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HomeMy Public PortalAboutThomas & Hutton Bicycle Greenway 3-3-12 THOMAS & HUTTON 50 PARK OF COMMERCE WAY I POST OFFICE BOX 2727 SAVANNAH, GA 31402-2727 I 912.234.5300 WWW.THO MASAN DH OTTO N.00 April 3, 2012 Ms. Diane Schleicher City of Tybee Island 403 Butler Avenue Tybee Island, GA 31328 • Re: City of Tybee Island Historic Bicycle / Pedestrian Greenway Trail Improvement Project GDOT PI #0010582 Letter Agreement for Services Dear Ms. Schleicher: Thank you for requesting our engineering services for City of Tybee Island Historic Bicycle/Pedestrian Greenway Trail Improvement Project. We understand that the project consists of the following: General The project generally consists of the development of an 8-ft wide, asphalt multi-use trail and expansion/retrofit of an existing concrete sidewalk along the north side of the US Hwy 80 Corridor on Tybee Island. The project begins at Byers St. and heads west approximately 5850- ft. The majority of the proposed trail is to be located on the historic Marsh Hen railroad bed. The proposed trail will provide pedestrian/bicycle connectivity from Battery Park to the existing termination of the City of Tybee Island's (the City) designated bicycle path, RV park and public parks. The project is funded with a Transportation Enhancement (TE) Grant and City matching funds: therefore, the project shall be designed, permitted and constructed in accordance with the requirements set forth by the TE Grant and by Georgia Department of Transportation (GDOT) standard specifications. Currently GDOT has contracted Moreland Altobelli (MA) to review and approve all TE documents for conformance with TE and GDOT requirements prior to GDOT approval. To help ensure the project is within budget, the design plans will be developed with a base bid and an add alternate that may be considered for construction depending on the received bids. The base bid is proposed to include the proposed trail route from Byers St. to Battery Park, approximately 3750-ft. The add alternative will extend the project further to the west along the Marsh Hen railroad bed an additional 2100-ft. Concept Validation/ Concept Report Phase The first step in the project will be to evaluate the current proposed concept route/scope limits to determine if the limits are still appropriate and can be constructed within the Owner's Initials 7 i' ✓/ Consultant's Initials CHARLESTON, SC 1 MYRTLE BEACH, SC I WILMINGTON, NC I BRUNSWICK, GA Ms. Diane Schleicher City of Tybee Island Letter Agreement for Services April 3, 2012 Page 2 project budget. As this project is located along a slate route, a mandatory Concept Team Meeting is required. We will hold a Concept Team Meeting with City. GDOT and MA representatives to review the preliminary project concept and determine any special requirements or changes that may need to be considered. Once the preliminary concept is developed, a field review with the City representatives will be completed to verify preliminary concept. Additional information obtained during the field reviews will be reviewed with the City and based on comments a final updated conceptual drawing will be prepared. Any changes or alternates to the preliminary concept plan derived from the field review will be addressed and reflected within the Concept Report documents and exhibits that will be prepared and submitted to MA and GDOT. A conceptual cost estimate will be required as part of the Concept Report submittal and therefore, will be prepared and submitted to MA and GDOT for the proposed trail and associated improvements. Environmental /Special Studies Upon GDOT approval of the concept report,we will begin the Categorical Exclusion (CE) process for the project. The special studies required by GDOT for approval of the CE will be completed and submitted for review and approval. Comments from GDOT will be addressed twice per study as part of this scope; additional comments will be handled as an additional service. The required special studies and their description are listed below: • Air Quality Assessment - FHWA and GDOT require an air quality evaluation for completion of the CE document. Based on the proposed improvements an air quality assessment indicating no impacts is anticipated for this project. The document stating as such will be prepared and submitted to MA for review and approval prior to submittal to GDOT and FHWA for approval. Since this is a trail project, the scope does not include any air quality modeling. Should modeling be required for approval of the air quality assessment, it will be handled as an additional service. • Noise Assessment - GDOT requires a noise assessment for completion of the CE document. Based on the proposed improvements, it is anticipated that there will be no adverse impacts due to this project. A noise impact assessment stating as such will be prepared and submitted to MA for review and approval prior to submittal to GDOT and FHWA for approval. Since this is a trail project, the scope does not include any noise modeling. Should modeling be required for approval of the noise assessment, it will be handled as an additional service. • Environmental UST / Hazardous Waste Assessment - It is not anticipated that any Environmental UST/ Hazardous Waste sites are within the project corridor. The CE document will be prepared based on this assumption. Should it be determined there are environmental UST / hazardous waste sites are within the project corridor the appropriate reports will be handled as an additional service. • History and Archaeology Report- A report investigating the presence of historical or archaeological sites and/or artifacts is required for the CE document. This report will be reviewed by FHWA, SHPO and GDOT for approval. Based on the information contained within the City's request for qualifications, it appears that there are historical or archaeological sites within this project's corridor. Upon Z12 Owner's InlHals /Consultant's Initials Ms. Diane Schleicher City of Tybee Island Letter Agreement for Services April 3, 2012 Page 3 completion of the archival research, the completed Section 106 worksheet will be submitted to MA for review and approval prior to submittal to GDOT, SHPO and FHWA for approval. If field reconnaissance and/or a full archaeology findings report in accordance with a Phase 1 survey will be required for the approval of the history and archaeology reports it will be completed as an additional service. Wetland Delineation and Verification - All waters of the state (previously delineated and new) will be delineated and verified by the U.S. Army corps of Engineers (USACE). A jurisdictional determination request will be submitted to USACE for verification. The approved jurisdictional determination will be used to determine any required buffers and/or buffer impacts. It is anticipated that there will be buffer impacts but that there will not be any wetland/marsh impacts. The cost associated with the permitting of the buffer impacts has been included. • Threatened & Endangered Species Survey - This document is required for completion of the CE document and shall include the review of information regarding known occurrences of state and federally protected species, a survey of the project corridor to determine presence and/or absence of species listed within Chatham County and preparation of the necessary report for submittal to the reviewing agencies. • Ecology Report Preparation - This document is required for completion of the CE document. Upon completion of all necessary field work, an ecology report will be prepared in accordance with the GDOT Environmental Procedures Manual. The report will include a description of jurisdictional water, threatened and endangered species, essential fish habitat, invasive species, etc. as required by GDOT. This report will be submitted to for review and approval by MA and GDOT. This section of Tybee Island has known historical, archaeological and ecological resources and at this time there are no anticipated impacts to any such resources. If during the project any work in addition to that which is described in this proposal is required, it will be handled as an additional service. Database Preparation Based on the indicated project corridor, Thomas & Hutton will perform survey services along the proposed route of the pathway. The length of the survey will be approximately 5850-ft feet beginning at Byers St_ and heading west along the road shoulder and the Marsh Hen railroad bed. The survey corridor will include the railroad bed and approximately 10' beyond the toe of slope and from the centerline of the road to a distance 10' into the marsh for the portion of the proposed trail immediately adjacent to the road. It will consist of a topographic and wetland survey along the entire project corridor. The survey of the route will be completed using a combination of conventional survey equipment and Global Positioning System (GPS) technology. All wetlands and waters of the state will be located based off of flags placed in the field to demark such features. Existing property surveys along the route will be established using existing right- of-way plans, courthouse records, and monumentation located in the field during the topographic survey. The topographic survey will include location of buildings, road, sidewalks, drainage structures and surface appurtenances of underground utilities (i.e. r water, gas, power, fiber optic, cable and telephone) within the project limits. Horizontal Inmals l')Consultant's Inttlals Nils. Diane Schleicher City of Tybee Island Letter Agreement for Services April 3, 2012 Page 4 and Vertical datum for the survey will be the Georgia State Plane Grid, East Zone NAD83 (1994) and NAVD88, respectively. The base mopping will be provided to the City for review and comment once the work has been completed. While at this time it is our understanding that the City or GDOT owns all the property located within the project corridor, should areas of concern arise during the survey process, we will notify GDOT and the City of potential right of way needs. At this time it is not anticipated that any easements or right of way will be required for this project and therefore boundary surveys and easement plat preparation for individual parcels is not included in this scope of work. Survey deliverable will consist of an Autocad base file showing existing road rights- of-way and topographic and wetland information. A computerized digital terrain model will be developed using AutoCAD design software. Geotechnical Soil Survey and Pavement Recommendations It is not anticipated that a Geotechnical report will be required for approval. No cost associated with this has been included in this proposal. Design Based on the approved Concept Report, recommendations set forth in the environmental green sheet and database, the project will be designed as directed by the City using AASHTO guidelines and GDOT design standards for trails and pathways. It is anticipated that the trail will be constructed of asphalt for the new location and concrete for the retrofitting of the existing concrete sidewalk. The plans are anticipated to consist of grading, drainage, signing, marking, erosion control, profiles, cross sections, structures (as defined herein) and details as coordinated with the City. They will be set up to include a base bid from Byers St. to Battery Park (approx. 3750-ft) and an add alternate to extend to the west an additional 2100-ft along the Marsh Hen railroad bed. The construction drawings will be presented to the City and GDOT for review and comment at the preliminary and final levels respectively. This project will be completed in a single phase and one set of construction plans will be prepared for the project. An engineer's opinions of cost will be provided with each submittal. Comments will be addressed once for each of the submittals. Any comments addressed beyond this will be billed as an additional service. Utilities along the route will be contacted and their location and interferences will be coordinated as they are identified. We will coordinate with Georgia Power for their participation in the design and funding of the heavier duty asphalt section paralleling the existing power lines. Design for relocation of existing utilities is not anticipated and therefore is not a part of the scope for this project. The technical specifications for the project shall be the current GDOT standard specifications and any required special provisions. Lighting and landscaping services are not anticipated at this time and therefore are not included in this scope. Assistance in preparing the appropriate utility coordination letters, ADA letters, Property Agreements and Right of Way Certifications to meet the guidelines for the TE grant will be completed during the design phase. This scope includes two meetings with the City during the design process, once during preliminary plan phase and once during final plan phase. Assistance Durina Bidding The Engineer will assist the City during the bidding process of the project. The Engineer will prepare the bid form and a project description for use by the City in advertising and bidding the project. The Engineer will attend the pre-bid conference and assist the City in answering technical questions related to the plans. The Engineer will then review the Initials --`77 Consuttant's initials Ms. Diane Schleicher City of Tybee Island Letter Agreement for Services April 3, 2012 Page 5 bids for the project and provide a recommendation to the City regarding award of the project. Construction Services Based on the TE agreement it is the local sponsor's responsibility for construction observation and monitoring. Once the project has been awarded, we will assist the City during the construction phase of the project. We will attend the pre-construction conference for the project and review the shop drawings and monthly pay request for the project and recommend approval of these items by the City. These construction phase services are not resident construction phase services. The Engineer will make periodic site visits during the course of the construction to determine if the construction is progressing in a manner consistent with the plans and specifications for the project. In order to establish a budget for the construction phase services it was assumed the construction time for the project would be approximately 12 weeks and that the project field representative would spend on average 3 hours per week on the job site. If more time is needed, the Engineer will notify the owner and additional funds will need to be authorized by the owner to continue the construction phase services. Once construction has been completed, a final project site visit will be made and a recommendation on final payment will be sent to the City. Record drawings for the pathway will be compiled based on information supplied by the Contractor and Construction Personnel. No field surveys will be provided as a part of the record drawings but can be completed as an additional service if requested by the City. The required wafer quality monitoring to comply with the National Pollutant Discharge Elimination System (NPDES) will be performed by the contractor and will be included in the contractor's bid. We propose that payment for our services will be as follows: • Fee or Time& Phase Fee Structure Expense Budaet Concept Development Time & Expense- Budget $ 5.600.00 Environmental Time & Expense - Budget $ 21,000.00 Database Preparation Time & Expense- Budget $ 12,700.00 Design Time & Expense- Budget $ 33,300.00 Bid Assistance Time& Expense-Budget $ 3,000.00 Construction Observation Time & Expense-Budget $ 10,900.00 The above fee arrangements are on the basis of prompt payment of our invoices and the orderly and continuous progress of the Project through construction. We anticipate commencement of our work within 10 calendar days from receipt of your authorization to proceed with completion within the agreed upon time frame established with the City of Tybee Island,Thomas & Hutton, GDOT and Moreland Alfobelli representatives. This proposal between The City of Tybee Island (Owner), and Thomas & Hutton Engineering Co. ("Consultant" or "Thomas & Hutton"), consisting of the Scope of Services, General Provisions, Engineering Services Rate Sheet, and this letter with authorized signatures, represents the entire understanding between you and us with respect to the Project. This agreement may only be modified in writing if signed by both of us. w - --wner's Initials '' /" Consultant's Initials Ms. Diane Schleicher City of Tybee island Letter Agreement for Services April 3,2012 Page 6 Thomas& Hutton will begin work on this project upon receipt of an executed contract. It is our understanding that no work will commence until written authorization is provided to us by you for the Project. If the arrangements set forth in these documents are acceptable to you,please sign and initial the enclosed documents in the spaces provided below and return to us. This proposal will be open for acceptance until May 3,2012,unless changed by us in writing. We appreciate the opportunity to prepare this proposal and look forward to working with you on the project. The parties agree and acknowledge that any of the parties hereto may execute this agreement by electronic signature, and the other party may rely upon such electronic signature as an original record of signature. Very truly yours, THOMAS & HUTTON ENGINE' '1' 0. By tCA r James J.potlins, P.E. Vice Presid4erit/Savannah Regional Manager By e_ , Doyfe-D. Kelley, Jr.,16.E Principal / Project Managier JJC.DDK,Jr./kis Enclosures: General Provisions Consulting Services Rate Sheet ACCEPTED: 11.--1,6e--- , 2012 10 . (14A-44-vert.--- P'24, 0 TITLE 41I■ ...dew Owner's Initials 4- Consultant's Initials GENERAL PROVISIONS TO LETTER AGREEMENT FOR SERVICES BETWEEN THOMAS S HUTTON ENGINEERING CO.(CONSULTANT)AND THE CITY OF TYBEE ISLAND(OWNER) HISTORIC BICYCLE/PEDESTRIAN GREENWAY TRAIL IMPROVEMENT PROJECT APRIL 3,2012 PAYMENT FOR SERVICES CONSULWANT'S RESPONSIBILITIES For services rendered.Owner shall pay Consultant as oulined in the The professional services performed under this Agreement, as Letter Agreement for Services. defined in the scope. shot be consistent w,th souno engineering practices and shall incorporate tederoi,state,and local regulations Payment for services on the basis of"Time&Expense'shall be paid and slondords that ore applicable of the time the Consultant in accordance with the schedule of Charges attached hereto. rendered his services. Project related costs for printing, reproductions, materials, and Consullonl wit strive to perform services under this Agreement in a hovel will be billed as reimbursable expenses. monner consistent with that level of core and skill ordinorily exercised by members of the profession currently practicing in the Projects will be billed monthly or at the completion of the work, area under Similar conditions. No other representation, expressed whichever comes sooner, with payment due upon receipt, or implied,and no warranty or guarantee is included or intended In Payment shall be considered overdue after forty-five(45)days from the Agreement,or in any report.opinion,document,or otherwise, dote of invoice, with interest charged at o monthly rare of L5 percent(18 percent annual rote). MISCELLANEOUS Consultant reserves the right to Suspend work hereunder or any other A. Opinions of Probable Costs work to be performed by Cansultonl for Owner or any of its aftitiates under a separate agreement or agreements with Consultant in the Since the Consultant has no control over the cost of labor. event of deinquent payment by Owner to Consultant hereunder or in materials. of equipment, or over the Contractors methods of the event of delinquent payment by Owner or its otfitioles to determining prices. or over competitive bidding or market Consultant under a separate agreement or agreements. For all conditions, his opinions of probable construction costs purposes hereol,affiliate shalt mean(i)in the case of on indieduol,any provided for herein are to be mode on the basis of his relotive of any person listed among the following, (ii) any officer, experience and quoliticafions. These opinions represent his director.trustee.partner.manager,employee or holder of 5 percent or best judgment as o design professional familiar with the more of any class of the voting securities of or equity interest in Inc construction industry. Owner;)ii)ony Corporation,por!nership,limited lobillly company,trust or other entity controlling.controlled by Or under common control with the Owner; or (iv) any officer, director. trustee, partner, manager, employee or holder of 5 percent or more of the outstanding voting However,the Consultant cannot and does nor guarantee Ihal securities of any corporation. ponnership, limited lability company, proposals, bids. or the construction cost wilt not vary from bust or other entity controlling,controlled by,Or under common control opinions of probable construction costs prepared by him. with the Owner. B. CARD Files OWNERSHIP OF INSTRUMENTS OF SERVICE Information supplied to the Consultant for use on the project All reports.drawings,specifications.computer files,field data.notes wilt be in AuIOCAD 2008 tormot or Inter version. Translation of and other documents and instruments prepared by Consultant os files or entenng data into d compatible formal is beyond the instruments of service shall remain the properly of the Consultant. scope of the contract. CADD tiles generated by the The Consultant shoo retain all common taw, statutory, and other Consullant will be in occordonce with the Consultont's CADD reserved rights.including.without limitation,the copyrights thereto. specifications. The Consultant shall retain these records for o period of two (2) years following their completion during which period paper copies C. limits of Liability wilt be mode available to the Project Owner at reasonable times. Services to be performed by the Consultant under this OWNER'S RESPONSiBILITIEF Agreement are intended solely for the benefit of the Owner. Nothing contained herein sholl confer any rights upon or A. Access create ony duties on the port of the Consultant toward any person or persons not a potty to this Agreement including,but Owner shod make provisions for the Consultant to enter upon not limited to, any contractor, subcontractor. suppler,or the public and private lands os required to perform such work os agents.officers,employees.insurers.or sureties of any of them. surveys and inspections in development of the Project. The Owner agrees to limit the Consultant's and Its employees' B. Owner's Representative tlabtilty to the Owner and to all construction Contractors and Subcontractors on the project, due to the Consultant's The Owner shall designole in writing one person to act os negligent acts, errors, or omissions. such that the total aggregate Owner's Representative with respect to the work to be tfatrllffy of the Consultant to those named shall not Performed under this Agreement, This Representative shot exceed 550.000 or the Consultant's total fee for services rendered on the project described In this contract,whichever hove complete authority to transmit instructions, receive Is greater. This liability cop may be increased by mutual information, interpret, and define Owner's policy and consent of both miles and In exchange for additional decisions. with respect to the product, materials. equipment, compensation. elements.and systems pertinent to the work covered by this Agreement D. Acts of Others C. Fees The Consultant shall 'Q be responsible for the means, methods. techniques, sequences, or procedures of The Owner is responsible for payment of fees associated with construction selected by Contractor(s) or the safety the project Such fees include permit review and application precautions and programs incident to the work of fees, impact fees and capacity lees. The Consultont will Contractor(s), Consultant shall not be responsible for the notify the Owner regarding the amount of fees and'iming of failure of Controctor(s) to perform the work in accordance ppaym tom%meent with the Contract Documents. Owner's Initials I of 2 c". Consultant's Initials GENERAL PROVISIONS TO LETTER AGREEMENT FOR SERVICES BETWEEN THOMAS&HUTTON ENGINEERING CO.(CONSULTANT)AND THE CITY OF TYIIEE ISLAND(OWNER) HISTORIC BICYCLE/PEDESTRIAN GREENWAY TRAIL IMPROVEMENT PROJECT APRIL 3,2012 The Consultant shot not be responsible for she acts or services. Special services include services such os Omissions of any Contractor.or sub-controctor,or ony of the mechanical or electrical engineering. geotechnicCI Controclor(s)', or sub-contractors' agents. or employees or exploration,underwater investigation.laboratory testing, any other persons (except Consultant's own employees and and inspections of samples,materials,and equipment, agents) of the site or otherwise performing any of the Controctor(s)'work. However,nothing contained herein shall 3. Preparing to serve or serving os a consultant or witness be Construed to release Consultant from uabitity for failure so for Owner in any litigation,public hearing,or other legal perform property the duties undertaken by Consultant in the or administrative proceeding involvrng the project. Contract Documents. 4. Defending the issuance of any permit or certificate for The Consultant shall not be responsible for the acts.omissions. the project. Services for the defense ogainst third party means. methods. or specifications of otner design actions opposing or appearing the issuonce of any professionals involved in the project. Unless specifically stated permit or certificate for the Project will commence with otherwise. the Consultant's work and responsibility under this receipt of notificotion of the oction. Contract terminates at the building pad or within five(5)feel of the building, whichever is greater, for any proposed building 5. Services after completion of the Construction Phase. shown on the plans. The Owner/Architect/Contractor Is such as inspections during any equipment, material.or responsible for compliance with codes, regulations, construction guarantee period and reporting Observed manufacturer specifications, and construction methods discrepancies under guarantees called for in any related to fhe building structure. In no circumstance is the Contract for the project. Consultant responsible for any portion of the building, especially as It relates to moisture or mold, 6. II requested by Owner and agreed to in writing, o Resident Project Representative will be furnished and will Oct as directed by Consultant in order to assist in E. Applications for Permits and Certificates Requested on Behalf of Owner observing performance of the work of Contractors) Through more extensive on-site observations of the work in progress by the Resident Project Representative. The Owner shall indemnify and hold the Consultant harmless Consultant shot endeavor to provide further protection tram and ogoinst any and oil judgments. losses, damages. for the Owner against detects and deficiencies in the and expenses tincluding attorney tees and defense costs) work of Contractor(s). However, the furnishing of such arising from or related to claims by third parties to challenge representation will not make Consultant responsible for the issuonce of permits or certificates for the Project by construction means. methods. techniques, sequences. agencies with jurisdiction in the premises Defense costs shall procedures,or for safely precautions or programs.or for include the time and expenses of the Consultant's personnel Controclor(s), failure to perform their work in to assist in the defense of the issuance of the permit or accordance with the Contract Documents. certificate F. Termination J. Amendment This Agreement for Services con be amended by addenda if Either party may terminate this Agreement by seven(7) days agreed to in writing and signed by both parties. written notice in the event of substantial failure to perform in accordance with the terms hereof by the one party through no fault of the other porty. The Consultant shot be paid for services performed to the dote of termination. including reimbursements then due. G. Abandoned or Suspended Work If any work performed by the Consultant is obondoned or suspended in whole or in port by the Owner. other than for default by the Consultant. the Consultont shall be paid for services performed prior to receipt of o written notice from the Owner of such abandonment or suspension in on amount equal to work performed os of the dote of abandonment or suspension. H. Signaye Owner agrees to allow Consultant to place a sign on the job site during construction. The sign wilt indicate that the Consultonl performed site design. Consultant is responsible for the sign installation and removal. I. Additional Services of Consultant If authorized by Owner in writing. Consultant shall furnish or obtain from others. Additional Services of the following types thot ore not considered normal or customary Basic Services. 1. Revising previously accepted stucies. reports. design documents.or Contract Documents when such revisions are due to causes beyond Consultant's control. 2. Furnish the services of special consultant for other than he Civil or Slruclu rot engineering defined in me scope of tocy."1 Owner's Initials 2of2 (�4- Consultant's Initials girl THOMAS & HUTTOi . Consulting Services On A Time And Expense Basis \: n, R i F bruary 1,2012 cThomas&Hutton provides services on a time and expense basis as follows: u v; 1.This basis includes allowance for direct salary expenses and for direct non-salary expenses. It also provides for services we may subcontract to others. a 6 ui cam' 2. Direct salary expenses are generally based upon our payroll costs. The payroll costs include the cost of salaries and wages(including sick leave,vacation,and holiday pay)for time directly chargeable to the project; plus unemployment, excise, payroll taxes, and contributions for social security, employment compensation insurance, retirement benefits, and medical and 3 H insurance benefits. rA The current hourly rate charges for each skill position for 2012 are as follows: Hourly l Engineer Survey Landscape GIS Quality Control Business/ Rate Administrative S 180.00 I Consultant Consultant Consultant Consultant I Consultant $ 160.00 I Senior Manager Senior Manager Senior Manager Senior Manager Senior Manager Senior Manager Survey Party(3 Men) Project Manager V Survey Manager V $ 150.00 ( Landscape Architect V GIS Manager V Project Engineer Project Surveyor V Project Manager IV Survey Manager N � — - S 135.00 Landscape Architect IV GIS Manager IV 1 Software/Computer Consultant IV Project Engineer IV Project Surveyor IV _.___._.._ Project Manager III Survey Manager III S 125.00 Landscape Architect III GIS Manager III 1 Software/Computer Consultant ill Project Engineer III Project Surveyor ill _ S 12000 Project Manager 11 Survey Manager II Landscape Architect II GIS Manager II Construction Administrator II I Software/Computer Consultant II Project Engineer II Protect Surveyor II Project Manager 1 Survey Manager I S 115.00 Landscape Architect I GIS Manager I Construction Administrator I 1 Software/Computer Consultant I Project sneer I Project Surveyor I _ __._ Designer IV Staff Surveyor IV S 106.00 Survey Field Supervisor Landscape Designer IV GIS Analyst IV Field Representative V Engineering Technician IV Survey Party(2 Men) S 95 00 Designer III Staff Surveyor III Landscape Designer III ( GIS Analyst III Field Representative IV Engineering Technician III II $ 90.00 EnpneamgT eecnkian II Staff Surveyor II Landscape Designer II GIS Analyst II ( Field Representative III $ 85.00 Designer I Survey Party(1-Man) Landscape Designer I GIS Analyst I Field Representative II Permit Coordinator II,Admin IV Enaineemg Tecfnician I Staff Surveyor I S 80.00 I CADD Technician III Survey Technician III Landscape Technician III GIS Technician Ili Permit Coordinator I 5 75.00 CADD Technician II Survey Technician II Landscape Technician II GIS Technician II � S 70,00 �CADD Technician I ( Survey Technician I Landscape Technician I GIS Technician I I Admin III S 05.00 I I ( Field Represents'1M I Admit II 5 60.00 ( I I Admin I S 335.00 Expert Witness I I I 3.When warranted,overtime will be charged for any non-salary employees. Overtime hours will be billed at 1-1/2 times the Individuals charge rate. 4. Direct non-salary(reimbursable)expenses,including printing,reproduction,air travel,lodging,and meals are billed at cost. Travel in company or private vehicles will be billed at$0.605 per mile and may be revised based on fuel pricing. Outside consultant fees will be billed at 1.15 times the cost. 5.All rates and charges are effective through January 1,2013,including printing, reproductions,materials,and travel and are subject to change at that time. New rates and costs will become immediately effective to contracts in effect at the time of rate changes. 6. Boats with a length of 17 feet and greater shall be billed at a rate of$160 per day. Boats with a length less than 17 feet shall be billed at a rate of$90 per day. `. AVAldt;AH, GA I C:;ARLES"ON. Sr:. I ('IYi".7ri P.r'ACti. SC I WILMINGTON, NC,' 1 BRUNSWICK. GA j WJJW.TFIOfMASANDHUTTON.COM SUPPLEMENT/SPECIAL TERMS TO AGREEMENT THIS SUPPLEMENT is made and entered into this _day of , 2012 and it is expressly agreed between the City of Tybee Island, Georgia (hereinafter"City")and Thomas & Hutton Engineering(hereinafter"Company") that the following special provisions control over any conflicting provisions in the original agreement: Jurisdiction and Venue. The Company agrees that any civil action, arbitration, or mediation of any dispute arising under this agreement shall take place only in Tybee Island or Savannah, Chatham County, Georgia. City and Company further agree and stipulate to the jurisdiction and venue of the United States District Court for the Southern District of Georgia, Savannah Division, the Superior Court of Chatham County, or the State Court of Chatham County over them and over any civil actions arising under the agreement. Immigration Law. The Company and all of its subcontractors will comply with the necessary requirements of all State and Federal law pertaining to the residency of its workers and will further comply with all reporting requirements required of City contractors pursuant to the grant under which proceeds are being made available to the City and expressly recognizes that any breach on its part of the reporting and other requirements under such grant will result in potential liabilities to the City and the Company will indemnify and hold harmless the City for any such damages in addition to all other indemnity obligations contained herein or the terms and conditions attached hereto. Drug Free Workplace. By accepting this order, the Company certifies that it shall provide a drug free workplace for its employees in accordance with the laws of the State of Georgia. Term of Agreement. Notwithstanding any other provision hereof or of any other document related to the agreement, the agreement shall terminate at the end of each calendar year without liability or obligation on the part of the City in any calendar year where the City has not appropriated funds for the obligations hereunder for the next calendar year. Subject thereto, the agreement will renew for each calendar year until the project is completed unless, ninety (90) days prior to the end of a calendar year, the City gives notice to the Company of its intention not to renew the agreement for the upcoming calendar year. Termination for Convenience. The City may, at any time,terminate this agreement for its convenience and without cause. Upon receipt of notice from the City of such termination for the City's convenience, the Company shall: (1)cease operations as directed by the City in the notice; (2)take actions necessary or that the City may direct for the protection and preservation of the work; and (3) except for the work directed to be performed prior to the effective date of termination stated in the notice, terminate all existing contracts and purchase orders and enter into no further contracts and purchase orders. In the event of termination for the City's convenience, the Company shall be entitled to receive payment for all work executed. Ownership of Instruments of Ser nice. The City shall be entitled to full ownership and rights of use of the plans prepared by Company in connection with the work performed. Other Provisions. The provisions of the Company's terms and conditions relating to the limitation of its liability are deleted. IN WITNESS WHEREOF, the parties hereto have executed this Supplement as of the day and year first above written. THE CITY OF TYBEE ISLAND COMPANY: THOMAS & HUTTON E r ° •a, •G CO. iO4 By: Mayor Fr t e:wE Date: (49 ( ' 2--' Date: �.' t 1 ATTEST: ATTEST: erk of Council APPROVED AS TO FORM: AAA— Edward M. Hughes City Attorney EMH/Tybee/592-Bike Trails/Supplement 05.31.12 EMH/22781/Tybee Contracts/Thomas&Hutton/Supplement 05.3 1.12