HomeMy Public PortalAbout05-21-2001 PROCEEDINGS OF THE COMMON COUNCIL OF THE
CITY OF RICHMOND,INDIANA,SERVING AS A BOARD
IN CHARGE OF THE OPERATION OF THE RICHMOND POWER&LIGHT PLANT
MONDAY,MAY 21,2001
The Common Council of the City of Richmond,Indiana,serving as a Board in charge of the operations of the
Richmond Power&Light Plant met in regular session at 7 p.m.Monday,May 21,2001 in the Council Chambers in the
Municipal Building in said City.Chairperson Phil Dickman presided with the following Councilmembers in
111 attendance:Howard"Jack"Elstro,Etta Lundy,Bruce Wissel,Karl Sharp,Bing Welch,Larry Parker,Paul Combs and
Sarah"Sally"Hutton.The following business was conducted:
ROLL CALL
Nine present.
APPROVAL OF MINUTES
The minutes of the meeting of May 7,2001 were approved on a motion by Councilmember Hutton,second by
Councilmember Welch and carried on a voice vote.
APPROVAL OF BILLS,INVESTMENTS AND TRANSFERS
Upon recommendation of the Finance Committee,Councilmember Hutton moved to approve the following bills for
payment,seconded by Councilmember Welch and the motion was carried on a voice vote.
Bills Already Paid:
Payroll and Deductions $255,262.48
Investments Purchased From:
Cash Operating Fund
Bond Sinking Fund
Utility Bond Reserve Fund
Depreciation Reserve Fund
Insurance Reserve Fund
Consumer Deposit Fund
Cash Reserve Fund
Group Insurance Fund
Total $255,2622.48
Telecommunications Division Investments Purchased From:
Cash Operating Fund
Transfer from Cash Operating Fund to:
Cash Reserve Fund for Payment
To City in lieu of taxes
Transfer from Cash Operating Fund to:
Depreciation Reserve Fund
For Property&Plant
Transfers from Depreciation Reserve to:
Cash Operating Fund
Transfers from Consumer Deposit to:
Cash Operating Fund
Transfers from Utility Bond Reserve Fund to:
Bond Sinking Fund
Transfers from Cash Operating to:
Interest and Bond Principal
Bond Sinking Fund
Cash Reserve Fund
Utility Bond Sinking Fund
Depreciation Reserve Fund
Insurance Reserve Fund
Consumer Deposit Fund
Interest and Bond Principal
End of Month Petty Cash
Revenue Bonds
Interest Coupons Redeemed
Interest Coupons Redeemed
Bond Coupons
Miscellaneous Prepaid Invoices $ 72,350.72
Miscellaneous Prepaid Inv.Telecom: 8.388.18
Total Prepaid Invoices: 336,001.38
Total EFT/Direct Deposit of Payroll: (79,820.96)
Total Prepaid Invoices: 256.180.42
Total EFT Transfers: 77,439.58
Total Prepaids plus EFT Transfers: 333,620.00
Total Bills Not Paid: 365,285.19
Grand Total of Bills to be approved: $ 698,905.19
RP&L Minutes Cont'd
May 21,2001
Page 2
REMARKS BY CHAIRPERSON
Chairperson Dickman had no remarks.
UNFINISHED BUSINESS
STREET LIGHT COMMITTEE REPORT
Councilmember Elstro had no report.
REPORT BY GENERAL MANAGER
General Manager David Osburn presented the proof of publication for the 2001 2-door extended cab 4-wheel drive
sized pickup which was approved on a motion by Councilmember Welch,second by Councilmember Parker and
carried on a voice vote.
He said only one bid had been received and upon opening it announced that it was from Studebaker-Buick Inc.for
$26,131.00 with a$500 trade in bringing the total to$25,631.00 for a 2002 GMC pickup truck.Councilmember Parker
moved to refer the bid to the General Manager for tabulation,evaluation and recommendation,second by
Councilmember Welch and the motion was carried on a voice vote.
Osburn presented proof of publication for the 2001 complete bucket truck which was approved by Councilmember
Welch,second by Councilmember Parker and the motion was carried on a voice vote.Osburn commented that one of
the bids was sent to RP&L's general office instead of the City Clerk's office and since it was not marked on the
outside that it was a bid it was opened as a part of the general mail received by the utility.He said that as soon that fact
was disclosed it was immediately given to him and it has been in his desk drawer until tonight.He assured the Board
that he was fairly confident that none of the information contained within the bid had been disclosed,adding that he
saw no problem with accepting the bid.All of the Board members were in agreement to accept the bid after checking
with City Attorney Bob Bever who said it would be permissible to do so.
Osburn said the first envelope opened was from Utility Truck Equipment but contained no bid.The next envelope,
Osburn said,was from Liftall and contained a bid of$70,676 with a$8,500 trade-in making the total amount$62,176;
another envelope opened by Osburn was from MTI Insulated Products and contained a bid of$76,554,with a trade in
of$5,167 making the total amount$71,387;and the lastl envelope was from Altech Industries with a net bid of$61,441
after subtracting a$7,580 trade-in.Councilmember Wissel moved to refer the bids to Osburn for tabulation,evaluation
and recommendation,second by Councilmember Sharp and the motion was carried on a voice vote.
Osburn stated that he had distributed to the Board members prior to the meeting a brief report on coal prices,adding
that RP&L had only recently received bids for the second half of the year on coal.He explained that the number he
wanted the Board members to pay particular attention to was in the bottom right hand corner of the report where there
was a weighted average of$1.52 for one million BTU.He pointed out that the weighted average on the left hand side
was$33.25 on the per ton price.In comparison with the previous six months it is roughly an 8 percent increase which,
he said,they are very happy with since coal prices have been creeping up.He said one of the suppliers is willing to lock
in that price for another 6 months,which means a year,and he said he feels that's the way to go right now and there
were no objections from any member of the Board.
Osbum called the Board's attention to an A.P.P.A.article which he had distributed,pointing out one particular article
on the Nox ruling,noting that they did rule in favor of E.P.A.as far as their right to issue that ruling with that date of
May 2003.They did remand back to E.P.A.that E.P.A.could not justify some of the limits they set,so the E.P.A.still
has some work to do.A legislative report which noted some of the bills that have passed in the Legislature during the
most recent session was also distributed to Board members by Osburn.He also shared an abbreviated version of the
President's energy policy for their information.
A brief update was given by Rich Cody on the telecommunications project in the Parallax systems who pointed out that
he is working on creating a monthly report and by next month he will have some financial information for the Board.
He also said the web site of Parallax had been launched and he invited Board members to call up www.parallax.ws and
let him know what they think about it.He said he had been in conversation with dozens of local businesses as well as
others outside of the community to get them to be paying customers.He said they have been able to work with Belden
Wire&Cable on securing a purchase of fiber optic cable.
NEW BUSINESS
There was none.
ADJOURNMENT
There being no further business,on a motion duly made,seconded and passed,the meeting was adjourned at 7:30 p.m.
Phil Dickman,Chairperson
ATTEST:
Myra Miller,Deputy Clerk