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Home My Public Portal About11.03.97 VB MinutesPlainfield Village Board of Trustees Village Meeting DATE: November 3, 1997 AT: Village Hall BOARD PRESENT: R. ROCK, J. DEMENT, K. STALZER, J. DARNELL, K. O'CONNELL, R. SMOLICH, S. RATHBUN. OTHERS PRESENT: T. BURGHARD - ADMINISTRATDR J. HARVEY -ATTORNEY D. BENNETT -CHIEF OF POLICE H. HAMILTON -ENGINEER P. WALDOCK -DIRECTOR C. MINICK -FINANCE DIRECTOR S. JANIK -CLERK At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, all Trustees were present. Rev. Daniel D. Facemyer from the Plainfield United Methodist Church of Plainfield gave the Invocation. Paula Goodwin, Champs Coordinator, spoke to the Board regarding the roll. Champs plays in our communities. Mayor Rock then led the pledge to the flag. Public Comments: Jean Lucas-Vintage Harvest Subdivision -concerns regarding heavy equipment on empty lots in subdivision and retention ponds cluttered. Administrator Burghard will have the Building Inspectors take a look at this and will schedule a report for the next regular Board Meeting. John Bates -Main Street Plainfield -needs responses on Parking Survey from businesses. Mrs. Hankins - 24127 Merlot Lane, Vintage Harvest -concerns with regard to trash, construction junk, unmowed lawns and no entrance way sign. J. Dement requested an Executive Session on Land Acquisition not to reconvene. J. Dement moved to approve the Amended Agenda to include an Executive Session on Land Acquisition not to reconvene. Seconded by S. Rathbun. Roll call vote. Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes. 6 yes, 0 no. Motion carried. K. Stalzer questioned the rental of the backhoe and can we bring back to the Finance Committee the possibility of purchasing same. PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 3, 1997 PAGE TWO J. Dement moved to approve the Consent Agenda as follows: a) Village Board Minutes, October 20, 1997, b) Bills Payable, Nov. 3, 1997 c) Revenue Report, September, 1997 dl Expenditure Report, September, 7 997 e) Ordinance No. 1763 Changing Name of ESDA to EMA Seconded by R. Smolich. Vote by roll call. Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes. 6 yes, 0 no. Motion carried. K. Stalzer moved to adopt RESOLUTION NO. 1177 FOR 143RD STREET. Seconded by J. Dement. There was discussion among the Board. Administrator Burghard suggested an insertion of an additional paragraph stating, "BE IT FURTHER RESOLVED, that the Village of Plainfield shall initiate a feasibility study for the extension eastward of 143rd Street to include the acquisition of right-of-way and the construction of a roadway including a new interchange at I-55 and seek the financial assistance from the Illinois Department of Transportation and other affected governmental jurisdictions". K. Stalzer withdrew his motion, J. Dement withdrew his second to the maticn. K. Stalzer amended his motion to adopt Resolution No. 1177 with the inclusion of Terry's paragraph stated above. Seconded by R. Smolich, Vote by roll call. Dement, no; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes. 5 yes, 1 no. Motion carried. ANIMAL CARE CENTER R. Smolich moved to adopt Ordinance No. 1764 allowing variances far the Animal Care Center to allow reductions in the required parking setbacks. Seconded by K. Stalzer. Vote by roll call. Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes. 6 yes, 0 no. Motion carried. J. Dement moved to adopt Ordinance No. 1765 providing far a Flood Plain variance for Veterinary Medical Services, Ltd. commonly known as The Animal Care Center, 1347 North Division Street. Seconded by K. Stalzer. Vote by roll call. Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes. 6 yes, 0 no. Motion carried. PETITION FOR ALLEY VACATION. Mr. and Mrs. Franklin Brown are requesting the vacation of an undeveloped alley that crosses the center of a vacant lot they own on Center Street north of the E. J. & E. Tracks. The applicants request vacation to allow the site to become developable. Staff and Plan Commission recommend the fallowing stipulations: PLAINPIELD VILLAGE BOARD OF TRUSTEES . NOVEMBER 3, 1997 PAGE THREE 1) The provision of a private access easement 112-16 feet wide) along the rear of tats 4, 5, 6, and 7 adjacent to the EJ & E. 2) Applicant shall be responsible for reimbursement of Village's legal and surveying costs. 3) Applicant seek approval from all utilities, trash collection, and other public agencies and provide any easements as necessary to accommodate existing uses of the alley. 4) Provide approval of all adjoining property owners. 5) This approval is subject to conducting a proper public hearing as required by state statute; any approvals or actions prior to this hearing are preliminary and subject to modification based upon results of hearing. R. Smolich moved to grant preliminary approval and authorize public hearings on the vacation of the undeveloped alley that separates Lot 2 from Lots 4 through 7 in H. H. Evans Subdivision subject to the above stipulations. Seconded by J. Dement. Vote by roll call. Vote by roll call. Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes. 6 yes, 0 no. Motion carried. HERITAGE PLAZA. The applicants, Gregory Ironworks, Inc. Are proposing the construction of a one story office building an the northwest darner of Dayfield Drive and Rt. 69 in the JEGLichtenwalter Commercial Subdivision. The building is designed to accommodate a bank with drive up facilities and undetermined office uses in the balance of the building. Special Use Permit is required far the drive up. bank facilities, zoning is appropriate for office uses. The site plan has seem numerous revisions to the point as presented. The roof lines have been upgraded, the facade has been staggered to brick up the building mass, the buffer areas have been increased, the building area reduced in size, and drive up lanes lengthened. The Trustees discussed the issue of monotony, the rear of the proposed 17,000 square foot structure was questionable. It was suggested that the applicant provide an artist's rendering and pictures of other similar buildings. Mr. Bob Koerner, construction manager, David Gregory, property owner and contractor, and Attorney Jane Harris, attorney for the applicant answered questions and concerns of the Board. K. Stalzer moved to table the site plan and special use permit for a bank drive- through. Seconded by J. Dement. Vote by roll call. Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes. 6 yes, 0 na. Motion carried. Lyn Kur, broker on the project, expressed the banks desire to .become a part of the community. R. Gerhke questioned the Board with regard to buffer .landscaping that was agreed to in the previous Lichtenwalter agreement. It was also suggested PLAINFIELD VILLAGE BOARD OF TRUSTEES NOVEMBER 3, 1997 PAGE FOUR that the applicant meet with Wedgewood Court neighbors an the north side of the Lichtenwalter Commercial Subdivision regarding buffer landscaping. PARKVIEW MEADOWS. The applicants propose a mixed residential use PUD an a vacant 40 acre tract located along the east side of Rt. 59 at Feeney Raad as extended. The concept plan provides 104 units on site. Forty-four townhomes and 60 single family homes on lots ranging from 8,500 square feet to 12,000 square feet. Surrounding uses include vacant B-3 Commercial area to the north, vacant R-1, Single Family area to the east and south, and vacant B-3, Commercial to the west across Rt. 59. The Plan Commission recommended approval of the concept plan far Hallmark Homes, Parkview Meadows with stipulations,. Jim Leoppert, representative from Parkview Meadows presented a PUD concept to the Board. Discussion among the Trustees focused on traffic improvements for the signals, (the developer agreed to contribute up to 25% of traffic signals at Rt. 59 and Feeney) and a better alignment of Ewing Street into Arbor Subdivision on the east; and density along Route 59. • R. Sretiolich moved to approve the Concept Plan far Parkview Meadows PUD subject to the stipulations listed in the Stiff Report. Seconded by K. Stalzer. Vote by roll call. Dement, no; O'Connell, no; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, na; Rock, no. 4 no, 3 yes. Motion denied. . S. Rathbun moved to adopt RESOLUTION NO. 1178 IMRF MILITARY CREDIT. Seconded by J. Dement. Vote by roll call. Dement, abstain; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes. 5 yes, 1 abstain. Motion carried. ADMINISTRATOR'S REPORT Administrator Burghard spoke with regard to clarification of Tree Replacement price quotes. Street Department Foreman David Countryman resolved a question on parkway tree replacement purchases. He noted figures of two firms were price quotes, not bids and also explained to the Board that Mikulik Tree Farm quote was for only 21 trees for the quote of 55,325,00 and The Fields in Crest Hill was for the purchase of 23 trees. His recommendation was to purchase the 23 trees from the Fields at a price of 55,356.00. J. Dement moved to purchase the trees from The Fields at a price of 55,356.00. Seconded by S. Rathbun. Vote by roll call. Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES . NOVEMBER 3, 1997 PAGE FIVE K. Stalzer moved to instruct the Village President to execute the amendment to Agreement Van Dyke Road Reconstruction Phase I with Hamilton Engineers. Seconded by R. Smolich. Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes. 6 yes, 0 no. Motion carried. J. Dement spoke regarding an invitation from the Park District to discuss Vista Lane on November 12, 1997. ENGINEER'S REPORT. H. Hamilton updated the Board on the traffic signal installation at 135th and Rt. 30. PLANNER'S REPORT. Director Waldock presented to the Board a Resolution adopted by the Plan Commission on October 21, 1997 expressing interest in and support for resolving traffic problems within the Village. ATTORNEY'S REPORT No report POLICE CHIEF'S REPORT Chief Bennett announced that this Friday night, November 7, 1997, there will be a party at the high school for 6th, 7th and 8th graders sponsored by CHAMPS Program and Citizens for Youth Program. J. Dement moved to adjourn into EXECUTIVE SESSION to discuss Land Acquisition, not to reconvene. Seconded by J. Darnell. Vote by roll call. Dement, yes; O'Connell, yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnell, yes. Motion carried. Meeting adjourned at 8:45 p.m. '`t ~~ SU AN JANIK, V,~LLAGE CLERK i :' •