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Home My Public Portal About10.20.97 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES VILLAGE MEETING DATE: OCTOBER 20, 1997 AT: VILLAGE HALL BOARD PRESENT: R. ROCK, J. DEMENT, K. STALZER, J. DARNELL, K. O'CONNELL, R. SMOLICH. ABSENT: S. RATHBUN. OTHERS PRESENT: T. BURGHARD -ADMINISTRATOR J. HARVEY -ATTORNEY D. BENNETT -CHIEF OF POLICE H. HAMILTON -ENGINEER P. WALDOCK -DIRECTOR C. MINICK -FINANCE DIRECTOR At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, S. Rathbun was absent, all other Trustees were present, Mayor Rack then led the pledge to the flag. Mr. Waldorf on behalf of Main Street Plainfield thanked the Board for all their help in organizing Harvest Fest and specifically thanked Trustee Smolich and Trustee Stalzer for volunteering their efforts with Ft. Beggs. • Mr. Richard Nona, Vice- President of Joliet Bicycle Club, 350 members, thanked the Board for work on bike trails and support's Village efforts to continue cooperation with Park District and trails. The Joliet Bicycle Club presented a check to Chief Bennett for $250.00 to help defray the expenses. There were no ublic comments. J. Dement moved to approve the Agenda with the addition of personnel under Executive Session not to reconvene. Seconded by K. O'Connell. Vote by roll call. Dement, yes; Darnell, yes; O'Connell, yes; Smolich, yes; Stalzer, yes. S yes, 1 absent, 0 no. Motion carried. Trustee Smolich asked that the Minutes of the Prior Meeting be noted that he left the Executive Session after the discussion of personnel, prior to the discussion of land acquisition and probable litigation, and the last paragraph of the regulaz minutes should read 5 yes, 0 no, 1 absent. Trustee Smolich alsa had questions with regard to Item (e) on the Consent Agenda, Downtown Parking, and asked whether the restrictions would become temporary as indicated in the minutes or as law and would require a vote of this Board to change them. It was indicated by. Mr. Harvey that during the discussion of the meeting and in the minutes that they would be a temporary situation, and would require a second ordinance at a later date to terminate the restrictions. R. Smolich moved that we remove (Item e) Ordinance #1761, from the Consent Agenda and have a vote by the Board separately. Seconded by K. Stalzer, Vote by roll call. Darnell, yes; Dement, no; O'Connell, yes; Smolich, yes; Stalzer, yes. 4 yes, 1 no, 1 absent. Motion carried. . PLAINFIELD VILLAGE BOARD Oh' TRUSTEES OCTOBER 20, 1997 PAGE TWO R. Smolich moved to approve the Consent Agenda as amended to include the following: Village Board Minutes, October 6, 1997 with amendments; Planning and Development Minutes, September 30, and October 8, 1997; Public Works Minutes, October 2, 1997 and Bills Payable, October 20, 1997. Seconded by K. Stalzer. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Smolich, yes; Stalzer, yes. 5 yes, 1 absent. Motion carried. K. Stalzer moved to adopt Ordinance No. 1761 with the exception of Item III. Seconded by R. Smolich. Vote by roll call. Darnell, no; Dement, no; O'Connell, no; Smolich, yes; Stalzer, no. 4 no, 1 yes, 1 absent. Motion failed. J. Dement moved to adopt Ordinance No. 1761 as presented. Seconded by J. Darnell. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Smolich, no; Stalzer, yes. 4 yes, 1 no, 1 absent. Motion carried. ANNUAL AUDIT 1996-97 Mr. Edward Marso of the accounting firm of Wermer, Rogers, Doran & Ruzon presented the Annual Financial Report of the Village. In a quick summary he stated that the Village's finances were in good shape and sound. K. Stalzer moved to send a letter to the Police Pension Board on behalf of the Mayor and Trustees to comply with the recommendation of the 1996A7 audit and have an actuarial survey performed. Seconded by J. Dement. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Smolich, yes; Stalzer, yes. 5 yes, 1 absent. Motion carried. J. Dement moved to acknowledge receipt of the Annual Audit. Seconded by K. Stalzer. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Smolich, yes; Stalzer, yes. S yes, 1 absent. Motion carried. ORDINANCE NO. 17b2, AMENDING THE VILLAGE OF PLAINFIELD ZONING ORDINANCE TO ALLOW SCHOOL, RELIGIOUS, AND CIVIC BUII.DINGS TO BE BUILT TO A REVISED MAXIMUM HEIGHT. K. Stalzer moved to adopt Ordinance No. 1762. Seconded by R. Smolich, Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. • PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 20, 1997 PAGE. THREE PASQUINELLI UNTI" #6 FINAL PLAT. Director Waldock listed the 5 stipulations that were recommended. Compliance with the requirements of the Village Engineer; Compliance with the requirements of the Plainfield Fire Protection District; Provision of a proper letter of credit in accordance with an engineers estimate of cast for all public improvements as approved by the Village Engineer. This would also include provision o£ a subdivision improvement agreement as required by the Zoning Ordinance; The models with varied wall planes, balconies, and stairs will be constructed along Rt. 59. The applicant will work with staffto ensure that colors of the buildings, particularly along Rt. 59, and varied. The building elevations will be modified to include a minimum of 25% masonry. R. Smolich moved to approve the Final Plat of Pasquinelli Unit #6 subject to the above five (S) stipulations. Seconded by K. Stalzer. K. Stalzer had some questions regarding the Recapture Agreement for roadway improvements. Vote by roll call. Darnell, yes; Dement, no; O'Connell, no; Smolich, yes; Stalzer, yes. 3 yes, 2 no, 1 absent. Motion carried. PLAINFIELD ANIMAL CARE CENTER • The applicants desire is to increase the number of parking spaces on site and replace the spaces that will be lost to Rt. 59 improvements. The request is complicated by the impacts of the floodway and floodplain on the subject property. Director Waldock again listed four (4) stipulations that are recommended. Site Plan approval is subject to approval of the parking and floodplain variances; Compliance with the requirements of the Village Engineer; Compliance with the provisions of the Plainfield Fire Protection District; Rather than provide a sidewalk along Rt. 59, the applicant shall dedicate a 30 foot easement to the Park District (or other conveyance as acceptable to the Park District) towards implementation of a walkway along the DuPage River. R. Smolich moved to approve the Site Plan for the Animal Care Center parking expansion subject to stipulations and further authorize the Village Attorney to prepare an Ordinance regarding the parking lot setbacks, variances, and the floodplain variance. Seconded by J. Dement. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR' S REPORT R. Smolich moved to adopt RESOLUTION 1176 REQUEST FOR MATCHING FUNDS FOR WIKADUKE STUDY. Seconded by J. Dement. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Smolich, yes; Stalzer, yes. S yes, 0 no, 1 absent. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 20, 1997 PAGE FOUR R. Smolich moved to accept the bid from The Fields for the purchase of 23 replacement parkway trees. R. Smolich revised his motion to deny acceptance of either of the two bids for the purchase of replacement trees, reject all bids, and further investigate this opportunity. Seconded by K. Stalzer. K. Stalzer withdraws his second, and R. Smolich withdraws his motions. J. Dement moved to table the purchase of replacement parkway trees until more information is found out. Seconded by R. Smolich. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Smolich, yes; Stalzer, yes. S yes, 0 no, 1 absent. Motion carried. J. Dement moved to approve Baish Excavating in an amount not ta~ exceed $14,350.00 for contractual snow plowing service. Seconded by K. O'Connell. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Smolich, yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Motion carried. ENGINEER' S REPORT H. Hamilton spoke to the Board regarding two (2) bids received for the Rt. 30 and 13Sth Street Interim Intersection Improvements. J. Dement moved to award the bid to Camco, Inc. in an amount not to exceed $96,046.90 pending Illinois Department of Transportation approval. In the absence of Camco being approved by the Illinois Department of Transportation then the bid should be awarded to "D" Construction, Inc. in the amount of $100,637.20 again pending IDOT approval. Seconded by R. Smolich. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Smolich, yes; Stalzer, yes. S yes, 0 no, 1 absent. Motion carved. K. Stalzer moved to approve engineering costs not to exceed $7,200.00 for this project based on the Administrator's approval. Seconded by R. Smolich. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Smolich, yes; Stalzer, yes. S yes, 0 no, 1 absent. Motion carried. PLANNER' S REPORT Director Waldock spoke to the Board regarding a proposed joint meeting with the Plan Commission regarding the growth management process on November 10, 1997. The Board agreed that they need to define some of it's Agenda prior to that meeting, and hence the President and Board of Trustees have agreed to meet on November 10, 1997, and refer the proposed joint meeting to a later date. . Director Waldock told the Board that Mr. Ross Hanson has been hired as Code Enforcement Officer pending certain requirements. PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 20, 1997 PAGE FIVE ATTORNEY' S REPORT Na report POLYCE CHIEF' S REPORT Chief Bennett informed the Board that the Crossing Guards recommendation for salary adjustment was accepted. Presented to the Board Police Operations Report for August, 1997 and September, 1997. Announced the Special Open House held for the Plainfield Business Community on Tuesday, October 21, 1997 5;00 to 7:00 p.m. at the Law Enforcement Center. J. Dement moved to adjourn the regular meeting and to go into Executive Session to discuss land acquisition and personnel, not to reconvene. Seconded by K. Stalzer. Vote by roll call. Darnell, yes; Dement, yes; O'Connell, yes; Smolich; yes; Stalzer, yes. 5 yes, 0 no, 1 absent. Matian carried. Meeting adjourned at 8:23 p.m, Susan Janik V' By: - ~ ~ . L. Burghard, Village Administrator •