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HomeMy Public PortalAbout11.17.97 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: November 17, 1997 AT: Village Hall BOARD PRESENT: R. ROCK, J. DEMENT, K. STALZER, J. DARNELL, K. O'CONNELL, R. SMOLICH, S. RATHBUN. OTHERS PRESENT: T. BURGHARD -ADMINISTRATOR J. HARVEY _ ATTORNEY D. BENNETT -CHIEF OF POLICE H. HAMILTON -ENGINEER P. WALDOCK -DIRECTOR C. MINICK -FINANCE DIRECTOR S. JANIK -CLERK R. BENSON -CODE ENFORCEMENT OFFICER A. PERSONS -WATER DEPARTMENT D. COUNTRYMAN -STREET DEPARTMENT ~", r x":04 p.m. President Rock called the meeting to order. Roll call was taken, all Trustees were :: sent. President Rock then led the pledge to the flag. There were no Presidential Comments. Public Comments: Bess Eichelberger of the Plainfield School Board thanked Administrator Burghard for his letter to the Board of Education pledging cooperation to the Board, and also his attendance at the Intergovernmental Meeting. K. Stalzer moved to approve the Agenda. Seconded by S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes; Dement, yes. 6 yes, 0 no. Motion carried. K. Stalzer moved to approve the Consent Agenda to include the following: Village Board Minutes, November 3, 1997 and Bills Payable, November 17, 1997. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes; Dement, yes. 6 yes, 0 no. Mohan carried. #3 BEECHEN AND DILL, ARBOR CREEK. K. Stalzer moved to authorize the attorney to prepare an ordinance authorizing the execution of the Annexation Agreement. Seconded by S. Rathbun. Discussion on this item took place. Director P. Waldock explained that there are revisions to the Annexation Agreement. The dollar amount has been set for the extension of the cross connection across the Commonwealth right of way. That dollar value is set by the Annexation Agreement is $35,000'and would be provided in PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 17, 1997 PAGE TWO r 1 LJ the farm of a Letter of Credit that is intended to provide for the 10-12 foot access right of way to expand the road pavement to the standard 31 feet width. The issue that Staff has is that at some point the Letter of Credit needs to be converted to cash so that the Letter of Credit is not an administrative maintenance problem over a period of years. We would be interested in adding this wordage to the Annexation Agreement. Paragraph 19 has been modified to provide that the developer will pay their proportionate share of the construction casts of temporary signalization at Rt. 30 and Frontage Road. The agreement refers to a temporary signal, this should specify a permanent signal. Discussion next centered around the Endangered Species Consultation process. Director Waldock explained that the City of Joliet is to install the lights and prefer to contract the work themselves with an IDOT Permit. J. Dement questioned the possibility of an intergovernmental agreement with Joliet, and he would like to see this agreement executed before we proceed ahead. Winding Creek residents were present (approximately 23) and made a short statement: The residents of Winding Creek have retained legal representation. We do not feel our rights have been properly served by the elected olFicials or by the professional staff hired by the Village and paid for by the tax payers. We request a postponement on the vote for Annexation of.Axbor Creek to allow our attorney to familiarize himself with this case. The vote was taken on the preparation of an Ordinance for the Arbor Creek Annexation Agreement. Vote by roll call. O'Connell, no; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes; Dement, no; Rock, no. 4 yes, 3 no. Motion carried. K. Stalzer moved to authorize the attorney to prepare ordinances approving the preliminary plat with a special use permit for a Planned Unit Development and also to includ three additional stipulations: 1) Letter of credit be converted into cash in the amount of $35,000 for contribution to the widening of Winding Creek Drive; 2) The work "temporary" be removed when talking about Traffic Signals; 3) IDNR Endangered Species Consultation process be completed. The motion was seconded by S. Rathbun. J. Dement led questions with regard to parking issues at the townhomes. Residents from Winding Creek were looking for answers to whose responsibility the signalization is, and if in fact it is the City of Joliet, did they agree? J. Dement again stated that when the Annexation Agreement comes back to us he is hoping that we will have an Agreement with Joliet and the State. Representatives from Beechen and Dill Builders were present, along with their Attorney John Philipchuck to answer questions and /or concerns from residents of Winding Creek and the Board of Trustees. • PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 17, 1997 PAGE THREE The motion has been made and seconded to authorize the attorney to prepare Ordinances approving the Preliminary Plat with the Special Use Permit for a PUD. Vote by roll call. O'Connell, no; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes; Dement, no; Rock, yes. yes, 2 no. Motion carried. #4 PARKVIEW MEADOWS PUD CONCEPT PLAN. Mr. Tom Osteberg, Attorney for Hallmark Homes, petitioner and Mr. Jim Loeppert, Engineer for the developer presented their new Concept Plan for Parkview Meadows. J. Loeppert told the Board that they have changed lot sizes so that all single family lot sizes are at least 10,000 sq. ft. We extended the rear yards of the lots backing up to Route 59 and we still have preserved the ability to get a pedestrian way through the regional park areas, and we have done our best to preserve the buffer area along Rt. 59. We are requesting a total of 104 total units, 60 single family lots, 44 townhomes and are still asking to present it to you as a PUD project. J. Darnell expressed dissatisfaction with the location and placement of the townhomes. R. Smolich stated that he was in favor of the original concept plan in which the lots backing up it to • Route 59 were 8,500 sq. ft. and provided a larger buffer area. Discussion centered around the density issue. R. Smolich moved to approve the concept plan for Parkview Meadows PUD. Seconded by K. Stalzer. Vote by roll call. O'Connell, no; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, no; Dement, no; Rock, yes. 4 yes, 3 no. Motion carried. #5 BANNISTER CROSSING. Director Waldock told the Board that the applicants propose a residential subdivision of a 60 acre farm located along the east side of Rt. 59 north of Graver Estates Subdivision. The concept plan provides 130 single family lots. The site is developed with a farmstead in the north west portion of the property. The Village Comprehensive Plan lists this site as Estate Residential. Minimum lot sizes proposed with this development at 10,000 sq. ft. Gross density is 2.15 units per acre. Comprehensive Plan compliance is met only when considered as part of the entire Sector. Staff, Plan Commission and Planning and Development Committee recommend approval subject it to the following stipulations: 1) Increase Illinois Route S9 right-of--way it to a minimum of 80 feet as measured it to the centerline; 2) Increase the spacial separation between storm water detention along Illinois Route 59 it to those found it to be satisfactory it to .the Illinois Department of Transportation;. 3) No fewer than 30% ofthe housing stock within the subdivision should be provided partial brick facade areas; 4) All properties should include minimal landscaping packages such as foundations plantings and yard trees; S) Plans must include anti-monotony covenants; 6) Plans must address any issues identified by the Village Engineer, Plainfield Fire Protection District, Plainfield Park District at the time of preliminary plat review, • PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 17, 1997 PAGE FOUR Angelo Kleronomous, President and proposed developer/applicant of Property Concepts, and Jack Benning, who also represents Property Concepts elaborated mare on Bannister Crossing project and amenities proposed by this development. Trustees had discussions an the following issues :that larger lots are provided along the south property line adjoining Graver Estates; that buffer areas are provided from Rt. 59 via placement of the retention ponds which are incorporated as a landscaped entrance feature; the annexation of this site is proposed along with the West portion of Wolf Creek Industrial Park which is also owned by the Bannister Farm Developer. J. Dement moved to approve the concept plan for Bannister Crossing Subdivision subject to six stipulations recommended by the Plan Commission. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes; Dement, yes. dyes, 0 no. Motion carried. #6 REGGANFE'S RESUBDN'ISION. • Property owner, Louis Regganie was present and stated that they would like it to re-subdivide the property behind McDonald's and Thorton's an the northwest corner of Renwick Road and Rt. 59. The Plan Commission recommends the approval of the final plat subject it to the following stipulations: 1) Compliance with the requirements of the Village Engineer; 2) Compliance with the provisions of the Fire Protection District; 3) Provide for the continuation of the ingress/egress easement across the common lot line separating Lot lA from 1B it to provide far additional circulation for Lot 1 C; 4) Provide recapture payments for the acreage included in this subdivision proposal. K. Stalzer moved to approve the final plat for Regganie's Subdivision subject it to stipulations recommended by the Plan Commission. Seconded by R. Smolich. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes; Dement, yes. dyes, 0 n. Motion carried. #7 VINTAGE HARVEST RECAPTURE AGREEMENT. Director Waldock told the Board that the applicant, Michael Guinta, Ensure Properties, requests a recapture agreement it to provide for public improvements associated with Vintage Harvest Subdivision. The public improvements listed in this agreement include Fraser. Rnad street surface and watermain improvements; sanitary sewer improvements; and Illinois Route 59/Fraser Raad intersection improvements. The recapture agreement identifies benefit areas served by each of the respective improvements that have been or shall be constructed by Vintage Harvest Subdivision. The watermain and sanitary sewer improvements have already been constructed. Fraser Road and Illinois Rt. 59 improvements will be constructed this spring along with completion of the balance PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 17, 1997 PAGE FIVE of road stub extensions on site such as Easy Street and Burgundy Drive extension it to the north. Staff feels the recapture agreement as proposed is appropriate. The agreement clarifies the method by which repayment will be made under the provisions of the annexation agreement. The Board discussed issues relating it to the size of the area that would benefit with an improved Rt. 59-Fraser Road intersection, a sanitary sewer and Fraser resurfacing, the term of the recapture agreement, the collection of administrative fees of 1% recommended by the Staff. J. Dement moved to table this item for further review to identify any issues of concern and to have the staff work on the numbers, negotiating and expanding the area. Seconded by K. O'Connell. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes; Dement, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR' S REPORT S. Rathbun moved to approve the repair work for the Pump House and Blower/Garage Roof Repair by Crowther Roofing & Sheet Metal, Inc. at a price of $7,776.00. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes; Dement, yes. byes, 0 no, Motion carried. S. Rathbun moved to adopt Resolution No. 1179 adopting a policy for Mailbox Replacement in the Village of Plainfield. Seconded by K. Stalzer, Vote by roll call, O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes; Dement, yes. 6 yes, 0 no. Motion carried. K. Stalzer moved to waive the bidding process and accept the bid of A & A Electric Works it to provide labor and electrical material it to outside of homes on Illinois Street in the amount of $9,800.00. Seconded by R. Smolich. Vote by roll call, O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes; Dement, yes. 6 yes, 0 no. Motion carried. K. Stalzer moved to waive the bidding procedure and accept the quote of Baish Excavating for underground conduit on Illinois Street in the amount of $16,883.00. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes; Dement, yes. 6 yes, 0 no. Motion carried. ENGINEER' S REPORT J. Dement moved to accept the bid from J. J. Henderson in concurrence with Stars recommendation it to complete the proposed fine bubble difYuser project in the amount of $148,000.00, and to also include the change order process. Seconded by R. Smolich. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes; Dement, yes. 6 yes, 0 no. Motion carried. PLAINFIELD Vu..LAGE BOARD OF TRUSTEES NOVEMBER 17, 1997 PAGE SIX PLANNER' S REPORT Director Waldock told the Board that the Staff has met with the developer, Michael Guinta to provide direction as to areas of necessary attention. An inspection conducted early this week indicated that the stormwater detention pond has been cleaned up. The parkway sod has been installed. An ornamental fence has been installed to provide an additional barrier between the detention pond and the sidewalk in Lot 7. The building inspector has directed that rip rap be installed at the water line of the detention pond in accordance with approved plans for the subdivision. The developer had indicated that he will complete the rip rap on the interior pond at the time when the adjoining lots are constructed. This will involve two remaining undeveloped lots along the pond. The building inspector had requested regrading of a portion of the park site in the west side of the subdivision. The developer had indicated that this work would be completed on Friday of this week. The building inspector had also identified vacant lots in which construction trucks are parked. The building inspector also requested the construction material on vacant lots be removed. Mr. Guinta had indicated that he would comply. Director Waldock also explained to the Board that the final right-of way road section has been obtained in an agreement with Edward C. Rizzi. Road improvement can now take place in exchange for the Village waiving $7,390 in utility tap on fees for two residential lots on Fraser. Mr. Guinta was present to answer any questions from the Staff or Board. Vintage Harvest resident, Darlene Fograse expressed many of her concerns with regard to the condition of Fraser Road, the condition of the stormwater detention pond, and her desire for entrance markers. Director Waldock introduced Mr. Rodd Hansen, our new Code Enforcement Officer to the Board. ATTORNEY'S REPORT Attorney Harvey told the Board that last Thursday in court, the Village was dismissed from pending litigation arising out of an accident that occurred at Renwick Rd. and Rt. 59 in December 1994. POLICE CHIEF REPORT Chief Bennett presented his Operation's Report for October. J. Dement moved to authorize the Village President it to execute the Agreement for Grant of Warranty Deed with Edward C. Rizzi, Jr, for the final right-of way road section of Fraser Road. Seconded S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes; Dement, yes. 6 yes; 0 no. Motion carried. • PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 1'7, 1997 PAGE SEVEN Chief Bennett told the Board that there was a conflict with two Committees being set for the 20th of November, 1997, bath Public Safety and Finance. In was agreed to leave Public Safety on the 20th and 5:00 p.m. and reschedule the Finance Committee to Tuesday, November 25, 199'7 at 5:30 p.m. K. Stalzer moved to adjourn the meeting. Seconded by J. Dement. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes; Dement, yes. 6 yes, 0 no. Motion carried. 10:20 p.m. r' SUSAN JANII~, VII.;~;AGE CLERK ~i' .7