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Home My Public Portal About09.22.97 VB Minutesr1 ~J • • PLA/NF/ELD V/LLAGE BOARD OF TRUSTEES V/[CAGE MEET/NG DA TE.• SEPTEMBER 22, 7997 A T.• V/LLAGE HALL BOARD PRESENT.• R. ROCK, J. DEMENT, K. STALZER, J. DARNEL[, K. O'CONNELL, S. RA THBUN, R. SMOL/CH OTHERS PRESENT.- S. JAN/K -CLERK T. BURGHARD -ADM/N/STRATOR J. HARVEY -ATTORNEY D. BENNETT - CH/EF OF POL/CE H. HAM/L TON - ENG/NEER P, WALDOCK - D/RECTOR At 7:00 p.m. President Rock called the meeting to order. Roll call was taken, all Trustees were present, he then led the pledge to the flag. Director Waldock spoke briefly about Main Street's One Year Anniversary. There were no public comments. BUS/NESS MEET/NG J. Dement moved to approve the Agenda. Seconded by K. O'Connell. Vote by roll call. Smolich, yes; Stalzer, yes; Darnel% yes; Dement, yes; O'Connel% yes; Rathbun, yes. fi yes, 0 no. Motion carried. Clerk Janik made an amendment to the Consent Agenda on page five of the Village Board Minutes for September 8, 1997 to include the execution of Grants of Easements in the Omnibus motion. No other changes/additions/de%tions. J. Dement moved to approve the Consent Agenda. a) Vi//age Board Minutes, September 8, 7997 b) Vi//age Board Specia/ Meeting Minutes, September 75, 1997 c) Bi//s Payab/e Report, September 22, 1997 d) County /ntergovernment Agreement/Sidewa/ks for Renwick Road & Fairfie/d Drive. e) HRYCZYK, to forward a letter of no abjection to Wi// County regarding a Special Use Permit for a retail auto repair facility in Wo/f Creek /ndustria/ Park. Seconded by K. Stalzer. Vote by roll call. Smolich, yes; Stalzer, yes; Darnel% yes; Dement, yes; O'Connel% yes; Rathbun, yes. 6 yes, 0 no. Motion carried. C:\OFFICE\WPWIN\WPDOCS\56PT22.WPD PLA/NF/ELD V/LLAGE BOARD OF TRUSTEES SEPTEMBER 22, 7997 PAGE TWD ORD/NANCE NO.7755 ANNEX/NG PROPERTY COMMONLY KNOWN AS '1ATURE'S CROSS/NG". K. Stalzer moved to adopt the annexation of Natures Crossing. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Stalzer, yes; Darnel% yes; Dement, yes; O'Connel% yes; Rathbun, yes. fi yes, O no. Motion carried. NATURE'S CROSS/NG F/NAL PLAT . R. Smolich moved to approve the Final Plat for unit one of Nature's Crossing Unit No. 7, subject to the four stipulations of the Plan Commission: 1) Compliance with the provisions of the report of the Village Engineer; 2) Compliance with the provisions of the annexation agreement; 3) Compliance with the provisions for the Planned Unit Development; 4) Compliance with the requirements of the Plainfield Township Park District and the Fire Protection District. Seconded b y S. Rathbun. Vote b y roll call. Smolich, yes; Stalzer, yes; Darnel% yes; Dement, yes; O`Connel% yes; Rathbun, yes. 6 yes, 0 no. Motion carried. EMN/CK ESTATES. R. Smolich moved to approve the Preliminary Plat and Final Plat fora 3 lot residential subdivision on Van Dyke Road subject to the fol%wing stipulations: 7) Public sidewalk shall be extended across the Van Dyke frontage • adjoining the subject site; 2) Compliance with the requirements of the Vi//age Engineer's report dated August 27, X997; 3) Shared access easements between Lots 2 and 3 should be provided along the common lot line (the south lvt line of Lat 2); 4) Lots 2 and 3 shall share a common driveway apron accessing Van Dyke Road. Seconded b y J. Dement. Vote b y roll call. Smolich, yes; Stalzer, yes; Darnel% yes; Dement, yes; O'Connel% yes; Rathbun, yes. fi yes, O no. Motion carried. OVERMAN JONES J. Dement moved to direct the attorney to prepare the necessary ordinance for Special Use Permit, the Variance to allow for reduction in landscape bufferyard as shown on the site plans and the Variance to reduce the parking setback, and also approve Site Plan and Final Plat. Seconded by K. Stalzer. Trustee Dement requested discussion at this paint regarding screening of adjacent property owners. The proposal to erect a solid wooden fence and a line of bushes along the residential borders, which will provide neighbors; Steven Krebs home at 400 Dillman and the Adams and Allen residences, protection from exposure to the site. Attorney Edward Welch representing Ray Jones of Overman Jones was present and also spoke regarding the proposed screening. Providing appropriate parking spaces was also discussed. • C:\OFFICE\WPWIN\WPDOCS\SEPT22.WP0 . PLA/NF/ELD V/LLAGE BOARD OF TRUSTEES SEPTEMBER 22, 1997 PAGE THREE J. Dement moved to amend the motion to remove the approval of the Site Plan Review and Final Plat Consolidation of 4 lots until neighboring residents can be contacted with regard to property screening. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Stalzer, yes; Darnel% yes; Dement, yes; O'Connel% yes; Rathbun, yes. fi yes, 0 no. Motion carried. FORT BEGGS ROAD -PHASE /STUDY. K. Stalzer moved to deny the execution of an engineering contract for the Fort Beggs Phase l Study fora Traffic Signal at Fort Beggs & Rt. 59, based on the facts that we have already spent 550,000 and we could have a traffic signal up by next year. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Stalzer, yes; Darnel% no; Dement, no; O'Connel% no; Rathbun, no. 4 no, 2 yes. Motion fai/ed. J. Dement. moved to execute the engineering contract for the Fort Beggs Phase l Study fora Traffic Signal at Fort Beggs & Rt. #59. Seconded by K. O'Connel% Vote by roll call. Smolich- he felt that this is government waste, and felt there are other projects that this 520,000 could be better directed to- no; Stalzer, no; Darnel% yes; Dement- felt that the 550,000 we spent, was spent before we actually determined that this Board wanted it- yes; O'Connel% yes; Rathbun, yes. 4 yes, 2 no. Motion carried. Mr. William Caton of Realty World presented a signed petition to the Board requesting that the Board complete the Phase l study concerning a traffic light at the corner of Fort Beggs and Rt. 59. HARVEST GLEN SUBD/V/S/ON. Director Waldock explained to the Board that the applicants have requested a treatment, conversion of the public streets to private streets similar to what we have done in Wallin Woods to control access during the time of construction. They had some concerns with security at the site and felt that private street designation during construction was appropriate to allow them to control access. Original approvals were granted in 7995 for Unit #2 and 199fi for Unit #3 and they have both expired. There is a conversion process to convert the private street designation to a public street at the time of 75 % occupancy. This is consistent to what we did in Wallin Woods to address the same problems and concerns. The Board discussed impact fees and the handling of public and private streets within the Village. .J C:\OFFICE\WPWIN\WP~OCS\SEFT22.WP- PLA/NF/ELD V/LLAGE BOARD OF TRUSTEES SEPTEMBER 22, 7997 PAGE FOUR J. Dement moved to re-approve the Final Plat for Units 2 & 3 with the stipulation that the roads will be public roads as typical in our subdivision ordinance, and the rest of the stipulations. (1. Comply with the requirements of the Village Engineer; 2J Comply with the provisions of the Plainfield Fire Protection District; 3) Comply with the provisions of the Annexation Agreement for the subject site; Seconded by S. Rathbun. Vote by roll call. Smolich, yes; Stalzer, yes; Darnel% yes; Dement, yes; O'Connel% yes; Rathbun, yes. 6 yes, 0 no. Motion carried. S. Rathbun moved to adopt RESOLUT/ON NO. 7174 CHA/N OF COMMAND /N DECLAR/NG L OCAL ~ D/SASTER EMERGENC/ES Seconded b y J. Dement. Vote b y roll call. Smolich, yes; Stalzer, yes; Darnel% yes; Dement, yes; O'Connel% yes; Rathbun, yes. 6 yes, 0 no. Motion carried. J. Dement moved to adopt ORD/NANCE N0.175fi CREAT/NG THE DEPARTMENT OF F/NANCE. Seconded by K. Stalzer. Vote by roll call. Smalich, yes; Stalzer, yes; Darnel% yes; Dement, yes; O'Connel% yes; Rathbun, yes. fi yes, 0 no. Motion carried. ADM/N/STRA TOR'S REPORT K. Stalzer moved to instruct the attorney to prepare an Ordinance to add one additional Class "F"licence far a full service bar for the White Orchid Restaurant, and also the changing of their name to Silver Coin 11 Family Restaurant. Seconded by R. Smolich. Vote by roll call. Smalich, yes; Stalzer, yes; Darnel% yes; Dement, yes; O'Connel% yes; Rathbun, yes. 6 yes, 0 no. Motion carried. K. Stalzer moved to approve the purchase of two vehicles for the Street Department at a cost not to exceed $72,564.00 from Rod Baker Ford, and to waive bids far the above two vehic%s, and to obtain financing from New Lenox State Bank for 3 years at 5.7 % interest. Seconded by R. Smolich. Vote by roll call. Smolich, yes; Stalzer, yes; Darnel% yes; Dement, yes; O'Connel% yes; Rathbun, yes. 6 yes, 0 no. Motion carried. ENG/NEER'S REPORT Engineer Hami/ton gave status on the Pressure Adjusting Station Bid; spoke with regard to the 135th Street Temporary lights and announced they should be in place by October 6th, 1997; and spoke briefly on Crosswalks in Plainfield. PLANNER'S REPORT No report C:\OFFICE\WPWIN\WpDOCS\SEPT22.WPD PLA/NF/ELD V/LLAGE BOARD OF TRUSTEES SEPTEMBER 22, 7997 PAGE F/VE ATTORNEY'S REPORT No report POL/CE CH/EF'S REPORT Chief Bennett spoke briefly an the success of the Plainfield Homecoming Parade. J. Dement moved to go into EXECUT/VE SESS/ON for the purpose of discussion on Personnel and Land Acquisition, and not to reconvene. Seconded by K. Stelzer. Vote b y roll call. Smalich, yes; Sta/zer, yes; Darnel% yes; Dement, yes; O'Connel% yes; Rathbun, yes. 6 yes, O no. Motion carried. The meeting adjourned to Executive Session at 8:30 p. m. ,. dii~ 5`usan Janik, Vill e Clerk ~~ LJ C:\OFFICE\WFWIN\WFDpCS\SEFT22.WPD