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HomeMy Public PortalAbout02.12.01 COW AgendaRichard A. Rock PRESIDENT TRUSTEES Stephen J. Calabrese VILLAGE 4F PLAINFIELD M;Gh e. ~o;; WILL COUNTY'S OLDEST COMMUNITY Kathy O'Connell Steven L. Rathbun Raymond Smolich Susan Janik WORKSHOP OF THE PRESIDENT AND BOARD OF TRUSTEES VILLAGE CLERK HELD ON MONDAY, FEBRUARY 12, 2001 AT THE VILLAGE BOARD ROOM 530 W. LOCKPORT STREET, SUITE 206, PLAINFIELD 7:OD P.M. 1)CALL TO ORDER ROLL CALL PLEDGE a) Approval of Minutes of Workshop Meeting January 22, 2001 2) RT. 30 ALTERNATIVES AND PROPOSED IMPROVEMENTS. In response to numerous resident petitions, Mayor Rock has directed that this matter be reviewed in some detail by the Village Workshop. Notice of invitations has been sent to some of the petitioners, the Will County Forest Preserve and IDOT. +* The original Public Meeting held by IDOT on :December 12 drew a substantial number of interested parties. IDOT basically presented two alternatives: A) Moderate improvements to the existing Route 30 alignment from I-5S to Route 59; and, B) Amore radical change to redesign Route 30 at Renwick and Route S9 with cul de sacs and reroute major traffic to Route S9 south to Renwick then along Renwick back to Route 30. As with any major public improvement, significant change translates into significant concern and uncertainty for residents and business alike. While the more radical solution will provide safer traffic flow for greater volumes of traffic, it does not seem to be supported by the nearby interests. The lesser improvement may have some negative effect upon the Rookery and its environment. (See Forest Preserve District letter attached). A representative from IDOT will be in attendance to respond factually to the objections or questions. The original procedure entailed the earlier public meeting and then IDOT was to digest the feedback and. return with a second public meeting and attempt to address everyone's concerns. Apparently, with the volume of objections being made, IDOT suspects that local support may not be sufficient to carry the project ahead. If this is the case and a conclusion already exists, then there is no need to spend tax funds to further explore the issues and alternatives. 530 W. LOCKPORT STR~I=T, SUITS 20fi PLAINPI<=LD, ILLINOIS 60544 (815) 438-7093 Fax (815) 436-1950 3) BUDGET DISTRIBUTION The staff will distribute the proposed Budget for the Fiscal Year 2001-2001. We do not anticipate any discussion, but merely distribution. 4) ANY OTHER BUSINESS DEFERRED ITEMS Ordinance Updates - J. Testin Open Space Definition - J. Testin Radium Compliance -Allen Persons 1Vleeting Place Design -Larry Vaupel Tree Conservation Ordinance -rim Testin Business Inspection Ordinance - T. Burghard Design Guidelines - T. Burghard Development Rights -Plan Commission Civic Center Planning- T. Burghard • • . Minutes of the Workshop of the President and Board of Trustees Held on Monday, January 22, 2001. Mayor Rock called the meeting to order at 7:00 p.m. Present were: Trustees Calabrese, Cherry, Smolich, O'Connell, and Collins. Trustee Rathbun was absent. There were additionally Larry Vaupel, Director of Economic Development, Amy Do Boni, Administrative Analyst, Chris Minick, Finance Director, and Terry Burghard, Village Administrator were in attendance. There were approximately 12 persons in the audience. The minutes of the Workshop Meeting of November 27, 2000 were approved by a voice vote and filed. Mayor Rock commented that he had been receiving a number of calls and complaints from residents regarding the tremendous increase in gas bills. Mayor Rock suggested that the Village considers giving a rebate to all residential customers and informed the Board that he had discussed. this before the meeting with Mr. Minick and Mr. Burghard. Mr. Minick reported that if the Village were to give a $25.00 per residential customer rebate, we would expect that the cost would approach some $120,000. Mr. Minick suggested that instead of contacting NICOR and having them prepare the rebate through the gas tax utility system, that it might be much more efficient to provide for the rebate through the Village's own water and sewer billing. Mr. Cherry reported that he too had been contacted by a number of citizens and that in his opinion our residents would appreciate some tax relief in this area even though it is not sufficient to offset totally the cost of the increase for natural gas. Mr. Calabrese reported that he agrees in principle, he would like to see the staff however, work out the details and get a better handle of what the true costs are. Mrs. O'Connell also agreed in principle she has seen some gas bills in the community, which approached $300 and $400 per month, and if we could do something to offset that cost, it would be agreeable to her. Mr. Collins .says that he agrees with the principle of the rebate, but the Village should be able to find same way to contact the public utility company and find out who mismanaged the system and did not acquire gas reserves in anticipation of the winter. Mr. Collins said that the continued mismanagement on the part of the utility company costs the local taxpayers and residents substantial amounts of money. Mr. Collins further went on to say that he had received a number of cable TV complaints anal in fact had some personal experience in dealing with the cable company resulting in poor telephone service and. that some people who responded were giving out false names. That perhaps in the long term the Village should look at another cable TV supplier. After some further general discussion, staff was instructed by the Committee of the Whole to prepare the utility tax rebate for the next Village Board Meeting so a formal vote can be taken. FISCAL YEAR 2000 AUDIT. Chris Minick introduced Mr. Ed Marso of Wermer, Rogers, Doran and. Ruzon who completed the Village's Fiscal Year Audit for year ending April 30, 2000. Mr. Marso reported that the Village had met the standards of an audit and they found no significant problems. He did advise the Board that the standards for governmental accounting would be changing in 2004 and that the Village needs to start working on preparation for meeting those standards presently. This would. include the establishment of a capital asset account and some other internal accounting changes. Mr. Marso pointed out that the audit comments find no deficiencies in controls or accounting methods and that the Village's financial reporting system is accurate and working. He did suggest that the Village consider a historical appraisal, which could be used then for some of the capital asset accounting. Mr. Cherry asked Mr. Marso to define the definition of fixed assets and Mayor Rock made inquiries of Mr. Minick as to the Village's insurance coverages and source of insurance. After further general discussion, the Committee of the Whole instructed the staff to place this item on the next available Village Board Agenda for formal approval. WALLIN WOODS PARK PLANNING. The Village Administrator Burghard introduced Bill Inman and Steve Konters of the Hitchcock Design Group. Administrator Burghard reported that the preliminary plans had been reviewed by the Citizens Advisory Committee selected by Mayor Rock in the adjaining neighborhood. The overall concept plan included examining the park in its historical setting in the new downtown, paying particular attention, however, to its impact on the surrounding neighborhood. This was not' to be a regional park, per se, but a park that satisfied neighborhood needs and complimented the Civic Center Plan for the north 6 acres. Mr. Inman and Mr. Konters then reviewed with the Workshop the detailed plans of two concepts that had been developed. They pointed out that the park site would have to take care of the functional. needs, such as erosion and water retention, effective passage through the park by residents, as well as visitors to the Civic Center and perhaps just walkers and the connection to the neighborhood, the civic center, the old downtown and the new downtown. Of particular significance was the historical amenities found in the vicinity including the old trappers cabin foundation. After the presentation, several Trustees raised questions. Trustee O'Connell indicated that the Village of Plainfield has a substantial history to tell and the alternatives presented by Hitchcock design represent her vision of what needs to be there. She did prefer the more curvilinear park as represented in Alternate #1. Trustee Collins raised questions as to how the story if history would be told. and what methods would be used. Mr. Konters responded that it some cases that detail had not been worked out yet, but some would be wall plaques, or some signage, or perhaps some descriptions along the walkway. Trustee Smolich indicated that he agreed with the direction the Village was going and. he too preferred Alternate #1 making sure that there was adequate connection between the old downtown and the park space. Mr. Calabrese suggested that with the amphitheater as sketched out, while it would limit attendance to approximately 200 people, the park could compliment the Civic Center and. be somewhat like a small ravinia where people could choose to sit on the steps or on the lawn. Mr. Collins added that he thought Hitchcock Design did a good job and he liked also the direction we were moving. Trustee Cherry indicated that he too agreed with the concept direction, likes very much the inclusion of C] history and wanted to know when we were finally going to decide on a design and when we can get this built, Trustee O'Connell indicated that she liked the meandering walks rather than the geometric pattern and preferred the bridge and the stage by the waters including the overlook. Trustee Srnolich agreed with the meandering entry, but indicated he'd like to see a decent capacity for the amphitheater. While he felt that the bridge was not essential, he liked the open look for the foundation and the concept for the neighborhood play area. Mr. Collins indicated that he like Concept #1 with the open space and the play area set back somewhat. Trustee Cherry suggested that he liked Concept #1, but move the auditorium feature closer to the water. The Corntnittee of the Whole then instructed the staff to work with Hitchcock Design, work out some of these details, and then bring it back to the Board at a later date. The Village Administrator indicated that he would try to look at the Budget process to see how much of the work could be included and that the Village might have to stage some construction. CIVIC SIGNS. Economic Development Director, Larry Vaupel, reviewed with the Workshop a central sign design concept that was also prepared. by Hitchcock Design to be located someplace such as the vicinity of Rt. 126 and Rt. 59 where it would be seen by the maximum volume of traffic. The sign included some stone facade and some stone inserts to announce the names of the community groups that work in the community. After some further general discussion, Mayor Rock indicated that he preferred several entrance signs so that the service clubs could get maximum exposure. `Trustee Collins thought that the sign concept was a little too elaborate and that the overall design was too grandiose. Trustee Calabrese said that symbols relating to the various service groups need to be incorporated, and that he preferred a two sided sign as opposed to a one sided sign. Trustee Cherry thought that the design was much too elaborate, too costly, and one central sign might not work. After some further general discussion, the Workshop remanded the matter back to the staff and told them to see if they could iron out some details and come back with a better plan at a later date. VILLAGE OF PLAINFIELD INCORPORATION ANNIVERSARY. Administrative Analyst Amy De Boni reviewed with the Workshop the fact that the Village had been incorporated on several occasions, but most recently in 1877. That would make the year 2002 the Village's 125t~' Anniversary Year. Mrs. De Boni suggested. that the Village consider some form of celebration since there are very few communities in the State of Illinois that can report the 125-year incorporation date. Mrs. De Boni suggested that the Village work with several other community agencies to develop an overall theme far the anniversary, perhaps to include a logo and a logo contest and to develop a municipal calendar. The Workshop agreed in principle with Mrs. De Boni's suggestions and told staff to prepare the necessary detail and contact the other agencies and. civic groups in the community. Trustee Smolich suggested that if the Village is to develop the Wallin Woods Park Site as a Civic Park, perhaps that could be part of the celebration. ANY OTHER BUSINESS. Mrs. Ann Swalwell of 212 Lockport Street suggested that the Board adopt a Graffiti Ordinance to have owners responsible for the removal of graffiti within 24 to 48 hours. Mrs. Swalwell pointed out particularly the recent graffiti at the western avenue warehouse and the fact that it still has not been removed. The Workshop instructed the administration to examine the legal ramifications of this anal to prepare a necessary ordinance for a subsequent Village Board Meeting. The Workshop was adjourned at 8:27 p.m. The minutes were prepared by T. L. Burghard. • 42/06/01 10:17 F~fsX I~j002 FOREST PRESERVE DTSTR~CT OF WALL COUIWTY 226nC 5. CIIERRY 1•I.IL1. ROAD i«RRY 5f-{FRIDAi~I, 'resident PO57' .OFFICE 13UX 106~~ susAN rztt,~Y, ~tCl' P7'Q51d@.nt Jn'LI~T, ILL.IN(~IS 6043-1Q~9 MARY AIVI~T GEA[ttIAR7', Secretary 1'1-1C11VE ($1-~'} 72~-S~Q~ GLENN CAtArtNiNL, Treasurer ~~~~ (815) 727-941 ivllCtiAEI. 1]AS•fERIS,Excacuhve Director x~~ ~. Febn:ary b, ~f)U1 ~c ,~~ Mr. T.L. Burghard ~ ~.~~,~, art ~,^,_ Village Administrator Village of Plainfield FAX 43b-1950 Re: U.S. Route 30 Improvements Dear Mr. Burghard: Thank you far your January 26t~' invitation to your Febnaary 12`~ workshop, i7nfartunately, no District Staff, including myself,. is available to attend that evening. I would therefore ask that you consider the following in ,~aur deliberations. . The Illinois Department of Transportation (IDQT) has ],resented two options for public comTnent. Given these choices, the District has been, on record as supporting the "Re-Route Ali~gnrnent" as the option wifh the least negative impacts to known natural and cultural resources, and public:lands. However, we do not oppose the "Existing Alignment" option as long as thez~c: is no direct taking of~the District's and the Illinois Department of Natural Resource's Lake Renwick Nature Preserve property and, on the condition that potential impacts to the Rookery are addressed to the satisfaction of the District; IDNR, the Illinois Nature Preserves Commission and the Illinois Endangered Species Protection Board through avoidance, amelioration, mitigation, etc. P'or your xecords and information, I axn enclpsing a copy of the District's most recent letter to IDOT regarding proposed Rt. 30 improvements: Should you have any questions, or if we can. provide an}° additional information, please do oat ]tesitate to call me or Planning Program Supervisor, Tim Good. Thank you for your interest. Sincerely,, v ar . DeMauro Superintendent of Planning and Development Enclosure; 12/8/00 correspondence cc: District file; IDb'T, Route 30 District 5 Commissioners G~~.~+rw'Auv4ti~INglM11'A~u'tr.+l ua Rl ]Il l~,wv.vm~ I F~IKIII+bc RECYCLED ~ HECYCLABL~ oz; Dolor io: ~ r r;~- aI,~,4 L,T~;r. Decemi~vr F3, Z000 ~'.~. f~j oa3 FDIZES'I' PRESEiz'V~E DISTRIC'~ OF WILL Cp 22606;S,,;CH;ERRY HILL. RGAD ! LINTY ~ KERRY SFI>~R1;7AN,1'resident ~osr oF~ica~ .aox ~o~g ]DEIFY, ILLINOIS b0434-1x69 SUSAN RILEY, Vice President PHQNE (81S) 7~ 7-$7pp ~ MARY ANN GEA[u[gRT, ~cretary GLE[VN WARNING, Treasurer PAX (815) 727-9415 ! MICHAEL PA5'1'ERIS, Director ~,,~ l Mr. John P.:Kos. ~ .. . ~ I . Distract Engineer ~ ~- Illiaois Departmen#..ofTransportation Division of Highways District one '. . 201. W. Center Co'uY# - Schaumiiurg, IL .6019.Fr l pg6 ; . ,. - - - ~ ~ Ike: US Route ~U- Impmvernents, I-35 to IL Route 59 Se I Lake: Renwick Heron Rooke Nature Pi;eserve ~ C ~e uNature peak ~ 17! P Y D~~MI•. Kas: ~ . ,. ~ The District. has been commenting upon the above. refereaced proj~t sinl a 19$g, Is concerzz to the District ;that should be addressed in the Environmental Impact Statements I . and in the plains include: . (E S). . 1) Tho Foresf Preserve District would oppose,.anY taking of ~ e Lake Renwick - . Rookery Nature Preserve; owned jointlywith`~the Illinois D Heron Resources ~IDNIt), for road widening. ~ epartment'of Natural ppa. . Z) 'The I)isfnct also a . ses an increase ~n traffic, noise, air.~olluteoII, ,etc., which ~wor~id, negativ~Iy unpact the nesfing birds;- and-ol.Ir existing and planned=(and budgeted) educational facilities at both the Renwick Rgad access and;Copl`: Nature Park onR,oute 3.0.: The Copley acces$ nar#h of Ra to 30 is scheduled to ` ...... 3 ape~ymt P 2001. ~ , The D#stnct• commends, against _any imp~~.to,the, I ~)' The Dist~t~~s cemetery om RQntd 30; !PAY ~~ends that bteyc(e l~~ and c~nnecho Park'District; and..Forest:`P ~`to''1;,~age,~ reserve; Distract tr~ls' and' trail plans be incc>~~rat~ T'lte District therefore suPPorts.,the "~~Route"Ali " ~ .'. Route 30 to Route 59 hoard. e ~ gnment",:1nc~iparatmg, ~eawick Road Brian , " ~ ~ ~xislwg~Al~igntpent",alga ve v~ark' closer with ID ~. be ch sen• the Disti7ict will:: - ~ ._ Y aptX the Nature Preserves Comnt:Xssian to: limit , 8 m~wmyz ~ . tci, early sprin to e.i~ acts on _ cc~nsfixction~to.late fall.. . - P nestuig buds; i~eq~ire dense vegetative other buffers to serve as visual barriers: and sound bafflesr and provide safe ingresr~ s ~ ~~~ ~ 1 our facilities. gross to .i ' r • • FAX d!.i i Mr. John P. Kos. II- D'epartrnent of Transportation Page 2 December 8, 200p C~OQ4 The District requests the opportwuty to be involved in the scoping and ~~ review aad comment phases ofthe EIS..We;will also want to receive copies of any baseline studies and results.ofany natural and cultural resource inventory or study for the Nature Preserve or for Lily Cache Creek. If I can provide .any additional information; please.do not hesitate to contact me. Thank: yoq for the time and consideration. Sincerely, '..:k . y /~,. Marcella, M. DeMauro .. - ` 5.upcrinteadent-of Plannung"amd Development Cc: ~ District file; ~IDUT -Route 3p/,~lainfield - District Five Commissioners Greg Bott, Plainfield Township Park District Tim Testin; Village of Plainfield Bill Glass,lDNR Kim Roman, IhIPC r. C7 ~Ilinois Department of Transportation Divlslon of Highways/District 1 201 West Center Court/Schaumburg,Illlnois 60196-1096 Project and Environmental Studies U.S. Route 30 (Lincoln Highway) Illinois Route 59 to Interstate 55 Will County January 22, 2001 Mr. Dick Rock President Village of Plainfield 530 W. Lockport Suite 206 Plainfield, IL 60544 Dear Mr. Roek: This letter is a follow-up to the Department's presentation of the; alternatives for the improvement of U.S. Route 30 at'the` Public Meeting held on~ Tuesday, December 12, 2000. The purpose of the presentation. was to solicit public input on the project study alternatives and the associated impacts and benefits of each. We also intended to identify a preferred alternate that would be supported by the Village and IDOT. As you know; IDOT agreed to investigate the re-route option per Village request and committed significant resources to proceed with this alternative. The Village also passed, and provided to us, a resolution in support of the re-route option in September of 1994. In addition, concurrence with the re-route was reconfirmed via response to a letter from IDOT to Village President Richard Rock on December 7, 1999. Attached is a summary of public comments received by IDOT from attendees at the Public Meeting. The re-route alignment was presented as a Village requested alternative. Although the majority of the comments received at our meeting indicate opposition to the re-route option, this alternative is the recommended course of action that will most effectively improve safety, serve traffic operations and minimize impacts to the community as a whole. As indicated, the last time that we clearly had Village support of the re-route alternate was in December of 1999. We recognize that conditions may have changed within the Village since. that time as well as within adjacent areas. Nevertheless, the re-route alternative is contingent upon local support, local acceptance `of jurisdiction of the existing U.S: Route 30 from Renwick: Road to ,Illinois Route 59, and transfer of jurisdiction of Renwick Road between U.S. S Route 30 and Illinois Route 59 from Will County to IDOT. -- Mr. Dick Rock January 22, 2001 Page two It is imperative that we reaffirm Village concurrence naw that the Public Meeting has been held and prior to proceeding with the completion of our study. Please indicate your concurrence and/or any comments to us at your earliest convenience so that we may pursue the development of a preferred alternative for improvements to the transportation system in this area. If you have any questions or need additional information, please contact Mr. Charles Riddle, Project Manager, at ($47) 705-4096. Very truly yours, John P. Kos, P.E. District Engineer B ~~i Y• Patrick J. Pechnick, P.E. Bureau Chief of Programming Attachment S:\PRO\Mgrl\Gen\WP\p&es\CONSiJLT1]JC\jjc 10117a.doc • 01116!01 ~. r Summary of Public Comments from Public Meeting on December 12, 2000 U.S. 30 Plainfield The following are the major concerns and comments received in response to the public meeting on the U.S. 30, I-55 to IL 59 project public meeting of December 12, 2000 attended by 148 residents: The following is the breakdown for alternative support: • Oppose re-route 46 (plus 22 signatures on a petition - ].7 new) • Favor Re-route 9 • Non Committal 13 Personal Issues • Decreasing property values as a result of the re-route option ($) Access Issues - • Emergency vehicle ability to respond (29) • Impacts to businesses (10) • Oppose barrier median/Concern about access to homes (27) Safe Issues • Truck traffic. Many support a designated truck route to bypass the town (12) • Re-route would direct additional traffic past a new elementary school (9) • Safety (u-turns, trucks, more traffic, etc.) (4) O erationalIssues • Bicycle accommodations (4) • Traffic congestion relief (33) Environmental Issues • Rookery will not be affected by widening or roadwork (17) • Rookery should be protected (4) :7 SUMMARY OF PUBLIC COMMENTS FROM PUBLIC MEETING ON DECEMBER 12.DOC • .,~ 3 ~. ;,. ~,_ °'1 1 ~ ~ '~" ~ ~,.. ~ ~ ~ .ti i ~~~ ~" . ~ ~ * ,. ~ ~ ~ ~ ~ ..~ 4. y ~( 'w'.wrmw i~i~.W ~l ,~w ~ r ~ i ~ I ~.Wyuw~ wr.~nr ....r ..~-~ttl~bG~ n„«~. au u~.~ply ...., ~~ ~ SY ~ : 2 : ~. ~.. ~ Y ~. <. _~ 1 tl 1 i iy ~~. ra ea A •