HomeMy Public PortalAbout12-01-1997 PROCEEDINGS OF THE COMMON COUNCIL OF THE
CITY OF RICHMOND,INDIANA,SERVING AS A BOARD
IN CHARGE OF THE OPERATION OF THE RICHMOND POWER& LIGHT PLANT
MONDAY, DECEMBER 1,1997
1 The Common Council of the City of Richmond, Indiana, serving as a Board in charge of the operations of the
2 Richmond Power & Light Plant met in regular session at 7 p.m. Monday, December 1, 1997, in the Council
3 Chambers in the Municipal Building in said City. Chairperson Bing Welch presided with the following
4 Councilmembers in attendance: Howard "Jack" Elstro, Bruce Wissel, Sarah "Sally" Hutton, Geneva"Gene"Allen,
5 Alan Stamper, and Larry Parker. Councilmember Etta J. Lundy and Robert Dickman were absent. The following
6 business was had to-wit:
7
8 APPROVAL OF MINUTES
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10 The minutes of the meeting of November 17, 1997, were approved on a motion by Councilmember Parker,
11 second by Councilmember Hutton and the motion was carried on a unanimous voice vote.
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13 APPROVAL OF BILLS. INVESTMENTS AND TRANSFERS
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15 Upon recommendation of the Finance Committee, Councilmember Hutton moved to approve the following bills
16 for payment,seconded by Councilmember Parker and by unanimous voice vote the motion carried.
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18 Bills Already Paid
19 Payroll and Deductions 448,377.23
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21 Investments Purchased From:
22 Cash Operating Fund 800,000.00
23 Bond Sinking Fund
24 Utility Bond Reserve Fund
25 Depreciation Reserve Fund 91,000.00
26 Insurance Reserve Fund
27 Consumer Deposit Fund
28 Cash Reserve Fund 171,385,00
29 Group Insurance Fund
30
31 Total Investments
32
33 Transfer from Cash Operating Fund to:
34 Cash Reserve Fund for payment
35 to City in lieu of taxes
36
37 Transfer from Cash Operating Fund to:
38 Depreciation Reserve Fund
39 for Property&Plant
40
41 Transfers from Depreciation Reserve to:
42 Cash Operating Fund
43
44 Transfers from Consumer Deposit to:
45 Cash Operating Fund
46
47 Transfers from Utility Bond Reserve Fund to:
48 Bond Sinking Fund
49
50 Transfers from Cash Operating to:
51 Interest and Bond Principal
52 Bond Sinking Fund
53 Cash Reserve Fund
54 Utility Bond Sinking Fund
55 56
Depreciation Reserve Fund
Insurance Reserve Fund
57 Consumer Deposit Fund
58 Interest and Bond Principal
59 End of Month Petty Cash
60 Revenue Bonds
61 Interest Coupons Redeemed
62 Bond Coupons
63 Miscellaneous Prepaid Invoices 363,405.50
64 Total Prepaid Invoices 1,874,167.73
65 Less EFT/Direct Deposit of Payroll (96,977.86)
Total Prepaid Invoices: 1,777,189.87
Total EFT Transfers 1,456,617.16
Total Prepaids plus EFT Transfers 3,233,807.03
Total Bills Not Paid 501 122.46
Grand Total 3,734,929.49
0,9
RP&L Minutes Cont'd
December 1, 1997
Page 2
1 REMARKS BY CHAIRPERSON
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3 Chairperson Welch announced he and his wife, Patricia, are new grandparents.
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5 UNFINISHED BUSINESS
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7 There was none.
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9 STREET LIGHT COMMITTEE REPORT
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11 Councilmember Elstro said the Mayor will give the Board a report at its next meeting.
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13 MISCELLANEOUS BUSINESS
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15 There was none.
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17 REPORT BY GENERAL MANAGER
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19 General Manager David Osburn asked for acceptance of the proof of publication for the bidding of a 1998 10,000
20 gross vehicle weight utility truck. Councilmember Parker moved that it be accepted and filed,second by
21 Councilmember Allen and the motion was carried on a unanimous voice vote.
22
23 Osburn opened the one bid received which was from Studebaker Buick GMC. It was for$30,843 with a trade in
24 allowance of$2,500,bringing the total to$28,343. Councilmember Wissel moved to refer the bid to the general
25 manager for evaluation,tabulation and recommendation,second by Councilmember Hutton and the motion was
26 carried on a unanimous voice vote.
27
28 Osburn asked for acceptance of the proof of publication for the bidding of a 1998 65-foot two-man bucket truck.
29 Councilmember Parker so moved, second by Councilmember Allen and the motion was carried on a unanimous
30 voice vote.
31
32 The bids were from: Altec of Indiana Inc.of Indianapolis for$77,800 for the aerial device, a 1998 GMC chassis at
33 $41,975, less the trade in at$11,200, resulting in a total of$108,575; LiftAll of Fort Wayne for$65,764 for the
34 aerial device, a 1998 Chevrolet chassis at$43,062 resulting in a total of$108,826, not finding a trade in allowance
35 listed;Teco Inc.of Fort Wayne for$110,691 for the aerial device with an International chassis, and an alternate
36 bid with a GMC chassis for$105,101,with a trade in allowance of$10,000. Councilmember Hutton moved to
37 authorize the general manager to evaluate,tabulate and recommend,second by Councilmember Parker and the
38 motion was carried on a unanimous voice vote.
39
40 Osburn asked for the Board's approval of the 1998 expense and capital budgets. Chairperson Welch stated that
41 each member had received a new page 8 prepared by Tracey Garrett,financial manager of RP& L,who
42 explained the change. She said the payment in lieu of taxes had been recalculated changing line No. 6, noting the
43 same total dollars as the previous version.She said in line No. 13 the 1998 payment is changed to$689,224 and
44 had previously been$681,365. Councilmember Parker moved to accept the amended page 8 to include it into the
45 expense budget for 1998,second by Councilmember Hutton and the motion was carried on a unanimous roll call
46 vote.
47
48 Osburn asked for authorization to submit some alternative rate structures to the Indiana Utilily Regulatory
49 Commission,stating that it goes back to the 1996 rate case where RP& L had an agreement in the rate case to
50 file by December 19 some alternate rates for the IS and the IPS customers. He said he had two rates available to
51 file to satisfy that agreement, noting that one is for on peak and off peak rates and the other is conincidental peak
52 rates for both IS and IPS.Osburn said both of those are optional rates.
53
54 Answering Councilmember Welch's request for clarification,Osburn said RP& L will measure their peak and off
55 peak periods which is typicially after 10 and 11 p.m. up to 7 a.m. along with certain holidays and weekends,
56 adding that any demand they will have during the off peak period will reduce the billing amount by half and
57 compare that with the one peak period. He said that benefits the customers who can shift their demand to the off
58 peak periods and also benefits RP& L.He also said it is set up so that they will never pay any more than they do
59 now,adding that the coincidental peak is similar in nature. In answer to Councilmember Allen's question about
60 when it will go into effect,Osburn said RP&L is holding off until April 1 which is when phase two of its rates goes
61 into effect. Councilmember Elstro moved to approve,second by Councilmember Parker and the motion was
62 carried on a unanimous voice vote.
63
64 Osburn asked the Board's authorization to purchase the air conditiona control system per the 1997 budget
65 approval. He explained, in answer to Councilmember Wissel's question,that the cost is about$48,600 and it
wasn't bid since Carrier is the only control it can be interfaced with and they have an agreement with Carrier to
guarantee the lowest price.Councilmember Hutton moved to authorize the purchase, second by Councilmember
Wissel and the motion was carried on a unanimous voice vote.
o
RP&L Minutes Cont'd
December 1, 1997
Page 3
1 Osburn requested permission from the Board to seek quotations for the installation of the system. Councilmember
2 Wissel so moved,second by Councilmember Allen and the motion was carried on a unanimous voice vote.
3
4 On a motion by Councilmember Elstro,the Board authorized the replacement of mills and feeders on Unit No. 1
5 which Osburn said needed to be done quickly to realize the savings,second by Councilmember Hutton and the
6 motion was carried on a unanimous voice vote.
7
8 Osburn reminded Board members of the A.P.P.A. legislative rally coming up from January 25 through January 29,
9 1998. He encouraged them to call Susan Williams at RP&L to make their wishes known as to their attendance.
10
11 ADJOURNMENT
12
13 There being no further business,on a motion duly made,seconded and passed the meeting was
14 adjourned.
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22 Bing Welch, Chairperson
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27 ATTEST:
28 Norma Schroeder, Clerk
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