HomeMy Public PortalAbout03-04-1996 PROCEEDINGS OF THE COMMON COUNCIL OF THE
CITY OF RICHMOND.INDIANA,SERVING AS A BOARD
IN CHARGE OF THE OPERATION OF THE RICHMOND POWER& LIGHT PLANT
MONDAY. MARCH 4.1996
1 The Common Council of the City of Richmond, Indiana, serving as a Board in charge of the operations of the
2 Richmond Power& Light Plant met in regular session at 7 p.m. Monday, March 4, 1996, in the Council Chambers
3 in the Municipal Building in said City. Chairperson Larry Parker presided with the following Councilmembers in
4 attendance: Howard "Jack" Elstro, Etta Lundy, Bruce Wissel, Sarah "Sally" Hutton, Robert Dickman, Alan
5 Stamper, Bing Welch and Geneva"Gene"Allen. The following business was had to-wit:
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7 APPROVAL OF MINUTES OF FEBRUARY 20,1996
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9 Councilmember Allen moved to approve the minutes of the previous meeting as prepared, seconded by
10 Councilmember Hutton and on a unanimous voice vote the motion was carried.
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12 APPROVAL OF BILLS. INVESTMENTS AND TRANSFERS
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14 Upon recommendation of the Finance Committee,Councilmember Stamper moved to approve the following bills
15 for payment,seconded by Councilmember Hutton and by unanimous voice vote the motion carried.
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17 Bills Already Paid
18 Payroll and Deductions 218,451.34
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20 Investments Purchased From:
21 Cash Operating Fund 3,000,000.00
22 Bond Sinking Fund
23 Utility Bond Reserve Fund
24 Depreciation Reserve Fund
25 Insurance Reserve Fund
26 Consumer Deposit Fund
27 Cash Reserve Fund
28 Group Insurance Fund
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30 Total Investments 3,000,000.00
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33 Transfer from Cash Operating Fund to:
34 Cash Reserve Fund
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36 Transfer from Cash Operating Fund to;
37 Depreciation Reserve Fund
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39 Transfers from Depreciation Reserve to:
40 Cash Operating Fund
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42 Transfers from Consumer Deposit to:
43 Cash Operating Fund
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45 Transfers from Utility Bond Reserve Fund to:
46 Bond Sinking Fund
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48 Transfers from Cash Operating to ;
49 Interest and Bond Principal
50 Bond Sinking Fund
51 Cash Reserve Fund
52 Utility Bond Sinking Fund
53 Depreciation Reserve Fund
54 Insurance Reserve Fund
55 Consumer Deposit Fund
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57 Interest and Bond Principal
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59 End of Month Petty Cash
60 Revenue Bonds
61 Interest Coupons Redeemed
62 Bond Coupons
63 Miscellaneous Bills Already Paid 1,635,990.79
64 Total Prepaid Invoices 4,854,442.13
65 Less EFT/Direct Deposit of Payroll (43,438.58)
Total Prepaid Invoices 4,811,003.55
Total Bills Not Paid 1.197.558.33
Grand Total 6,008,561.88
RP&L Minutes Cont'd
March 4, 1996
Page 2
1 REMARKS BY CHAIRPERSON
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3 There were none.
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5 UNFINISHED BUSINESS
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7 There was none.
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9 STREET LIGHT COMMITTEE REPORT
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11 No report was given.
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13 Councilmember Stamper said he would like for the street light committee to start meeting, noting that since 1987
14 the street light rates have more than doubled, and he would like to be able to understand the implications.
15 Councilmember Elstro commented that the rates were set by the Indiana Utility Regulatory Commission and the
16 last time they went up, it was 27 percent.
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18 MISCELLANEOUS BUSINESS
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20 There was none.
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22 REPORT BY GENERAL MANAGER
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24 Sitting in for General Manager Irving Huffman was Herschel Philpot,financial manager,who stated that Huffman
25 was out of town. He said bids had been taken for two transformers at the North West 11th Street substation and
26 he asked for acceptance of the proof of publication in the Palladium-Item February 13 and February 20.
27 Councilmember Allen so moved,second by Councilmember Welch and the motion was carried on a unanimous
28 voice vote.
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30 Philpot opened the first bid from ABB,Asea Brown Bavaria, noting the total bid was for$935,600.The second bid
31 was from Wakesha for$483,152. He said he suspected the second bid was for only one transformer.
32 Councilmember Hutton moved to turn the bids over to the general manager for tabulation,evaluation and
33 recommendation,second by Councilmember Lundy and the motion was carried on a unanimous voice vote.
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35 NEW BUSINESS
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37 City Attorney Bob Bever stated that Huffman had asked him to review the law and check on what RP& L had in
38 its policy concerning providing copies of public records to the public. Bever said the law requires the governing or
39 fiscal body of any municipality to set any copying fees that it desires. Bever distributed copies of the resolution he
40 had put together at Huffman's request which included (1)Compliance with statute; (2)Fee Schedule-Cost of$1
41 per page which shall be paid in advance upon determination of the total cost for the request;(3) Board Copies-
42 The fee schedule shall not apply to any copies given to Board members provided copies are made by offical
43 Board action, however, any individual request for copies made by a member outside the scope of Board action
44 shall be subject to the fee schedule; (4) Inspections-No fee charged for the allowable inspection of any public
45 record on the premises of RP&L.
46 •
47 Councilmember Wissel said he understood the statute to say the charge should be only the cost of the paper.
48 Bever said you can,with action, require payment be made in advance and that,is in the resolution but the statute
49 says the fee may not exceed the actual cost of certifying,copying or facsimile transmission of the documents by
50 the agency and the fee must be uniform throughout the public agency and uniform to all purchasers. He said he
51 learned at all the IACT functions he has attended that fees range anywhere from 10 cents to$1 per page.
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53 Councilmember Dickman asked Bever for a clarification of the term "board action."Bever complied,saying his
54 intent is that if the Board by a Board action requests copies for all or a few that the fee schedule of$1 per page
55 would not apply. However, if any member on his or her own, asked for copies the fee schedule would apply. He
56 added that it is up to this Board as to whether or not they want that in the resolution.Councilmember Dickman
57 responded that he would oppose that part of the resolution.'After a lengthy discussion and several suggested
58 amendments to the resolution,the Board agreed to have Bever revise the resolution keeping in mind the
59 suggestions made and bring it back before the Board at its next meeting. During the discussion, Mayor Dennis
60 Andrews was asked about the City's policy and he said he could find only one action and that was a Board of
61 Works resolution to establish a fee of$1 per page but that only applied to the City Clerk. He said the issue was on
62 the agenda to be discussed at the next meeting of the department heads set for Friday.
63 -
64. REPORT BY GENERAL MANAGER
65
There was none.
RP&L Minutes Cont'd
March 4, 1996
Page 3
1 Councilmember Stamper moved to solicit public input at a called meeting before the vote on a rate petition but
2 upon hearing that the March 31 date he had been given as a cut off date was incorrect,withdrew his motion.
3
4 Councilmember Dickman said while checking over the materials he and other Board members received from RP
5 &L, upon Councilmember Stamper's request, he had found signed contracts with Gibco Motor Express and
6 Black Beauty Coal which were left blank where the cost should have been. Philpot said that was probably
7 because the cost is adjusted on an annual basis and these are long term contracts. President Parker directed
8 Philpot to get the information to clarify that for the Board.
9
10 ADJOURNMENT
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12 There being no further business,on a motion duly made,seconded and passed the meeting was
13 adjourned.
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19 Larry Parker, Chairperson
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25 ATTEST:
26 Norma Schroeder, City Clerk
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