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HomeMy Public PortalAboutr 18-079�&Svlufivn of the �3vrvugh o f Cartmet, Y- 4 - No. 18 -79 April 19 201 Date of Adoptio RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT ENGINEERING SERVICES WITH T &M ASSOCIATES — 2018 SEWER TV AND CLEANING CONTRACT WHEREAS, the Borough of Carteret is in need of specialized engineering services with regard to the 2018 Sewer TV and Cleaning Contract; and WHEREAS, the Borough's Consulting Engineers, T &M Associates, possess the requisite skill and expertise to provide said services; and WHEREAS, T &M Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $7,875.00; and WHEREAS, the Mayor and Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer certified that funds are or will be available for said purpose. Account # L1111 -- bb //��44 NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal from T &M Associates for engineering services related to the 2018 Sewer TV and Cleaning Contract at a total cost not to exceed $7,875.00 at the rate set forth in T & M's existing contract with the Borough is hereby approved. 2. Annexed hereto is a copy of said proposal. 3. This action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. Adopted this 19' day of April, 2018 and certified as a true copy of the original on April 20, 2018. KATHLEEN M. BARNEY, MMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO NV A.B. BEI LINQ X JOITAL X DIAZ X KRUM X D IMASCIO X NAPLES X X - Indicate Vote AB - Absent NV - Not Voting XOR - Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council April 19, 2018 CLE K LJ V '418925 Borough of Carteret r 1 KJW OFFICE Or KATHLEEN M. BARNEY, RhIC /CMC MUNICIPAL CLERK 02:26:19 p.m. 04 -11 -2018 1/2 Avrough of &rfPref MIDDLESEX COUNTY ' Nefu 3eme TEL (732) 541 -3800 FAX (732) 541 -8925 61 COOKE AVENUE CARTERET, NEW JERSEY 07008 Date: Awl 11, 2018 To: Patrick DeBlasio Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS For: RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT ENGINEERING SERVICES WITH T M ASSOCIATES —2018 WER TV AND CLEANING CONTRACT. Name of Account: RESOLUTION #18- AMOUNT TO BE ENCUMBERED: TOTAL COST NOT TO EXCEED $7,875.00 BILLABLE WITH T &M ASSOCIATES EXISTING CONTRACT WITH THE BOROUGH. TEM $N M. BARNE C Municipal Clerk CERTIFICATION OF AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds available in the cm:rent budget to enable the Municipal Council to authorize the entering into a Contract between the Borough of Carteret and; JiA /�`�Ir� APR 1 1X 018 The funds available for this contract are in the Budget, in the account of In the amount of By this cerfi5cation, I have hereby encumbered the above Famed account for the amount of the contract pending Council action. Pa t DeBlasio Treasurer Date: Barney, Kathy From: Maria Farrell <M Farrel I @tandmassociates.com> Sent: Wednesday, April 11, 2018 8:27 AM To: Dupont, John Cc: Sica, Michael; Barney, Kathy; DeBlasio, Patrick AP R 1 1 7018 Subject: 2018 Sewer TV and Cleaning Contract Attachments: DuPont-NR-2018 Sewer TV Cleaning Contract Proposal.pdf On behalf of Nicholas Rotonda, please see the attached correspondence relating to the 2018 Sewer TV and Cleaning Contract. If you have any questions, please feel free to call. Thank you. MARIA FARRELL AGENCY TEMP r ot 11 Tindall Road, Middletown, NJ 07748 NW1 T + 732.671.6400 MFARRELL @TANDMASSOCIATES.COM I TANDMASSOCIATES.COM 1 LS op t, a CART-G1802 John P. DuPont, P.E., C.M.E. Director of Engineering Borough of Carteret Municipal Building 100 Cooke Avenue Carteret, NJ 07008 Re: 2018 Sewer TV and Cleaning Contract Dear Mr. DuPont: April 10, 2018 As requested, we are providing herein a scope of services and fee estimate for professional services to develop a three (3) year emergency Sewer TV and Cleaning Service contract. T &M Associates is prepared to assist the Borough on the preparation of technical specifications and bid documents for internally televising a range of storm and sanitary sewers throughout the Borough for a variety of sizes along with light duty and heavy -duty cleaning where needed. The intent of the project will be to request unit prices for various items of work, so the contract can be used by the Borough throughout the year on an as need basis for all television inspection and cleaning needs. In addition to the routine sewer cleaning and televising, as discussed, we will add quantities anticipated for the 2018 Road Program sanitary sewers. Our scope of services consists of the following tasks: 1. Quantities will be estimated by linear feet for the television inspection, light and heavy -duty cleaning of a variety of pipe sizes. After quantities are determined, a cost estimate will be provided. 2. Quantities will be estimated by linear feet for residential lateral inspections and 2018 Road Program roadway sanitary sewer lines. After quantities are determined, cost estimates will be provided. 3. Specifications will be prepared in book form, in T &M Associates' format, based on the 2007 New Jersey Department of Transportation Standard Specifications for Road and Bridge Construction. 4. Upon completion, we will present the bid package to the Borough requesting approval and authorization to advertize the project for bids. T &M Associates will print and distribute the contract documents to the prospective contractors. The cost of the printing will be offset by the purchase price of the package. 5. T &M Associates will answer questions that arise during the bidding phase, either from the Borough officials or prospective bidders. YOUR GOALS. OUR MINIS TAM ASSOCIATES, 11 Tindall Road, Middletown, NJ 07748 13 732.671.6400 © 732.671.7365 0 tandmassociates.com o CART -G1802 April 10, 2018 Page 2 Le: Mr. John P. DuPont Re: 2018 Sewer TV & Cleaning Contract 6. We will attend the receipt of bids with the appropriate municipal officials. 7. T &M Associates' representatives will assist Borough officials with the bid review process, including an evaluation of the contractors' bid submissions. As part of this effort, T &M Associates will prepare a bid tabulation sheet comparing the various bids received, review the credentials of the low bidder, and prepare a detailed recommendation of award. Based upon this scope of services, we propose an estimated not to exceed fee of $7,875.00 for the professional services noted above to be billed monthly. Thank you for the opportunity to assist the Borough with this project. If you have any questions concerning this matter, please call. Very truly yours, T &M ASSOCIATES NICHOLAS ROTONDA P.E., C.M -E. CONSULTING ENGINEER NR:JM:DJN:mf cc: Michael Sica, Chief of Staff Kathleen Barney, Borough Clerk Patrick DeBlasio, CFO bcc: JHG, NR CARMI802\CorrespondencclDuPont NR 2018 Sewer TV & Cleaning Contract Proposal.doc AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: April 25, 2018 wn Ll CARMELA POGORZELSKI NOTARY PUBLIC OF NEW JERSEY My Commission Expires 9/27/2022 Sworn and subscribed before me this _2, _C54day of � v yif - L6 1 e Kath een M. Barney, MMC Municipal Clerk BOROUGH OF CARTERET i NOTICE OF CONTRACT AWARD The Borough of Carteret has awarded a contract without competi- tive bidding as a Professional Service pursuant to N.J.S.A. 40A:11 -5 (1) (a) This This contract and the resolution authorizing it are available for public inspection in the Office of the Municipal Clerk. This action is approved as an award of a Professional Services Con- tract pursuant to N.J.S.A. 40A:11- 50)(a) in accordance with the Bor- ough's Fair and Open Process as authorized by law. Awarded To: T &M Associates Services: Specialized Engineering Services with regard to the 2018 Sewer TV and Cleaning Contract Resolution: #18 -79 Cost: Not to exceed $7,875.00; Hourly rate according to rate schedule. Kathleen M. Barney, RMC/MMC . Municipal Clerk ($19.36) _ - - -- Ad Number: 0002880023 Run Dates: 04/25/18 BOROUGH OF CARTERET NOTICE OF CONTRACT AWARD The Borough of Carteret has awarded a contract without competi- tive bidding as a Professional Service pursuant to N.J.S.A. 40A:11 -5 (1) (a). This contract and the resolution authorizing it are available for public inspection in the Office of the Municipal Clerk. This action is approved as an award of a Professional Services Con- tract pursuant to N.J.S.A.40A:11- 5(1)(a) in accordance with the Bor- APR ough's Fair and Open Process as authorized by law. 3 O 2018 Awarded To: T &M Associates Services: Specialized Engineering Services with regard to the 2018 Sewer TV and Cleaning Contract Resolution: #18 -79 Cost: Not to exceed $7,875.00; Hourly rate according to rate schedule. Kathleen M. Barney, RMC /MMC Municipal Clerk ($19.36) 002880023 -01