HomeMy Public PortalAbout03-21-1994 PROCEEDINGS OF THE COMMON COUNCIL OF THE
CITY OF RICHMOND, INDIANA,SERVING AS A BOARD
IN CHARGE OF THE OPERATION OF THE RICHMOND POWER& LIGHT PLANT
MONDAY. MARCH 21.1994
1 The Common Council of the City of Richmond, Indiana, serving as a Board in charge of the operations of the
2 Richmond Power & Light Plant met in regular session at 7 p.m. Monday, March 21, 1994, in the Council
3 chambers in the Muncipal Building in said City. Chairperson Howard "Jack" Elstro presided with the following
4 Councilmembers in attendance: Etta Lundy, Jane Brookbank, Mary Ellen Donat, Don McBride, Larry Parker,
5 Gene Allen, Bob Dickman and Sally Hutton. The following business was had to-wit:
6
7 APPROVAL OF MINUTES OF MARCH 7.1994
8
9 Councilmember Hutton moved to approve the minutes of the previous meeting as prepared, seconded by
10 Councilmember Dickman and on a unanimous voice vote the motion was carried.
11
12 APPROVAL OF BILLS. INVESTMENTS AND TRANSFERS
13
14 Upon recommendation of the Finance Committee, Councilmember Hutton moved to approve the following bills for
15 payment,seconded by Councilmember McBride and by unanimous voice vote the motion carried.
16
17 Bills Already Paid
18 Payroll and Deductions 219,011.27
19
20
21 Investments Purchased From:
22 Cash Operating Fund 1,850,000.00
23 Bond Sinking Fund
24 Utility Bond Reserve Fund
25 Depreciation Reserve Fund 2,523,338.93
26 Insurance Reserve Fund
27 Consumer Deposit Fund
28 Cash Reserve Fund
29 Group Insurance Fund
30
31 Total Investments 4,373,338.93
32
33
34 Transfer to City in Lieu of Taxes:
35
36 Transfer from Cash Operating Fund to;
37 Cash Operating Fund for
38 Capital Improvements
39
40 Transfers from Depreciation Reserve to:
41 Cash Operating Fund
42
43 Transfers from Consumer Deposit to:
44 Cash Operating Fund
45
46 Transfers from Utility Bond Reserve Fund to:
47 Bond Sinking Fund
48
49 Transfers from Cash Operating
50 Interest and Bond Principal
51 Bond Sinking Fund
52 Cash Reserve Fund
53 Utility Bond Sinking Fund
54 Depreciation Reserve Fund
55 Insurance Reserve Fund
56 Consumer Deposit Fund
57
58 Interest and Bond Principal
59
60 End of Month Petty Cash
61 Revenue Bonds
'62 Interest Coupons Redeemed
63 Bond Coupons
64 Miscellaneous Bills Already Paid 1,137,163.16
65 Total prepaid invoices 5,729,513.36
Total Bills Not Paid 913,691.95
Grand Total 6,643,205.31
RP&L Minutes Cont'd
March 21, 1994
Page 2
1
2 REMARKS BY CHAIRPERSON
3
4 None were made.
5
6 UNFINISHED BUSINESS
7
8 There was none.
9
10 STREET LIGHT COMMITTEE REPORT
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12 No report was given.
13
14 MISCELLANEOUS BUSINESS
15
16 There was none.
17
18 REPORT BY GENERAL MANAGER
19
20 General Manager Irving Huffman presented a publisher's affidavit and proof of publication for the SCATA system
21 which was run in the Palladium-Item March 10 and March 17 which he asked Council to accept. Councilmember
22 Dickman so moved,second by Councilmember Hutton and the motion was carried on a unanimous voice vote.
23
24 Three bids were received in three large boxes which Huffman opened, explaining that RP& L had asked for a lot
25 of technical information to accompany the bids which accounted for the voluminous amount of material.The first
26 bid was from Johnson Yoko Gawa of Carrollton,Texas for the total base system and was for$842,444. The other
27 figure for a total base system price of an extended system which included the map board and automatic
28 generation software was $1,031,829.The second bid opened was from Asea Brown Boveri of Santa Clara,Calif.
29 for the total base system at a cost of$355,363 and the total for the extended system was $415,363.The final bid
30 was by QEI of Springfield, N.J.for the total base system at a cost of$696,163 and the extended system cost was
31 $941,803.
32
33 Huffman noted the variation in bids then asked Council to refer the bids to him for tabulation, evaluation and
34 recommendation. Councilmember Brookbank so moved, second by Councilmember Lundy and the motion was
35 carried on a unanimous voice vote. Councilmember McBride asked if all the bidders had received the same
36 specifications and Huffman said every supplier had been invited in and these three had had a tremendous amount
37 of input, helping write the specifications.
38
39 Councilmember McBride asked Huffman if he could obtain figures for retirement plans from other IMPA members.
40 He said he could, but he believed that most systems use the state's plan which RP& L investigated 25 years ago
41 when they thought they might change plans but after evaluation it was felt it was not as good as the plan it is
42 currently locked in on. He said this retirement plan has been superior to the one the state has. Huffman said he
43 did not know of any other city having its own private plan. He added, however,that he had an IMPA meeting
44 Friday and would check into it.
45
46 ADJOURNMENT
47
48 There being no further business, on a motion duly made,seconded and passed the meeting was
49 adjourned.
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54
55
56 Howard "Jack"Elstro, Chairperson
57
111
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59
60
61 ATTEST:
62 Norma Carnes, City Clerk
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