HomeMy Public PortalAbout10.23.00 COW AgendaRichard A. Rock
PRESIDENT
TRUSTEES
Stephen J. Calabrese
VILLAGE OF PLAINFIELD M;~,; e; ~o~ 5
WILL COUNTY'S OLDEST COMMUNITY Kathy O'Connell
Steven L. Rathbun
Raymond Smolich
AND BOARD OF TRUSTEES
WORKSHOP OF THE PRESIDENT
HELD ON MONDAY, OCTOBER 23, 2000 Susan Janik
VILLAGE CLERK
AT THE VILLAGE BOARD ROOM
530 W. LOCKPORT STREET, SUITE 206, PLAINFIELD
7:00 P.M.
1)CALL TO ORDE ROLL CALL PLEDGE
a) Approval of Minutes of Workshop Meeting October 9, 2000.
2) TESKA INTERVIEW OF BOARD
Teska is currently in Phase 1 of the development ofthe Village's Comprehensive Plan. This phase
is titled "Situation Audit" which involves surveys, data collection, and citizen input. The consultant
has interviewed a number of stakeholders to gain insight and opinions regarding the future of
Plainfield. They have also attended the October 17, 2000, Plan Commission meeting to get input
from the commissioners. It is also necessary to get feedback from the President and Trustees. Teska
will attend the meeting to give an update on same of the comments received to date and gather
information from the Board on their vision of the future and challenges facing the Village.
3) REVISION OF APPLICATION FEES
Staff is currently updating its applications for the Planning Division, which includes application
fees. Many of the application fees for the Village were developed prior to 1989. These
application fees include proposals for vaziances, rezonings, site plan reviews, annexation, special
meetings, text amendments, special use permits, preliminary plats, final plats and concept plans.
Staff is proposing to revise the fees in accordance with current costs and staff review time. Costs
for similar proposals in surrounding communities have also been investigated. The Village code
requires many of the applications fees to be set by resolution. Staff is looking for input from the
Board on increasing the fees prior to the development of a resolution.
4) ANY OTHER BUSINESS.
DEFERRED ITEMS
Ordinance Updates - J. Testin
Open Space Definition - J. Testin
Radium Compliance -Allen Persons
Meeting Place Design -Larry Vaupel
Tree Conservation Ordinance -Jim Testin
Design Guidelines - T. Burghard
Development Rights -Plan Commission
530 W. LOCKPORT STREET, SUITE 206 •PLAINFIELD, ILLINOIS 60544 (815) 436-7093 Fax (815) 436-1950
Civic Center Planning- T. Burghard
Richard A. Rock
PRESIDENT
TRUSTEES
Stephen J. Calabrese
VILLAGE 4F PLAINFIELD Michael colel~i s
WILL COUNTY'S OLDEST COMMUNITY Kathy O'Connell
Steven L. Rathbun
Raymond Smolich
Susan Janik
To: Mayor and Boazd of Trustees VILLAGE CLERIC
From: T. L. Burghard, Village Administrator
Date: October l9, 2000 ~"~
Subject: Teska Interview ~. ~-
At Monday's Workshop, the consultants from Teska will be interviewing the Board as an
initial phase of preparing the Comprehensive Plan.
I know that I do not have to remind any of you about the importance or depth of the issue.
And, in the past, all of you have been willing to express your views and visions about the
community's future. So, with full respect for your comments, permit me to highlight
some of the issues you have mentioned previously.
BOUNDARIES.
How faz do we want to plan? What means is there to secure that planning area? Why do
. we want to plan that area? Haw do we achieve it?
LAND USE.
Where should commercial activity be planned? How does land use determine municipal
services? Schools? Parks? Do we want to focus an lot size or density? Do we want to
provide a diversity of housing? How can imaginative land use planning thwart typical
suburban sprawl?
TRANSPORTATION.
Where do we place emphasis on major road arteries? How can traffic calming road
design make for better neighborhoods? Do all roads have to be curb and gutter? Where
will future links be constructed to take best advantage of mass transit? Do neighborhoods
have to be interconnected?
OPEN SPACE.
What's our definition of open space? Are there different kinds serving different needs?
Axe we willing to trade density, road width or lot size for public open space? Can our
plan for open space interface with bike trails or open space of other jurisdictions? Is the
purchase of development rights an effective growth management tool? Who should pay?
Wha benefits?
530 W. LOCKPORT STREET, SUITE 206 •PLAINFIELD, ILLINOIS 80544 (815) 436-7093 Fax (815) 436-1950
ECONOMIC DEVELOPMENT.
What is the relationship between "roof tops" and commercial development? What is a
reasonable balance between residential and commercial? Do we have a target for
balancing commercial/residential revenue bases? Does economic development help or
hinder traffic_related issues? Industrial growth is often dependent upon transportation
links for its products and employees. Where best can these locations be found and should
incentives be provided?
CENTRAL CORE.
Plainfield's most identifiable "sense of place" is its downtown and some of the
surrounding neighborhoods. How best can this be enhanced? Where in our multitude of
priorities should it rest? What are the qualities that give the central care its identifiable
sense of place? Can any of them be transferable to new subdivisions?
IMPLEMENTATION.
The Village of Plainfield is not blessed with riverboats, large corporate centers or very
effective transportation links that attract major industrial users. Our financial resources
are limited. Without a deep pocket book, what resources are available to us to implement
the plan? Frankly, the market plays a significant role and the market is a resource as long
as we "manage" it. We can apply certain financing tools that direct the market to achieve
some of our objectives. We can create areas or zones where we want to see development
occur and where we want the water, sewer and roads to be built. And, we can assist in
those areas. We are rapidly reaching the point where we may be able to "turn" the
market towards our objectives rather than simply responding to developer proposals. Is it
better, or possible for that matter, to concentrate on certain development areas and defer
development in other areas? To what purpose?
This process of developing a new comprehensive plan can be exciting and creative. No
matter what your vision, or where you place your priorities, there will be those people
that criticize and differ in view. The Soard, however, has the responsibility and the
authority. You also have the experience. I urge you to be creative and visionary -but
keep in touch with that which is achievable.
Village of Plainfield Committee of the Whole Minutes
October 9, 2000
1
Workshop Minutes of Monday October 9, 2000
The meeting was called to order by Mayor Rock at 7:00 p.m. Present were: Trustee
Rathbun, Trustee Calabrese, Trustee Smolich, Trustee Collins, Trustee Cherry. Absent
was: Trustee O'Connell. Also in the audience was Chief of Police, Donald Bennett,
Director of Economic Development, Larry Vaupel, Director of Public Works, Allen
Persons, Village Engineer, Howard Hamilton, and Village Administrator, Terry
Burghard. There were approximately 22 people in the audience.
The minutes of the Workshop of the Meeting of September 25, 2000 were adopted by
voice vote.
North DesPlaines Street. Pro~asal_
Village Administrator Burghard reported that pursuant with the Village Board direction
of several months ago, competitive proposals were sought for the redevelopment of the
Davis property on North Des Plaines Street. The close off date for those proposals was
last week, October 2, 2000. One proposal was received. That proposal was from the
Lakelands Building Corporation (Gerry Clark) and Arris Architects. Mr. Burghard
reported that the staff had not fully analyzed the proposal, but it was being brought to the
Board's attention at this time at this public meeting so that it could be a matter of public
record that there was only one proposal submitted.
Mr: Gerry Clark was in the audience and discussed with the Workshop some of the
aspects of his proposals. He did point out that the property immediately across from Oak
Street, commonly referred to as "Malone" property. Mr. Clark reported that that property
had recently come under contract by a third party, and while his proposal included
acquisition of that properly, his proposal would now have to be amended to exclude that
parcel.
Mr. Smolich indicated that in his opinion the additional streets in the area are somewhat
of some wasted space, and that the parking needs to be visible nn DesPlaines Street since
parking was our primary objective in putting this proposal an the street. Additianally,
Mr. Smolich felt that the densities perhaps were lower than the Village would be willing
to accept. Mr. Clark indicated that he could redo his site plan, but it is going to be very
difficult in his opinion to meet all of the Village requirements. But he believes that there
is still time to make it workable.
The Committee of the Whole members agreed in principle to continue examining the
proposal from Mr. Clark, and Mayor Rock asked if Mr. Clark could have the proposal
done by the end of the year. Mr. Clark did indicate that he could meet that timetable.
Mr. Burghard then suggested to Mr. Hamilton that since the owners of the Malone
property had asked for some special services, together with the improvements of North
DesPlaines Street, and that they are now talking at least to two people about selling their
properties, Mr. Burghard wanted to see whatever additional assistance we provided the
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Village of Plainfield Committee of the Whole Minutes
October 9, 2000
2
Malone property be approved by the administrator's office before it is constructed in the
field.
SPANGLER FARM PRIVATE PROPERTY DRAINAGE.
Pursuant to the direction of the Mayor and the Board of Trustees, Howard Hamilton,
Village Engineer has examined two engineering solutions to the standing water in the
detention basin in Spangler Farm. Additionally, Village Attorney, Jim Harvey, has
submitted the legal memo on the status of the Homeowners Association, and explanation
on how the covenants and restrictions call for a Homeowners Association.
Mr. Hamilton reviewed for the Committee of the Whole and the members of the audience
for basic alternatives to changing the pond. At the most expansive end, it would cost
roughly $145,000 to raise the bottom of the pond, it's structures and sod the entire pond.
A second alternative would do the same work as the first alternative, but instead of
sodding, it would be seeded, and that would cost about $125,000. A third alternative
would be to deepen the pond at the south end and create a wet lake and seed the area that
would cost approximately $55,000. A final alternative would be to create the lake at the
south end, but instead of seeding the area, it would be sodded and that would cost an
estimated $72,000. Mr. Hamilton pointed out that the reason the pond is wet during some
periods of time is because of the high water table and if we were to raise the bottom of
the pond, there would be times in the future when its not going to be wet enough to
sustain grass and it might have to be watered manually.
Trustee Smolich pointed out that future maintenance of the area may be a problem and
for this expenditure of money running from $55,000 to $145,000 may not really end of
making the improvements that some of the homeowners in the area see.
Mr. Jeff Conrad, a resident of Spangler Farrn, inquired about the developers having a
responsibility to make the improvements. Mr. Burghard responded that the developers
have now sold all of the lots, and that from the Village's perspective, the detention area
works as designed (it does not flood people down stream, it does not black the drainage
of people up stream, it does not flood adjoining properties or basements, and therefore,
functions to hold back stormwater). The problems the homeowners are having are with
the aesthetics of the pond. Cheryl Pommering is the developer of Unit 2 with Aspen
Builders, and she suggested that in response to some of the alternatives suggested by Mr.
Hamilton, that the spoil material now coming out of the foundations for new homes could
be used for some of the fill in the basin, and drive the costs down somewhat.
After further general discussion including questions about how this matter is going to be
paid for, the formation of a Homeowners Association, the issues of private property, the
Mayor and Board of Trustees directed the homeowners to discuss among themselves and
with Cheryl Pommering the alternatives presented by Mr. Hamilton and Mr. Harvey. The
Village is willing to work with these people, but some program is going to have to be
developed as to haw it is going to be paid for and maintained sometime in the future.
The homeowners in attendance at the meeting were strongly urged to form a
Homeowners Association.
Village of Flainfield Committee of the Whole Minutes
October 9, 2000
3
LOCAL TRAFFIC ISSUES.
Chief Bennett reviewed for the Workshop a series of traffic issues and recommendations
that he was making. The Chief reported that as we have a limited parking in the
downtown to accommodate the additional parking overflow from the students at the high
school, the students have simply moved to other neighborhoods. The Chief has noticed
that in some streets there could be a threat to emergency vehicles getting through, and
therefore, he is' recommending that we take the entire area between Lockport and
Commercial, Division and James, and have parking on one side. If this is the pleasure of
the Board, the Chief will notify all the residents in the area of our anticipated action and
give the reasons. After some general discussion, the Committee of the Whole agreed and
instructed the Chief to proceed.
Chief Bennett then presented a problem that has developed at Central School in which
case the school buses block Lockport Street when they pick up the children and the Chief
wants to move the school bus parking on to Dillman, but then leave some pick up areas in
front of Central School for Moms and Dads who drive in cars to pick up their children.
An additional two hour parking restriction would be placed on Lockport Street, as well as
Dillman, and while that may move some teachers from Central School deeper into the
neighborhood, the principals as Central School have no objection to it. After some
general discussion, the Workshop instructed the Chief to go ahead and proceed with that
approach.
Walker's Grove traffic problems have increased since the school has reduced the number
of school buses and parents are either driving their children or students are now walking.
The Chief is proposing that a Community Service Officer be placed at Walker's Grove
School and that parents coming from the west would be directed into the western
driveway of the school, and that parents coming from east would be directed into the
eastern driveway of the school. For a few weeks there, cars were backing up onto Rt. 30
and creating a serious traffic problem. In conjunction with the cost of the Community
Service Office, the School District is willing to split that cost and the Chief is
recommending that we accept that offer. After same general discussion, the Chief was
instructed to implement the plan for Walkers Grove and hire the additional Community
Service Officer.
The Chief also reported that he had been contacted by the High School Principals and
that they are asking for the installation of visitor's parking on Ft. Beggs in front of the
High School to take care of some of that traffic overflow. After some general discussion,
the Chief was directed to proceed with the directions of the High School Principals.
The Chief then presented a photograph of a parkway at S07 W. Ottawa where the
residents have stoned over the parkway in order to provide some additional parking.
Chief pointed out that we have an ordinance prohibiting parking on the parkway, and
whether ar not the Board wanted the Village Administration to contact the resident and
have the stone removed and the grass reinstalled. After some general discussion, the
Committee of the Whole directed the Chief and the Administration to make sure that the
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Village of Plainfield Committee of the Whale Minutes
October 9, 2000
4
Village parkways throughout the Village are operated in the fashion they were so
. designed.
The Chief reported that he had received requests from non-residents that live in Weller's
Subdivision far some speed reduction on Naperville Road. Chief pointed out that we
would put out a counter and investigate the speeds on the road, and if warranted we will
recommend a reduction in the speeds.
Police Chief reported that since the Village adopted the inoperative motor vehicle
ordinance amendment, approximately 50 notices have been sent out. Additionally, 88
citations have been written on Plainfield residents who have not purchased vehicle
stickers.
WALKERS GROVE DRAINAGE ISSUES.
Director of Public Works, Allen Persons, reviewed for the Workshop the work completed
to date in the Walkers Grove Subdivision and the subdivision to the north regarding the
flooding and drainage issues that occurred this spring. Mr. Persons pointed out that
additional catch basins had been installed, a small berm had been installed, and these
were paid for by Mr. Fry developer of Walkers Grove. After some general discussion,
Mr. Persons also pointed out that he has been in touch with the president of the
Homeowners Association in Walkers Grave and that this matter can now be removed
from the deferred item list.
Director of Public Works, Allen Persons, pointed out to the Board that aground-breaking
ceremony has been scheduled for the new sewage treatment plant this Thursday at 1:00
p.m. October 12, 2000. All the Board members are invited.
ANY OTHER BUSINESS.
Trustee John Cherry addressed the Workshop and indicated that he had received some
complaints from neighbors about the increase in advertisements and newspapers in
driveways and that sometimes these are not picked up or claimed and that they blow
create a litter problem. Chief Bennett responded that he would contact some other area
communities and see what they are doing in terms of controlling the litter and see if we
can contact the people who deliver the newspapers to gain some better control.
Mr. Kurt Stalzer addressed the Workshop and indicated that he is the contract purchaser
far 710 DesPlaines Street. He contacted the property owner last week, and they have
agreed to a real estate contract and he anticipates closing on the property in January.
Village Administrator reported that Nicar has failed to show up at the Fraser Road
construction site for the third time. They had promised the Administrator they would
come to work on October 9`", and they were not there this morning, and after calling them
they had indicated that they would come out on October 11 t"
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Village of Plainfield Committee of the Whole Minutes
October 9, 2000
5
On a motion of Mr. Steve Rathbun, seconded by Mr. Steve Calabrese the Workshop
members went into Executive Session to discuss personnel not to reconvene. The
Workshop adjourned at 8:46 p.m.
These minutes were prepared by T. L. Burghard.
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Village of Plainfield Committee of the Whole Minutes
October 9, 2000
6
PLAINFIELD VILLAGE COMMITTEE OF THE WHOLE
EXECUTIVE SESSION
OCTOBER 9, 2000
Mayor Rock called the Executive Session to order. Present were: Trustee Rathbun,
Trustee Calabrese, Trustee Smolich, Trustee Collins, Trustee Cherry. Absent was:
Trustee O'Connell.
The Executive Session was convened at 8:48 p.m. in the conference room to discuss
personnel nat to reconvene. The Executive Session was adjourned at 9:25 p.m.
These minutes were prepared by T. L. Burghard.
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