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Home My Public Portal About02.03.97 VB Minutes PLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: MONDAY, FEBRUARY 3, 1997 AT: VILLAGE HALL BOARD PRESENT: J. PETERSON, D. ROCK, J. DEMENT, R. SMOLICH, K. STALZER, J. HEIMERDINGER. OTHERS PRESENT: S. JANIK -CLERK J. HARVEY -ATTORNEY D. BENNETT -CHIEF OF POLICE M. EITING -SGT. OF POLICE P. WALDOCK -DIRECTOR OF ZONING H. HAMILTON -ENGINEER At 7:00 p.m. President Peterson called the meeting to order. Roll call was taken, and all Trustees were present. He then led the pledge to the flag. President Peterson proclaimed Thursday, February 6, 1997 as Girls and Women in Sports Day in the Village of Plainfield. Pu lic Co ir~ent~,; There were no public comments. Trustee Heimerdinger gave a summary of the progress of the Rookery Nature Fark. President Peterson requested that we add an additional item to the Agenda. Item #7 -Discussion on the Administrator search. J. Heimerdinger moved to approve the Agenda as amended. Seconded by R. Smolich. Voice vote. 5 yes, 0 no. Motion carried. J. Heimerdinger moved to approve the Consent Agenda as follows: Minutes of the January 20, 1997 Regular Meeting; Minutes of the Planning and Development Workshop, January 22, 1997; Bills Payable, February 3, 1997; Final Payout request #3, Fiala Paving Company for 1996 M.F.T. Street Maintenance - $8,469.72. Seconded by J. Dement. Vote by roll call. Stalzer, yes; Smolich, yes; Rock, yes; Heimerdinger, yes; Dement, yes. 5 yes, 0 no. Motion carried. #3 DISCUSSION - LIBRARY IMPACT FEE Barbara Pitney, Library Administrator, and Mike May, Library Board Trustee were present to help in discussions regarding the Intergovernmental Agreement between the Village of Plainfield, and the Board of Library District. Plainfield is contemplating the requirement of a contribution to be paid to the Library District by owners of territory located within such Library PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 3, 1997 PAGE TWO District who are seeking the annexation of such territory by Plainfield. J. Heimerdinger moved to authorize the Village President and the Village Clerk to enter into an adopt an Intergovernmental Agreement with. the Board of Library Trustees which provides for contributions (impact fee) to the Library District by such owners of territory within the Library District seeking annexation to Plainfield. Seconded by J. Dement. Trustee Smolich questioned the Library Board as to how they arrived at the contribution amount. Administrator Pitney said that said amount is acknowledged to be a reasonable estimate of the additional cost of library services related to such annexation, subdivision and development. Vote by roll call. Stalzer, yes; Smolich, yes; Rock, yes; Heimerdinger, yes; Dement, yes. 5 yes, 0 no. Motion carried. #4 DISCUSSION -BILL dACOBS INCENTIVE PROGRAM Director Waldock spoke regarding the draft of the Incentive Agreement which would be entered into between Bill Jacobs Enterprises and the Village of Plainfield. This draft is based upon the direction of the Village Board and prepared by our Attorney and ready for further discussion. Mr. John Jackovich of Bill Jacobs Enterprises was present to answer any questions or concerns that the Trustees raised in regards to the Agreement. Trustee Dement stated that he is against this agreement and that he does favor incentives, but feels that this agreement is unfair to other business people. Trustee Heimerdinger then told the Board that Jacobs was acting in good faith in going ahead with the expansion and he thought it now would be unfair to not execute this agreement. Village President Peterson also produced a letter from planner Durbin concerning a meeting on the incentives and stated that it looks like a commitment was made. Trustee Stalzer stated that he would like to see the proposed sales tax rebates limited to a shorter period of time, although he would leave the rebated dollar amounts unchanged. He would prefer a five rather than a 10 year schedule for the proposed rebates, which would decrease annually. J. Heimerdinger moved that we instruct the Village President and the Village Clerk to enter into an Agreement offering Economic Incentives to Bill Jacobs Enterprises as documented in the Exhibits in front of us. Motion failed due to the lack of a second. R. Smolich moved to table the issue of the Economic Incentive Agreement with Bill Jacobs until the next regular Village Board Meeting, and ask the Village Administrator and/or Planning Department to place all pertinent correspondence with this and go to the Economic Development Committee in the meantime to see if it can be worked out. Seconded by K. Stalzer. Vote by roll call. Stalzer, yes; Smolich, yes; Rock, no; Heimerdinger, no; Dement, no. 3 no, 2 yes. Motion defeated. PLAINFIELD VILLAGE BOARD OF TRUSTEES FEBRUARY 3, 1997 PAGE THREE #5 DISCUSSION _ 911 J. Dement moved to approve a Resolution to support the Village of New Lenox to let local .emergency communications stations continue to determine minimum staffing levels and training requirements, rather than the Will County Emergency 911 Board. Seconded by K. Stalzer. Vote by roll call. Stalzer, yes; Smolich, yes; Rack, yes; Heimerdinger, yes; Dement, yes. 5 yes, 0 no. Motion carried. #6 PRESENTATION OF INFORMATION ON BID OPENING HELD ON JANUARY 28,1997 FOR PLAINFIELD FOLICE DEPARTMENT PHASE 2. Chief Bennett told the Board that the low bid was from Winterset Construction for police department renovations in the total amount of $480,$10.00. Winterset was also the company who had the shortest completion date of 120 days. A total of nine (9) bids were received. He also informed the Board that the Village Administrator had said the funds were there to complete the police department. The Chief recalled the options included the FEMA reimbursement for flood damage, using the reserve account or by borrowing. Trustees Dement and Stalzer were in favor of waiting until they knew where the $480,810 will come from to renovate the police facilities. Attorney Harvey stated that the Winterset bid is good for 60 days. J. Dement moved to table the acceptance of bid for the Renovation of the Police Department Phase 2 for two weeks and ask the Administrator to come up with the information regarding the funding. Seconded by R. Rock. Vote by call call. Stalzer, yes; Smolich, yes; Rock, yes; Heirnerdinger, no; Dement, yes. 4 yes, 1 no. Motion canned. #7 DISCUSSION -ADMINISTRATOR'S SEARCH President Peterson discussed with the Board the need to take immediate action in the search far a Village Administrator. The Board was in agreement that we need to move ahead on finding a new Village Administrator. President Peterson said that he will be working with the search firm to set up interviews. ADMINISTRATOR'S REPORT A written report was presented from Administrator McDonald in which he notified the Board that he will be away from the community until February 11th, 1997 and that he is now in the process of putting Preliminary Budget information together. • PLAINFIELD VILLAGE BOARD OF TRUSTEES • FEBRUARY 3, 1997 PAGE FOUR ENGINEER'S REPORT There was no report. PLANNER'S REPORT Director Waldock gave the Board an update on the continuing research on Park Donation Ordinance Requirements and to gain any feed back, comments or concerns regarding this issue. Trustee Dement requested from Director Waldock an update on Vista Lane Park Donation at our next meeting. ATTORNEY'S REPORT Attorney Harvey briefly gave an update on the litigation from the City of DeKalb regarding radium. The City of DeKalb has not requested any help or assistance from the Illinois Municipal League, and at this point they have not responded to this suit, and they hope to get dismissed from the litigation very soon. . J. Heimerdinger moved to adjourn the meeting. Seconded by R. Rock. Voice vote. 5 yes, 0 no. Motion carried. 8:05 p.rn. Meeting adjourned. SUSAN JANIK, LAGE CLERK •