HomeMy Public PortalAbout11.17.97 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
VILLAGE MEETING
DATE: November 17, 1997 AT: Village Hall
BOARD PRESENT: R. ROCK, J. DEMENT, K. STALZER, J. DARNELL,
K. O'CONNELL, R. SMOLICH, S. RATHBUN.
OTHERS PRESENT: T. BURGHARD -ADMINISTRATOR
J. HARVEY _ ATTORNEY
D. BENNETT -CHIEF OF POLICE
H. HAMILTON -ENGINEER
P. WALDOCK -DIRECTOR
C. MINICK -FINANCE DIRECTOR
S. JANIK -CLERK
R. BENSON -CODE ENFORCEMENT OFFICER
A. PERSONS -WATER DEPARTMENT
D. COUNTRYMAN -STREET DEPARTMENT
~", r x":04 p.m. President Rock called the meeting to order. Roll call was taken, all Trustees were
:: sent. President Rock then led the pledge to the flag.
There were no Presidential Comments.
Public Comments: Bess Eichelberger of the Plainfield School Board thanked Administrator
Burghard for his letter to the Board of Education pledging cooperation to the Board, and also his
attendance at the Intergovernmental Meeting.
K. Stalzer moved to approve the Agenda. Seconded by S. Rathbun. Vote by roll call.
O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes; Dement, yes. 6 yes, 0 no.
Motion carried.
K. Stalzer moved to approve the Consent Agenda to include the following: Village Board
Minutes, November 3, 1997 and Bills Payable, November 17, 1997. Seconded by J. Dement.
Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes; Dement,
yes. 6 yes, 0 no. Mohan carried.
#3 BEECHEN AND DILL, ARBOR CREEK.
K. Stalzer moved to authorize the attorney to prepare an ordinance authorizing the execution of
the Annexation Agreement. Seconded by S. Rathbun. Discussion on this item took place.
Director P. Waldock explained that there are revisions to the Annexation Agreement. The dollar
amount has been set for the extension of the cross connection across the Commonwealth right of
way. That dollar value is set by the Annexation Agreement is $35,000'and would be provided in
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 17, 1997
PAGE TWO
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the farm of a Letter of Credit that is intended to provide for the 10-12 foot access right of way to
expand the road pavement to the standard 31 feet width. The issue that Staff has is that at some
point the Letter of Credit needs to be converted to cash so that the Letter of Credit is not an
administrative maintenance problem over a period of years. We would be interested in adding this
wordage to the Annexation Agreement. Paragraph 19 has been modified to provide that the
developer will pay their proportionate share of the construction casts of temporary signalization
at Rt. 30 and Frontage Road. The agreement refers to a temporary signal, this should specify a
permanent signal. Discussion next centered around the Endangered Species Consultation process.
Director Waldock explained that the City of Joliet is to install the lights and prefer to contract the
work themselves with an IDOT Permit. J. Dement questioned the possibility of an
intergovernmental agreement with Joliet, and he would like to see this agreement executed before
we proceed ahead.
Winding Creek residents were present (approximately 23) and made a short statement:
The residents of Winding Creek have retained legal representation. We do not feel our
rights have been properly served by the elected olFicials or by the professional staff hired
by the Village and paid for by the tax payers. We request a postponement on the vote for
Annexation of.Axbor Creek to allow our attorney to familiarize himself with this case.
The vote was taken on the preparation of an Ordinance for the Arbor Creek Annexation
Agreement. Vote by roll call. O'Connell, no; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell,
yes; Dement, no; Rock, no. 4 yes, 3 no. Motion carried.
K. Stalzer moved to authorize the attorney to prepare ordinances approving the preliminary plat
with a special use permit for a Planned Unit Development and also to includ three additional
stipulations: 1) Letter of credit be converted into cash in the amount of $35,000 for contribution
to the widening of Winding Creek Drive; 2) The work "temporary" be removed when talking
about Traffic Signals; 3) IDNR Endangered Species Consultation process be completed. The
motion was seconded by S. Rathbun.
J. Dement led questions with regard to parking issues at the townhomes. Residents from Winding
Creek were looking for answers to whose responsibility the signalization is, and if in fact it is the
City of Joliet, did they agree? J. Dement again stated that when the Annexation Agreement
comes back to us he is hoping that we will have an Agreement with Joliet and the State.
Representatives from Beechen and Dill Builders were present, along with their Attorney John
Philipchuck to answer questions and /or concerns from residents of Winding Creek and the Board
of Trustees.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 17, 1997
PAGE THREE
The motion has been made and seconded to authorize the attorney to prepare Ordinances
approving the Preliminary Plat with the Special Use Permit for a PUD. Vote by roll call.
O'Connell, no; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes; Dement, no; Rock, yes.
yes, 2 no. Motion carried.
#4 PARKVIEW MEADOWS PUD CONCEPT PLAN.
Mr. Tom Osteberg, Attorney for Hallmark Homes, petitioner and Mr. Jim Loeppert, Engineer for
the developer presented their new Concept Plan for Parkview Meadows. J. Loeppert told the
Board that they have changed lot sizes so that all single family lot sizes are at least 10,000 sq. ft.
We extended the rear yards of the lots backing up to Route 59 and we still have preserved the
ability to get a pedestrian way through the regional park areas, and we have done our best to
preserve the buffer area along Rt. 59. We are requesting a total of 104 total units, 60 single
family lots, 44 townhomes and are still asking to present it to you as a PUD project.
J. Darnell expressed dissatisfaction with the location and placement of the townhomes. R.
Smolich stated that he was in favor of the original concept plan in which the lots backing up it to
• Route 59 were 8,500 sq. ft. and provided a larger buffer area. Discussion centered around the
density issue.
R. Smolich moved to approve the concept plan for Parkview Meadows PUD. Seconded by K.
Stalzer. Vote by roll call. O'Connell, no; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, no;
Dement, no; Rock, yes. 4 yes, 3 no. Motion carried.
#5 BANNISTER CROSSING.
Director Waldock told the Board that the applicants propose a residential subdivision of a 60 acre
farm located along the east side of Rt. 59 north of Graver Estates Subdivision. The concept plan
provides 130 single family lots. The site is developed with a farmstead in the north west portion
of the property. The Village Comprehensive Plan lists this site as Estate Residential. Minimum
lot sizes proposed with this development at 10,000 sq. ft. Gross density is 2.15 units per acre.
Comprehensive Plan compliance is met only when considered as part of the entire Sector. Staff,
Plan Commission and Planning and Development Committee recommend approval subject it to
the following stipulations: 1) Increase Illinois Route S9 right-of--way it to a minimum of 80 feet as
measured it to the centerline; 2) Increase the spacial separation between storm water detention
along Illinois Route 59 it to those found it to be satisfactory it to .the Illinois Department of
Transportation;. 3) No fewer than 30% ofthe housing stock within the subdivision should be
provided partial brick facade areas; 4) All properties should include minimal landscaping packages
such as foundations plantings and yard trees; S) Plans must include anti-monotony covenants; 6)
Plans must address any issues identified by the Village Engineer, Plainfield Fire Protection
District, Plainfield Park District at the time of preliminary plat review,
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 17, 1997
PAGE FOUR
Angelo Kleronomous, President and proposed developer/applicant of Property Concepts, and
Jack Benning, who also represents Property Concepts elaborated mare on Bannister Crossing
project and amenities proposed by this development.
Trustees had discussions an the following issues :that larger lots are provided along the south
property line adjoining Graver Estates; that buffer areas are provided from Rt. 59 via placement of
the retention ponds which are incorporated as a landscaped entrance feature; the annexation of
this site is proposed along with the West portion of Wolf Creek Industrial Park which is also
owned by the Bannister Farm Developer.
J. Dement moved to approve the concept plan for Bannister Crossing Subdivision subject to six
stipulations recommended by the Plan Commission. Seconded by K. O'Connell. Vote by roll
call. O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes; Dement, yes. dyes, 0
no. Motion carried.
#6 REGGANFE'S RESUBDN'ISION.
• Property owner, Louis Regganie was present and stated that they would like it to re-subdivide the
property behind McDonald's and Thorton's an the northwest corner of Renwick Road and Rt.
59. The Plan Commission recommends the approval of the final plat subject it to the following
stipulations: 1) Compliance with the requirements of the Village Engineer; 2) Compliance with the
provisions of the Fire Protection District; 3) Provide for the continuation of the ingress/egress
easement across the common lot line separating Lot lA from 1B it to provide far additional
circulation for Lot 1 C; 4) Provide recapture payments for the acreage included in this subdivision
proposal.
K. Stalzer moved to approve the final plat for Regganie's Subdivision subject it to stipulations
recommended by the Plan Commission. Seconded by R. Smolich. Vote by roll call. O'Connell,
yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes; Dement, yes. dyes, 0 n. Motion
carried.
#7 VINTAGE HARVEST RECAPTURE AGREEMENT.
Director Waldock told the Board that the applicant, Michael Guinta, Ensure Properties, requests a
recapture agreement it to provide for public improvements associated with Vintage Harvest
Subdivision. The public improvements listed in this agreement include Fraser. Rnad street surface
and watermain improvements; sanitary sewer improvements; and Illinois Route 59/Fraser Raad
intersection improvements. The recapture agreement identifies benefit areas served by each of the
respective improvements that have been or shall be constructed by Vintage Harvest Subdivision.
The watermain and sanitary sewer improvements have already been constructed. Fraser Road and
Illinois Rt. 59 improvements will be constructed this spring along with completion of the balance
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 17, 1997
PAGE FIVE
of road stub extensions on site such as Easy Street and Burgundy Drive extension it to the north.
Staff feels the recapture agreement as proposed is appropriate. The agreement clarifies the
method by which repayment will be made under the provisions of the annexation agreement.
The Board discussed issues relating it to the size of the area that would benefit with an improved
Rt. 59-Fraser Road intersection, a sanitary sewer and Fraser resurfacing, the term of the recapture
agreement, the collection of administrative fees of 1% recommended by the Staff.
J. Dement moved to table this item for further review to identify any issues of concern and to
have the staff work on the numbers, negotiating and expanding the area. Seconded by K.
O'Connell. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell,
yes; Dement, yes. 6 yes, 0 no. Motion carried.
ADMINISTRATOR' S REPORT
S. Rathbun moved to approve the repair work for the Pump House and Blower/Garage Roof
Repair by Crowther Roofing & Sheet Metal, Inc. at a price of $7,776.00. Seconded by J.
Dement. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes;
Dement, yes. byes, 0 no, Motion carried.
S. Rathbun moved to adopt Resolution No. 1179 adopting a policy for Mailbox Replacement in
the Village of Plainfield. Seconded by K. Stalzer, Vote by roll call, O'Connell, yes; Rathbun,
yes; Smolich, yes; Stalzer, yes; Darnell, yes; Dement, yes. 6 yes, 0 no. Motion carried.
K. Stalzer moved to waive the bidding process and accept the bid of A & A Electric Works it to
provide labor and electrical material it to outside of homes on Illinois Street in the amount of
$9,800.00. Seconded by R. Smolich. Vote by roll call, O'Connell, yes; Rathbun, yes; Smolich,
yes; Stalzer, yes; Darnell, yes; Dement, yes. 6 yes, 0 no. Motion carried.
K. Stalzer moved to waive the bidding procedure and accept the quote of Baish Excavating for
underground conduit on Illinois Street in the amount of $16,883.00. Seconded by J. Dement.
Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes; Dement,
yes. 6 yes, 0 no. Motion carried.
ENGINEER' S REPORT
J. Dement moved to accept the bid from J. J. Henderson in concurrence with Stars
recommendation it to complete the proposed fine bubble difYuser project in the amount of
$148,000.00, and to also include the change order process. Seconded by R. Smolich. Vote by
roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes; Dement, yes. 6
yes, 0 no. Motion carried.
PLAINFIELD Vu..LAGE BOARD OF TRUSTEES
NOVEMBER 17, 1997
PAGE SIX
PLANNER' S REPORT
Director Waldock told the Board that the Staff has met with the developer, Michael Guinta to
provide direction as to areas of necessary attention. An inspection conducted early this week
indicated that the stormwater detention pond has been cleaned up. The parkway sod has been
installed. An ornamental fence has been installed to provide an additional barrier between the
detention pond and the sidewalk in Lot 7. The building inspector has directed that rip rap be
installed at the water line of the detention pond in accordance with approved plans for the
subdivision. The developer had indicated that he will complete the rip rap on the interior pond at
the time when the adjoining lots are constructed. This will involve two remaining undeveloped
lots along the pond. The building inspector had requested regrading of a portion of the park site
in the west side of the subdivision. The developer had indicated that this work would be
completed on Friday of this week. The building inspector had also identified vacant lots in which
construction trucks are parked. The building inspector also requested the construction material on
vacant lots be removed. Mr. Guinta had indicated that he would comply.
Director Waldock also explained to the Board that the final right-of way road section has been
obtained in an agreement with Edward C. Rizzi. Road improvement can now take place in
exchange for the Village waiving $7,390 in utility tap on fees for two residential lots on Fraser.
Mr. Guinta was present to answer any questions from the Staff or Board. Vintage Harvest
resident, Darlene Fograse expressed many of her concerns with regard to the condition of Fraser
Road, the condition of the stormwater detention pond, and her desire for entrance markers.
Director Waldock introduced Mr. Rodd Hansen, our new Code Enforcement Officer to the
Board.
ATTORNEY'S REPORT
Attorney Harvey told the Board that last Thursday in court, the Village was dismissed from
pending litigation arising out of an accident that occurred at Renwick Rd. and Rt. 59 in December
1994.
POLICE CHIEF REPORT
Chief Bennett presented his Operation's Report for October.
J. Dement moved to authorize the Village President it to execute the Agreement for Grant of
Warranty Deed with Edward C. Rizzi, Jr, for the final right-of way road section of Fraser Road.
Seconded S. Rathbun. Vote by roll call. O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes;
Darnell, yes; Dement, yes. 6 yes; 0 no. Motion carried.
• PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 1'7, 1997
PAGE SEVEN
Chief Bennett told the Board that there was a conflict with two Committees being set for the 20th
of November, 1997, bath Public Safety and Finance. In was agreed to leave Public Safety on the
20th and 5:00 p.m. and reschedule the Finance Committee to Tuesday, November 25, 199'7 at
5:30 p.m.
K. Stalzer moved to adjourn the meeting. Seconded by J. Dement. Vote by roll call. O'Connell,
yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes; Dement, yes. 6 yes, 0 no. Motion
carried.
10:20 p.m.
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SUSAN JANII~, VII.;~;AGE CLERK
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