113,062
$1,653,538
$31,326,418
15
4
Riverside
SR 91/La Sierrra Av e. IC Reconstruction
51,700,000
$108,800
$1,591,200_
$32,917,618
14
5
Riverside
Jurupa Ave. Underpass at Union Pacific RR
$6,700,000
$4.28,800
$6,271,200
$39,188,818
14
6
County
Rancho Calif. Rd left & right tum lanes
$1,056,000
$0
$1,056,000
$40,244,818
13
7
Lake Elsinore
Interconnect at Center/Collier & Collier/Riverside _
$759,500
$48,608
$710,892
$40,955,710
13
8
San Jacinto
Signal at Ramona/E. Main/San Jacln./De Anza
$210,000
$13,440
$196,560
541,152,270
13
9
Beaumont
Interconnect at I-10/SR79
$504,774
532,306
$472,468
541,624,738
12
10
Hemet
Construction_ of transportation/transit center
$354,000
522,658
$331,344
541,956.082
12
11
Perris
Traffic Signal at 4th St/Redlands Ave.
$250,000
_ 516,000
$234,000
$42,190,082
12
12
Murrieta
Traffic Signal at Jefferson Ave/Kalmia St.
$71,715
$4,590
$67,125
$42,257,207
11
13
County
Traffic Signal & Interconnect at Etiwanda Ave.
$248,000
$0
$248,000
_
$42,505,207
10
14
So Cal Edison
Zero Emission Mobile Industrial Equip Buydown
$497,500
$31,840
$465,660
$42,970,867
10
15
Moreno Valley
Traffic Signals along Nason Street
$372,000
$23,808.
$348,192
$43,319,059
9
16
Murrleta
Traffic Signal at Jefferson Ave/M urrleta Hot Spr.
$61,215
53,918
$57,297
$43,376,357
9
17
M urrieta
Traffic Signal at Adams Ave/Kalmia St.
$71,715 ,
$4,590
$67,125
$43,443,482
9
18
WRCOG
Development of 2 Clean Cities Coalitions
$158,589
$10,150
$148,439
$43,591,921
9
$46,243,608 $2,651,687
" Original request was for $6.507,000. The County will phase thls project, (hereby redudng required amount or CMAO funds.
$43,591,921
$43,591,921 Total Recommended
18 Pr ojects, 13 Agencies
CM 1L xis
SUMMARY OF VERTICAL CLEARANCE ANALYSIS
OVERCROSSINC
VERTICAL CLEARA NCE
ESTIMATED C OSTtl'2)
PDT RECOMMENDATION ,
Westbound
Eastbound
Lower SR60
5 .1m Min VC
Replace
Overcrossing
Exist Min
Vert CIr(5)
H OV ETW
Exist Min
Vert C105)
H OV ETW
Std Crown
Crown @ ETW
Std Crown
Crow n @ ETW
In dian Ave
4. 744m(4)
4.730m
4 .835m
4 .718m(3)
4.828m
4 .886m
$1,400,000
$1,900,000
Pending
(15' - 6 3/4")
(15' - 6 1/4")
(15' - 10 1/4")
(15' - 5 3/4")
(15' - 10")
(16' - 0 1/4")
Nason St
5. 098m(4)
4. 912m
N/A
4 .742m(3)
5 .056m
N/A
_
and OC to
(16' - 8 3/4")
(16' - 1 1/2")
�_ ,�
(15 6 3/4)
(16' -7")SR60
remain at existing
grade . Pr ocess Fact Sheet for
n onstandard vertical clearance .
Moreno Beach Dr
4.959m(4)
4.802m
4.958m
4 .653m(3)
4 .812m
4 .948m
$1,900,000
$2,200,000
Pending
(16' - 3 1/4")
(15' - 9")
(16' - 3 1/4")
(15' - 3 1/4 ")
(15' - 9 1/2")
(16' - 2 3/4")
Redlands Blv d
5. 006m(4)
N/A
N /A
4.748m(3)
N/A
N/A
-
-
Terminate HOV lanes west of OC .
(16' - 5" )
(15' - 7")
SR60 and OC to remain at existing
grade.
Notes;
(1) Cost includes construction and design.
(2) The construction cost estimates for the Iowereing of SR60 at Indian Ave and Moreno
Beach Dr were developed to a greater level of detail than.the estimates for replacing
the overcrossings.
(3) Outside ETW
(4) Inside ETW
(5) Vertical clearance measurements were obtained at the inside and o utside ETW
along the east and west side of the existing bridges (total of four points). The vertical clearance
value shown represents the minimum value of the four measured clearances.
O
O
O
W
Q)
oc vc_summary_rev3.xls
4:17 PM 2/5/2001
AGENDA ITEM 8
RIVERSIDE
COUNTY TRANSPORTATION COMMISSION
DATE:
February 26, 2001
TO:
Budget and Implementation Committee
FROM:
Bill Hughes, Bechtel Project Manager
Karl Sauer, Bechtel Construction Manager
THROUGH:
Hideo Sugita, Deputy Executive Director
SUBJECT:
Release of Retention Request for Construction Contract No. RO-
9932 for the Pedestrian Overcrossing Structures at the La Sierra
and West Corona Metrolink Commuter Rail Stations
STAFF RECOMMENDATION:
This item is to seek Committee approval to:
1) Authorize the release of $279,295 (85%) of the $329,295, retained to
date,. in a joint Mallcraft/RCTC escrow account, for Contract No. RO-
9932 for the construction of the pedestrian overcrossing structures at
the La Sierra and West Corona Metrolink Commuter Rail Stations; and
2) Forward to the Commission for final action.
BACKGROUND INFORMATION:
In May of 1999, the Commission awarded Construction Contract No. RO-9932, for
the construction of the La Sierra and West Corona Pedestrian Overcrossing
Structures, to Mallcraft Inc., in the amount of $3,459,000.00. Staff also
recommended that a 10% contingency of $341,000.00 be authorized to cover RCTC
shared flagging costs and potential change orders encountered during construction.
Mallcraft was given 190 working days to complete construction of the project. The
project was partially funded (88.53%) with CMAQ funds, and the remaining 11.47%
was funded with Local Match (Measure A) funds.
On February 7, 2001, the elevators at the West Corona Station passed inspection by
the State and was given a permit to operate. With this permit, Mallcraft's work for
Contract No. RO-9932, at the West Corona Station, is substantially complete. There
are only a few minor punch items remaining for Mallcraft to complete before the work
at the West Corona Station is totally complete.
000037
The elevators at the La Sierra Station are scheduled to be inspected by the State and
given a permit to operate by the first week of March, 2001. When the elevators at
the La Sierra Station are given a permit to operate by the State, Mallcraft's work for
Contract No. RO-9932 will be complete.
The contract value of work completed to date by Mallcraft totals approximately $3,
315,000.00. Per the terms of the contract, 10% of the contract progress payments
were deducted and put into a joint Mallcraft/RCTC escrow account. The total amount
currently residing in the Mallcraft/RCTC escrow account, for work completed to date,
is $329,295.00. Also, per the terms of contract, RCTC may deduct from each
progress payment for the following:
1. Any liquidated damages which have accrued;
2. Any sums expended by RCTC in performing any of Mallcraft's obligations
under the contract which Mallcraft fail to perform; and
3. Any other sums which RCTC is entitled to recover from Mallcraft under the
terms of the contract.
The following is a summary of the deductions to date:
1. BNSF Flagging - West Corona
2. BNSF Flagging - La Sierra
3. Liquidated Damages
4. Non -US Steel
5. Stop Notice - Randell Erectors
Total Deductions to Date
$133,000.00
$150,500.00
$210,750.00
$ 20,000.00
$ 81,131.00
$595,381.00
. Typically, when a contract is deemed substantially complete, at the request of the
contractor, a portion of the retention can be released. Mallcraft has requested that
RCTC release the retention for this contract. Staff concurs with this request and is
recommending that RCTC release $279,295.00 (85%) of the $329,295.00, retained
to date. The remaining $50,000.00 of retention will remain in the joint Mallcraft/
RCTC escrow account until the Contract is closed out, along with the $595,381 of
deductions taken to date.
000038
AGENDA ITEM 9
RIVERSIDE
COUNTY TRANSPORTATION COMMISSION
DATE:
February 26, 2001
TO:
Budget and Implementation Committee
FROM:
Claudia Chase, Property Agent
THROUGH:
Hideo Sugita, Deputy Executive Director
SUBJECT:
Security Guard Service Contract
STAFF RECOMMENDATION:
This item is to seek Committee approval to:
1) Take the Security Guard Service contract recommendation directly to the
Commission for action.
BACKGROUND INFORMATION:
In January 2001, the Commission authorized staff to •release an RFP for Metrolink
Station Security Guard Services. The Commission has received a total of five
proposals. Due to the unavailability of two of the panel members, the interviews for
the Security Guard Services have been rescheduled from February 21, 2001 to March
1, 2001. Staff seeks Committee approval to forward any recommendation from the
selection panel directly to the Commission at the March 14, 2001 meeting.
000039
AGENDA ITEM 10
RIVERSIDE
COUNTY TRANSPORTATION COMMISSION
DATE:
February 26, 2001
TO:
Budget and Implementation Committee
FROM:
Ivan M. Chand, Chief Financial Officer
THROUGH:
Eric Haley, Executive Director
SUBJECT:
Budget Adjustments
STAFF RECOMMENDATION:
This item is to seek Committee approval to:
1) Transfer $6,500 in budget authority from the Finance department budget
to Regional Issues department budget;
2) Increase by $72,000 the Salaries and Benefits budget for the Commuter
Assistance Program; and
3) Forward to the Commission for final approval.
BACKGROUND INFORMATION:
Item 1
Staff would like to transfer $6,500 in budget authority from the Finance department
budget for Bond Counsel fees, that the Commission does not expect to incur, and
• increase the Regional Issues department budget for General Legal Services.
The high budget expenditures in the Regional Issues, General Legal Services are due
to two unknown work efforts at the time of budget preparation:
1) Establishment of an emissions standard for acquisition of urban transit buses
including negotiations with RTA and revisions to the emissions standard resolution;
and
2) Development of a Clean Fuels Opportunity Fund model MOU and revisions based
on funding recipient input.
To cover this need, staff is recommending this transfer. The transfer does not use any
new revenues and maintains the overall expenditure budget at the same level.
000040
Item 2
During the preparation of this year's budget, staff did not include a temporary
employee hired late last year to market "Keys to the Future." Keys to the Future is
funded through state dollars provided by Senate Bill 836 for voluntary rideshare
programs for businesses with less than 250 employees. The program replaced -the
mandatory trip reduction mandates that had been administered by the AQMD. The
entire cost of the employee's salary is reimbursed through the SB 836 program.
Actual reimbursements are approved by the Regional Transportation Agencies Coalition
Technical Advisory Committee. The employee is contracted for employment to that
program for only 18 months.
Staff is requesting an increase in the Salaries and Benefits of $72,000 to cover the
cost of this temporary employee. This increase does not use any Measure A revenues.
Financial Information
In Fiscal Year Budget: Y & N Year: FY 2000-01 Amount: $ 6,500
Amount: $72,000
Source of Funds: Measure A Budget transfer $6,500 Budget Adjustment: Y
Source of Funds: SB 836 program $72,000 Budget Adjustment: Y
GLA No. Increase Dept. 65 - 65101, Decrease Dept. 19 - 65202 $ 6,500
GLA No. Increase Dept. 41 - 60001/61000 $72,000
Fiscal Procedures Approved:
Date: February 12, 2001
000041
AGENDA ITEM 1 >
RIVERSIDE
COUNTY TRANSPORTATION COMMISSION
DATE:
February 26, 2001
TO:
Budget and Implementation Committee
FROM:
Darren M. Kettle, Director of Intergovernmental and Legislative
Affairs
THROUGH:
Eric Haley, Executive Director
SUBJECT:
State and Federal Legislative Update
STAFF RECOMMENDATION:
This item is to seek Committee approval to:
1) Receive and File the State and Federal Legislative Update;
2) Adopt the following bill position;
a. AB 227 (Longville) - SUPPORT
3) Endorse Congressional project funding request list; and
4) Forward to the Commission for final action.
BACKGROUND INFORMATION:
State Update
On December 4, 2000, the Legislature commenced the first year of the 2001/2002
Legislative Session. Initial orders of business focused on the "swearing in" of the new
legislature and the continuing education for the first-time elected members. The
Legislature reconvened on January 4, 2001 and has devoted itself, along with the
Governor, predominately towards addressing the State's electric utility crisis. Because
of this crisis, transportation issues and policies have not received the attention that
they have in the past. However, several transportation bills have been introduced and,
in future updates, recommended bill positions will be forthcoming.
As directed by the Riverside County Transportation Commission (RCTC) and the San
Bernardino Associated Governments (SANBAG), staff and our state lobbyist will have
identified an author to carry legislation that would not require a public agency that has
initiated an eminent domain action to pay litigation fees for defendants who are
determined to not have an interest in the property to be acquired. Staff will provide
the name of the author and the bill number at the meeting.
000042
Staff has analyzed and recommends the following bill position for approval:
AB 227 (Longville) - Deletes the five-year sunset provision included in last session's
AB 2928, dedicating the sales tax on gasoline to the Transportation Investment Fund.
Staff recommends: SUPPORT. Staff analysis of .AB 227 is as follows:
Existing law requires the Controller to transfer specified amounts on a quarterly basis
from the General Fund to the Transportation Investment Fund (hereafter the TIF) in the
State Treasury. The Controller, for each quarter during the period commencing on July
1, 2001, and ending on June 30, 2006, is required to transfer specified amounts from
the TIF to the Traffic Congestion Relief Fund in the State Treasury, to the Public
Transportation Account, a trust fund in the State Transportation Fund, to the
Department of Transportation, to the counties, including a city and county, and to the
cities, including a city and county, for specified transportation purposes.
This bill would extend, indefinitely, the period during which the Controller would be
required to make the quarterly transfers from the General Fund to the TIF, and thereby
would make an appropriation.
Federal Update
The 107th Congress convened and a new President was inaugurated in the month of
January 2001. Members of Congress devoted most of their time to reorganizing both
the House of Representatives and the Senate. Committee memberships have, for the
most part been settled upon and, much to our disappointment, no member of the
Inland Empire delegation to the House was appointed to the Transportation and
Infrastructure Committee. On the positive side, President Bush nominated, and the
Senate confirmed, former California House Member Norm Mineta as Secretary of
Transportation.
On February 1, 2001, RCTC and SANBAG hosted a briefing for the transportation staff
of the Riverside and San Bernardino County Congressional Delegation. RCTC and
SANBAG staff provided presentations and answered questions on the numerous
projects and transportation services in both counties.
Later in February, several Congressional offices requested that the Commission provide
a list of projects for possible funding which had short turn -around times for
implementation. Recognizing that the Congressional deadline for project requests is
prior to the March Commission meeting, staff is requesting that the Committee review
and endorse the project request list to be provided by staff at the meeting.
000043
AGENDA ITEM 12
RIVERSIDE
COUNTY TRANSPORTA TION COMMISSION
DATE:
February 26, 2001
TO:
Budget and Implementation Committee
FROM:
Jerry Rivera, Program Manager
THROUGH:
Marilyn Williams, Director of Regional Issues and Communications
SUBJECT:
Request for Proposals for Freeway Service Patrol Service in
Riverside County
STAFF RECOMMENDATION:
This item is to seek Committee approval to:
1) Authorize staff to issue a Request for Proposal (RFP) for Freeway Service
Patrol beats #1 and #2; and
2) Forward to the Commission for final action.
BACKGROUND INFORMATION:
The Riverside County Transportation Commission in its capacity as the Service
Authority for Freeway Emergencies (SAFE) has operated a Freeway Service Patrol
program on various segments or beats of county freeways since June, 1993. The
program provides roving tow truck service on a total of five beats (see chart below)
during the morning and afternoon commute hours. The FSP program is funded by the
State of California (80%) and. local SAFE fees (20%). Funds are allocated to
participating local agencies through a formula based on population, freeway lane miles,
and levels of congestion.
The FSP tow trucks remove disabled vehicles and those involved in minor accidents
from the freeway to improve its flow and reduce pollution. Service patrol operators
will change a flat tire, provide "jump" starts, provide a maximum of one gallon of fuel,
temporarily tape cooling system hoses, and refill radiators. If the operator cannot get
the vehicle moving, it is towed off the freeway to pre -designated drop locations where
the motorist can make arrangements for further assistance. Currently, the program
operates on the following beats:
Beat Beat Limits No. of Total Amount
No. Freeway From To Trucks Contractor State -80% Local -20%
#1 SR -91 Orange Co. Lincoln 2 Hamner $132,443 833,111
#2 SR -91 Lincoln Magnolia 2 Hamner $132,443 $33,111
#4 SR -91 Magnolia SR -91/I-215 3 Hamner $ 185,503 $46,376
#18 1-215/60/91 S.B. Co. I-215/SR-60 3" Pepe's $185,503 $46,376
#25 1-15 60/91/215 60/215 2 Pepe's $109397 $27,349
" One additional truck funded by separate contract with Caltrans for truck climbing lane.
00004¢
Four of the above five contracts are due to expire on. June 30, 2001 (#25 expires
6/30/02). Of those four contracts, three of the beats (#1, #2, and #4) have existed
since the program was implemented in June, 1993. Based on performance, these four
contracts have been extended on an annual basis through RCTC's budget process.
Beat #18 -began operating two tow trucks on I-215/SR-60 in July, 1996. Two years
later, the beat was expanded to cover the area from the interchange to the San
Bernardino county line on 1-215 and one additional truck was added. Last December,
another truck was added to beat #18 to provide service during construction of the
truck climbing lane. The fourth truck is funded by a separate agreement with Caltrans.
Staff proposes to issue an RFP on two of the beats (#1 and #2) and extend the term
on the other two beats (#4 and #18) for an additional year. Next year, staff would
seek authorization to issue an RFP for the last two beats as well as beat #25 which
is due to expire. This process would provide some stability to the program in that no
more than half of the beats would be out to bid at any one time as well as provide the
opportunity for "new" tow companies to submit proposals and compete with existing
providers on a competitive basis.
In an effort to better define the criteria to be used in the evaluation of the RFP's and
reduce the potential for any protests, the following • evaluation criteria has been
incorporated into the attached RFP:
Factor Points
Qualifications of the Firm 25
Staffing & Project Organization 25
Work Plan 15
Cost and Price 25
Completeness of Response 10
Total 100
It should be noted that to submit a bid in response to the RFP, a firm must have a
minimum of five (5) years' experience in operating a tow service and three (3) years'
experience of CHP rotation tow service. It is CHP's belief that working in a dangerous
freeway environment is completely different from operating on local streets and the
safety factor is so much more significant that it is imperative that any proposer have
CHP rotation tow experience.
00001 5
RIVERSIDE COUNTY SERVICE AUTHORITY FOR FREEWAY EMERGENCIES
REQUEST FOR BID PROPOSAL
FREEWAY SERVICE PATROL TOW TRUCK SERVICE
RIVERSIDE COUNTY SERVICE AUTHORITY FOR FREEWAY EMERGENCIES
LETTER OF INVITATION
REQUEST FOR BID PROPOSAL
Date: March 14, 2001
Attention: Potential Proposers
Subject: Freeway Service Patrol Towing Services
This Request for Bid Proposal (RFP) is being advertised by the Riverside County Service Authority
for Freeway Emergencies (Commission) to contract for towing services for the Freeway Service
Patrol program. The Freeway Service Patrol program is funded by the Commission and the
California Department of Transportation (Caltrans) with the California Highway Patrol (CHP)
providing daily field supervision and program management.
The Commission in cooperation with Caltrans and the CHP will select one (1) company per beat (see
Attachment "A-1" for beat descriptions) to serve as contractor for the service. In the event that
necessary funding is not authorized through annual budget adoptions at the local and/or state levels,
some or all of the beats may not be awarded and/or scope may be renegotiated.
The Freeway Service Patrol removes disabled vehicles and those involved in minor accidents from
the freeway to improve its flow. The Freeway Service Patrol tow trucks continuously patrol selected
freeway segments during the morning and afternoon peak periods, Monday through Friday (with the
exception of holidays listed on Attachment "A-4") assisting disabled motorists or those involved in
minor accidents. At a minimum, Class A tow trucks as described under Scope of Service,
Equipment Requirements on page SOS -3, will be dedicated during the Freeway Service Patrol's
hours of operation.
Where conditions permit, Freeway Service Patrol vehicle operators provide quick fix items such as
one gallon of gasoline, change a flat tire, "jump" starts, tape or repair cooling system hoses and refill
radiators. If the disabled vehicle cannot be repaired, it is towed to a CHP identified designated drop
location.
All Freeway Service Patrol services are provided free of charge to motorists. Operators involved in
this program are not be allowed to accept gratuities, perform secondary towing and/or recommend
second tow or repair/body shop businesses.
Detailed information on the vehicle, equipment, and operator requirements as well as a back-up list
implementation schedule are contained in the proposal. The attachments show the freeway segments
LOI-1
covered by the Freeway Service Patrol, the minimum number of vehicles required for each beat, etc.
The proposal process and terms and conditions will be in strict accordance with the following RFP
Documents:
- LETTER OF INVITATION
- INSTRUCTIONS TO PROPOSERS
- PROPOSAL REQUIREMENTS
-PART "A" - SCOPE OF SERVICES
-PART "B" - CONTRACT AGREEMENT
A "mandatory" pre -proposal conference will be held on March 26, 2001, at 10:00 a.m. PDT, in the
Conference Room, at the Commission Office. Any written questions for the meeting must be
submitted in writing by 5:00 p.m. PDT on March 23, 2001.
An original and four (4) copies of your proposal using the Proposal Forms and including all
information required by the Proposal Documents must be addressed and delivered to the Commissi-
on's offices at the following address, which is the address to be used for all communications in
connection with this RFP:
Jerry Rivera, Program Manager
Riverside County Transportation Commission
3560 University Avenue, Suite 100
Riverside, California 92501
Telephone No. (909) 787-7141
All proposals must be in writing, sealed, and labeled "Freeway Service Patrol". The Beat Number
must also be indicated on the cover of the sealed package. All proposals must be received no later
than 5:00 p.m. April 16, 2001, irrespective of postmark. No proposals will be accepted after 5:00
p.m. Postmarks will not be accepted. Proposals shall be valid for 90 days after the final proposal
due date.
The Commission reserves the right to reject any or all proposals, to waive any informality or
irregularity in any proposal received and in cooperation with the CHP and Caltrans, judge the merits
of the respective proposals received. The selection, if made, will be made to the firm whose
proposal is responsive to the Request for Bid Proposal and is to the best advantage of the
Commission.
If your agency is interested in submitting a proposal for the Freeway Service Patrol towing services,
please contact the Commission at the above address or telephone between the hours of 8:00 a.m. to
5:00 p.m., Monday through Friday to receive a complete bid package.
LOI-2
Jerry Rivera, Program Manager
Riverside County Transportation Commission
LOI-3
LOI-4
RIVERSIDE COUNTY SERVICE AUTHORITY FOR FREEWAY EMERGENCIES
INSTRUCTIONS TO PROPOSERS
REQUEST FOR BID PROPOSAL
RIVERSIDE COUNTY SERVICE AUTHORITY FOR FREEWAY EMERGENCIES
INSTRUCTIONS TO PROPOSERS
TABLE OF CONTENTS
INSTR.
NUMBER TITLE
PAGE
NUMBER
I-1.0 EXAMINATION OF RFB DOCUMENTS ITP-1
I-2.0 INTERPRETATION OF RFB DOCUMENTS ITP-1
I-3.0 PREPARATION OF PROPOSAL ITP-1
I-4.0 MODIFICATIONS & ALTERNATIVE PROPOSALS ITP-1
I-5.0 SIGNING OF PROPOSAL/AUTHORIZATION ITP-2
TO NEGOTIATE
I-6.0 WITHDRAWAL OF PROPOSALS ITP-2
I-7.0 SUBMISSION OF PROPOSAL/PERIOD ITP-2
FOR ACCEPTANCE
1-8.0 BASIS OF AWARD ITP-2
I-9.0 TYPE OF CONTRACT TO BE AWARDED ITP-2
I-10.0 COMMISSION RIGHTS ITP-2
LAST PAGE ITP-3
ITP-i
RIVERSIDE COUNTY SERVICE AUTHORITY FOR FREEWAY EMERGENCIES
INSTRUCTION TO PROPOSERS
I-1.0 EXAMINATION OF RFB DOCUMENTS
Proposer shall be solely responsible for examining, with appropriate care, the RFP
Documents, including any Addenda issued during the proposal period, and for informing
itself with respect to any and all conditions which may in any way affect the amount or nature
of proposal, or the performance of the work in the event Proposer is selected. Failure of the
proposer to so examine and inform itself shall be at its sole risk and no relief for error or
omission will be given.
I-2.0 INTERPRETATION OF RFB DOCUMENTS
Proposer may request of the Commission in writing, prior to submission of proposal, clarifi-
cation or interpretation of the RFP Documents. Where such interpretation or clarification
requires a change in the RFP Documents, the Commission will issue an Addendum. Pro-
poser shall acknowledge receipt of any and all Addenda in its Proposal Letter. The
Commission shall not be bound by and Proposer shall not rely on any oral interpretation or
clarification of the RFP Documents.
I-3.0 PREPARATION OF PROPOSAL
The proposal shall be formatted in accordance with the requirements specified herein. The
proposal shall include copies of the Proposal Letter provided with the RFP Documents.
Proposal Letter and forms shall be executed by an authorized signatory as described in I-5.0,
"SIGNING OF PROPOSAL/AUTHORIZATION TO NEGOTIATE". All proposals shall
be prepared by and at the expense of the Proposer.
I-4.0 MODIFICATIONS AND ALTERNATIVE PROPOSALS
Proposer shall submit a proposal in strict conformity with the requirements of the RFP
Documents. The proposal shall be complete in itself and shall be submitted within a sealed
enclosure in accordance with I-7.0 "SUBMISSION OF PROPOSAL/PERIOD OF ACCEP-
TANCE" instruction herein.
Unauthorized conditions, limitations or provisions attached to a proposal may render it
invalid and cause its rejection. Alternative proposals will not be considered unless specifi-
cally requested. Oral, telegraphic or telephonic proposals or modifications will not be
considered.
ITP-1
I-5.0 SIGNING OF PROPOSAL/AUTHORIZATION TO NEGOTIATE
Each proposal submitted by Proposer shall be executed by Proposer or by its authorized
representative. In addition, Proposer must identify those persons authorized to negotiate on
its behalf with the Commission in connection with this RFP.
I-6.0 WITHDRAWAL OF PROPOSALS
A proposal may be withdrawn by the Proposer by means of a written request signed by the
proposer or its properly authorized representative. Such written request must be delivered
to the Commission's office prior to the date and time for submittal of proposals.
I-7.0 SUBMISSION OF PROPOSALIPERIOD OF ACCEPTANCE
Each proposal submitted by Proposer shall be delivered to the Commission's office up to the
date and time shown therein. It is the Proposer's sole responsibility to see that its proposal
is received as stipulated. In compliance with this RFP the Proposer agrees, if its proposal is
accepted within 90 days from the date specified in the RFP for receipt of proposals, to
provide the services at the costs stipulated herein.
I-8.0 BASIS OF AWARD
Any contract resulting from this RFP will be awarded to that firm whose proposal meets the
requirements of the RFP and is to the best advantage of the Commission. The Commission
may request "short listed" proposers to present an oral briefing and discuss the merits of their
proposal. However, the Commission is under no obligation to enter into discussion or
conduct negotiations with a proposer, but can award a contract on the basis of the offer
received. The Commission will evaluate each proposal according to how favorable the
services offered are to the Commission in light of bid specifications and reasonableness of
the cost proposal. The selected proposer may be required to participate in site visits or
negotiations and to submit such additional cost, technical, or other revisions to their proposal
as may result from negotiations.
I-9.0 FORM OF CONTRACT TO BE AWARDED
Under no circumstances will the contract price be exceeded without Commission approval.
It is anticipated that the Commission will enter into a time and material contract. The
contract agreement in substantial form is contained in Part "B" of this Request for Bid
Proposal ("RFP"), subject to changes the Commission may make as it see fit prior to
execution.
I-10.0 COMMISSION RIGHTS
The Commission may investigate the qualifications of any Proposer under consideration, re-
quire confirmation of information furnished by a Proposer, and require additional evidence
ITP-2
of qualifications to perform the Work described in this RFP. The Commission reserves the
right to:
Reject any or all of the proposals for any reason.
2. Issue subsequent Requests For Bid Proposals..
3. Cancel the entire Request For Bid Proposal.
4. Remedy or overlook technical errors in the Request For Bid Proposal process.
5. Appoint evaluation committees to review proposals.
6. Seek the assistance of outside technical experts in proposal evaluation.
7. Approve or disapprove the use of particular subcontractors.
8. Establish a short list of proposers eligible for discussions after review of written
proposals.
9. Negotiate with any, all, or none of the respondents to the RFB.
10. Solicit best and final offers from all or some of the Proposers.
11. Award a contract to one or more. Proposers.
12. Accept other than the lowest monetary offer.
13. Waive informalities and minor irregularities in proposals.
This RFP does not commit the Commission to enter into a contract, nor does it obligate the
Commission to pay for any costs incurred in preparation and submission of proposals or in
anticipation of a contract.
END OF INSTRUCTIONS TO PROPOSERS
ITP-3
RIVERSIDE COUNTY SERVICE AUTHORITY FOR FREEWAY EMERGENCIES
PROPOSAL REQUIREMENTS
REQUEST FOR BID PROPOSAL
RIVERSIDE COUNTY SERVICE AUTHORITY FOR FREEWAY EMERGENCIES
PROPOSAL REQUIREMENTS
TABLE OF CONTENTS
SECTION
NUMBER
SECTION 1
SECTION 2
TITLE
- PROPOSAL LETTER
- CONTENTS OF PROPOSAL
PR-i
• PAGE
NUMBER
PR -1
PR -3
RIVERSIDE COUNTY SERVICE AUTHORITY FOR FREEWAY EMERGENCIES
PROPOSAL REQUIREMENTS
SECTION 1 - PROPOSAL LETTER
PROPOSER
JERRY RIVERA, PROGRAM MANAGER
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
3560 UNIVERSITY AVENUE, SUITE 100
RIVERSIDE, CALIFORNIA 92501
In response to the Request for Bid Proposal ("RFP"), Beat No. , for the Riverside County
Freeway Service Patrol, we the undersigned hereby declare that we have carefully read and examined
the RFP documents including any plans and specifications, attended the mandatory pre -proposal
conference, and hereby propose to perform and complete the work as required in the Contract
Documents.
The undersigned agrees to make available the services at the costs indicated in its cost proposal if
its proposal is accepted within ninety days from the date specified in the RFP for receipt of propos-
als.
If awarded a Contract, the undersigned agrees to execute formal Contract Documents which will be
prepared by the Commission for execution, within 10 calendar days following acceptance of bid, and
will deliver to the Commission prior to execution of the Contract the necessary original Certificates
of Insurance.
Incorporated herein and made a part of this Proposal is the Response Data and Proposal Forms
required by Section 2 of the Proposal Requirements.
Proposer represents that the following person is authorized to negotiate on its behalf with the
Commission in connection with this RFP:
(Name)
(Title) (Phone)
The undersigned certifies that it has examined and is fully familiar with all of the provisions of the
RFP Documents and is satisfied that they are accurate; that it has carefully checked all the words and
PR -1
figures and all statements made in the Proposal Requirements; that it has satisfied itself with respect
to other matters pertaining to the proposal which in any way affect the work or the cost thereof. The
undersigned hereby agrees that the Commission will not be responsible for any errors or omissions
in these RFP Documents.
Proposer's Business Address
and Telephone/Fax Numbers:
BY:
(Signature)
(Type or Print Name)
(Title)
PR -2
PROPOSAL REQUIREMENTS
SECTION 2 - CONTENTS OF PROPOSAL
1.1 GENERAL FORMAT OF PROPOSAL
Proposals shall be prepared on bound 8-1/2" x 11" paper, with all text clear of binding, Use,
of 11" x 17" foldout sheets should be limited. Proposers shall include forms shown in
Attachment "B".
1.2 PROPOSAL CONTENT
A. Cover Letter
B. Time and Material - Not to Exceed Proposal (T&M) (Attachment "B")
As per Attachment "B", the proposer shall submit a Time and Material, Not to
Exceed (NTE) proposal to perform all work specified in the Scope of Services. The
proposal shall include proposer's hourly billing rates for each truck and shall answer
all questions on the form.
C. The proposal shall contain the proposer's Certificate of Acceptance of the Contract
Agreement contained in Part "B". If the proposer requests any changes to this
agreement, such requests must be included in the proposal submission or it shall be
understood that the proposer accepts the agreement contained in Part "B" to this RFP
in its entirety.
D. List of Trucks to be acquired or currently owned (see Scope of Services, Equipment
Requirements, page SOS -3)
E. Letters of Reference
(Operators should not seek references from the Commission, CHP or Caltrans.)
PR -3
RIVERSIDE COUNTY SERVICE AUTHORITY FOR FREEWAY EMERGENCIES
PART "A"
SCOPE OF SERVICES
REQUEST FOR BID PROPOSAL
RIVERSIDE COUNTY SERVICE AUTHORITY FOR FREEWAY EMERGENCIES
REQUEST FOR BID PROPOSAL
SCOPE OF SERVICES
This Request for Bid Proposal (RFP) is being advertised by the Riverside County Service Authority
for Freeway Emergencies (Commission) to provide a Freeway Service Patrol service. The
Commission is the short range transportation planning agency for Riverside County. The
Commission has entered into a Memorandum of Understanding with the California Department of
Transportation (Caltrans).and the California Highway Patrol (CHP) to fund a peak hour freeway
service patrol on selected freeway segments in Riverside County.
Section 22520 (g) of the California Vehicle Code specifically authorizes the CHP to be responsible
for freeway service patrols stopping on freeways for the purpose of rapid removal of impediments
to traffic. Article 3, Section 91, of the Streets and Highways Code, states that Caltrans has
responsibility to improve and maintain the state highways. Caltrans also has the responsibility for
traffic management and removing impediments from the highways.
If awarded a contract, the Contractor shall have 45 days after the notice to proceed in which to
acquire the required equipment, have it inspected, hire and train drivers and be operable. Any
company who cannot meet the 45 day operational requirement shall not be awarded a bid.
CONTRACT REPRESENTATIVES:
Caltrans and the CHP will jointly oversee the service. CHP is responsible for dispatch services to
incident locations within the vehicle's patrol limits. The dispatching will be done in accordance with
the contract for the service. A manual will be given to the successful Contractor explaining the types
of incidents to which his/her operators may be dispatched.
SERVICE LOCATIONS:
The Freeway Service Patrol operates on selected freeway segments referred to as beats. Each beat
has specific turnaround locations and designated drop locations identified by the CHP. Attachment
"A" shows the specific limits, number of tow trucks, number of back-up trucks, hours of operation
and tentative holidays on which the cost of each beat shall be based. The Commission reserves the
right to add or delete holidays to the work schedule. Travel time to and from the beat will be at the
expense of the Contractor.
At any time during the contract's terms, the Commission reserves the right to adjust beat
specifications to better accommodate demand for the service. These changes can occur during the
course of the contract through written change orders. If warranted during the service hours of
operation, the Contractor may be requested to temporarily reassign his/her Freeway Service Patrol
operators/trucks to locations outside the assigned beat.
SOS -1
DESCRIPTION OF SERVICE:
The purpose of the project is to provide for the rapid removal of disabled vehicles and those involved
in minor accidents from the freeway. Where conditions permit, safe removal of small debris will
be required. Contractor vehicles shallbe exclusively dedicated to the service during the hours of
operation. All vehicle maintenance activities shall be conducted during non -service hours.
The Contractor's service patrol operators shall assist motorists involved in minor accidents and those
with disabled vehicles. They shall be responsible for clearing the freeway of automobiles, small
trucks and small debris. When and where conditions warrant, service may be executed on the
freeway shoulders. Where conditions do not warrant, operators will remove the vehicles from the
freeway to provide service. The vehicles shall continuously patrol their assigned beat, respond to
CHP dispatches for service, use the designated turnaround locations and use the CHP identified
designated drop locations.
Service patrol vehicle operators may be required to change flat tires, provide "jump" starts, provide
one gallon of gasoline or diesel fuel, temporarily tape cooling system hoses and refill cold radiators.
Operators may spend a maximum of 10 minutes per disablement in attempting to mobilize a vehicle.
All Freeway Service Patrol services will be provided at no cost to the motorist. Service patrol
operators will not be allowed to accept gratuities, perform secondary towing services, recommend
secondary tows, or recommend repair/body shop businesses. To promote a safe work environment
and to maintain a level of professionalism, the CHP has developed a set of Standard Operating
Procedures for the FSP program that must be followed by the tow company and operators. Drivers
found not to be complying with FSP procedures may be suspended or terminated and the company
may be fined at the discretion of the FSP Field Supervisors.
If a vehicle cannot be mobilized within the 10 minute time limit, it shall be towed to a designated
drop location identified by the CHP. The motorist can request the Freeway Service Patrol vehicle
operator to call the CHP Communication center to request a CHP rotational tow or other services.
Freeway Service Patrol operators shall not be allowed to tow as an independent contractor from an
incident that occurred during the Freeway Service Patrol shift unless called as a rotation tow by CHP.
If called as a rotation tow after a Freeway Service Patrol shift, the operator must remove all Freeway
Service Patrol markings and change his/her Freeway Service Patrol uniform.
There may be some instances where service patrol operators may be requested to provide assistance
to CHP officers. Freeway Service Patrol operators shall follow the instructions of the CHP officer
at the scene of any incident within the scope of the Freeway Service Patrol program.
EQUIPMENT REQUIREMENTS:
A. TOW TRUCK REQUIREMENTS:
Vehicles will be exclusively dedicated to the Freeway Service Patrol during its hours of operation.
The Freeway Service Patrol will utilize at a minimum, Class A trucks with a minimum gross vehicle
weight rating of 14,000 pounds, dual wheel chassis and four (4) ton recovery equipment rating. All
SOS -2
trucks and beds used in the Freeway Service Patrol program shall be less than five (5) years old and
free of any physical damage.
Prior to commencement of service, the CHP will inspect each vehicle designated for the Freeway
Service Patrol to ensure that it meets the vehicle specifications and to ensure that it meets or exceeds
safety requirements. These inspections will occur prior to the start of service. Succeeding
inspections will occur periodically as determined by the CHP. Any unsafe or poorly maintained
vehicle(s) or improperly equipped vehicle(s) shall be removed from service or repaired as directed _
by the CHP, and the Contractor shall be fined at double the Contractor's hourly rate plus the loss of
revenue for the down time. Documentation of the vehicle identification number and successful
completion of the inspection will be kept on file at the CHP office and Contractor's base office.
Spare vehicles will be required to complete the shifts of vehicles removed from service. The
Contractor will be required to have a spare vehicle available for service at all times.
Freeway Service Patrol vehicles bearing the service patrol title, logo, and vehicle identification
number shall be painted white. There will be no color requirement for the trim. If trim is used, it
shall be no greater than four (4) inches on the front and sides of the vehicle. No other accessory
equipment shall be mounted or installed without prior CHP approval. This includes but is not
limited to bras, chrome wheel covers or window tint.
Each tow truck shall be equipped, as a minimum, with the following:
o Wheel lift towing equipment, with a minimum lift rating of 3,000 pounds. All tow
equipment shall include proper safety straps.
o Boom with a minimum static rating of 5,000 pounds.
o Winch Cable - 8,000 pound rating on the first layer of cable.
o Winch Cable - 100 ft., 3/8 -inch diameter, with a working limit of 3500 pounds.
o Towing slings rated at 3,000 pounds minimum.
o Tow chains 5/16" alloy or OEM specs., J.T. hook assembly.
o Rubber face push bumper.
o Mounted spot light capable of directing a beam both front and rear.
o Amber warning lights with front and rear directional flashing capability, with on/off switch
in cab.
o Public address system.
SOS -3
o Power outlets ("hot boxes"), front and rear mounted, with outlets compatible to 12 volt
booster cables.
o Heavy duty, 60+ amp battery.
o Radios with the ability to communicate with the Contractor's base office.
o Programmable scanners capable of scanning between the 39 and 48 MHz used by the CHP.
o Suitable cab lighting.
o Trailer hitch capable of handling a 1 7/8 -inch ball and 2 inch ball.
o One (1) 1 7/8 -inch ball and one (1) 2 inch ball.
o Rear work lights.
o Safety chain D -ring or eyelet mounted on rear of truck.
o Motorcycle Straps (2)
o Diesel fuel in plastic jerry cans (5 gallons)
o Unleaded gasoline in plastic jerry cans (5 gallons)
o Safety chains min. 5 ft. (2)
o First aid kit (small 5" x 9") (1)
o Fire extinguisher aggregate rating of at least 4-B,C units (1)
o Pry bar - 36" or longer (1)
o Radiator water in plastic container (5 gallons)
o Sling crossbar spacer blocks (2)
o 4" x 4" x 48" wooden cross beam (1)
o 4" x 4" x 60" wooden cross beam (1)
o 24" wide street broom (1)
o Square point shovel (1)
SOS -4
o Fuses (highway flares), 15 minute, or
(36)
Fuses (highway flares), 30 minute (20)
o Cones 18"
o Hydraulic jack, 2 -ton, floor -
o Four way lug wrench (1 std.)
o Four way lug wrench (1 metric)
o Rechargeable air bottle, hoses and fittings to fit
tire valve stems, 100 psi capacity
o Flashlight and spare batteries
(6)
(1)
(1)
(1)
(1)
(1)
o Tail lights/brake lights, portable remote (1 set)
with extension cord
o Booster cables, 25 ft. long minimum,
3 -gauge copper wire with heavy-duty clamps
and one end adapted to truck's power outlets (1 set)
o Funnel, multi -purpose, flexible spout (1)
o Pop -Up Dolly, portable for removing otherwise (1)
untowable vehicles
o 5 -gallon can with lid filled with clean absorb -all (1)
o Empty trash can with lid (5 gallon) (1)
o Lock out set (1)
Each Freeway Service Patrol truck will be required to have a tool box with the following minimum
number of tools/supplies. A tool kit for small equipment items is required. The list may be
supplemented at the Contractor's option and expense.
o Screwdrivers --
Standard -1/8", 3/16", 1/4", 5/16"
Phillips head - #1 and #2
(1 each, min).
(1 each, min).
o Needle nose pliers (1)
o Adjustable rib joint pliers, 2" min. capacity (1)
o Crescent wrench - 8" (1)
SOS -5
o Crescent wrench - 12"
o 4 lb. hammer
o Rubber mallet
o Electrical tape, roll
o Duct tape, 20 yard roll
o Tire pressure gauge
o Mechanic's wire (roll)
o Bolt cutters
The operator shall be required to complete a pre -operation inspection of the vehicle as well as
inventory the required equipment prior to the start of each shift. An inspection/inventory sheet shall
be completed by the operator prior to the start of each shift and be available for inspection. The
sheets must be kept on file at the Contractor's office and available for CHP inspection upon request.
Any item missing must be replaced prior to the start of the shift. All equipment stored on top of the
truck shall be secured to the truck.
B. SPARE VEHICLES:
The Contractor shall be required to have one spare certified FSP tow truck available per beat. The
spare vehicle should be used when a regular vehicle is unavailable. The spare vehicle shall be
painted the required color with the required identification markings, title, logo. It shall meet all the
vehicle equipment specifications.
C. VEHICLE BREAKDOWN AND OTHER MISSED SERVICE:
The spare vehicle must be in service on the beat within 45 minutes of the time a permanently
dedicated vehicle must be taken out of service for any reason. The Contractor shall not be paid for
the time period that the contractually required number of trucks is not in service. If a vehicle is not
made available within the 45 minute time period, the Contractor shall be fined double the hourly
contract rate in 1 minute increments until a replacement vehicle is provided. If a truck is not ready
due to breakdown at the start of a shift, the fine time will be calculated at the start of the shift. If the
entire shift is missed, Contractor shall be fined for the entire shift at three (3) times the hourly rate.
Vehicle maintenance will be performed during non -service hours.
D. VEHICLE IDENTIFICATION:
It shall be the Contractor's responsibility to place detachable Freeway Service Patrol markings on
each vehicle during the service hours and to remove the detachable markings immediately upon
completion of each shift. The Commission will supply each contractor with the appropriate number
of detachable markings for his/her beat(s). If a marking is lost or damaged, the Contractor shall be
SOS -6
responsible for the cost of the replacement markings. All Freeway Service Patrol markings shall be
returned at the termination of the contract. The cost of any Commission and/or Caltrans/CHP
supplied item and/or equipment not returned shall be deducted from the Contractor's final payment.
Freeway Service Patrol markings as well as vehicle numbers shall be required on both sides of all
trucks. The operator shall be required to keep the title and logos clean and in readable condition
throughout the service patrol's operation.
E. COMMUNICATION EQUIPMENT:
Each Freeway Service Patrol vehicle shall be equipped with radios to enable the operator to
communicate with the CHP Communication Center. The communications equipment shall be
supplied by the Commission. The Commission supplied communications equipment shall be in
addition to the Contractor's shop radios.
Programmable scanners capable of scanning between the 39 and 48 MHz used by CHP shall also be
supplied by the Contractor and shall be installed in all vehicles. Each Freeway Service Patrol vehicle
shall be equipped with shop radios to enable the operator to communicate with his/her base office.
The shop radios shall be supplied by the Contractor.
The service patrol vehicles shall be equipped with a public address system. The public address
system shall have the capability for the driver of the disabled vehicle to hear instructions transmitted
from the cab of the Freeway Service Patrol vehicle when the service patrol vehicle is adjacent to the
rear of the disabled vehicle.
The Contractor shall be responsible for maintaining the security of the vehicle communication
equipment. The Contractor shall be liable for any damage other than normal wear and tear to the
communication equipment. The Contractor shall also be liable for the full replacement value of the
communication equipment installed in the trucks while in the care, custody and control of the
equipment. The Commission shall deduct repair fees as well as the full replacement cost of any
Commission equipment from any payment due to the Contractor under this agreement. The
Commission supplied vehicle equipment shall be returned upon contract termination. The cost of
any equipment not returned shall be deducted from the Contractor's final payment.
F. VEHICLE OPERATORS:
All potential vehicle operators shall be required to have a safe driving record and current Class C
driver's license. All operators shall be 18 years of age or older. Potential operators shall be subject
to driving record and criminal background checks through the California Highway Patrol. Potential
operators shall be sufficiently experienced in the tasks of tow truck operations and proficient with
all required Freeway Service Patrol equipment to provide safe and proper service. Any certified
driver from other FSP areas will be evaluated on a case by case basis. All potential operators must
be capable of demonstrating their tow operating abilities prior to formal CHP/Caltrans training.
Additionally, the operators will be required to exercise good, sound judgement in carrying out their
duties.
SOS -7
Operators shall be required to inform the CHP Communications Center at any time he/she leaves the
assigned beat for more than 10 minutes. This includes replenishing expendable items such as
gasoline, fire extinguisher, breaks, etc. The operator shall be required to immediately notify the CHP
Communications Center upon a tow truck breakdown. The Freeway Service Patrol operator shall
be required to complete assist records Tor each incident.
The CHP, Caltrans, and the Commission maintain strict drug and alcohol policies. Any Freeway
Service Patrol vehicle operator found working under the influence of drugs or alcohol shall be
dismissed by the Contractor immediately. The Contractor shall be responsible for providing a
certified replacement driver for that vehicle.
If a vehicle operator is convicted of a crime involving a stolen vehicle, stolen property, violence,
drugs or moral turpitude, fraud related to the towing business, or misdemeanor or felony driving
while under the influence of alcohol or a drug, the Contractor shall permanently remove that operator
from duties under the FSP program. If an operator is charged with any of the above crimes, the
Contractor shall immediately suspend that operator from duties under this program pending the
outcome of the criminal case. If the operator is not convicted, or is ultimately convicted of a lesser
crime not described above, the Contractor shall permanently remove that operator from duties under
this program if, in the opinion of SAFE's Executive Director or designee, sufficient evidence is
presented during the criminal proceedings to conclude there is probable cause to believe the operator
committed the crime.
All vehicle operators, including back-up drivers, shall be required to complete the CHP two-day
training program which costs $50.00 per driver. No driver will be allowed to begin patrolling
without attending the mandatory training classes. Any driver who is found on patrol without
completing the mandatory training classes may be prohibited from further Freeway Service Patrol
service and the Contractor's contract may be terminated immediately.
Mandatory CHP/Caltrans refresher training classes shall be scheduled during non -Freeway Service
Patrol hours. A minimum of eight (8) hours refresher training per year shall be required.
G. OPERATOR EQUIPMENT:
It shall be the responsibility of the Contractor to provide the operator with specified uniforms, shoes,
and other equipment. The equipment includes navy blue jump suits or shirts and pants. If coveralls
are worn they shall have two way zip front with heavy duty brass zipper. Coverall or shirt sleeves
shall be half raglan type or set-in sleeve with pleated -action back. Long sleeves may have plain
barrel cuff or be equipped with snap or button closure on wrist. The length of the sleeve on short -
sleeve coveralls/shirts shall come to within approximately 1 inch of the inside forearm when the
wearer's arm is bent at a 90 degree angle.
The coveralls shall have shape holding sanforized waist banding with elastic inserts for trim fit.
Legs shall be moderately tapered to avoid excessive fullness. H.D. Lee Company style No. 018-3041
(Navy Blue) or Commercial Uniform Co. style No. 201 (Navy Blue) or equal. All main seams shall
be at least double stitched with good quality thread.
SOS -8
Shirts or coveralls shall have one or two chest pockets. Single pocket coveralls/shirts shall have the
chest pocket placed on the left.
The first initial of the first name and full last name shall be sewn above the right chest pocket so that
it shall be clearly visible with the collar -open. Letters shall not exceed 1A inch. A detachable metal
nameplate may be worn in place of the embroidered name at the Contractor's option.
A safety vest with reflective white stripes shall be wom. The safety vest shall be orange or lime -
green in color. A small Freeway Service Patrol logo (patch) shall be sewn on the front of the safety
vest over the left front pocket of the uniform. A large Freeway Service Patrol logo (patch) shall be
sewn across the middle portion of the back of each safety vest. The name of the operator shall be
displayed on the front of the safety vest over the right front pocket of the uniform.
All Freeway Service Patrol operators shall wear general duty black work boots with protective steel
toe.
During cold weather, a navy blue sweater or sweatshirt may be worn under the uniform
shirt/jumpsuit. A navy blue jacket may also be worn at the Contractor's option, if it meets all the
uniform specifications.
Rain gear shall be waterproofed material, yellow in color. Reflective 2" white tape shall be applied
to both sleeve cuffs and both leg cuffs and across the upper back.
Hats, if worn, shall be baseball type cap, navy blue in color. An "FSP" shoulder patch shall be sewn
on the hat above the brim. No other logos/names shall be accepted. A sketch of the uniform is
provided in Attachment "A-3".
H. LOCAL OFFICE:
The Contractor shall provide a local office for contract administration purposes. This office shall
be staffed by either the Contractor or a person who has the authority to conduct business and make
decisions on behalf of the Contractor. The office shall have business hours coinciding with
Contractor's beat(s) hours of operation. Through the sheet shown on Attachment "A-2", the
contractor shall designate representatives who will be available at the office during hours of
operation to make decisions on behalf of the contractor. The office shall be established within close
proximity to the Contractor's beat(s).
The Contractor shall also provide telephone service through which he/she or a responsible
representative who has the authority to conduct business and make decisions on behalf of the
Contractor can be contacted during the non -service hours of operation for the length of the contract.
During non -business hours, an answering machine provided at the Contractor's expense, shall be
available to log calls, take complaints, etc. A fax machine shall be provided for invoicing and
noticing purposes.
SOS -9
I. PROPOSER QUALIFICATIONS:
All potential proposers must have a business license, five (5) years' experience in operating a tow
service, and at a minimum, three (3) years' experience of CHP rotation tow service. Additionally,
the potential proposer must comply with all Federal, State and Local laws governing the operation
of a tow service in the community in which the beat is located.
J. PROPOSALS:
An original and four (4) copies of each proposal must be provided. Attachment "A-1" shows each
beat's required number of vehicles.
The proposal price shall be based on an hourly cost for supplying the required number of Freeway
Service Patrol vehicles and operators for the beat's hours of operation as described in Attachment
"A-1" as well as for furnishing all labor, materials, tools, fuel (operating as well as for motorists),
equipment, operating costs, insurance, overhead and incidentals as defined in the Request for Bid
Proposal.
The proposal price shall also take into consideration that operators are required and shall be paid by
the Contractor for attending mandatory training classes and shall be required to respond to requests
for service from CHP dispatchers and lend assistance to incidents encountered, whether or not it is
at the end of his/her shift.
All proposals shall be submitted on Attachment "B", Bid Proposal. Each proposal shall include the
year, manufacturer, model, current mileage and vehicle identification number (VIN) of each truck
that will be used for the project. The same information shall be provided for the spare vehicle. If
a potential proposer does not own the vehicles but plans to acquire the vehicles, a statement as to
how these vehicles will be acquired and the time line for acquisition shall be provided.
Each proposal shall be accompanied with references from individuals, companies, law enforcement
agencies, service clubs, etc., who are keenly aware of the proposer's experience -and capabilities with
regard to towing services. References from. the Commission, CHP, Caltrans, banks, equipment
suppliers, friends or relatives will not be allowed.
K. PROPOSAL EVALUATION/CONTRACTOR SELECTION:
1. Evaluation Criteria. The Commission will evaluate the proposals received based on the
following criteria:
a. Qualifications of the Firm - 25 points
Technical experience in performing work of a closely similar nature;
experience working with public agencies; strength and stability of the firm;
strength, stability, experience and technical competence of subcontractors;
assessment by client references.
SOS -10
b. Staffing and Project Organization - 25 points
Qualifications of project staff, particularly key personnel and especially the
Project Manager; key personnel's level of involvement in performing related
work cited in --"Qualifications of the Firm" section; logic of project
organization; adequacy of labor commitment; concurrence in the restrictions
on changes in key personnel.
c. Work Plan - 15 points
Depth of Proposer's understanding of Commission's requirements and
overall quality of work plan; logic, clarity and specificity of work plan:
appropriateness of labor distribution among the tasks; ability to meet the
project deadline; reasonableness of proposed schedule; utility of suggested
technical or procedural innovations.
d. Cost and Price - 25 points
Reasonableness of the total price and competitiveness of this amount with
other proposals received; adequacy of data in support of figures quoted;
reasonableness of individual task budgets; basis on which prices are quoted.
e. Completeness of Response - 10 points
Completeness of response in accordance with RFP instructions; exceptions
to or deviations from the RFP requirements that the Commission cannot or
will not accommodate; other relevant factors not considered elsewhere.
2. Evaluation Procedure. An Evaluation Committee comprised of Commission staff,
Caltrans staff and CHIP staff will evaluate all proposals received in accordance with the
above criteria. The evaluators in applying the major criteria to the proposals may
consider additional sub -criteria beyond those listed. During the evaluation period, the
Commission may interview some or all of the proposing firms.
3. Award. The Commission will evaluate the proposals received and will submit, with
approval of the Budget and Implementation Committee, the proposal considered to be
the most competitive to the Commission's Board for consideration and selection. The
Commission may also negotiate contract terms with the selected Proposer prior to
award, and expressly reserves the right to negotiate with several Proposers
simultaneously and, thereafter, to award a contract to the Proposer offering the most
favorable terms to the Commission.
The Commission reserves the right to award its total requirements to one Proposer or to
apportion those requirements among several Proposers as the Commission may deem
to be in its best interest. In addition, negotiations may or may not be conducted with
SOS -11
Proposers; therefore, the proposal submitted should contain Proposer's most favorable
terms and conditions, since the selection and award may be made without discussion
with any Proposer.
4. Notification of Award andDebriefing. Proposers who submit a proposal in response to
this RFP shall be notified in writing regarding the firm who was awarded the contract.
Such notification shall be made within five (5) days of the date the contract is awarded.
Proposers who were not awarded the contract may obtain a prompt explanation
concerning the strengths and weaknesses of their proposal. Unsuccessful Proposers who
wish to be debriefed must request the debriefing in writing and the Commission must
receive the request within three (3) days of notification of the contract award.
SOS -12
FREEWAY SERVICE PATROL (FSP)
TOW TRUCK CONTRACT SCHEDULE
RFP Issued
Written Questions for Pre -Proposal
Conference
Pre -Proposal Conference
Minutes from Pre -Proposal Conference
Mailed to Short Mail List and Attendees
Proposals Due, 5:00 p.m.
Bid Opening, 5:00 p.m.
Interagency Committee Evaluates Proposals
Including Calling References & Site Visits
Contractor Selection Recommendation Forwarded
to Budget & Implementation Committee
Contractor Recommendation
Approved by Commission
Notice to Proceed Issued to Contractors
Contract signed by Contractors
Truck Inspections
Driver Training
Communications Equipment Installation
Start of Service
END OF SCOPE OF SERVICES
March 15, 2001
March 23, 2001
March 26, 2001
March 28, 2001
April 13, 2001
April 13, 2001
April 16-18, 2001
April 23, 2001
May 9, 2001
May 11,2001
May 31, 2001
3rd week in June 2001
3rd week in June 2001
4th week in June 2001
July 2, 2001
SOS -13
ATTACHMENT A
ATTACHMENT A-1
RIVERSIDE COUNTY
FREEWAY SERVICE PATROL
BEAT DESCRIPTION.
FSP Area Freeway Beat Boundaries # of # of One-way Morning Evening
Beat Beat Trucks back-up Length Shift Shift
Trucks in Miles
1 30 SR -91 Orange County line 2 1 5.4 0500-0830 1500-1900
to Lincoln Ave.
2 31 SR -91 Lincoln Ave. to Magnolia 2 1 5.1 0500-0830 1500-1900
ATTACHMENT A-2
RIVERSIDE COUNTY FREEWAY SERVICE PATROL
CONTRACTOR. REPRESENTATIVE FORM
BEAT NUMBER:
CONTRACTOR NAME:
PRINCIPAL
(Print)
(Signature) (Date)
ALTERNATE NO. 1
ALTERNATE NO. 2
ALTERNATE NO. 3
The above named individuals have read and understand the Freeway Service Patrol Contract. At
least one of these individuals will be available at the contractor's office during Freeway Service
Patrol hours of operation and normal business hours to make contractual decisions on behalf of the
contractor.
SOS -15
FSP UNIFORM REQUIREMENTS
FRONT
REAR
ATTACHMENT A-4
PRELIMINARY LIST OF FREEWAY SERVICE PATROL HOLIDAYS
Plan to submit your cost proposal to provide Freeway Service Patrol tow service during each
weekday except for the following holidays:
July
4
September 3
November 22
23
December 25
January 1
21
February 18
May 27
July 4
September 2
2001-2002*
Independence Day
Labor Day
Thanksgiving Day
Friday after Thanksgiving
Christmas
New Year's Day
Martin Luther King, Jr. Day
Presidents' Day
Memorial Day
2002=2003*
Independence Day
Labor Day
November 28 Thanksgiving Day
29 Friday After Thanksgiving
December 25
January
February
May
Christmas
1 New Year's Day
20 Martin Luther King, Jr. Day
17 Presidents' Day
26 Memorial Day
2003-2004*
July 4 Independence Day
September 1 Labor Day
November 27 Thanksgiving Day
28 Friday After Thanksgiving
December 25 Christmas
January 1 New Year's Day
19 Martin Luther King, Jr. Day
February 16 Presidents' Day
May 31 Memorial Day
*NOTE: Consideration is being given to provide service on certain "high traffic days" on/or
following certain holidays (e.g. July 4th Labor Day, Sunday following Thanksgiving Day,
Memorial Day), in the afternoon, 4 hours each.
ATTACHMENT B
ATTACHMENT B
RIVERSIDE COUNTY FREEWAY SERVICE PATROL
BID PROPOSAL FORM
BEAT NO: BEAT LOCATION:
TOTAL NUMBER OF TRUCKS (not including back-up truck):
NAME: TITLE:
COMPANY NAME:
ADDRESS:
TELEPHONE NUMBER:
BUSINESS LICENSE NUMBER:
LICENSE CLASSIFICATION:
PROPOSAL: Your proposal should take into consideration all vehicles, equipment, operating cost,
insurance, training classes, personnel, tools, fuel (for motorist as well as vehicles) supplies,
expendable items, incidentals, etc. Please refer to the Scope of Services to ensure that you have
covered all possible costs in your proposal.
1. Cost Per Hour Per Tow Truck =
2. Cost Per Hour For Beat (#1 multiplied by two) = $
3. Total Annual Cost For Beat - FY 2001-2002 (#2 x 1,906 hours) $
4. Total Annual Cost For Beat - FY 2002-2003 (#2 x 1,906 hours) $
5. Total Annual Cost For Beat - FY 2003-2004 (#2 x 1,914 hours) $
AUTHORIZED SIGNATURE:
DATE:
B-1
PAGE: Two
Attachment B
FREEWAY SERVICE PATROL
BID PROPOSAL FORM
FIRM NAME: BEAT #
This form must be completed by owner or day to day operating manager and not by a
consultant or employee. The purpose of this form is to ensure that you are aware of all costs
of Freeway Service Patrol service and to simplify the selection panel's review of your proposal.
3O NOT SIMPLY SAY "REFER TO PAGE #XX)
UNDERSTANDING OF CONTRACT TERMS:
1. Owners's Number Of Years Of Tow Truck Operations
(5 years minimum):
Years as Owner Years in Towing Business Years in CHP Rotation Tow
Current Number of Tow Trucks Operated
2. FSP Beat Operating Hours:
3. Describe Activities Prohibited to FSP Contractors:
4. Describe FSP Contractor Duties on a Daily Basis:
B-2
PAGE: Three
Attachment B
5. How Frequently Will Your Trucks be Inspected by CHP?
6. What Tests Must an FSP Driver Pass Before Operating-FSP Service?
A.
B.
C.
7. What Does an FSP Driver Wear?
8. What Equipment is Found on an FSP Tow Truck? (attach separate list)
9. How Did You Calculate Your Hourly Costs? (attach time & materials & calculation)
10. What are the FSP Insurance Requirements You Must Meet?
.11. How Many Back-up Trucks and Drivers Must You Have for this Beat?
12. Who May We Contact by Phone for References? (clients only)
Client Agency Phone #
B-3
PAGE: Four
Attachment B
13. Additional Information May Be Attached.
Name: Date:
Name of Assistants Completing Form:
B-4
PART "B"
CONTRACT AGREEMENT
between
)
)
)
)
(hereinafter "Contractor") )
)
)
)
)
and ) Contract Amount: $
)
)
)
Riverside County Service Authority ) Term: / / through / /
for Freeway Emergencies )
3560 University Avenue, Suite 100 )
Riverside, California 92501 )
(hereinafter "Commission") )
Contract No.:
for
[TITLE OF WORK]
This Agreement is made and entered into as of this day of , 20_,
by and between the RIVERSIDE COUNTY SERVICE AUTHORITY FOR FREEWAY
EMERGENCIES, with offices in Riverside, California (hereinafter called "Commission") and
(hereinafter called "Contractor").
RECITALS
WHEREAS, the Commission, a California County Transportation Commission, exists under the
authority of Section 130050 et sec . of the California Public Utilities Code;
WHEREAS, the Commission requires the services of a Contractor to provide the professional
services as described in the Scope of Services;
WHEREAS, the Commission has determined that Contractor is best qualified to perform the
required services;
WHEREAS, the Contractor is able and willing to perform the required services under the terms and
conditions of this Contract;
WHEREAS, the Commission is the short range transportation planning agency for Riverside County.
It also programs federal, state and local funds. The Commission has entered into a Memorandum
of Understanding with the California Department of Transportation (Caltrans) and the California
Highway Patrol (CHP) to fund a peak period freeway service patrol on selected freeway segments
in Riverside County;
WHEREAS, Section 22520 (g) of the California Vehicle Code specifically authorized the CHP to
be responsible for freeway service patrols stopping on freeways for the purpose of rapid removal of
impediments to traffic. Article 3, Section 91, of the Streets and Highways Code, states that Caltrans
has responsibility to improve and maintain the state highways. Caltrans also has the responsibility
for traffic management and removing impediments from the highways;
NOW, THEREFORE, For the consideration hereinafter stated, the parties agree as follows:
1.0
SCOPE OF SERVICES
CONTRACT REPRESENTATIVES:
Caltrans and the CHP will jointly oversee the service. Both agencies will have responsibility
for overseeing service performance and ensuring that the Contractors abide by the terms of
the contracts.
B-6
CHP is responsible for dispatch services to incident locations within the vehicle's patrol
limits. The dispatching will be done in accordance with the contract for the service. A
Standards Operating Procedures manual will be given to the Contractor explaining the types
of incidents to which his/her operators may be dispatched.
SERVICE LOCATIONS:
The Freeway Service Patrol will operate on selected freeway segments referred to as beats.
Each beat has specific turnaround locations and designated drop locations identified by the
CHP. Attachment "A" shows the specific limits, number of tow trucks, number of back-up
trucks, hours of operation and fiscal years 2002, 2003 and 2004 holidays for the Contractor's
specific beat. The Commission reserves the right to add or delete holidays to the work
schedule. Travel time to and from the beat will be at the expense of the Contractor.
At any time during the contract's term, the Commission reserves the right to adjust beat
specifications to better accommodate demand for the service. These changes can occur
during the course of the contract through written change orders. If warranted and during the
service hours of operation, the Contractor may be requested to temporarily reassign his/her
Freeway Service Patrol operators/trucks to locations outside the assigned beat.
DESCRIPTION OF SERVICE:
The purpose of the project is to provide for the rapid removal of disabled vehicles and those
involved in minor accidents from the freeway. Where conditions permit, safe removal of
small debris will be required. Contractor vehicles shall be exclusively dedicated to the
service during the hours of operation. All vehicle maintenance activities shall be conducted
during non -service hours.
The Contractor's service patrol operators shall assist motorists involved in minor accidents
and those with disabled vehicles. They shall be responsible for clearing the freeway of
automobiles, small trucks and small debris. When and where conditions warrant, service
may be executed on the freeway shoulders. Where conditions do not warrant, operators will
remove the vehicles from the freeway to provide service. The vehicles shall continuously
patrol their assigned beat, respond to CHP dispatches for service, use the designated
turnaround locations and use the CHP identified designated drop locations.
Service patrol vehicle operators may be required to change flat tires, provide "jump" starts,
provide one gallon of gasoline or diesel fuel, temporarily tape cooling system hoses and refill
radiators. Operators may spend a maximum of 10 minutes per disablement in attempting to
mobilize a vehicle.
All Freeway Service Patrol services will be provided at no cost to the motorist. Service
patrol operators will not be allowed to accept gratuities, perform secondary towing services,
recommend secondary tows, or recommend repair/body shop businesses.
B-7
If a vehicle cannot be mobilized within the 10 minute time limit, it shall be towed to a
designated drop location identified by the CHP. The motorist can request the Freeway
Service Patrol vehicle operator to call the CHP Communication center to request a CHP
rotational tow or other services. Freeway Service Patrol operators shall not be allowed to
tow as an independent contractor from an incident that occurred during the Freeway Service
Patrol shift unless called as a rotation tow by CHP. If called as a rotation tow after a Freeway
Service Patrol shift, the operator must remove all Freeway Service Patrol markings and
change his/her Freeway Service Patrol uniform.
There may be some instances where service patrol operators may be requested to provide
assistance to CHP officers. Freeway Service Patrol operators shall follow the instructions
of the CHP officer at the scene of any incident within the scope of the Freeway Service Patrol
program.
EQUIPMENT REQUIREMENTS:
A. TOW TRUCK REQUIREMENTS:
Vehicles will be exclusively dedicated to the Freeway Service Patrol during its hours of
operation. The Freeway Service Patrol will utilize at a minimum, Class A trucks with a
minimum gross vehicle weight rating of 14,000 pounds, dual wheel chassis and four (4) ton
recovery equipment rating. All trucks and beds used in the Freeway Service Patrol program
shall be less than five (5) years old and free of any physical damage.
Prior to commencement of service, the CHP will inspect each vehicle designated for the
Freeway Service Patrol to ensure that it meets the vehicle specifications and to ensure that
it meets or exceeds safety requirements. These inspections will occur prior to the start of
service. Succeeding inspections will occur periodically as determined by the CHP. Any
unsafe or poorly maintained vehicle(s) or improperly equipped vehicle(s) shall be removed
from service or repaired as directed by the CHP, and the Contractor shall be fined at double
the Contractor's hourly rate plus the loss of revenue for the down time. Documentation of
the vehicle identification number and successful completion of the inspection will be kept
on file at the CHP office and Contractor's base office. Spare vehicles will be required to
complete the shifts of vehicles removed from service. The Contractor will be required to
have a spare vehicle available for service at all times.
Freeway Service Patrol vehicles bearing the service patrol title, logo, and vehicle
identification number will be painted white. There will be no color requirement for the trim.
If trim is used, it shall be no greater than four (4) inches on the front and sides of the vehicle.
No other accessory equipment shall be mounted or installed without prior CHP approval.
This includes but is not limited to bras, chrome wheel covers or window tint.
Each tow truck shall be equipped, as a minimum, with the following:
B-8
o Wheel lift towing equipment, with a minimum lift rating of 3,000 pounds. All tow
equipment shall include proper safety straps.
o Boom with a minimum static rating of 5,000 pounds.
o Winch Cable - 8,000 pound rating on the first layer of cable.
o Winch Cable - 100 ft., 3/8 -inch diameter, with a working limit of 3500 pounds.
o Towing slings rated at 3,000 pounds minimum.
o Tow chains 5/16" alloy or OEM specs., J.T. hook assembly.
o Rubber face push bumper.
o Mounted spot light capable of directing a beam both front and rear.
o Amber warning lights with front and rear directional flashing capability, with on/off
switch in cab.
o Public address system.
o Power outlets ("hot boxes"), front and rear mounted, with outlets compatible to 12
volt booster cables.
o Heavy duty, 60+ amp battery.
o Radios with the ability to communicate with the Contractor's base office.
o Programmable scanners capable of scanning between the 39 and 48 MHz used by the
CHP.
o Suitable cab lighting.
o Trailer hitch capable of handling a 1 7/8 -inch ball and 2 inch ball.
o One (1) 1 7/8 inch ball and one (1) 2 inch ball.
o Rear work lights.
o Thomas Brothers or other suitable map.
o Safety chain D -ring or eyelet mounted on rear of truck.
o Motorcycle Straps (2)
B-9
o Diesel fuel in plastic jerry cans (5 gallons)
o Unleaded gasoline in plastic jerry cans (5 gallons)
o Safety chains min. 5 ft.-- (2)
o First aid kit (small 5" x 9") (1)
o Fire extinguisher aggregate rating
of at least 4-B,C units (1)
o Pry bar - 36" or longer (1)
o Radiator water in plastic container (5 gallons)
o Sling cross -bar spacer blocks (2)
o 4" x 4" x 48" wooden cross beam (1)
o 4" x 4" x 60" wooden cross beam (1)
o 24" wide street broom (1)
o Square point shovel (1)
o Fuses (highway flares), 15 minute (36)
Fuses (highway flares), 30 minute (20)
o Cones 18" (6)
o Hydraulic jack, 2 -ton, floor (1)
o Four way lug wrench (1 std.) (1)
o Four way lug wrench (1 metric) (1)
o Rechargeable air bottle, hoses and fittings
to fit tire valve stems, 100 psi capacity (1)
o Flashlight and spare batteries (1)
o Tail lights/brake lights, portable
remote with extension cord (1 set)
o Booster cables, 25 ft. long minimum, 3 -gauge
B-10
copper wire with heavy-duty clamps and one
end adapted to truck's power outlets (1 set)
o Funnel, multi -purpose, flexible spout (1)
o Pop-up dolly, portable for removing otherwise
untowable vehicles (1)
o 5 -gallon can with lid filled with absorb -all (1')
o Empty trash can with lid (5 gallon) (1)
o Lock out set (1)
Each Freeway Service Patrol truck shall be required to have a tool box with the following
minimum number of tools/supplies. A tool kit for small equipment items is required. The
list may be supplemented at the Contractor's option and expense.
o Screwdrivers --
Standard -1/8", 3/16", 1/4", 5/16"
Phillips head - #1 and #2
(1 each, min).
(1 each, min).
o Needle nose pliers (1)
o Adjustable rib joint pliers, 2" min.
capacity (1)
o Crescent wrench - 8" (1)
o Crescent wrench - 12" (1)
o 4. lb hammer (1)
o Rubber mallet (1)
o Electrical tape, roll (1)
o Duct tape, 20 yard roll (1)
o Tire pressure gauge (1)
o Mechanic's wire (roll) (1)
o Bolt cutters (1)
B-11
The operator shall be required to complete a pre -operation inspection of the vehicle as well
as inventory the required equipment prior to the start of each shift. An inspection/inventory
sheet shall be completed by the operator prior to the start of each shift and be available for
inspection. The sheets must be kept on file at the Contractor's office and available for CHP
inspection upon request. Any item missing must be replaced prior to the start of the shift.
All equipment stored on top of the truck shall be secured to the truck.
B. SPARE VEHICLES:
The Contractor shall be required to have one spare certified FSP tow truck available for each
beat. The spare vehicle shall be used when a regular vehicle is unavailable. .The spare
vehicle shall be painted the required color with the required identification markings, title,
logo. It shall meet all the vehicle equipment specifications.
C. VEHICLE BREAKDOWN AND OTHER MISSED SERVICE:
The spare vehicle must be in service on the beat within 45 minutes of the time a permanently
dedicated vehicle must be taken out of service for any reason. The Contractor shall not be
paid for the time period that the contractually required number of trucks are not in service.
If a vehicle is not made available within the 45 minute time period, the Contractor shall be
fined double the hourly contract rate until a replacement truck is provided. If a truck is not
ready at the start of a shift due to breakdown, the fine time will be calculated at the start of
the shift. If the entire shift is missed, the Contractor shall be penalized for the entire shift at
three (3) times the hourly rate. Vehicle maintenance will be performed during non -service
hours.
D. VEHICLE IDENTIFICATION:
It shall be the Contractor's responsibility to place detachable Freeway Service Patrol
markings on each vehicle during the service hours and to remove the detachable markings
immediately upon completion of each shift. The Commission will supply each Contractor
with the appropriate number of detachable markings for his/her beat(s). If a marking is lost
or damaged, the Contractor shall be responsible for the cost of the replacement markings.
All Freeway Service Patrol markings shall be returned at the termination of the contract. The
cost of any Commission and/or Caltrans/CHP supplied item and/or equipment not returned
shall be deducted from the Contractor's final payment.
Freeway Service Patrol markings as well as vehicle numbers shall be required on both sides
of all trucks. The operator shall be required to keep the title and logos clean and in readable
condition throughout the service patrol's operation.
E. COMMUNICATION EQUIPMENT:
Each Freeway Service Patrol vehicle shall be equipped with radios to enable the operator to
communicate with the CHP Communication Center. The communications equipment shall
B=12
be supplied by the Commission. The Commission supplied communications equipment shall
be in addition to the Contractor's shop radios.
Programmable scanners capable of scanning between the 39 and 48 MHz used by CHP shall
also be supplied by the Contractor and shall be installed in all vehicles. Each Freeway
Service Patrol vehicle shall be equipped with shop radios to enable the operator to
communicate with his/her base office. The shop radios shall be supplied by the Contractor.
The Freeway Service Patrol vehicles shall be equipped with a public address system. The
public address system shall have the capability for the driver of the disabled vehicle to hear
instructions transmitted from the cab of the Freeway Service Patrol vehicle when the FSP
vehicle is adjacent to the rear of the disabled vehicle.
The Contractor shall be responsible for maintaining the security of the vehicle
communication equipment. The Contractor shall be liable for any damage other than normal
wear and tear to the communication equipment. The Contractor shall also be liable for the
full replacement value of the communication equipment installed in the trucks while in the
care, custody and control of the equipment. The Commission shall deduct repair fees as well
as the full replacement cost of any Commission equipment from any payments due to the
Contractor under this agreement. The Commission supplied vehicle equipment shall be
retumed upon contract termination. The cost of any equipment not returned shall be
deducted from the Contractor's final payment.
F. VEHICLE OPERATORS:
All potential vehicle operators shall be required to have a safe driving record and current
Class C driver's license. All operators shall be 18 years of age or older. Potential operators
shall be subject to driving record and criminal background checks through the California
Highway Patrol. Any certified driver from other FSP areas will be evaluated on a case by
case basis. Potential operators shall be sufficiently experienced in the tasks of tow truck
operations and proficient with all required Freeway Service Patrol equipment to provide safe
and proper service. All potential operators must be capable of demonstrating their tow
operating abilities prior to formal CHP/Caltrans training. Additionally, the operators will be
required to exercise good, sound judgement in carrying out their duties.
Operators shall be required to inform the CHP Communications Center at any time he/she
leaves the assigned beat for more than 10 minutes. This includes replenishing expendable
items such as gasoline, fire extinguisher, etc., or when they are on a break. The operator
shall be required to immediately notify the CHP Communications Center upon a tow truck
breakdown. The Freeway Service Patrol operator shall be required to complete assist records
for each incident.
The CHP, Caltrans, and the Commission maintain strict drug and alcohol policies. Any
Freeway Service Patrol vehicle operator found working under the influence of drugs or
B-13
alcohol shall be dismissed by the Contractor immediately. The Contractor shall be
responsible for providing a certified replacement driver for that vehicle.
The Contractor shall permanently remove any operator convicted of a crime involving a
stolen vehicle, stolen property, violence, drugs or moral turpitude, fraud related to the towing
business, or misdemeanor or felony driving while under the influence of alcohol or a drug,
from duties under the FSP program. The Contractor shall immediately suspend any operator
charged with any of the above crimes from duties under this program pending the outcome
of the criminal case. If the operator is not convicted, or is ultimately convicted of a lesser
crime not described above, the Contractor shall permanently remove the operator from duties
under this program if, in the opinion of SAFE's Executive Director or designee, sufficient
evidence is presented during the criminal proceedings to conclude there is probable cause to
believe the operator committed the crime.
All vehicle operators including back-up drivers shall be required to complete the
CHP/Caltrans two day training program which costs $50.00 per driver. No driver will be
allowed to begin patrolling without attending the mandatory training classes. Any driver
who is found on patrol without completing the mandatory training class may be prohibited
from further Freeway Service Patrol service and the Contractor's contract may be terminated
immediately.
Mandatory CHP/Caltrans refresher training classes shall be scheduled during non -Freeway
Service Patrol hours. A minimum of eight (8) hours refresher training per year shall be
required.
G. OPERATOR EQUIPMENT:
It shall be the responsibility of the Contractor to provide the operator with specified
uniforms, shoes, and other equipment. The equipment includes navy blue jump suits or
shirts and pants. If coveralls are worn they shall have two way zip front with heavy duty
brass zipper. Coverall or shirt sleeves shall be half raglan type or set-in sleeve with pleated -
action back.. Long sleeves may have plain barrel cuff or be equipped with snap or button
closure on wrist. The length of the sleeve on short -sleeve coveralls/shirts shall come to
within approximately 1 inch of the inside forearm when the wearer's arm is bent at a 90
degree angle.
The coveralls shall have shape holding sanforized waist banding with elastic inserts for trim
fit. Legs shall be moderately tapered to avoid excessive fullness. H.D. Lee Company style
No. 018-3041 (Navy Blue) or Commercial Uniform Co. style No. 201 (Navy Blue) or equal.
All main seams shall be at least double stitched with good quality thread.
Shirts or coveralls shall have one or two chest pockets. Single pocket coveralls/shirts shall
have the chest pocket placed on the left.
B-14
The first initial of the first name and full last name shall be sewn above the right chest pocket
so that it shall be clearly visible with the collar open. Letters shall not exceed '/2 inch. A
detachable metal nameplate may be worn in place of the embroidered name at the
Contractor's option.
A safety vest with reflective white stripes shall be wom. The safety vest shall be orange or
lime -green in color. A small Freeway Service Patrol logo (patch) shall be sewn on the front
of the safety vest over the left front pocket of the uniform. A large Freeway Service Patrol
logo shall be sewn across the middle portion of the back of each safety vest. The name of
the operator shall be displayed on the front of the safety vest over the right front pocket of
the uniform.
All Freeway Service Patrol operators shall wear general duty black work boots with
protective steel toe.
During cold weather, a navy blue sweater or sweatshirt may be worn under the uniform
shirt/jumpsuit. A navy blue jacket may also be worn at the Contractor's option, if it meets
all the uniform specifications. •
Rain gear shall be waterproofed material, yellow in color. Reflective 2" white tape shall be
applied to both sleeve cuffs and both leg cuffs and across the upper back.
Hats, if wom, shall be baseball type cap, navy blue in color. An "FSP" shoulder patch shall
be sewn on the hat above the brim. No other logos/names shall be accepted. A sketch of the
uniform requirement is shown in Attachment "A-3".
H. LOCAL OFFICE:
The Contractor shall provide a local office for contract administration purposes. This office
shall be staffed by either the Contractor or a person who has the authority to conduct business
and make decisions on behalf of the Contract as specified in the form on Attachment "A-2".
The office shall have business hours coinciding with Contractor's beat(s) hours of operation.
The office shall be established within close proximity to the Contractor's beat(s).
The Contractor shall also provide telephone service through which he/she or a responsible
representative who has the authority to conduct business and make decisions on behalf of the
Contractor during non -beat hours. During non -business hours, an answering machine
provided at the Contractor's expense, shall be available to log calls, take complaints, etc. The
business office must also have a working fax machine to receive written notices and invoices.
2.0 PERIOD OF PERFORMANCE
The period of performance shall be July 2, 2001 through June 30, 2004, unless the agreement
is terminated as provided herein.
B-15
Neither party hereto shall be considered in default in the performance of its obligations to
the extent that the performance of any such obligation is prevented or delayed by an
excusable delay. Should Contractor's services be delayed by an excusable cause, Contractor's
schedule for completion of tasks affected by such delay may be extended. Excusable delays
are Acts of God or acts or failures to act of government agencies or -Commission in either
their sovereign or contractual capacities; fires, floods, other epidemics, quarantine
restrictions, strikes; but, in every case, the failure to perform must be reasonably beyond the
control, and without the fault or negligence of the Contractor.
3.0 PAYMENT
A. Subject to the provisions set forth below for services satisfactorily performed
hereunder, the Commission shall pay the Contractor on a Time and Materials basis
a ceiling price NOT TO EXCEED DOLLARS
($ ).
B. The Commission shall not be obligated to pay costs which exceed the ceiling price
set forth above, except as provided in Articles 5.0 and 8.0. Contractor agrees to use
its best efforts to perform the services and all obligations under this Contract within
such ceiling price.
C. For its performance of services, the Contractor shall be paid for labor expended
directly in the performance of this service at the rates specified below. The
Contractor shall not be entitled to reimbursements unless approved in advance in
writing.
SCHEDULE OF HOURLY RATES
Classification Hourly Rate
Contract - tow truck operators $
D. The compensation herein above specified will cover and include all applicable labor
surcharges such as taxes, insurance and fringe benefits, as well as indirect costs,
overhead, general and administrative expense, and profit.
E. Fines for starting late: leaving early; taking more than 15 -minutes worth ofbreaks per
3 -hour shift; or being ordered out of service by a CHP or Caltrans supervisor for
contract infractions shall be deducted from the Contractors's monthly invoice at
double the hourly rate.
F. Invoices for Contractor's services shall be submitted monthly on forms approved by
the Commission. Invoices will be routinely verified by the CHP and Caltrans. To
ensure prompt payment, most billing disputes may be resolved within ten (10)
B-16
working days of written notice of dispute. However, at Commission's discretion,
reconciliation of disputed fines that sum to less than 2% of the month's invoice may
be corrected on the next month's invoice to ensure prompt payment of the major
portion of the invoice.
G. Records and Audit: The Contractor shall permit the authorized representatives of the
Commission, and any other government agency to inspect and audit all records of
Contractor relating to its and its subcontractor's performance under this Contract
from date of Contract through and until expiration of three years after completion of
the Contract. Contracts with the Contractor's subcontractors shall include such
provisions for such audits, as applicable. For purposes of audit, the date of
completion of the Contract shall be the date of Commission's payment for
Contractor's final billing (so noted on the invoice) under this Contract, or a period of
ninety days from the date of Commission's Notice of Final Acceptance.
4.0
COMMISSION REPRESENTATIVES
The Executive Director or his/her designee shall be the Commission's designated
representative for the Contract. Representative shall manage all technical aspects related to
the performance of this Contract. The Contractor shall make such oral or written reports to
the Commission's Representative as he or she may request in addition to those specifically
required elsewhere by this Contract.
5.0 TERMINATION
A. The Commission may, by written notice to Contractor, terminate this Contract in
whole or in part at any time, either for the Commission's convenience or because of
the failure of the Contractor to fulfill its Contract obligations. Upon receipt of such
notice, the Contractor shall: (a) immediately discontinue all services affected (unless
the notice directs otherwise), and (b) deliver to the Commission all data, drawings,
specifications, reports, estimates, summaries and such other information and material
as may have been accumulated by the Contractor or its Subconsultants in performing
this Contract, whether completed or in process.
B. If the termination is for the convenience of the Commission, the Commission shall
pay Contractor the approved costs incurred prior to effective date of termination and
other costs reasonably incurred by the Contractor to implement the termination.
C. If the termination is due to the failure of the Contractor to fulfill its Contract
obligations, the Commission may take over the work, and prosecute the same to
completion by contract or otherwise. In such case, the Contractor shall be liable to
the Commission for any reasonable cost or damages occasioned to the Commission
thereby.
B-17
D. If, after the notice of termination for failure to fulfill Contract obligations, it is
determined that the Contractor has not so failed, the termination shall be deemed to
have been effected for the convenience of the Commission. In such event,
adjustment shall be made as provided in paragraph B of this Article.
E. The rights and remedies of the parties provided in this Article are in addition to any
other rights and remedies provided by law or under this Contract.
F. Contractor, in executing this Contract, shall be deemed to have waived any and all
claims for damages in the event of Commission's termination for convenience as
provided in paragraph B of this Article.
CONTRACTOR STATUS/SUBCONTRACTORS
A. The Contractor is an Independent Contractor. In the performance of the services to
be provided hereunder, Contractor's relationship to the Commission shall be that of
an independent contractor and not an employee, agent or other representative of the
Commission.
B. Assignment or Transfer: Services to be furnished hereunder shall be deemed to be
unique personal services and except as herein provided, Contractor shall not assign,
sublet, transfer or otherwise substitute its interest in this Contract or its obligations
hereunder without the prior written consent of the Commission. This consent shall
in no way relieve the Contractor from his primary responsibility for performance of
the work. Any such transfer without said consent shall be void and unenforceable.
Any contract with a subconsultant shall require the subconsultant to comply with all
applicable provisions of this agreement, including without limitation, Article 7
hereof.
C. Commission reserves the right of prior approval of all Subconsultants and retains the
right to request Contractor to terminate any subconsultant, for any reason deemed
appropriate by the Commission, by so notifying Contractor in writing. Should said
notification be submitted to Contractor, it shall terminate said subconsultant
immediately.
D. Commission shall have no liability to any subconsultant(s) for payment for services
under this Contract or other work performed for Contractor, and any subcontract
entered into by Contractor pursuant to the conduct of services under this Contract
shall duly note that the responsibility for payment for the technical services or any
other work performed shall be the sole responsibility of Contractor.
B-18
7.0 INSURANCE
Contractor shall procure and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property which may arise from or in connection
with the performance of the work hereunder by the Contractor, his agents, representatives,
or employees.
A. Minimum Scope of Insurance: Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage
(occurrence form CG 0001).
2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering
Automobile Liability, code 1 (any auto).
3. Workers' Compensation insurance as required by the State of California and
Employer's Liability Insurance.
4. Errors and omissions liability insurance appropriate to the consultant's
profession.
5. On -hook Liability: Listed below are the insurance endorsement for the on -
hook liability coverages which shall be required for tow truck services:
Gross Vehicle Weight Coverage Per Accident
Less than 10,000 pounds $ 50,000
10 -20,000 pounds $ 50,000
More than 20,000 pounds $250,000
B. Minimum Limits of Insurance: Contractor shall maintain limits no less than:
1. General Liability: $1,000,000 per occurrence for bodily injury, personal
injury and property damage. If Commercial General Liability Insurance or
other form with a general aggregate limit is used, either the general aggregate
limit shall apply separately to this project/location or the general aggregate
limit shall be twice the required occurrence limit.
2. Automobile Liability: $1,000,000 per accident for bodily injury and property
damage.
3. Employer's Liability: $1,000,000 per accident for bodily injury or disease.
4. Errors and omissions Liability: $1,000,000 per occurrence.
B-19
5. On -hook Liability: Listed below are the insurance endorsement for the on -
hook liability coverages which shall be required for tow truck services:
Gross Vehicle Weight Coverage Per Accident
Less than 10,000 pounds $ 50,000
10 -20,000 pounds $ 50,000
More than 20,000 pounds $250,000
C. Deductibles and Self -Insured Retention: Any deductibles or self -insured retention
must be declared to and approved by the Commission. At the option of the
Commission, either: the insurer shall reduce or eliminate such deductibles or self -
insured retention as respects the Commission, its officials and employees, or the
Contractor shall procure a bond guaranteeing payment of losses and related investiga-
tions, claim administration and defense expenses.
D. Other Insurance Provisions: The general liability and automobile liability policies
are to contain, or be endorsed to contain, the following provisions:
1. The Commission, its subsidiaries, officials and employees are to be covered
as insureds as respects: liability arising out of activities performed by or on
behalf of the Contractor; products and completed operations of the
Contractor; premises owned, occupied or used by the Contractor; or
automobiles owned, leased, hired or borrowed by the Contractor. The
coverage shall contain no special limitations on the scope of protection
afforded to the Commission, its subsidiaries, officials and employees.
2. For any claims related to this project, the Contractor's insurance coverage
shall be primary insurance as respects the Commission, its subsidiaries,
officials and employees. Any insurance or self-insurance maintained by the
Commission, its subsidiaries, officials and employees. shall be excess of the
Contractor's insurance and shall not contribute with it.
Any failure to comply with reporting or other provisions of the policies
including breaches of warranties shall not affect coverage provided to the
Commission, its subsidiaries, officials and employees.
4. The Contractor's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of the
insurer's liability.
5. Each insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled by either party, reduced in
coverage or in limits except after thirty (30) days' prior written notice by
certified mail, return receipt requested, has been given to the Commission.
B-20
E. Acceptability of Insurers: Insurance is to be placed with insurers with a current A.M.
Best's rating of no less than A: VIE, unless otherwise acceptable to the Commission.
Only admitted California carriers are acceptable to the Commission unless otherwise
approved in writing by the Commission.
F. Verifications of Coverage: Contractor shall furnish the Commission with certificates
of insurance and original endorsements effecting coverage required by this clause.
The endorsements are to be signed by a person authorized by that insurer to bind
coverage on its behalf. All endorsements are to be received and approved by the
Commission before work commences.
G. Liability and Indemnification: The Contractor shall indemnify, hold harmless and
defend the Commission, and its subsidiaries, officers, employees, and agents,
individually and collectively, to the maximum extent allowed by law, from and
against all liability, claims, losses, actions, and expenses (including attomey's fees)
on account of bodily injury to or death of any person (including employees of the
parties to be indemnified) or for damage to or loss of use of property (including
employees of the parties -to be indemnified) or for damage to or loss of use of
property (including property of the Commission) arising out of or resulting from the
acts or omissions to act of the Contractor, its subcontractors, anyone directly or
indirectly employed by any of them or anyone of whose acts any of them are liable
in the performance of the Work, whether occurring during the course of the contract
or after its completion, unless caused solely by the negligence or willful misconduct
of the parties to be indemnified.
This indemnity shall survive termination of the Contract or final payment thereunder.
This indemnity is in addition to any other rights or remedies which the Commission
may have under the law or under the Contract. In the event of any claim or demand
made against any party which is entitled to be indemnified hereunder, the
Commission may in its sole discretion reserve, retain, or apply any monies due to the
Contractor under the Contract for the purpose of resolving such claims, provided,
however that the Commission may release such funds if the contractor provides the
Commission with reasonable assurance of protection of the Commission's interests.
The Commission shall in its sole discretion determine whether such assurances are
reasonable.
Claims against the parties to be indemnified, by any employee of Contractor, its
subcontractors, anyone directly or indirectly employed by any of them or anyone for
whose acts any of them may be liable, shall not limit the Contractor's indemnification
obligation, set forth above, in any way, by any limitation on the amount or type of
damages, compensation, or benefits payable by or for the contractor or its
subcontractors under workers' compensation acts, disability benefit acts or other
employee benefit acts or insurances.
H. Damage Complaints: Upon receiving a damage complaint from a motorist assisted
by the Contractor that the Contractor damaged their vehicle while lending assistance,
B-21
the Contractor shall notify the CI-1TP regarding the nature of the damage complaint and
its disposition. The Contractor shall reply to the motorist by telephone with 24 hours
of receiving the damage complaint notification. If necessary, the Contractor shall
send either his/her authorized representative or his/her insurance company
representative to inspect the vehicle and complete an incident report within 48 hours
after receiving the damage complaint.
If the investigation shows that damage to the vehicle could have been caused by the
Contractor, the Contractor shall negotiate in good faith to try and resolve the issue
and shall report to the CHP the result of the negotiations. All complaints shall be
resolved within a reasonable period of time after being received.
Complaint Review Committee: The Freeway Service Patrol Technical Advisory
Committee is hereby designated as the Damage Complaint Review Committee. The
Technical Advisory Committee is composed of voting members from Caltrans, CHP
and the Commission. If the Committee finds that justifiable complaints are not
resolved within a reasonable time frame, it can recommend that payment to the
Contractor in the amount of the damage claim be withheld.
8.0
REVISIONS IN SCOPE OF WORK
A. Commission may, from time to time, make changes in Article 1 - Scope of Services
under this Contract, through a Change Order. A Change Order shall not modify the
overall purpose of this Contract.
B. Extra Work: At any time during the term of this Contract, Commission may order
Extra Work to be performed by Contractor. Extra Work is defined as work which
was not contained in this Contract; is determined by the Commission to be necessary;
and bears a reasonable relation to the work originally described in the Contract.
C. Upon receipt of a Change Order approved by the Commission, Contractor shall
continue performance of the Scope of Services as changed. Changes in the Scope of
Services, and equitable adjustments in compensation and schedule shall be
incorporated in written amendments to this Contract either prior to or subsequent to
Commission's issuance of a Change Order.
9.0 RIGHTS IN TECHNICAL DATA
A. All documents and materials prepared or developed by Contractor and its
Subconsultants pursuant to this Agreement shall become the property of the
Commission without restriction or limitation on their use and shall be made available
upon request, to the Commission at any time. Original copies of such shall be
delivered to the Commission upon completion of the work or termination of the
work. The Contractor shall be permitted to retain copies of such items for the
B-22
furtherance of its technical proficiency; however, publication of this material is
subject to the written approval of the Commission.
B. No material or technical data prepared by the Contractor under this Contract is to be
released by Contractor -to any other person or agency except as necessary for the
performance of the work. All press releases or information to be published in
newspapers, magazines, electronic media, shall be distributed only after first being
authorized by the Commission.
10.0 EEO/AFFIRIvIATIVE ACTION/DBE
In connection with the execution of this Contract, Contractor shall not discriminate against
any employee or applicant for employment because of race, age, religion, color, sex, or
national origin, ancestry, physical handicap, medical condition, or marital status. Contractor
shall take affirmative action to insure that applicants are employed, and that employees are
treated during employment without regard to their race, religion, color, sex, age, national
origin or handicapped status. Such action shall include, but not be limited to, the following:
employment upgrading, demotion or transfer, recruitment or recruitment advertising, layoff
or termination, and selection for training, including apprenticeship. Employment and
Housing Act (Gov. Code Section 12900 et seq.) and the applicable regulations promulgated
thereunder (Cal. Admin. Code, Tit. 2, Section 7285.0 et seq.): The applicable regulations
of the Fair Employment and Housing Commission implementing Government Code, Sec
12900, set forth in Chapter 5 of Division 4 of Title 2 of the California Administrative Code
are incorporated into this Contract by reference and made a part hereof as if set forth in full.
Contractor shall include the provisions of this Section in all of Contractor's subcontracts with
respect to work under this Agreement, unless exempted by the Regulations.
11.0 -
PROHIBITED INTERESTS
A. Contractor warrants that it has not employed or retained any company or person,
other than a bonafide employee working solely for Contractor, to solicit or secure this
Contract and that is has not paid or agreed to pay any company or person, other than
a bonafide employee working solely for Contractor, any fee, commission, percentage,
brokerage fee, gifts or any other consideration, contingent upon or resulting from the
award or making of this Contract. For breach of violation of this warranty, the
Commission shall have the right to annul this contract without liability.
B. Contractor agrees that, for the term of this Contract, no member, officer, or employee
of the Commission, or of a local public body during his/her employment for one (1)
year thereafter, or member or delegate to the Congress of the United States, shall
have any interest, direct or indirect, in this Contract, or to any benefit arising thereof.
C. The employment by Contractor of personnel on the payroll of the Commission will
not be permitted in the execution of this Contract, even though such employment
B-23
may be outside of the employee's regular working hours or on Saturdays, holidays,
or vacation time; further, the employment by the Contractor of personnel who have
been on the Commission payroll within one (1) year prior to the date of contract
award, where such employment is caused by and/or dependent upon Contractor
securing this or related -contract with the Commission, is also prohibited.
12.0 NOTIFICATION
All notices hereunder and communications regarding interpretation of the terms of this
Contract or changes thereto shall be effected by the mailing thereof by registered or certified
mail, return receipt requested, postage prepaid and addressed as follows:
Riverside County Transportation Commission
3560 University Avenue, Suite 100
Riverside, California 92501
Attn: Jerry Rivera, Program Manager
13.0 COMPLIANCE WITH LAW
The Contractor shall familiarize itself with and perform the work required under this
Contract in conformity with requirements and standards of the Commission, municipal and
public agencies, public and private utilities, special districts, and railroad agencies whose
facilities and services may be affected by work under this Contract. The Contractor shall
also comply with all Federal, California and local laws and ordinances applicable to any of
the work involved in this Contract.
14.0 DISPUTES
In the event of a disagreement, or dispute arising between the parties under this Contract, the
Commission shall, upon its own initiative or promptly upon the written request of
Contractor, make a determination thereof and such determination shall be complied with
pending judicial determination of the dispute. Pending final resolution of any dispute
hereunder, Contractor shall continue diligently to perform the services under this Contract
and in accordance with the Commission's decision or position concerning the disputed
matter.
15.0 GOVERNING LAW
The validity of this Contract and of any of its terms or provisions, as well as the rights and
duties of the parties hereunder, shall be govemed by the laws of the State of California.
16.0
ENTIRE AGREEMENI
B-24
This Contract, and any attachments or documents incorporated herein by inclusion or by
reference, constitutes the complete and entire agreement between the Commission and
Contractor and supersedes any prior representations, understandings, communications,
commitments, agreements or proposals, oral or written.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed on the date
shown below, but effective on the date first herein above written.
RIVERSIDE COUNTY SERVICE
AUTHORITY FOR FREEWAY
EMERGENCIES
CONTRACTOR
By: By:
William G. Kleindienst, Chairman
REVIEWED AND RECOMMENDED Tax I.D. No.
FOR APPROVAL:
By:
Eric A. Haley, Executive Director
APPROVED AS TO FORM:
By:
Best, Best & Krieger
Counsel, Riverside County Service
Authority for Freeway Emergencies
(Title)
B-25