HomeMy Public PortalAbout01-20-1998 7
PROCEEDINGS OF THE COMMON COUNCIL OF THE
CITY OF RICHMOND.INDIANA.SERVING AS A BOARD
IN CHARGE OF THE OPERATION OF THE RICHMOND POWER&LIGHT PLANT
TUESDAY.JANUARY 20.1998
1 The Common Council of the City of Richmond, Indiana, serving as a Board in charge of the operations of the
2 Richmond Power & Light Plant met in regular session at 7 p.m. Tuesday, January 20, 1998, in the Council
3 Chambers in the Municipal Building in said City. Chairperson Larry Parker presided with the following
4 Councilmembers in attendance: Howard "Jack" Elstro, Etta Lundy Bob Dickman, Sarah "Sally" Hutton, Geneva
5 "Gene"Allen, Bing Welch and Bruce Wissel. Alan Stamper was absent.The following business was had to-wit:
6
7 APPROVAL OF MINUTES
8
9 The minutes of the meeting of January 5, 1998, were approved on a motion by Councilmember Hutton,second
10 by Councilmember Allen and the motion was carried on a unanimous voice vote.
11
12 APPROVAL OF BILLS, INVESTMENTS AND TRANSFERS
13
14 Upon recommendation of the Finance Committee,Councilmember Hutton moved to approve the following bills
15 for December 12 and 26, 1997 for payment,seconded by Councilmember Allen and by unanimous voice vote the
16 motion carried.
17
18 Bills Already Paid
19 Payroll and Deductions 245,220.91
20
21 Investments Purchased From:
22 Cash Operating Fund
23 Bond Sinking Fund
24 Utility Bond Reserve Fund
25 Depreciation Reserve Fund 2,456,478.00
26 Insurance Reserve Fund
27 Consumer Deposit Fund 139,226.88
28 Cash Reserve Fund
29 Group Insurance Fund
30 Total Investments 2,595,704.88
31
32 Transfer from Cash Operating Fund to;
33 Cash Reserve Fund for payment
• 34 to City in lieu of taxes 2,016,295.20
35
36 Transfer from Cash Operating Fund to;
37 Depreciation Reserve Fund
38 for Property&Plant
39
40 Transfers from Depreciation Reserve to:
41 Cash Operating Fund
42
43 Transfers from Cash Operating to :
44 Interest and Bond Principal
45 Bond Sinking Fund
46 Cash Reserve Fund
47 Utility Bond Sinking Fund
48 Depreciation Reserve Fund
49 Insurance Reserve Fund
50 Consumer Deposit Fund
51 Interest and Bond Principal
52 End of Month Petty Cash
53 Revenue Bonds
54 Interest Coupons Redeemed
55 Bond Coupons
56
57 Miscellaneous Prepaid Invoices 79,392.56
58 Total Prepaid Invoices 4,936,613.55
59 Less EFT/Direct Deposit of Payroll (58,898.42)
60 Total Prepaid Invoices: 4,877,715.13
61 Total EFT Transfers 75,744.56
62 Total Prepaids plus EFT Transfers 4,953,459.69
63 Total Bills Not Paid 579.231.29
64 Grand Total 5,532,690.98
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RP&L Minutes Cont'd
January 20, 1998
Page 2
1 REMARKS BY CHAIRPERSON
2
3 Chairperson Parker commented that he had distributed the committee assignments to the Councilmembers and
4 invited questions and/or comments.
5
6 Those assignments are as follows:Finance Committee-Sally Hutton, Chairperson; Etta Lundy and Gene Allen.
7 Employee Relations - Bing Welch, Chairperson; Jack Elstro and R. Bruce Wissel. Street Lighting - Jack Elstro,
8 Chairperson; Bob Dickman and Alan Stamper.
9
10 UNFINISHED BUSINESS
11
12 There was none.
13
14 STREET LIGHT COMMITTEE REPORT
15
16 There was none.
17
18 MISCELLANEOUS BUSINESS
19
20 There was none.
21
22 REPORT BY GENERAL MANAGER
23
24 General Manager David Osburn requested authorization by the Board to purchase the software license for the
25 oracle forms conversion. In answer to a question by Councilmember Allen about what this would do for the utility,
26 Osburn said all of the computer screens for customer information for accounting are in this oracle data base
27 format and this is needed to bring it into the year 2000 compliance. He added that this will allow RP& L to use a
28 graphic or windows base format and also,the current version now being used is no longer supported by the
29 company.
30
31 In answer to a question by Councilmember Dickman,Osburn said this is the least costly of three different
32 alternatives,adding that the budget item now is$59,000. However, he said RP&L is asking for approval to
33 purchase the initial license which will be at a cost of$29,235 and they may be some additional training at a cost of
34 about$6,000. He said they are probably looking at about$36,000 but he is not sure that will take care of all the
35 needs so he stated that he does not want to commit to that figure at this point because he may have to come back
36 to the Board for more.Councilmember Parker asked if there is a target date to be in compliance with the year
37 2000 and Osburn simply stated that he did not know, but added that it makes sense to have that done early in
38 1999 so as to have time to test it and make sure everything is in place.
39
40 Councilmember Dickman moved to approve,second by Councilmember Hutton and the motion was carried on a
41 unanimous voice vote.
42
43 Osburn also asked the Board grant its approval to order all the spare parts for the turbine generator maintenance,
44 explaining that this spring RP &L will begin its major overhaul on Unit No. 1 and they need to get the parts on
45 order so they can have them on hand when they are needed to get the work done. Councilmember Welch moved
46 to approve,second by Councilmember Wissel and the motion was carried on a unanimous voice vote.
47
48 ADJOURNMENT
49
50 There being no further business,on a motion duly made,seconded and passed the meeting was
51 adjourned.
52
53
54
55
56
57
58
59 Larry Parker, Chairperson
60
61
62
63 ATTEST:
64 Norma Schroeder, Clerk
65