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HomeMy Public PortalAbout05-15-2000 • PROCEEDINGS OF THE COMMON COUNCIL OF THE CITY OF RICHMOND,INDIANA,SERVING AS A BOARD IN CHARGE OF THE OPERATION OF THE RICHMOND POWER&LIGHT PLANT MONDAY,MAY 15,2000 The Common Council of the City of Richmond,Indiana,serving as a Board in charge of the operations of the Richmond Power&Light Plant met in regular session at 7 p.m.,Monday,May 15,2000 in the Council Chambers in the Municipal Building in said City.Chairperson Bing Welch presided with the following Councilmembers in attendance:Howard"Jack"Elstro,Etta J.Lundy,Bruce Wissel,Karl Sharp,Larry Parker,Paul Combs,Phil Dickman and Sarah"Sally"Hutton.The following business was conducted: ROLL CALL Nine present. APPROVAL OF MINUTES The minutes of the May 1 meeting were approved on a motion by Councilmember Wissel,second by Councilmember Parker and was carried on a voice vote. APPROVAL OF BILLS,INVESTMENTS AND TRANSFERS Upon recommendation of the Finance Committee,Councilmember Hutton moved to approve the following bills for payment,seconded by Councilmember Combs and the motion was carried by voice vote. Bills Already Paid: Payroll and Deductions $236,284.61 Investments Purchased From: Cash Operating Fund 500,000.00 Bond Sinking Fund Utility Bond Reserve Fund Depreciation Reserve Fund 91,000.00 Insurance Reserve Fund Consumer Deposit Fund Cash Reserve Fund 178,309.00 Group Insurance Fund Total Investments $769,309.00 Transfer from Cash Operating Fund to: Cash Reserve Fund for Payment To City in lieu of taxes Transfer from Cash Operating Fund to: Depreciation Reserve Fund For Property&Plant Transfers from Depreciation Reserve to: Cash Operating Fund Transfers from Consumer Deposit to: Cash Operating Fund Transfers from Utility Bond Reserve Fund to: Bond Sinking Fund Transfers from Cash Operating to: Interest and Bond Principal Bond Sinking Fund Cash Reserve Fund Utility Bond Sinking Fund Depreciation Reserve Fund Insurance Reserve Fund Consumer Deposit Fund Interest and Bond Principal End of Month Petty Cash Revenue Bonds Interest Coupons Redeemed Interest Coupons Redeemed Bond Coupons Miscellaneous Prepaid Invoices $ 122,976.73 Total Prepaid.Invoices 1,128,570.34 Total EFT/Direct Deposit of Payroll: (67,467.11) Total Prepaid Invoices: 1,061,103.23 Total EFT Transfers: 336,510.99 Total Prepaids plus EFT Transfers: 1,397,614.22 Total Bills Not Paid: 482.549.17 Grand Total of Bills to be approved: $1,880,163.39 RP&L Minutes Cont'd May 15,2000 Page 2 REMARKS BY CHAIRPERSON Chairperson Welch said he had no comments. UNFINISHED BUSINESS General Manager Dave Osburn stated that next Monday this Board would be making a trip to the IMPA offices to meet their staff and tour its facilities. Chairperson Welch announced that in his meeting with both Kam and the Carberrys,an agreement was reached and he said the revised offer to purchase has been received with both parties in agreement.He said Kam would be taking the northern portion of the property,amounting to 8 acres,with an 800-foot frontage on Williamsburg Pike and the Carberrys would be taking about 10 acres with a 200-foot frontage on Williamsburg Pike and the entire width of the property fronting on Progress Drive. Councilmember Parker moved for approval of that purchase,with a second by Councilmember Dickman.City Attorney Bever pointed out that,just for the record,Council is approving two separate purchase agreements—one to Kam Properties LLC for approximately 8 acres at$7,501 per acre and another,with the Carberrys,for approximately 10.1 acres,also at$7,501 per acre.He said both of these are subject to surveys. The Board approved the purchase on a unanimous roll call vote. Bever said following the meeting,Chairperson Welch would be signing the acceptance with both parties getting an original of that,then they would proceed with the closing following the survey. STREET LIGHT COMMITTEE REPORT Councilmember Elstro said there is no report. REPORT BY GENERAL MANAGER Osbum announced that he had proof of publication of the advertising of bids for the construction of Containment Dikes at Hodgin East,Richmond,and Northwest 11`h Substations.Councilmember Parker moved to accept and file the proof, second by Councilmember Hutton and the motion was carried by voice vote. The one bid received,Osburn said,was from Fishero&Fishero.Opening it,he said,the bid was for$275,744 but the bid is substantially over the$200,000 in the budget.Since this is the only company that has ever bid on the project,he said,he planned to go back and evaluate their bid and find out what can be cut out of it then come back to the Board with a recommendation. Councilmember Parker moved to refer the bid to Osburn for evaluation,tabulation and recommendation,second by Councilmember Sharp and the motionwas carried on a voice vote. Osbum asked the Board for authorization to hire Black&Veach for a Generation feasibility and a Nox Compliance study.He said the proposed study is in two parts with the first being evaluation of the feasibility of RP&L adding more generation to its system and the other is to evaluate the facility's Nox Compliance strategy for the Whitewater Valley Station.He said he recommended Black&Veach because they designed the RP&L plant and have done many of these kinds of studies on the Midwest.He said the cost of the study would be$74,900.Councilmember Elstro moved to approve the recommendation,second by Councilmember Parker and the motion was carried on a voice vote. Osburn also asked the approval by the Board of the modifications to the RP&L Pension Plan.He said the current plan calls for every year you retire prior to age 65 there is a 5 percent reduction in the benefits that are paid out,and this request is for those between 62 and 65 that there be no reduction.The effective date of this would be September 1, 2000.Councilmember Parker moved to approve,second by Councilmember Sharp and the motion was carried on a unanimous roll call vote. Osburn asked authorization by the Board to hire Electrotek Concepts of Knoxville,Tenn.as a consultant for telecommunications services.He said they would provide technical consulting services as the project goes forward, assisting in putting together prices and any interconnection agreements with carriers.He said they also had looked at an Evansville company and explained the reasons for hiring Electrotek was because its training services were better structured and their project cost is$48,500 which is well below the estimated$80,000 budgeted.He said the other company's cost was$86,000. Councilmember Hutton moved to approve the hiring of Electrotek,second by Councilmember Wissel and the motion was carried on a voice vote. Osburn informed the Board that RP&L had physically received the Tree City U.S.A.Utility Award from the National Arbor Day Foundation which shows an ongoing effort by the utility's staff employees to improve their tree trimming practices.He said it is also an educational process with the community to avoid having to trim trees showing them what kinds of trees to plant and where.He said RP&L is only the second utility in Indiana,out of probably 140,to receive this and it is the first municipal electric utility in Indiana to receive the award.He said it was a nice presentation made at Hayes Regional Arboretum,adding that the City of Richmond also received the award for Tree City U.S.A. NEW BUSINESS There was none. RP&L Minutes Cont'd May 15,2000 Page 3 ADJOURNMENT There being no further business,on a motion duly made,seconded and passed,the meeting was adjourned. Bing Welch,Chairperson ATTEST: Norma Schroeder,Clerk