HomeMy Public PortalAbout06-17-1996 PROCEEDINGS OF THE COMMON COUNCIL OF THE
CITY OF RICHMOND,INDIANA,SERVING AS A BOARD
IN CHARGE OF THE OPERATION OF THE RICHMOND POWER&LIGHT PLANT
MONDAY. JUNE 17.1996
1 The Common Council of the City of Richmond, Indiana, serving as a Board in charge of the operations of the
2 Richmond Power& Light Plant met in regular session at 7 p.m. Monday,June 17, 1996, in the Council Chambers
3 in the Municipal Building in said City. Chairperson Larry Parker presided with the following Councilmembers in
4 attendance: Howard "Jack" Elstro, Etta Lundy, Bruce Wissel, Sarah "Sally" Hutton, Robert Dickman, Alan
5 Stamper and Bing Welch. The following business was had to-wit:
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7 Councilmember Hutton moved to open the agenda and add to it the employment agreement for the assistant
8 general manager,second by Councilmember Welch and the motion was carried on a unanimous voice vote.
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10 APPROVAL OF MINUTES OF JUNE 3.1996
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12 Councilmember Hutton moved the minutes be approved, second by Councilmember Wissel and the motion was
13 carried on a unanimous voice vote.
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15 APPROVAL OF BILLS. INVESTMENTS AND TRANSFERS
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17 Upon recommendation of the Finance Committee, Councilmember Stamper moved to approve the following bills
18 for payment,seconded by Councilmember Hutton and by unanimous voice vote the motion carried.
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20 Bills Already Paid
21 Payroll and Deductions 226,218.12
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23 Investments Purchased From:
24 Cash Operating Fund 500,000.00
25 Bond Sinking Fund
26 Utility Bond Reserve Fund
27 Depreciation Reserve Fund
28 Insurance Reserve Fund
29 Consumer Deposit Fund
30 Cash Reserve Fund
31 Group Insurance Fund
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33 Total Investments 500,000.00
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35 Transfer from Cash Operating Fund to:
36 Cash Reserve Fund for Payment
37 to City in lieu of taxes
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39 Transfer from Cash Operating Fund to:
40 Depreciation Reserve Fund
41 for Property&Plant
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43 Transfers from Depreciation Reserve to:
44 Cash Operating Fund
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46 Transfers from Consumer Deposit to:
47 Cash Operating Fund
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49 Transfers from Utility Bond Reserve Fund to:
50 Bond Sinking Fund
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52 Transfers from Cash Operating to
53 Interest and Bond Principal
54 Bond Sinking Fund
55 Cash Reserve Fund
56 Utility Bond Sinking Fund
57 Depreciation Reserve Fund
58 Insurance Reserve Fund
59 Consumer Deposit Fund
60 Interest and Bond Principal
61 End of Month Petty Cash
62 Revenue Bonds
63 Interest Coupons Redeemed
64 Bond Coupons
65 Miscellaneous Prepaid Invoices 246,951.51
Total Prepaid Invoices 973,169.63
Less EFT/Direct Deposit of Payroll (41,724.32)
Total Prepaid Invoices 931,445.31
Total Bills Not Paid 563.166.58
Grand Total 1,494,611.89
RP&L Minutes Cont'd
June 17, 1996
Page 2
1 REMARKS BY CHAIRPERSON
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3 Chairperson Parker said he was pleased to have received a signed contract for the assistant general manager.
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5 UNFINISHED BUSINESS
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7 There was none.
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9 STREET LIGHT COMMITTEE REPORT
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11. There was none.
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13 MISCELLANEOUS BUSINESS
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15 There was none.
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17 REPORT BY GENERAL MANAGER
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19 Sitting in for General Manager Irving Huffman who was attending a national conference in Atlanta,Ga.,was
20 Herschel Philpot, RP& L's financial manager. He reported that the bids for the 1996 industrial tractor
21 loadedbackhoe had been reviewed and the bid from Steinke Tractor Sales Inc.of Eaton,Ohio for$47,311 was
22 found to be the lowest and best bid and he recommended Board approval. Councilmember Welch moved to
23 approve the recommendation made by Philpot, second by Councilmember Lundy and the motion was carried on a
24 unanimous voice vote.
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26 Philpot also reported that the bids for the 1996 brush chipper had been reviewed and Vermeer of Indiana Inc.was
27 the lowest bidder but did not meet the specifications on seven different items.Therefore, it was recommended to
28 accept the next lowest which was from Ditch Witch of Indiana in Danville, Ind.for the net price of$20,305.
29 Councilmember Lundy moved for approval,second by Councilmember Elstro and the motion was carried on a
30 unanimous voice vote. City Attorney Bob Bever requested itemization from RP& L as to why the lowest bid did
31 not meet specifications.
32
33 Philpot requested the Board for authorization to receive bids for a track hopper feeding system at the generating
34 station. He noted this would replace the two existing reciprocating plate feeders at the bottom of the coal pit that
35 takes the coal up to the crusher. In answer to a question posed by Councilmember Dickman as to how much had
36 been budgeted for this piece of equipment, Philpot said$35,000. He also noted both units would be down and the
37 work would take about a week to 10 days and this work would probably be done this fall. Councilmember Welch
38 moved to authorize the bids be taken,second by Councilmember Hutton and the motion was carried on a
39 unanimous voice vote.
40
41 Mayor Dennis Andrews stepped forward to state that he had resubmitted the June 3 letter which identified an
42 amount requested from RP& L to the City. He noted that the$439,000 was above the previously scheduled
43 amount. He stated that he thought it was appropriate to do this personally at the public meeting, adding that he
44 had not lobbied individual members of the board. He said he did touch base with Huffman before he submitted the
45 letter to the Board, adding that this had been a matter of some controversy in the past and it was only the financial
46 condition of the City that prompted this request. He emphasized that whatever the decision made by Council it is
47 not going to be a basis for some continuing problem between Councilmembers and this administration.
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49 Councilmember Hutton suggested that the issue be discussed at the upcoming meeting Monday at the service
50 building at RP&L. Councilmember Elstro agreed. In answer to a question posed by Councilmember Welch about
51 a request made by President Parker at the last meeting for a list of capital expenditures,the Mayor said those lists
52 had been provided. Councilmember Wissel suggested the meeting be held in the Council Chambers to make it
53 more convenient for the public to attend.
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55 Chairperson Parker noted that John Ulrich had signed an agreement to accept the position of assistant general
56 manager at RP& L. Bever stated that the Board members had before them the final employment agreement for
57 their approval or denial. In response to a request made by Councilmember Hutton, President Parker stated that
58 Ulrich lives in Walnut Creek, California and has had previous experience with Pacific Gas&Electric Co.of San
59 Francisco. He stated that he is presently retired but is a graduate of California State and has completed his
60 M.B.S.at the University of Phoenix. Councilmember Elstro stated that Ulrich has two children,one attends a
61 college in California and the other attends Indiana University in Bloomington. Councilmember Dickman
62 commented that the Board interviewed at least a dozen candidates and Ulrich was their No. 1 choice. Bever said
63 the new assistant general manager would come on board July 1.
64
65 Councilmember Hutton moved to approve the contract, second by Councilmember Elstro and the motion was
carried on a unanimous voice vote.
RP&L Minutes Cont'd
June 17, 1996
Page 3
1 ADJOURNMENT
2
3 There being no further business,on a motion duly made,seconded and passed the meeting was
4 adjourned.
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10 Larry Parker, Chairperson
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14 ATTEST:
15 Norma Schroeder, City Clerk
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