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HomeMy Public PortalAbout03.03.97 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: MONDAY, MARCH 3, 1.997 AT: VILLAGE HALL BOARD PRESENT: J. PETERSON, D. ROCK, R. SMOLICH, K. STALZER, J. HEIMERDINGER. ABSENT: J. DEMENT. OTHERS PRESENT: S. JANIK -CLERK J. HARVEY -ATTORNEY D. BENNETT -CHIEF OF POLICE P. WALDOCK -DIRECTOR OF ZONING H. HAMII.,TON -ENGINEER J. DUBBIN -PLANNER P. MCDONALD -ADMINISTRATOR At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, J. Dement was absent, all other Trustees were present. He then asked Eagle Scout Thomas D. Wagner III to lead the pledge to the flag. President Peterson presented Eagle Scout Thomas C. Wagner III with a commendation from the Village of Plainfield for all his accomplishments. The Public Hearing on Meadows Professional Campus Annexation Agreement was taken off the Agenda by the developer. President Peterson spoke regarding an article in an area newspaper about the Klu Klux Klan in 1922. Next, President Peterson referenced the fact that the Enterprise Newspaper had an editorial in regard to the referendum for the schools. The referendum failed, and at this time, he asked the Enterprise to seek out and explain facts, and tell us wherein we failed. Possibly, the Enterprise could sponsor a symposium an growth in Plainfield, so we can discuss at a public and open farum, wherein the public officials would be asked to discuss the true nature of growth as far as the parks, the schools and the Village Government is concerned. This forum would help the people to understand where the growth is coming from, haw and why this cannot be dealt with, and how we are going to find the resources to build the things that are needed in our community. Public Comments: Jim O'Donnell on Mallard Drive addressed the Board describing his deep concern an the flooding problems in the Pheasant Chase Subdivision and Marybrook Subdivision. There were about 20 residents present who had similar concerns. President Peterson suggested that all cancerned residents meet with the Engineers, Administrator and possibly staff members. • PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 3, 1997 PAGE TWO Betty Okoniewski, 2208 Marybrook Drive, spoke regazding the need for emergency procedures for floods. After a considerable amount of discussion it was decided to have this matter come up before the Village Boazd's Public Workshop scheduled for Monday, Mazch 10, 1997 at 7:00 p.m. at the Village Hall. J. Heimerdinger asked that we reconsider the discussion of the Raokery. J. Heimerdinger maved to approve the Amended Agenda. Seconded by R. Rock. Voice vote. 4 yes, 1 absent. Motion carried. J. Heimerdinger moved to approve the Consent Agenda. Seconded by R. Rock. Vote by roll call. Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 4 yes, 1 absent. Motion carried. J. Heimerdinger maved to recess for S minutes. Seconded by R. Smolich. Voice vote. 4 yes, 0 no, 1 absent. Motion carried. 7:35 p.m. Meeting reconvened at 7:45 p.m. #3 DISCUSSION -REPRESENTATIVE FROM SENIOR SERVICES CENTER OF OF WILL COUNTY. Mary Pat Frye, Case Coordinator from Senior Services Center of Will County explained to the Board the support services that they provide to the older adults of the Village of Plainfield. J. Heimerdinger moved to contribute $2,000 to the Senior Services Center of Will County. Seconded by R. Rock. Trustee Smolich asked a few questions in which he was concerned. Vote by roll call. Heimerdinger, yes; Rack, yes; Smolich, voted no -stated he needed more information on participation; Stalzer, yes; Peterson, yes. 4 yes, 1 no, 1 absent. Motion carried. #4 DISCUSSION -THE ROOKERY Planner Durbin spoke about this case being previously considered by the Village Boazd and the preliminary plat was denied at that time. The subject site is a 3.25 acre property on Joliet Road across from the Plainfield Cemetery. The subject site is composed aftwa lots, one zoned R-1 overlay, and the other zoned R-3. The applicants propose an attached single family R-1 P.U.D. with 20 dwelling units for the subject site. The site is bounded by single family residential an the northeast, is opposite the Plainfield Cemetery an the southwest, and adjacent to the Lake Renwick Raokery on the east. The applicants have cooperated with community efforts to acquire the property and develop the site as a nature park for viewing the rookery. While the applicants have been very cooperative, questions remain regarding the feasibility of acquisition because • substantial funds must be raised by the community. While the acquisition efforts have not yet been exhausted, the applicants are seeking reconsideration of the preliminary plat and special use • PLAiNFIELD VILLAGE BOARD OF TRUSTEES MARCH 3, 1997 PAGE THREE permit because of the limited time frame for construction on the site due to the potential impacts an the rookery. The applicants aze also seeking re-consideration, because, while they are willing to sell the property to the community, they are concerned that the fundraising goals may be difficult for a new organization to achieve. The plans have been modified to reduce the number of units to 20 which increases the size of the remaining units and increases several of the building setbacks. The reduced unit count also brings the proposed development closer into compliance with the density permitted by the current zoning. Staff and Plan Commission recommend approval of the special use permit for the Rookery Planned Unit Development and also recommend approval of the preliminary plat and site plan subject to the following stipulations 1)Completion of the Endangered species consultation process with the Illinois Natural Resources Department and the Will County Forest Preserve District and address any concerns raised by those agencies; 2) Compliance with the requirements of the Village Engineer; 3) Compliance with the provisions of the Plainfield Fire Protection District; 4) IDOT approvals as required; 5) Compliance with. the requirements of the PUD regulations. Trustee Heimerdinger gave a brief summary of the fundraising efforts of the Rookery Nature Pazk. Trustee Smolich also added that the developer did offer to allow the Village an easement along the north property line, if in fact it would benefit us tp extend the water line back to Corbin Street. J. Heimerdinger moved that we reconsider and that we grant a Special Use Permit for a PUD for the Rookery which includes the ability for the citizens group to meet funding demands for a park, but also within all of the restrictions and findings outlined in the report from the Planning Department, which would also include Preliminary Plat and Site Plan Review. Seconded by R. Rock. Vote by roll call. Heimerdinger, yes; Rock, yes; Smolich, yes; Stelzer, yes. #5 DISCUSSION - VII.LAGE CENTER SITE PLAN REVIEW Director Durbin told the Board that the subject site is located at the southeast corner of Lockport and DesPlaines, site of the recent fire that completely destroyed the previously existing building. The applicant is proposing redevelopment of the entire site which also includes the previously vacant parcel immediately at the corner. The proposed development would provide a new two story structure with retail spaces on the first Hoar and affice/professional space on the second floor. The building is proposed to be constructed in a manner consistent with the historic business district. The subject case requires Site Plan Approval, a text amendment to the B-5 rear yard requirement, and a building permit prior to construction. Staff would recommend approval of the Site Plan for the Village Center subject to the following stipulations: 1) Provide satisfactory details regazding the pazking provisions including evidence of leases and site plans. 2) Any new parking lot construction will require site plan review; 3) Compliance with the street scope PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 3, 1997 PAGE FOUR improvement recommendations of the Downtown Design Study toward compliance with the landscape requirements of the Site Plan Review Ordinance; 4) New sidewalks shall be consistent with the Downtown Design Study and existing conditions and provide handicap ramps where required; S) Provide a new ornamental street light matching the existing fixtures; 6) Provide at least one new handicap parking space on DesPlaines Street; 7) Building Elevations must be consistent with the conceptual drawings; S) Modify the landscaping plan to clearly indicate planting species, street furniture, street lites, etc.; 9) Reconstruct the existing sidewalks consistent with the downtown design study and current site conditions; 10) A trash enclosure providing a 100% visual screen is required; 11) Compliance with the requirements of the Village Engineer; 12) Compliance with the stipulations of the Plainfield Fire Protection District; 13) Variance from the B-5 reaz yazd setbacks is required unless the proposed tent amendment that the Plan Commission and Planning and Development Committee is approved by the Village Boazd. There was a .lengthy discussion between about 25 downtown business owners and residents on the parking issue. Business owner, Jahn Bates asked the boazd what was the rules and regulations in regard to a conflict of interest in this case, how would they apply and a ruling from the Village Attorney. Mr. Bates was also concerned that the first floor of the proposed two-story building usage was for retail shops. Business owner, Michael Lambert, also felt that a design competition is about to take place and thought it might render some input into the entire downtown as faz as redevelopment and parking concerns. Developer, Cazl Bryant was present to answer questions from the Boazd and business owners. The consensus of the residents and business owners present was that none were opposed to the concept of the building itself, but had concerns with adding to a downtown parking problem. The Village Boazd requested the planning staff to outline a parking study and determine how and when the study could be tamed out and the estimated cost and present this at our next meeting. R. Smolich promised the residents that for as long as he has an opportunity to serve this Board, I will work on this problem of parking until it is solved. Developer Bryant talked about an idea of exploring underground parking beneath the proposed Village Center, and also the possibility of acquiring part of an adjoining parcel for a ramp since the proposed 20,000 square foot building would have zero lot lines. R. Smolich suggested that the Village move in assisting Mr. Bryant, as our contribution, in acquiring this adjacent pazcel of land that would allow the basement of his building to be opened up for the parking needs. J. Heimerdinger moved that we direct the Village Planner by the next meeting to prepare an outline of how over a period of time, would study parking problem in Plainfield and what elements should be included in that study, what proposals might be included in that study, and also to include in the memorandum of plan what kind of funding would be necessary to implement that study. Seconded by R. Rock. Vote by roll call. Heimerdinger, yes; Rack, yes; Smolich, yes; Stalzer, yes. 4 yes, 0 na, 1 absent. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 3, 1997 PAGE FIVE Discussion went back to the approval of the Site Plan for the Village Center subject to the 13 stipulations. R. Smolich moved to add a 14th stipulation, that Mr. Bryant do his very best to comply with the desire of this community to have retail space on the main floor, and that if in fact he has to deviate from that plan, that it must first be approved or discerned by the Village Government that all attempts were made to occupy this space with retail entities and that he is in a hardship case. Seconded by K. Stelzer. J. Heimerdinger commented that he was uncomfortable with a plan that includes 14 stipulations. He then suggested that over the next few weeks, that Mr. Bryant sit down with the Planning Staff and to pare that down to 3 or 4 stipulations. Mr. Bryant felt that everything that is on the list he has complied ar will comply with. J. Heimerdinger moved that we table this until the next meeting. Seconded by R. Rock. Vote by roll call. Heimerdinger, yes; Rock, yes; Smolich, no; Stelzer, na; Peterson, yes. (he stressed that he wanted to see input from the Plainfield Area Chamber of Commerce and MainStreet Plainfield, he also stated that he would not table the decision next time.) 3 yes, 2 no, 1 absent. Motion tabled. J. Heimerdinger stated that the two-week delay would allow people a change to add constructive ideas to the building proposal. R. Smolich moved that the Village enter into an agreement to assist with the purchase and/or the possible development of the lower level pazking as the Village of Plainfield's contribution to help salve the pazking issue in the downtown business district, as it's been defined as being an ongoing and persistent problem with our district. Seconded by K. Stelzer. Vote by rail call. Heimerdinger, no; Rock, na; Smolich, yes; Stelzer, yes; Petersen, no. 2 yes, 3 no. Motion failed. President Peterson called a recess for S minutes. 9:50 p.m. 10:05 p.m. Meeting reconvened. #b DISCUSSION -VAN DYKE R.D. CULVERT H. Hamilton informed the Boazd that bids will be let for the bridge replacement on Van Dyke Road. The bid opening is set for Mazch 27, 1997 on the box culvert project that will cost more than $300,000 and will be paid from the utility tax funds. Discussion took place on the fact that the bike path would have to be eliminated from the project, because one of the property owners PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 3, 1997 PAGE SIX did not want to allow the right-of--way to go where it would need to go for the bike path to be built. The project would need to be awarded at a Special Meeting an March 31, or at the normal Board Meeting of April Th. We aze looking at a completion date in the middle of May, 1997. K. Stalzer moved to approve Alternate I with two deductive alternates; making the box culvert smaller and deducting the bike path and using the Utility Tax Fund for basis of payment. Seconded by J. Heimerdinger. Vote by roll call. Heimerdinger, yes; Rock, yes; Smolich, no; Stalzer, yes. 3 yes, 1 no, 1 absent. Motion carried. K. Stalzer moved that we give the Planning Department 30 days to negotiate the rest of the right- of-way, or we start condemnation procedures. Director Waldack asked questions regarding what he could offer to owners of the property for negotiations. K. Stalzer changed his motion to state. to authorize the Village Administrator to require appraisals on the property in question. Seconded by R. Smolich. Vote by roll call. Heimerdinger, no; Rock, no; Smolich, yes; Stalzer, yes; Peterson, yes. 3 yes, 2 no, 1 absent. Motion carried. #7 ORDINANCE - SPECLAL USE PERMIT MARY SEARS J. Heimerdinger moved to adopt ORDINANCE NO. 1724 AUTHORIZING THE ISSUANCE OF A SPECIAL USE PERMIT TO ALLOW THE OPERATION OF A DAY CARE FACILITY AT 23253 RENWICK ROAD BY ALICE AND VINCE MCNULTY DOING BUSINESS AS MARY SEARS DAY CARE FACILITY. Seconded by R. Smolich. Vote by roll call. Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 4 yes, 0 no, 1 absent. Motion carried. n ADMINISTRATOR' S REPORT Administrator McDonald told the Board that Mr. Pluck from the PAR Group would be able to meet with the Board on March 10 or 17 to discuss details concerning the interview process for the Administrator Search. The Board agreed to meet with Mr. Pluck at 6:00 p.m. on the 10th day of March before the scheduled Workshop. J. Heimerdinger moved to grant Mr. Bierman a $500.00 increase in salary on the basis of his merit of education. Seconded by R. Smolich. Vote by roll call. Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 4 yes, 1 absent. Motion carried. There were no objections to approve the hiring of Ms. Halyna Stadnyk as a part-time planner in the planning department at $13.00 per hour fora 24 hour seek subject o physical and drug screening. • PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 3, 1997 PAGE SEVEN ~ ENGINEER' S REPORT K. Stalzer moved to concur and support the Will County Stormwater Management Planning Committee Vision Statement. Seconded by R. Smolich. Voice vote. 4 yes, 1 absent. Motion carried. K) PLANNER' S REPORT No report tonight. L) ATTORNEY' S REPORT No report tonight. 1Vn POLICE CHIEF' S REPORT Chief Bennett announced that March 2 through Mazch 8 is Tornado Preparedness Week in Plainfield. Cottage Gazden sent a letter in reference to pazking on DesPlaines Street and asked for consideration of the 4 hour parking spaces be changed to 2 hour pazking spaces. R. Smolich also was interested in changing the 15 minute parking that existed in front of the old post office to something that is more consistent to our downtown parking. R. Smolich moved to approve the request of Cottage Gazden to change the pazking in front of their business to 2 hour pazking and also add that the current time limit in front of the vacated post office will be increased to 2 hour pazking. Seconded by K. Stalzer. Vote by roll coil. Heimerdinger, yes; Rack, yes; Smolich, yes; Stalzer, yes. 4 yes, 1 absent. Motion carried. R. Smolich moved to approve the request for 2 additional paid spaces in the Des Plaines Municipal Parking lot for Tom Powers of Playing Thru Golf and Rick Hakey of State Farm Insurance. Seconded by K. Stalzer. Vote by rail call. Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 4 yes, 0 no, 1 absent. Motion carried. R. Smolich asked that an the DesPlaines Street Parking lot to increase the reserve parking signs currently on the south edge of the DesPlaines Street Lot, spaces 10, 11, 12, 13, 14, 15, 1 b and 17 are governed by one reserved parking signs, and it is very difficult for individuals to discern which spaces are reserved, and I don't think that it is fair for visitors to our community to potentially place themselves in a situation where they are going to get a pazking ticket, and I think it is a burden on our police force to have to continually called out and search the downtown businesses for an occupant of a vehicle which was pazked in a reserved space. I think in policing our own entity here, it is logical that we have better signage. Chief Bennett stated that he will look into the signage. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 3, 1997 PAGE EIGHT President Peterson stated that there is an Executive Session called for on the Agenda and with the tabling of the Village Center discussion suggested that the Executive Session should be canceled. J. Heimerdinger suggests that we have the Executive Session regarding the issues of the Village Hall location tabled to the next meeting. Seconded by R. Smolich. R. Smolich moved to adjourn the meeting. Seconded by K. Stalzer. Voice vote. 4 yes, 1 absent. Motion carried. 10:50 p.m. Meeting adjourned. SUSAN JANIK, VII.L E CLERK