HomeMy Public PortalAbout12-16-1996 PROCEEDINGS OF THE COMMON COUNCIL OF THE
CITY OF RICHMOND.INDIANA,SERVING AS A BOARD
IN CHARGE OF THE OPERATION OF THE RICHMOND POWER&LIGHT PLANT
MONDAY. DECEMBER 16.1996
1 The Common Council of the City of Richmond, Indiana, serving as a Board in charge of the operations of the
2 Richmond Power & Light Plant met in regular session at 7 p.m. Monday, December 16, 1996, in the Council
3 Chambers in the Municipal Building in said City. Chairperson Larry Parker presided with the following
4 Councilmembers in attendance: Howard "Jack" Elstro, Etta Lundy, Bruce Wissel, Sarah "Sally" Hutton, Robert
5 Dickman,Alan Stamper, Bing Welch and Geneva"Gene"Allen. The following business was had to-wit:
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7 APPROVAL OF MINUTES
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9 The minutes of the meeting of December 2, 1996 were approved on a motion by Councilmember Hutton,second
10 by Councilmember Wissel and the motion was carried on a unanimous voice vote.
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12 APPROVAL OF BILLS. INVESTMENTS AND TRANSFERS
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14 Upon recommendation of the Finance Committee, Councilmember Stamper moved to approve the following bills
15 for payment,seconded by Councilmember Hutton and by unanimous voice vote the motion carried.
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17 dills Already Pak]
18 Payroll and Deductions 228,779.53
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20 Investments Purchased From:
21 Cash Operating Fund 750,000.00
22 Band Sinking Fund
23 Utility Bond Reserve Fund
24 Depreciation Reserve Fund
25 Insurance Reserve Fund
26 Consumer Deposit Fund
27 Cash Reserve Fund
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29 Group Insurance Fund
30 Total Investments
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32 Transfer from Cash Operating Fund to;
33 Cash Reserve Fund for Payment
34 to City in lieu of taxes
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36 Transfer from Cash Operating Fund to;
37 Depreciation Reserve Fund
38 for Property&Plant
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40 Transfers from Depreciation Reserve to:
41 Cash Operating Fund
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43 Transfers from Consumer Deposit to:
44 Cash Operating Fund
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46 Transfers from Utility Bond Reserve Fund to;
47 Bond Sinking Fund
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49 Transfers from Cash Operating to:
50 Interest and Bond Principal
51 Bond Sinking Fund
52 Cash Reserve Fund
53 Utility Bond Sinking Fund
54 Depreciation Reserve Fund
55 56
Insurance Reserve Fund
Consumer Deposit Fund
57 Interest and Bond Principal
58 End of Month Petty Cash
59 Revenue Bonds
60 Interest Coupons Redeemed
61 Bond Coupons
62 Miscellaneous Prepaid Invoices 236,323.93
63 Total Prepaid Invoices 1,215,103.46
64 Less EFT/Direct Deposit of Payroll (45,595.49)
65 Total Prepaid Invoices 1,169,507.97
Total Bills Not Paid 1,893,651.35
Grand Total 3,063,159.32
RP&L Minutes Cont'd
December 16, 1996
Paget
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1 REMARKS BY CHAIRPERSON
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3 Chairperson Parker said there is no agenda for the meeting December 23rd at the RP & L service building and
4 unless things change there will be no meeting.
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6 UNFINISHED BUSINESS
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8 STREET LIGHT COMMITTEE REPORT
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10 MISCELLANEOUS BUSINESS
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12 REPORT BY GENERAL MANAGER
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14 General Manager Irving Huffman reported that the bids received last week for trucks No. 17 and No.28 had been
15 reviewed and it was found that Studebaler Buick had submitted the lowest and best bid of$55,249, less trade in
16 of$2,200, resulting in a total bid of$53,049 for truck No. 17,and$34,471, less trade in of$2,000, resulting in a
17 total bid of$32,471 for truck No.28. He recommended the bid be approved. Councilmember Dickman so moved,
18 second by Councilmember Welch and the motion was carried on a unanimous voice vote.
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20 Huffman announced that only one bid was received for the service building air conditioner chiller and that was
21 from Advance Environmental Inc.of Dayton,Ohio,for$36,536. He said the bid was found to be in order and in
22 range,therefore he recommended approval. Councilmember Dickman said he assumed the installation had been
23 included in the ad for the bid, and Huffman said it was not. Councilmember Lundy moved to accept Huffman's
24 recommendation,second by Councilmember Wissel and the motion was carried on a unanimous voice vote.
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26 Before opening the two bids received for the single man bucket truck, Huffman offered proof of publication of the
27 ad in the Palladium-Item December 5 and December 12. Councilmember Welch moved to approve the proof of
28 publication,second by Councilmember Hutton and the motion was carried on a unanimous voice vote.The first
29 bid opened was from Lift All of Fort Wayne for a 1997 Ford chassis for$89,492, less the trade in of$5,000 for the
30 1983 truck, leaving a total of$84,492.The other bid was from Techal Inc.of Fort Wayne for$85,969, less$7,000
31 for the trade in, leaving a net of$78,969.Councilmember Wissel moved to turn the bids over to Huffman for
32 evaluation,tabulation and recommendation,second by Councilmember Elstro and the motion was carried on a
33 unanimous voice vote.
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35 Huffman asked the Board's authorization to receive bids for the installation of the air chiller unit, noting that those
36 should be received by January 20, 1997.Councilmember Elstro so moved, second by Councilmember Welch and
37 the motion was carried on a unanimous voice vote.
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39 Chairperson Parker said he had received the information about the revision to the capital budget in the amount of
40 $50,000. Councilmember Elstro moved to make that amendment,second by Councilmember Welch and the
41 motion was carried on a unanimous voice vote. Councilmember Elstro moved to approve the expense and capital
42 budget,second by Councilmember Welch and the motion was carried on an 8-1 voice vote with Councilmember
43 Wissel casting a nay vote.
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45 Huffman said the rate case is still in negotiations, adding that a settlement is hope for in the near future. He said
46 this had been a very odd case and that was not only his opinion but that of others, including the commissioner
47 who is hearing the case.
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50 NEW BUSINESS
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52 Councilmember Allen said she feels the Board needs to show a support for Assistant Manager John Ulrich by
53 relinquishing the general manager of his duties in July 1997.She read from a prepared letter which stated that in
54 a letter of June 14 to the Board it stipulated that either party should notify the other in writing if the agreement is
55 not revnewed for another year. She said the current agreement ends July 27, 1997. She moved to approve the
56 letter,with a second by Councilmember Wissel.
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58 However, Councilmember Elstro said he would like an opportunity to read the letter and it would not hurt to wait
59 until the next meeting to vote on this,since the Board had until January 27, 1997 to do so. Councilmember Welch
60 agreed.City Attorney Bob Bever said that according to the minutes of June 19, 1995,that appears to be the
61 intent,adding that the general manager's contract had ben an existing five-year contract with automatice renewal
62 of five years effective July 26, 1996. He added that by action taken in June of 1995, both Huffman and this Board
63 terminated the automatic five year renewal and appeared to replace it with one year at a time with automatic
64 renewals beginning July 26, 1997, absent any six month advance notice of that effecting the termination. He said
65 this Board would have to take action before January 27, 1997 to determine that automatic renewal.
RP&L Minutes Cont'd
December 16, 1996
Page 3
1 Councilmember Dickman said this is not a surprise because it had been a mutual agreement by the Board and
2 Huffman.He added that the Board needs to be working on a transition period. Councilmember Allen withdrew her
3 motion, and Councilmember Wissel withdrew his second.Chairperson Parker asked Councilmember Allen to
4 provide all the Board members with a copy of the letter. She agreed to do so.
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6 PUBLIC COMMENTS
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8 There were none.
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10 ADJOURNMENT
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12 There being no further business,on a motion duly made,seconded and passed the meeting was
13 adjourned.
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18 Larry Parker, President
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22 ATTEST:
23 Myra Miller, Deputy Clerk
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