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HomeMy Public PortalAbout12-03-2001 PROCEEDINGS OF THE COMMON COUNCIL OF THE CITY OF RICHMOND,INDIANA,SERVING AS A BOARD IN CHARGE OF THE OPERATION OF THE RICHMOND POWER&LIGHT PLANT • MONDAY,DECEMBER 3,2001 The Common Council of the City of Richmond,Indiana,serving as a Board in charge of the operations of the Richmond Power&Light Plant met in regular session at 7 p.m.Monday,December 3,2001 in the Council Chambers in the Municipal Building in said City.Chairperson Phil Dickman presided with the following Councilmembers in attendance:Howard"Jack"Elstro,Etta J.Lundy,Bruce Wissel,Karl Sharp,Bing Welch,Larry Parker,Paul Combs and Sarah"Sally"Hutton. The following business was conducted: ROLL CALL Nine present. APPROVAL OF MINUTES The minutes of the meetings of November 19,2001 were approved on a motion by Councilmember Hutton and a second by Councilmember Welch and the motion was carried on a voice vote. APPROVAL OF BILLS,INVESTMENTS AND TRANSFERS Upon recommendation of the Finance Committee,Councilmember Hutton moved to approve the following bills for payment,seconded by Councilmember Combs and the motion was carried on a voice vote. Bills Already Paid: Payroll and Deductions $ 270,335.73 Investments Purchased From: Cash Operating Fund Bond Sinking Fund Utility Bond Reserve Fund Depreciation Reserve Fund Insurance Reserve Fund Consumer Deposit Fund Cash Reserve Fund Group Insurance Fund Total $ 270,335.73 Telecommunications Division Investments Purchased From: Cash Operating Fund Transfer from Cash Operating Fund to: Cash Reserve Fund for Payment To City in lieu of taxes Transfer from Cash Operating Fund to: Depreciation Reserve Fund For Property&Plant Transfers from Depreciation Reserve to: Cash Operating Fund Transfers from Consumer Deposit to: Cash Operating Fund Transfers from Utility Bond Reserve Fund to: Bond Sinking Fund Transfers from Cash Operating to: Interest and Bond Principal Bond Sinking Fund Cash Reserve Fund Utility Bond Sinking Fund Depreciation Reserve Fund Insurance Reserve Fund Consumer Deposit Fund Interest and Bond Principal End of Month Petty Cash Revenue Bonds Interest Coupons Redeemed Interest Coupons Redeemed Bond Coupons Miscellaneous Prepaid Invoices $ 267,179.94 Miscellaneous Prepaid Inv.Telecom: 4,027.16 Total Prepaid Invoices: 541,542.83 Total EFT/Direct Deposit of Payroll: (88,449.09) Total Prepaid Invoices: 453,093.74 Total EFT Transfers: 186,436.30 Total Prepaids plus EFT Transfers: 639,530.04 Total Bills Not Paid: 758,621.11 Grand Total of Bills to be approved: $ 1,398,151.15 RP&L Minutes Cont'd December 3,2001 Page 2 • REMARKS BY CHAIRPERSON Chairperson Dickman had no comments. UNFINISHED BUSINESS There was none. STREET LIGHT COMMITTEE REPORT There was none. REPORT BY GENERAL MANAGER General Manager David Osburn recommended that the bid for the 55-foot bucket truck be awarded to the lowest bidder which was AlTec for$89,130.He said$3,290 was added for equipment to provide more stability to the truck bringing the total to$92,420.Councilmember Welch moved to accept the recommendation of Osbum to award the bid to AlTec for$92,420,second by Councilmember Wissel and the motion was carried on a voice vote. Osburn also recommended to the Board that the bid for the 2002 front wheel drive 4-door sedan to be used by the meter readers be awarded to Victory Chevrolet for$11,615 as the lowest bidder.He said the 2002 Chevrolet Cavalier would have to be ordered.Councilmember Wissel moved to accept the recommendation to award the bid to Victory Chevrolet,second by Councilmember Sharp and the motion was carried on a voice vote. Osburn explained that since the Telecommunications Division is fairly new the budget is fairly small and asked for comments from the Board members.Councilmember Dickman asked who was included in the salaries and Osbum answered that it includes all the current employees with the anticipation of adding a fourth employee.Councilmember Hutton asked for a breakdown of the salaries and Telecommunications Director Rich Cody said he would provide that at the next meeting.Councilmember Welch moved to approve the 2002 Parallax Budget as submitted,second by Councilmember Sharp and the motion was carried on a voice vote. In his general report,Osburn briefly commented on the drafting of the policy statement for street lighting for the Planned Unit Developments(P.U.D.)and it has been passed on to City Attorney Bob Bever to come up with either a resolution or an ordinance,whatever he decides to do.Councilmember Welch reminded Osbum that in the P.U.D.s ordinance,some language was included along the lines of what Osbum is suggesting.Osburn said this would also include the type of lights to be used.Bever said this goes beyond what is in the P.U.D.ordinance,explaining that this would include addressing the private drive as opposed to the city street,this puts the cost on the developer both on the construction and the maintenance. Councilmember Parker asked if this could also cover any new subdivisions and Bever said they could be added. Osburn said that last week RP&L had its annual Uniform Rating of Generation Equipment test which is an 8-hour test to determine how much capacity they can get out of the plant and the test went well.He said he was satisfied with the results although it was slightly less than last year.He commended the employees for their efforts,adding that there is"a good crew"there. He mentioned that they had got a first glimpse on coal prices and said it had been awhile since there had been a presentation to the Board about the utility's current coal purchasing and what the market is doing.He asked if that should occur before the end of the year or wait until after the first of the year.Councilmembers agreed to wait until after the first of the year. Osburn said January 5,2002 is the tentative date for the trip to the landfill at Danville,IN. In answer to a question by Chairperson Dickman,Osburn commented on the prices of the NOx Allowances and briefly explained why the prices had dropped.He said he feels it's a good thing to wait to buy the ones for RP&L.At the request of Councilmember Welch,Osburn explained briefly that NO stands for nitrous oxide. NEW BUSINESS There was none. ADJOURNMENT There being no further business,on a motion duly made,seconded and passed,the meeting was adjourned at 7:40 p.m. Phil Dickman,Chairperson ATTEST: Norma Schroeder,Clerk