HomeMy Public PortalAbout11-18-1996 PROCEEDINGS OF THE COMMON COUNCIL OF THE
CITY OF RICHMOND.INDIANA.SERVING AS A BOARD
IN CHARGE OF THE OPERATION OF THE RICHMOND POWER&LIGHT PLANT
MONDAY. NOVEMBER 18.1996
1 The Common Council of the City of Richmond, Indiana, serving as a Board in charge of the operations of the
2 Richmond Power & Light Plant met in regular session at 7 p.m. Monday, November 18, 1996, in the Council
3 Chambers in the Municipal Building in said City. Chairperson Larry Parker presided with the following
4 Councilmembers in attendance: Howard "Jack" Elstro, Etta Lundy, Bruce Wissel, Sarah "Sally" Hutton, Robert
5 Dickman,Alan Stamper,Bing Welch and Geneva"Gene"Allen. The following business was had to-wit:
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7 APPROVAL OF MINUTES
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9 The minutes of the meeting of November 4, 1996 were approved on a motion by Councilmember Hutton,second
10 by Councilmember Wissel and the motion was carried on a unanimous voice vote.
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12 APPROVAL OF BILLS. INVESTMENTS AND TRANSFERS
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14 Upon recommendation of the Finance Committee, Councilmember Stamper moved to approve the following bills
15 for payment,seconded by Councilmember Hutton and by unanimous voice vote the motion carried.
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17 Bills Already Paid
18 Payroll and Deductions 230,790.41
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20 Investments Purchased From:
21 Cash Operating Fund
22 Bond Sinking Fund
23 U5lity Bond Reserve Fund
24 Depreciation Reserve Fund
25 Insurance Reserve Fund
26 Consumer Deposit Fund
27 28
Cash Reserve Fund
Group Insurance Fund
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30 Total Investments
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32 Transfer from Cash Operating Fund to;
33 Cash Reserve Fund for Payment
34 to City in lieu of taxes
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36 Transfer from Cash Operating Fund to
37 Depreciation Reserve Fund
38 for Property&Plant
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40 Transfers from Depreciation Reserve to:
41 Cash Operating Fund
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43 Transfers from Consumer Deposit to:
44 Cash Operating Fund
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46 Transfers from Utility Bond Reserve Fund to:
47 Bond Sinking Fund
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49 Transfers from Cash Operating to :
50 Interest and Bond Principal
51 Bond Sinking Fund
52 Cash Reserve Fund
53 Utility Bond Sinking Fund
54 Depreciation Reserve Fund
55 56
Insurance Reserve Fund
Consumer Deposit Fund
57 Interest and Bond Principal
58 End of Month Petty Cash
59 Revenue Bonds
60 Interest Coupons Redeemed
61 Bond Coupons
62 Miscellaneous Prepaid Invoices 140,765.42
63 Total Prepaid Invoices 371,555.83
64 Less EFT/Direct Deposit of Payroll (43,779.97)
65 Total Prepaid Invoices . 327,775.86
Total Bills Not Paid 518,245.49
Grand Total 846,021.35
RP&L Minutes Cont'd
November 18, 1996
Page 2
1 REMARKS BY CHAIRPERSON
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3 Chairperson Parker announced there would be an executive board meeting November 19th at the RP& L service
4 building for a presentation of the 1997 proposed expense budget and another meeting November 25 where a
5 report on G.I.S.will be presented.
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7 UNFINISHED BUSINESS
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9 Councilmember Allen asked when the request by the Mayor will be discussed for extra funds and President
10 Parker responded that there is a meeting tomorrow with the Mayor and he would get back to Councilmembers
11 after that.
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13 STREET LIGHT COMMITTEE REPORT
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15 There was none.
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17 MISCELLANEOUS BUSINESS
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19 There was none.
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21 REPORT BY GENERAL MANAGER
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23 General Manager Irving Huffman said he had received three bids for the one-ton 1997 Cargo Van. President
24 Parker said he had received a letter from Mark Morris of Hoosier Automotive stating that they could not meet the
25 specifications as stated.
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27 Huffman asked City Attorney Bob Bever if he had checked the proof of publication and Bever said it was
28 satisfactory,that the advertisement had run on November 7 and November 14 in the Palladium-Item.
29 Councilmember Welch moved to accept the proof of publication,second by Councilmember Lundy and the motion
30 was carried on a unanimous voice vote.
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32 The first bid opened by Huffman was made by Brookbank Chevrolet for a 1997 Chevy for$20,306.90 less$1,200
33 for the trade in,making the total bid$19,106.90 with an estimated 8 to 10 weeks delivery.The second bid was
34 made by Fred First Ford for a one-ton Ford Cargo Van for$22,620 less$1,000 for the trade in making the total
35 $21,620. Huffman said there is also a$300 rebate available. The third bid was made by Studebaker Buick for
36 $20,388 less$1,200 with an estimated 8 to 16 weeks delivery. Councilmember Wissel moved to refer the bids to
37 Huffman for evaluation,tabulation and recommendation,second by Councilmember Welch and the motion was
38 carried on a unanimous voice vote.
39
40 Huffman requested authorization from the Board to receive bids for two utility trucks to replace trucks No. 17 and
41 No.28 which are diesel powered step van utility type trucks and both 1984 models. He said one must be
42 equipped with electric power within the unit and also ventilation.Councilmember Welch moved to authorize the
43 general manager to receive bids to be opened at the next Board meeting,second by Councilmember Hutton and
44 the motion was carried on a unanimous voice vote.
45
46 Huffman requested authorization from the Board to receive bids for the purchase of the service building air
47 conditioner chiller to replace the 35-year-old one that is there now.Councilmember Dickman urged Huffman to
48 solicit local bids and Huffman agreed,saying he likes to do business with local people but sometimes they are not
49 qualified because of such tight specifications.Councilmember Dickman moved to authorize the general manager
50 to receive bids,second by Councilmember Wissel and the motion was carried on a unanimous voice vote.
51
52 Huffman said he had distributed to Board members the brochure stating the position taken by Indiana Municipal
53 Power on retail wheeling,stating further that it is one of the most misunderstood items and the most feared areas.
54
55 Councilmember Allen asked about the subject of a new contract with IMPA,saying she thought RP& L had a
56 40-year contract and she thought that negotiations were coming up and if they were she felt the Board needed to
57 take a look to see if there are any changes warranted. Huffman said the attorney is still studying that,adding that
58 the next meeting date will be in late February.
59 - -
60 Councilmember Allen also commented that when the Board negotiated the contract for the general manager there
61 was something said about a six-month notice if the Board did not want to renew it. Councilmember Lundy said
62 she recalled that if the general manager wanted to leave he had to give six months notice but that the contract is
63 up July 1997 with no extension.Councilmember Dickman said he recalled there is a six month window during the
64 contract. President Parker asked Councilmember Welch to get a'copy of that contract and see that all
65 Councilmembers receive a copy.
RP&L Minutes Cont'd
November 18, 1996
Page 3
1 NEW BUSINESS
2
3 There was none.
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5 PUBLIC COMMENTS
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7 There were none.
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9 ADJOURNMENT
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11 There being no further business,on a motion duly made,seconded and passed the meeting was
12 adjourned.
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19 Larry Parker, Chairperson
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25 ATTEST:
26 Norma Schroeder, Clerk
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