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Home My Public Portal About09.08.97 VB MinutesPLA/NF/ELD V/LLAGE BOARD OF TRUSTEES V/LLAGE MEET/NG DATE; SEPTEMBER 8, 7997 A T.• V/LLAGE HALL BOARD PRESENT: R. ROCK, J. DEMENT, K. STALZER, J. DARNELL, K. O'CONNELL, S. RA THBUN, R. SMOL/CH OTHERS PRESENT.- S. JAN/K -CLERK T. BURGHARD -ADM/N/STRATOR J. HARVEY -ATTORNEY D, BENNETT - CH/EF OF POL/CE H. HAM/L TON - ENG/NEER P. WALDDCK - D/RECTOR At 7:00 p. m. President Rock called the meeting to order and led the pledge to the flag. Roll call was taken, all Trustees were present. President Rock Proclaimed the week of September 21 through September 27, 7997 as Chamber of Commerce Week. President Rock appointed Trustee Dement as his alternate vote at Will County Governmental League Meetings. CDMM/TTEE REPORTS Trustee Dement talked about the possibility of Crosswalks on Lockport Street, downtown, repairs/additions to the Bridge on Rt. 30; asked for Village volunteers for Harvest Fest programs and also spoke regarding the retention pond at Wendy's. BUS/NESS MEET/NG APPROVAL OF AGENDA, J. Dement moved to approve the Agenda. Seconded by K. Stalzer. Vote by roll calla O'Connel% yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnel% yes; Dement, yes. Unanimous vote. CONSENT A GE a) b) c1 d) e) f) NDA Vi//age Board Minutes, August 78, 7997 (approved) Bi//s Payab/e Report, September S, 7997 (approved) Expenditures Report, Ju/y, 7997 (approved) Revenues Report, July, 7997 (approved) Treasurer's Report, June, 7997 (approved) Reso/ution No. 7 772 Closing a portion of Rt. 30 for The Homecoming Parade, Saturday, Sept. 20, 7997. (appv) C:\OFFICE\WPWIN\WPDOCS\SEPTB.WP~ PLA/NF/ELD V/LLAGE BOARD OF TRUSTEES SEPTEMBER 8, 7997 PAGE TWO gJ Letter of Credit Reduction for Vintage Harvest Subdivision, Units 7-4 (approvedl K. Stalzer moved to approve the Consent Agenda to include the above items. Seconded by 3 Rathbun. Vote by roll call. O'Connel% yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnel% yes; Dement, yes. Unanimous vote. G/S/ G/oba/ Positioning Sa#e//ite Mapping Contro/ Surveys. Director Waldock spoke regarding the proposed contract by Ruettiger, Tonelli and Associates, lnc. For GPS Mapping Control Surveys and Digital Parcel Mapping for the Village's planning area. This proposal is intended to provide computerized mapping to improve accuracy of survey work, engineering plans and ease mapping updates as the community grows. The contract as proposed will cost $39,900 and is to be invoiced May 9, 9998. In this way the project would be completed a as part of the FY 98T99 budget year. No costs are anticipated out of this budget year. To use the data, software in the amount of about 54,000 and a plotter in the amount of about • 55,000 wi// be needed out of next years budget as wel% These purchases will be of use to a// Vi//age Departments. Staff recommends approva/ of the contract with Ruettiger, Tonelli and Associates, lnc. for mapping and GlS related services, and approval of an intergovernmental agreement with Will County to coordinate GlS database resources. ' A presentation was made by Ronald F. Hodgen, Engineer with Ruettiger, Tonelli & Associates, lnc. and RodneyTonell% Director of Planning for Ruettiger, Tonelli & Associates, lnc. There was a series of questions from the Trustees in regard to the project area; benefits gained from the intergovernmental agreement. K. Stalzer moved to authorize execution of contract with Ruettiger, Tonelli and Associates, lnc. for GlS/GPS mapping control survey and also moved to authorize execution of an intergovernmental agreement with Will County to coordinate GlS database resources. Seconded by R. Smolich. Vote by roll call. O'Connel% no; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnel% yes; Dement, no. 4 yes, 2 no. Motion carried. • C:\OFFICE\WPWIN\WPDOCS\SEPTB.WPD PLA/NF/ELD V/LLAGE BOARD OF TRUSTEES SEPTEMBER 8, 7997 PAGE THREE ARBOR CREEK - ANNEXA T/ON AGREEMENT AND PREL/M/NARY PLAT, Cheryl Naumann, Winding Creek resident, stated to the board that she was present tonight along with many other Winding Creek residents to see if they could resolve their traffic and water concerns. Robert Moore presented a letter from David M. Shepherd, also with traffic concerns. (attached hereto and made a part hereof) Attorney John Philipchuck representing Beechen & Dill Builders contributed to the discussions concerning the controversy over a stub street connection between the two subdivisions. Pointed out that they were wi/ling to change the name of the street within the subdivision; include the Library Impact Fee; and will include language regarding freezing of codes. Administrator Burghard also recommended to the Board that in all future Recapture Agreements, that the Village receives % of 7 Administrative fee for administering the Recapture Agreements. Attorney Philipchuck stated that there was no objection to this. The Board had lengthy discussions with regard to the traffic signals at Route 30 and improvements to the road running along 1-55. Project manager, Peter Beechen, told the public and Board that the present Annexation Agreement met all the demands of Winding Creek residents with regard to the stub street. P. Waldock explained the Conservation Easements behind the homes. J. Johnson, Charlotte Road which faces Winding Creek and his back yard faces the Frontage Road is against more traffic coming to Winding Creek Subdivision. He thanked J. Dement for his comments that Frontage Road needs to be resurfaced, and asked that whatever you do, p/ease do it as safe/y as you can. The majority of the audience expressed that they do not want the stub street to go through. Attorney Philipchuck re-read the 4 conditions currently in the document. This road would be an emergency access, and would not be widened to a fully paved public street unless/until the following 4 conditions were to occur; traffic signal installed at the intersection of Rt. 30 and the Frontage Rd., Frontage Rd. repaved, final occupancy permits far at least 80% of the dwelling units in the subject property have been issued by the Village, and the Village will hold a Public Hearing to examine the road connection as a full through street. • C:\OFFIC$\WPWTN\WPDOCS\SEPTB.WPD • PLA/NF/ELD V/LLAGE BOARD OF TRUSTEES SEPTEMBER 8, 7997 PAGE FOUR K. Stalzer moved to approve the Annexation Agreement for Arbor Creek and direct the attorney to prepare the Ordinance with the correction -- Remave 7. A traffic signal is installed at the intersection of Route 30 and Frontage Road; and Remave 2. That Frontage Road is repaved -- from ltem #79 in the Agreement. Seconded by R. Smol%h. Vote by roll call. O'Connel% no; Rathbun, no; Smolich, yes; Stalzer, yes; Darnel% no; Dement, no. 4 no, 2 yes. Motion failed. S. Rathbun moved that we direct the Village Attorney to prepare ordinances authorizing the execution of the annexation agreement subject to the 3 stipulations listed in the Staff Report of Arbor Creek dated September 2, 7997. And he also moved that we direct the Village Attorney to prepare ordinances annexing the subject property to the Village of Plainfield, establishing R-1 PUD zoning, and approving the preliminary plat with a special use permit for a P/armed Unit Development subject to the 7 stipu/ations listed in the Staff Report of Arbor Creek dated September 2, 7997. Seconded by J. Darnel% Vote by roll call. O'Connel% no; Rathbun, yes; Smolich, no; Stalzer, yes; Darnel% yes; Dement, no; Rock, nv. 4 no, 3 yes. Motion fai/ed. • There was a 70 minute recess. V/STA LANE PARK, seeking approval of a joint agreement with the Plainfield Township Park District for the design and development of the Vista Lane Park along the DuPage River. There was discussion among the Trustees with regard to the Park District being the lead agency, and the Village wants more control of the plans for the property. S. Rathbun moved that we appoint a committee of three (31 trustees along with the Village Administrator to research goals and development plans for the property in question and to accomplish this within a fi0 days period. Seconded by K. Stalzer. Vote by roll call. O'Connel% yes; Rathbun, yes; Smo/ich, yes; Stalzer, yes; Darnel% yes; Dement, yes. 6 yes, 0 no. Motion carried. President Rack appointed R. Smolich, K. Stalzer and S. Rathbun to the research committee. K. Stalzer moved that we accept President Rock's appointment of R. Smolich, K. Stalzer and S. Rathbun to this committee. Seconded by J. Dement. Vote b y roll call. O'Connel% yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnel% yes; Dement, yes. 6 yes, 0 no. Motion carried. C:\OFE'ICE\WPWIN\WPDQCS\S&PTB.WPD . PLA/NF/ELD V/LLAGE BOARD OF TRUSTEES SEPTEMBER S, 1997 PAGE F/VE CAMBR/DGE S/GN VAR/ANCE, K. Stalzer moved to extend the sign variance for an additional year. Seconded by S. Rathbun. Vote by roll call. O'Connel% no; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnel% yes; Dement, yes. 5 yes, 1 no. Motion carried. QRD/NANCES - REZON/NG FR.4SER ROAD, K. Stalzer moved to vote on Ordinances Na. 7 750, ~ 75 9, ~ 752, 1753 and 1754 and also execute the Grant of Easements Agreements relating to the above Ordinances in an Omnibus motion. Seconded by J. Dement. Vote by roll call. O'Connel% yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnel% yes; Dement, yes. 6 yes, D no. Motion carried. K. Stalzer moved to approve the fallowing Ordinances 1750- 24329 Fraser Road; 1751- 24335 Fraser Road; 1752-24339 Fraser Road; 1753- 24349 Fraser Road; 1754-24359 Fraser Road; and also authorizing execution of Grant of Easement Agreement far the above properties. Seconded by J. Dement. Vote by roll call. O'Cannel% yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnel% yes; Dement, yes. 6 yes, 0 no. Motian carried. ADM/N/STRA TOR'S REPORT S. Rathbun moved to authorize engineer's contract- Casler Houser & Hutchison, lnc. for the design and inspection of. Water Storage Reservoir #3 pursuant to the Public Works Committee's direction in the amount of $27,537.00. Seconded by J. Dement. Vote by roll call. O'Connel% yes; Rathbun, yes; Smolich, yes; Stalzer, yes; Darnel% yes; Dement, yes. 6 yes, 0 no. Motion carried. ENG/NEER'S REPORT No report PLANNER'S REPORT No report A TTORNEV'S REPORT No report PDL/CE CH/EF'S REPORT Presented Operations Report for July, 1997. CJ C:\OFFICE\WPWIN\WFDOCS\SEPT9.WPp PLA/NF/ELD V/LLAGE BOARD OF TRUSTEES SEPTEMBER 8, 7997 PAGE S/X S. Rathbun moved to adjourn the meeting and to ga into Executive Session for the purpose of discussion on Personnel and Probable Litigation not to reconvene. Seconded by J. Dement. Vote by roll call. O'Connel% yes; Rathbun, yes; Smalich, yes; Stalzer, yes; Darnel% yes; Dement, yes. 6 yes,, 0 no. Motion carried. 9:50 p.m. Meeting adjourned to Executive Session. Susan Janik, Vil/a~ Clerk • C:\OFFICE\WPWTN\WPDbC5\SEPTB.WP~