HomeMy Public PortalAbout03.03.97 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
VILLAGE MEETING
DATE: MONDAY, MARCH 3, 1.997 AT: VILLAGE HALL
BOARD PRESENT: J. PETERSON, D. ROCK, R. SMOLICH, K. STALZER,
J. HEIMERDINGER. ABSENT: J. DEMENT.
OTHERS PRESENT: S. JANIK -CLERK
J. HARVEY -ATTORNEY
D. BENNETT -CHIEF OF POLICE
P. WALDOCK -DIRECTOR OF ZONING
H. HAMII.,TON -ENGINEER
J. DUBBIN -PLANNER
P. MCDONALD -ADMINISTRATOR
At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, J. Dement was
absent, all other Trustees were present. He then asked Eagle Scout Thomas D. Wagner III to
lead the pledge to the flag.
President Peterson presented Eagle Scout Thomas C. Wagner III with a commendation from the
Village of Plainfield for all his accomplishments.
The Public Hearing on Meadows Professional Campus Annexation Agreement was taken off the
Agenda by the developer.
President Peterson spoke regarding an article in an area newspaper about the Klu Klux Klan in
1922. Next, President Peterson referenced the fact that the Enterprise Newspaper had an editorial
in regard to the referendum for the schools. The referendum failed, and at this time, he asked the
Enterprise to seek out and explain facts, and tell us wherein we failed. Possibly, the Enterprise
could sponsor a symposium an growth in Plainfield, so we can discuss at a public and open farum,
wherein the public officials would be asked to discuss the true nature of growth as far as the
parks, the schools and the Village Government is concerned. This forum would help the people
to understand where the growth is coming from, haw and why this cannot be dealt with, and how
we are going to find the resources to build the things that are needed in our community.
Public Comments:
Jim O'Donnell on Mallard Drive addressed the Board describing his deep concern an the flooding
problems in the Pheasant Chase Subdivision and Marybrook Subdivision. There were about 20
residents present who had similar concerns. President Peterson suggested that all cancerned
residents meet with the Engineers, Administrator and possibly staff members.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 3, 1997
PAGE TWO
Betty Okoniewski, 2208 Marybrook Drive, spoke regazding the need for emergency procedures
for floods. After a considerable amount of discussion it was decided to have this matter come up
before the Village Boazd's Public Workshop scheduled for Monday, Mazch 10, 1997 at 7:00 p.m.
at the Village Hall.
J. Heimerdinger asked that we reconsider the discussion of the Raokery. J. Heimerdinger maved
to approve the Amended Agenda. Seconded by R. Rock. Voice vote. 4 yes, 1 absent. Motion
carried.
J. Heimerdinger moved to approve the Consent Agenda. Seconded by R. Rock. Vote by roll call.
Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 4 yes, 1 absent. Motion carried.
J. Heimerdinger maved to recess for S minutes. Seconded by R. Smolich. Voice vote. 4 yes, 0
no, 1 absent. Motion carried.
7:35 p.m.
Meeting reconvened at 7:45 p.m.
#3 DISCUSSION -REPRESENTATIVE FROM SENIOR SERVICES CENTER OF
OF WILL COUNTY.
Mary Pat Frye, Case Coordinator from Senior Services Center of Will County explained to the
Board the support services that they provide to the older adults of the Village of Plainfield.
J. Heimerdinger moved to contribute $2,000 to the Senior Services Center of Will County.
Seconded by R. Rock. Trustee Smolich asked a few questions in which he was concerned. Vote
by roll call. Heimerdinger, yes; Rack, yes; Smolich, voted no -stated he needed more information
on participation; Stalzer, yes; Peterson, yes. 4 yes, 1 no, 1 absent. Motion carried.
#4 DISCUSSION -THE ROOKERY
Planner Durbin spoke about this case being previously considered by the Village Boazd and the
preliminary plat was denied at that time. The subject site is a 3.25 acre property on Joliet Road
across from the Plainfield Cemetery. The subject site is composed aftwa lots, one zoned R-1
overlay, and the other zoned R-3. The applicants propose an attached single family R-1 P.U.D.
with 20 dwelling units for the subject site. The site is bounded by single family residential an the
northeast, is opposite the Plainfield Cemetery an the southwest, and adjacent to the Lake
Renwick Raokery on the east. The applicants have cooperated with community efforts to acquire
the property and develop the site as a nature park for viewing the rookery. While the applicants
have been very cooperative, questions remain regarding the feasibility of acquisition because
• substantial funds must be raised by the community. While the acquisition efforts have not yet been
exhausted, the applicants are seeking reconsideration of the preliminary plat and special use
• PLAiNFIELD VILLAGE BOARD OF TRUSTEES
MARCH 3, 1997
PAGE THREE
permit because of the limited time frame for construction on the site due to the potential impacts
an the rookery. The applicants aze also seeking re-consideration, because, while they are willing
to sell the property to the community, they are concerned that the fundraising goals may be
difficult for a new organization to achieve. The plans have been modified to reduce the number
of units to 20 which increases the size of the remaining units and increases several of the building
setbacks. The reduced unit count also brings the proposed development closer into compliance
with the density permitted by the current zoning.
Staff and Plan Commission recommend approval of the special use permit for the Rookery
Planned Unit Development and also recommend approval of the preliminary plat and site plan
subject to the following stipulations 1)Completion of the Endangered species consultation process
with the Illinois Natural Resources Department and the Will County Forest Preserve District and
address any concerns raised by those agencies; 2) Compliance with the requirements of the
Village Engineer; 3) Compliance with the provisions of the Plainfield Fire Protection District; 4)
IDOT approvals as required; 5) Compliance with. the requirements of the PUD regulations.
Trustee Heimerdinger gave a brief summary of the fundraising efforts of the Rookery Nature
Pazk. Trustee Smolich also added that the developer did offer to allow the Village an easement
along the north property line, if in fact it would benefit us tp extend the water line back to Corbin
Street.
J. Heimerdinger moved that we reconsider and that we grant a Special Use Permit for a PUD for
the Rookery which includes the ability for the citizens group to meet funding demands for a park,
but also within all of the restrictions and findings outlined in the report from the Planning
Department, which would also include Preliminary Plat and Site Plan Review. Seconded by R.
Rock. Vote by roll call. Heimerdinger, yes; Rock, yes; Smolich, yes; Stelzer, yes.
#5 DISCUSSION - VII.LAGE CENTER SITE PLAN REVIEW
Director Durbin told the Board that the subject site is located at the southeast corner of Lockport
and DesPlaines, site of the recent fire that completely destroyed the previously existing building.
The applicant is proposing redevelopment of the entire site which also includes the previously
vacant parcel immediately at the corner. The proposed development would provide a new two
story structure with retail spaces on the first Hoar and affice/professional space on the second
floor. The building is proposed to be constructed in a manner consistent with the historic business
district. The subject case requires Site Plan Approval, a text amendment to the B-5 rear yard
requirement, and a building permit prior to construction. Staff would recommend approval of the
Site Plan for the Village Center subject to the following stipulations: 1) Provide satisfactory
details regazding the pazking provisions including evidence of leases and site plans. 2) Any new
parking lot construction will require site plan review; 3) Compliance with the street scope
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 3, 1997
PAGE FOUR
improvement recommendations of the Downtown Design Study toward compliance with the
landscape requirements of the Site Plan Review Ordinance; 4) New sidewalks shall be consistent
with the Downtown Design Study and existing conditions and provide handicap ramps where
required; S) Provide a new ornamental street light matching the existing fixtures; 6) Provide at
least one new handicap parking space on DesPlaines Street; 7) Building Elevations must be
consistent with the conceptual drawings; S) Modify the landscaping plan to clearly indicate
planting species, street furniture, street lites, etc.; 9) Reconstruct the existing sidewalks consistent
with the downtown design study and current site conditions; 10) A trash enclosure providing a
100% visual screen is required; 11) Compliance with the requirements of the Village Engineer;
12) Compliance with the stipulations of the Plainfield Fire Protection District; 13) Variance from
the B-5 reaz yazd setbacks is required unless the proposed tent amendment that the Plan
Commission and Planning and Development Committee is approved by the Village Boazd.
There was a .lengthy discussion between about 25 downtown business owners and residents on the
parking issue. Business owner, Jahn Bates asked the boazd what was the rules and regulations in
regard to a conflict of interest in this case, how would they apply and a ruling from the Village
Attorney. Mr. Bates was also concerned that the first floor of the proposed two-story building
usage was for retail shops. Business owner, Michael Lambert, also felt that a design competition
is about to take place and thought it might render some input into the entire downtown as faz as
redevelopment and parking concerns. Developer, Cazl Bryant was present to answer questions
from the Boazd and business owners. The consensus of the residents and business owners present
was that none were opposed to the concept of the building itself, but had concerns with adding to
a downtown parking problem. The Village Boazd requested the planning staff to outline a
parking study and determine how and when the study could be tamed out and the estimated cost
and present this at our next meeting. R. Smolich promised the residents that for as long as he has
an opportunity to serve this Board, I will work on this problem of parking until it is solved.
Developer Bryant talked about an idea of exploring underground parking beneath the proposed
Village Center, and also the possibility of acquiring part of an adjoining parcel for a ramp since
the proposed 20,000 square foot building would have zero lot lines. R. Smolich suggested that
the Village move in assisting Mr. Bryant, as our contribution, in acquiring this adjacent pazcel of
land that would allow the basement of his building to be opened up for the parking needs.
J. Heimerdinger moved that we direct the Village Planner by the next meeting to prepare an
outline of how over a period of time, would study parking problem in Plainfield and what
elements should be included in that study, what proposals might be included in that study, and
also to include in the memorandum of plan what kind of funding would be necessary to implement
that study. Seconded by R. Rock. Vote by roll call. Heimerdinger, yes; Rack, yes; Smolich,
yes; Stalzer, yes. 4 yes, 0 na, 1 absent. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 3, 1997
PAGE FIVE
Discussion went back to the approval of the Site Plan for the Village Center subject to the 13
stipulations.
R. Smolich moved to add a 14th stipulation, that Mr. Bryant do his very best to comply with the
desire of this community to have retail space on the main floor, and that if in fact he has to deviate
from that plan, that it must first be approved or discerned by the Village Government that all
attempts were made to occupy this space with retail entities and that he is in a hardship case.
Seconded by K. Stelzer.
J. Heimerdinger commented that he was uncomfortable with a plan that includes 14 stipulations.
He then suggested that over the next few weeks, that Mr. Bryant sit down with the Planning Staff
and to pare that down to 3 or 4 stipulations. Mr. Bryant felt that everything that is on the list he
has complied ar will comply with.
J. Heimerdinger moved that we table this until the next meeting. Seconded by R. Rock. Vote by
roll call. Heimerdinger, yes; Rock, yes; Smolich, no; Stelzer, na; Peterson, yes. (he stressed that
he wanted to see input from the Plainfield Area Chamber of Commerce and MainStreet Plainfield,
he also stated that he would not table the decision next time.) 3 yes, 2 no, 1 absent. Motion
tabled.
J. Heimerdinger stated that the two-week delay would allow people a change to add constructive
ideas to the building proposal.
R. Smolich moved that the Village enter into an agreement to assist with the purchase and/or the
possible development of the lower level pazking as the Village of Plainfield's contribution to help
salve the pazking issue in the downtown business district, as it's been defined as being an ongoing
and persistent problem with our district. Seconded by K. Stelzer. Vote by rail call.
Heimerdinger, no; Rock, na; Smolich, yes; Stelzer, yes; Petersen, no. 2 yes, 3 no. Motion failed.
President Peterson called a recess for S minutes.
9:50 p.m.
10:05 p.m. Meeting reconvened.
#b DISCUSSION -VAN DYKE R.D. CULVERT
H. Hamilton informed the Boazd that bids will be let for the bridge replacement on Van Dyke
Road. The bid opening is set for Mazch 27, 1997 on the box culvert project that will cost more
than $300,000 and will be paid from the utility tax funds. Discussion took place on the fact that
the bike path would have to be eliminated from the project, because one of the property owners
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 3, 1997
PAGE SIX
did not want to allow the right-of--way to go where it would need to go for the bike path to be
built. The project would need to be awarded at a Special Meeting an March 31, or at the normal
Board Meeting of April Th. We aze looking at a completion date in the middle of May, 1997.
K. Stalzer moved to approve Alternate I with two deductive alternates; making the box culvert
smaller and deducting the bike path and using the Utility Tax Fund for basis of payment. Seconded
by J. Heimerdinger. Vote by roll call. Heimerdinger, yes; Rock, yes; Smolich, no; Stalzer, yes. 3
yes, 1 no, 1 absent. Motion carried.
K. Stalzer moved that we give the Planning Department 30 days to negotiate the rest of the right-
of-way, or we start condemnation procedures. Director Waldack asked questions regarding what
he could offer to owners of the property for negotiations. K. Stalzer changed his motion to state.
to authorize the Village Administrator to require appraisals on the property in question.
Seconded by R. Smolich. Vote by roll call. Heimerdinger, no; Rock, no; Smolich, yes; Stalzer,
yes; Peterson, yes. 3 yes, 2 no, 1 absent. Motion carried.
#7 ORDINANCE - SPECLAL USE PERMIT MARY SEARS
J. Heimerdinger moved to adopt ORDINANCE NO. 1724 AUTHORIZING THE ISSUANCE
OF A SPECIAL USE PERMIT TO ALLOW THE OPERATION OF A DAY CARE FACILITY
AT 23253 RENWICK ROAD BY ALICE AND VINCE MCNULTY DOING BUSINESS AS
MARY SEARS DAY CARE FACILITY. Seconded by R. Smolich. Vote by roll call.
Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 4 yes, 0 no, 1 absent. Motion carried.
n ADMINISTRATOR' S REPORT
Administrator McDonald told the Board that Mr. Pluck from the PAR Group would be able to
meet with the Board on March 10 or 17 to discuss details concerning the interview process for
the Administrator Search. The Board agreed to meet with Mr. Pluck at 6:00 p.m. on the 10th
day of March before the scheduled Workshop.
J. Heimerdinger moved to grant Mr. Bierman a $500.00 increase in salary on the basis of his merit
of education. Seconded by R. Smolich. Vote by roll call. Heimerdinger, yes; Rock, yes;
Smolich, yes; Stalzer, yes. 4 yes, 1 absent. Motion carried.
There were no objections to approve the hiring of Ms. Halyna Stadnyk as a part-time planner in
the planning department at $13.00 per hour fora 24 hour seek subject o physical and drug
screening.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 3, 1997
PAGE SEVEN
~ ENGINEER' S REPORT
K. Stalzer moved to concur and support the Will County Stormwater Management Planning
Committee Vision Statement. Seconded by R. Smolich. Voice vote. 4 yes, 1 absent. Motion
carried.
K) PLANNER' S REPORT
No report tonight.
L) ATTORNEY' S REPORT
No report tonight.
1Vn POLICE CHIEF' S REPORT
Chief Bennett announced that March 2 through Mazch 8 is Tornado Preparedness Week in
Plainfield. Cottage Gazden sent a letter in reference to pazking on DesPlaines Street and asked
for consideration of the 4 hour parking spaces be changed to 2 hour pazking spaces. R. Smolich
also was interested in changing the 15 minute parking that existed in front of the old post office to
something that is more consistent to our downtown parking.
R. Smolich moved to approve the request of Cottage Gazden to change the pazking in front of
their business to 2 hour pazking and also add that the current time limit in front of the vacated
post office will be increased to 2 hour pazking. Seconded by K. Stalzer. Vote by roll coil.
Heimerdinger, yes; Rack, yes; Smolich, yes; Stalzer, yes. 4 yes, 1 absent. Motion carried.
R. Smolich moved to approve the request for 2 additional paid spaces in the Des Plaines
Municipal Parking lot for Tom Powers of Playing Thru Golf and Rick Hakey of State Farm
Insurance. Seconded by K. Stalzer. Vote by rail call. Heimerdinger, yes; Rock, yes; Smolich,
yes; Stalzer, yes. 4 yes, 0 no, 1 absent. Motion carried.
R. Smolich asked that an the DesPlaines Street Parking lot to increase the reserve parking signs
currently on the south edge of the DesPlaines Street Lot, spaces 10, 11, 12, 13, 14, 15, 1 b and 17
are governed by one reserved parking signs, and it is very difficult for individuals to discern which
spaces are reserved, and I don't think that it is fair for visitors to our community to potentially
place themselves in a situation where they are going to get a pazking ticket, and I think it is a
burden on our police force to have to continually called out and search the downtown businesses
for an occupant of a vehicle which was pazked in a reserved space. I think in policing our own
entity here, it is logical that we have better signage. Chief Bennett stated that he will look into the
signage.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 3, 1997
PAGE EIGHT
President Peterson stated that there is an Executive Session called for on the Agenda and with the
tabling of the Village Center discussion suggested that the Executive Session should be canceled.
J. Heimerdinger suggests that we have the Executive Session regarding the issues of the Village
Hall location tabled to the next meeting. Seconded by R. Smolich.
R. Smolich moved to adjourn the meeting. Seconded by K. Stalzer. Voice vote. 4 yes, 1 absent.
Motion carried.
10:50 p.m. Meeting adjourned.
SUSAN JANIK, VII.L E CLERK