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HomeMy Public PortalAbout02.17.97 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: MONDAY, FEBRUARY 17, 1997 AT: VILLAGE HALL BOARD PRESENT: J. PETERSON, D. ROCK, J. DEMENT, R. SMOLICH, K. STALZER, J. HEIMERDINGER. OTHERS PRESENT: B. KUJATH -DEPUTY CLERK J. HARVEY -ATTORNEY D. BENNETT -CHIEF OF POLICE P. WALDOCK -DIRECTOR OF ZONING H. HAMILTON -ENGINEER At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, and all Trustees were present. He then led the pledge to the flag. Pub 'c Com ts: There were no public comments. J. Heimerdinger moved to approve the Agenda. Seconded by J. Dement.. Voice vote. 5 yes, 0 no. Motion carried. J. Heimerdinger moved to approve the Consent Agenda as follows: Minutes of Village Board, February 3, 1997; Minutes of Public Works Workshop, January 1 S, 1997 and February S, 1997; Expenditure Report, January 31, 1997; Revenue Report, January 31, 1997; Letters of Credit Reduction for Sandhurst Subdivision; Letters of Credit Reduction for Vintage Knolls; Town Center Design Competition Invoice No. 2. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. #3 DISCUSSION -NATURE'S CROSSING PRELIMINARY PLAT. Planner Durbin spoke to the Board explaining to them that the subject site is a 7$.97 acre property located on the north side of 135th Street directly to the west of Walker's Grove. The Village Boazd then considered the concept plan on December 16, 1994 and approved the concept plan. The Preliminary Plat is consistent with the concept plan. The mast significant issue relating to this development is the provision of water at adequate pressure and fire flows. Staff and Planning Commission further recommend approval of the preliminary plat with the following stipulations: 1) Address engineering issues related to water and sewer service; 2) Compliance with the requirements of the Village Engineer; 3) Compliance with the requirements of the Plainfield Fire Protection District. PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 17, 1997 PAGE TWO Trustee Dement spoke regarding the density of the new development, and questioned if there were any flood areas which may be impacted by the West Norman Drain.. Applicant Alan Norton was present to talk about the overall unique features in this development, such as smaller lot sizes that will allow far maximization of the open space areas which would consist of lakes/ponds, natural plantings and pedestrian trails. Mr. Boada, Land Planner/Engineer spoke regarding the existing floodplain. The annexation agreement has not yet been considered, and it will spell out improvements to 13Sth, water main construction, etc. Director Waldock explained that the applicants were seeking the preliminary plat at this time because there are significant enough design issues relating to the pressure zone for the water system and the general PUD concepts, so they preferred to precede in this order. R. Smolich moved to approve the request for a Special Use Permit for the PUD known as Nature's Crossing, Case No. 567-120696.SU and further move that we approve the request for the Preliminary Plat as proposed as Case No. 568-120696.PP, subject to the stipulations of the Plan Commission with the addition of 4) Complete annexation of property; and 5) Annexation Agreement issues will supersede Preliminary Plat. Seconded by K. Stalzer. Vote by roll call. Dement, no; Heimerdinger, yes; Rock, no; Smolich, yes; Stalzer, yes; Peterson, yes. 4 yes, 2 no. Motion carried. #4 DISCUSSION -HERITAGE MEADOWS (PASQUINELLI) PRELIMINARY PLAT. Director Waldock told the Board that the applicants, Pasquinelli Homes Inc. are proposing a Preliminary Plat known as Pasquinelli's Heritage Meadows. The preliminary plat involves 458 single family home sites, a 29 acre schooVpazk site, outlots for storm water detention, buffer areas, townhouse locations, commercial site in the northeast corner and locations for proposed water tower/well site and pressure adjusting station. The proposal includes 5 single family neighborhoods and two townhouse neighborhoods. Neighborhood number 1 will include 107 single family lots averaging 9,417 square feet in azea. Neighborhood number 2 will include 159 single family residential lots averaging 9,340 square feet. Neighborhood number 3 includes 40 single family homesites averaging 13,792 squaze feet. Neighborhood number 4 includes 52 single family lots averaging 11,502 square feet. Neighborhood number S (which will be the first neighborhood to be developed) includes 100 single family homesites averaging 8,954 square feet. Primary access to the site is proposed Route 59. The Preliminazy Plat is part of a PUD, and completion of the Special Use permit process is also proposed with this plat. Staff would recommend approval of Pasquinelli's Heritage Meadows subdivision subject to the following stipulations: 1) Modify street layout to address engineering and fire district concerns as it relates to the alignment of streets within the subdivision including the continuation of Street O to interconnect with Street A and the re-alignment of intersection of street W with Street V; 2) Address engineering. issues related to water and sewer service; 3) Comply with all requirements of the Village Engineer; 4) Comply with the requirements of the Plainfield Fire Protection • PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 19, 1997 PAGE THREE District with the exception of looping street Q to interconnect with street S. Staff feels the use of street Q as a model home display area cul-de-sac is important to the marketing of this subdivision; 5) Reduce the number of lots to 454 as provided in the annexation agreement. Lots should be reduced in neighborhoods 1, 2 and 5 as discussed in this report. Engineer Hamilton spoke briefly about issues relating to water pressure, and a site for a future water tower and well. Applicant, Bruno Pasquinelli agreed to address all issues relating to water. Trustee Dement showed concern with regards to traffic congestion on Rt. 59 with the building of this development. J. Heimerdinger moved that we concur with the Village Staff and the Plan Commission and approve the Pasquinelli Subdivision Preliminary Plat and Special Use Permit, subject to the stipulations included in the Planning Case report and that also concur with the findings of the Staff and the Plan Commission which were also included in the report. Seconded by R. Smolich. Vote by roll call. Dement, no; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 4 yes, 1 no. Motion carried. #5 DISCUSSION -VAN DYKE ROAD SOX CULVERT • Administrator McDonald ex lained that they are actively working on the project Van Dyke Road p Box Culvert. The Village Board gave its approval some months ago to move forwazd in the effort to replace the deteriorating drainage structure on said road north of 143rd street. The plans show a great deal of road construction in connection with the project. Drainage system; curb and gutter; bike path and asphalt road surface are pazt of this project. Cost estimate is $322,000 + dollars. The safety issue as it pertains to auto and bike traffic a pazapet wall on the bridge deck should be discussed before final approval. Trustee Heimerdinger had concerns over the lack of concern about safety that allowed the project to drag on since last summer. Engineer Hamilton explained that it has been delayed by various permits and some suggested changes in design. The permits are taking time because the bridge over the culvert needs to be raised about three feet to bring it above flood stage. The Trustees requested mare information, a financing report showing options to consider on what to include in the project. PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 17, 1997 PAGE FOUR #b DISCUSSION -VAN DYKE ROAD RAILWAY CROSSING Administrator McDonald spoke regazding a letter from Hamilton Engineering concerning the Van Dyke Road Railway Crossing. The Village will petition the Illinois Commerce Commission for a stipulated agreement to upgrade the referenced project. The proposed upgrades will include the widening the crossing width to match the future roadway width and to improve the crossing protection on the mainline track to flashing warning lights. As part of the agreement process, the Village will need the E.J. & E. To upgrade the previously prepared cost estimate for the crossing upgrades. The Village would like to pursue the removal of the railroad spur leading to the Ball Icon Facility. There has been discussion that we would pursue removing the spur track, but would also like the E.J. & E. To include an optional cost estimate for removing the spur track. The Village has appropriated funding to pay for 50% of the initial surface upgrades. If the Village qualifies for a stipulated agreement, the signal upgrades can be completed at that time. All improvements can begin after the Village completes the installation of a new box culvert aver the West Norman Drain. Construction of the box culvert should be complete by May 1997. #7 DISCUSSION -ILLINOIS STREET IMPROVEMENTS • Administrator McDonald talked about Illinois Street Improvements and information received from the Public Works Committee and a letter written by Engineer Hamilton concerning work to be done on Illinois Street. K. Stalzer commented that we recommend to ga ahead with Option #2 with modif cations. We met with all the homeowners in the area and addressed their concerns. Option #2 is where the roadway will be narrowed from 29' B-B to 2T B-B which minimizes parkway on the west side with eleven (11) parallel pazking stalls defined by curb provided. Four (4) "economical" (shorter pole, less expensive optics) lighting fixtures will be provided at 120 O.C. from the library to Oak Street an the east side of the street. Trustee Heimerdinger requested that a stop sign be placed at the corner of Oak and Illinois Street. A number of residents have requested this. J. Heimerdinger moved to instruct the Village Administrator to change the yield sign on Illinois and Oak Street to a stop sign because of recent evidence of needed sign for safety. The sign was then changed to a 4 way stop sign on Oak and Illinois Street. Chief Bennett gave his opinion at this point of the motion and that was that a stop sign is not needed. Normally, you place a stop sign because statistically the intersection is a hazard. Seconded by K. Stalzer. Vote by roll call. Dement, no; Heimerdinger, yes; Rock, yes; Smalich, no; Stalzer, yes. 3 yes, 2 no. Motion carried. • • PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 17, 1997 PAGE FIVE K. Stalzer moved to go ahead with the Illinois project Phase II as modified at the Public Works Committee encompassing both the $120,142.00 base price and the $28,500.00 adder for putting the utilities underground. Seconded by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, no; Rock, yes; Smolich, yes; Stalzer, yes. 4 yes, 1 no. Motion carried. #$ DISCUSSION -AWARD OF BID FOR POLICE DEPT. ADDITION Administrator McDonald discussed the Police Department Renovation funding. The Village has received payment from FEMA of $127,044. This money takes care of materials, overtime labor and equipment used to clean the Village after the flood. We have also received a partial payment from the Gallagher Corporation for the SWARM group. Their indication is that whatever monies that FEMA does not pay for this damage of 1996, Gallagher and Great American will make up the difference. We presently have outstanding $320,904, of which another $4,000/$5,000 should be received by the end of February. There is indication to us that all of the D.S.R.'s as submitted will be approved. I propose funding for the Police Department in the following manner: $200,000 in insurance payments and apply that to the contract; $150,000 taken from cash and investments of the General Fund; and $150,000 from the Impact Fee Account. These accounts have sufficient dollars in them at the present time. J. Dement moved that we fund the Police Department expansion as outlined by Administrator McDonald. Seconded by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. J. Dement moved that we accept Winterset Construction, Inc as low bidder for the expansion of the Police Department in the amount of $480,810. Seconded by R. Rock. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. #9 RESOLUTION -WILL COUNTY EMERGENCY 9-1-1 J. Heimerdinger moved that we approve RESOLUTION NO. 11 S6 in opposition to granting Will County Emergency 911 Boazd Members the right to establish guide lines. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 17, 1997 PAGE SIX #10 ORDINANCE -JURISDICTIONAL TRANSFER OF 224TH AVENUE J. Dement moved to adopt ORDINANCE NO. 1722 APPROVING IDOT LOCAL AGENCY AGREEMENT FOR JURISDICTIONAL TRANSFER OF A PORTION OF 224TH AVENUE FROM THE VILLAGE OF PLAINFIELD TO THE VILLAGE OF BOLINGBROOK. Seconded by J. Heimerdinger. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motioncamied. #1 ]. ORDINANCE -JURISDICTIONAL TRANSFER OF 127TH STREET J. Heimerdinger moved to adopt ORDINANCE NO. 1723 APPROVING IDOT LOCAL AGENCY AGREEMENT FOR JURISDICTIONAL TRANSFER OF A PORTION OF 127TH STREET FROM THE VILLAGE OF PLAINFIELD TO THE VILLAGE OF BOLINGBROOK. Seconded by J. Dement. Vote by roll call. Dement, yes; Heimerdinger, yes; Rock, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no. Motion carried. #12 DISCUSSION -CONTRIBUTION TO SENIOR SERVICES CENTER J. Heimerdinger moved that we make our annual contribution to the Senior Services Center in the amount of $2,000.00. Seconded by R. Smolich. Administrator McDonald made a few comments informing the Board that the past few years the Village has contributed $1,000. Last year we gave $2,000. J. Dement had concerns that we monitor and make sure that the citizens of Plainfield are actively involved. Marilyn Gehrke, resident, had concerns that our money was not being used for Village of Plainfield residents, but Township, but requested that this all be checked out. After hearing concerns, R. Smolich withdrew his second to that motion. President Peterson suggested that we table this discussion and have someone from the Senior Services Center come to the Board and give us an explanation of what they are doing. There being no second to the motion, the Board agreed to table for more information. 8:50 p.m. Trustee Heimerdinger left the meeting. ADMINISTRATOR'S REPORT Administrator McDonald spoke regarding an update on insurance reimbursement for damages from the flaad of 1996. He also made contact with Mr. Plock of PAR Group with regard to the administrator search. Mr. McDonald informed the Board of a request from JII Trucking to extend their occupancy of the Public Works building at 143rd Street fax a period of six months or until they find other storage space which ever is the sooner. • PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 17, 1997 PAGE SEVEN R. Rock moved that we do not allow JII Trucking to extend their lease. Seconded by J. Dement. Vote by roll call. Dement, yes; Rack, yes; Smolich, yes; Stalzer, yes. 4 yes, 1 absent. Motion carried. ENGINEER'S REPORT No report PLANNER'S REPORT Director Waldock told the Board about a request from the Reserve Subdivision wherein they have asked to revise an annexation agreement which would allow for construction of a different model home which would still meet the village building code. R: Smolich, moved that we authorize the processing of an annexation agreement amendment to the Reserve Subdivision, and to accommodate the need to allow construction of a model home at this time. Seconded by K. Stalzer. Vote by roll call. Dement, yes; Rock, yes; Smolich, yes; Stalzer, yes. ~ yes, 1 absent. Motion carried. • ATTORNEY'S REPORT No report. POLICE CHIEF'S REPORT Chief Bennett presented the Operations Report for January, 1997. R. Rock moved to adjourn the meeting. Seconded by K. Stalzer. Voice Vote. 4 yes, 1 absent. Motion Carried. 9:2Q p.rn. The meeting adjourned. ~~ BARBARA KTJ H, DEPUTY CLERK •