HomeMy Public PortalAbout07-06-1993 PROCEEDINGS OF THE COMMON COUNCIL OF THE
CITY OF RICHMOND. INDIANA.SERVING AS A BOARD
IN CHARGE OF THE OPERATION OF THE RICHMOND POWER & LIGHT PLANT
TUESDAY.JULY 6. 1993
1 The Common Council of the City of Richmond, Indiana, serving as a Board in charge of the operations 1.f the
2 Richmond Power& Light Plant met in regular session at 7 p.m.Tuesday, July 6, 1993, in the Municipal Building
3 in said City. Councilperson Brookbank presided with the following Councilmembers in attendance: Elstro, Lundy,
4 Donat, McBride, Parker,Allen,Dickman and Hutton. The following business was had to-wit:
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6 APPROVAL OF MINUTES OF JUKE 21.1993
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8 Councilmember McBride moved to approve the minutes of the previous meeting, second by Councilm=tuber
9 Hutton and the motion was carried by a unanimous voice vote.
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11 APPROVAL OF BILLS. INVESTMENTS AND TRANSFERS
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13 Upon recommendation of the Finance Committee,Councilmember Allen moved to approve the following bills for
14 payment,seconded by Councilmember Allen and on unanimous voice vote the motion carried.
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16 Bills Already Paid
17 Payroll and Deductions 211,799.54
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19 Investments Purchased From:
20 Cash Operating Fund 1,400,000.00
21 Bond Sinking Fund
22 Utility Bond Reserve Fund
23 Depreciation Reserve Fund
24 Consumer Deposit Fund
25 Cash Reserve Fund
26 Insurance Reserve Fund
27 28
Group Insurance Fund
Total Investments
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31 Transfer to City in Lieu of Taxes:
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33 Loan to City of Richmond for:
34 Purchase of former Wayne Corp. 2,500,000.00
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37 Transfer from Payroll Ded.to;
38 Cash Operating Fund
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41 Transfers from Depreciation Reserve to:
42 Cash Operating Fund
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44 Transfers from Consumer Deposit to:
45 Cash Operating Fund
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47 Transfers from Utility Bond Reserve Fund to;
48 Bond Sinking Fund
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50 Transfers from Cash Operating:
51 Interest and Bond Principal
52 Bond Sinking Fund
53 Cash Reserve Fund
54 Utility Bond Sinking Fund
55 Depreciation Reserve Fund
56 Insurance Reserve Fund
57 Consumer Deposit Fund
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59 Interest and Bond Principal
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61 End of Month Petty Cash
62 Revenue Bonds
63 Interest Coupons Redeemed
64 Bond Coupons
65 Miscellaneous Bills Already Paid 1,497,332.34
Total Prepaid Invoices 5,609,131.88
Total Bills Not Paid 594,982.87
Grand Total 6,204,114.75
RP&L Minutes Cont'd
July 6, 1993
Page 2
1 REMARKS BY THE CHAIRPERSON
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3 Chairperson Brookbank asked General Manager Irving Huffman if he had received the letter from Richmond
4 Community Schools. He responded that he had and would check into it and make his report to the Board at the
5 next meeting. Chairperson Brookbank suggested that the report be given at the Board's meeting the fourth
6 Monday at the RP& L service building.
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8 UNFINISHED BUSINESS
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10 None
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12 STREET LIGHT COMMITTEE REPORT
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14 Councilmember McBride reported that he had a petition for an additional street light on the culdesac on Park
15 Terrace Drive. He gave the petition to City Attorney Thomas Milligan who said he would give it to Janet Hibner,
16 Chairperson of the Board of Works.
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18 REPORT BY GENERAL MANAGER
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20 General Manager Irving Huffman said after reviewing the three bids for a digger derrick truck received and
21 opened at the June 21 meeting,the bid had been awarded to Al Tech for$122,595 with delivery in 180 days.
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23 He said the specifications had been rigid to ensure that the truck would do the job it was required to do which
24 included lifting a transformer weighing 8,410 pound and 80-foot poles which weigh 8,110 pounds. He said the bid
25 from Duco was$138,000 and the Teco bid was$120,000,adding that the latter was not considered because the
26 truck did not meet the lifting capabilities.
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28 Councilmember Hutton moved to accept the recommendation of the General Manager and award the bid to Al
29 Tech,second by Councilmember Allen and the motion was carried by a unanimous voice vote.Huffman noted
30 that the City would not be receiving the old 1981 truck until it is replaced by the new one.
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32 NEW BUSINESS
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34 Chairperson Brookbank suggested to Huffman that Board members receive the minutes prior to the fourth
35 Monday of the month meeting and he said he would take care of it.
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37 She also questioned Huffman about a bid made by Oberle&Associates which, according to Ron Oberle, had
38 been faxed to the Board April 26, 1993.Conversation ensued between Chairperson Brookbank and Huffman,who
39 said he could not comment without checking the records.
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41 Chairperson Brookbank said she had asked for and received a booklet on the bidding and purchasing process.
42 She asked Councilmembers Allen,Dickman and Lundy to meet with Purchasing Director Frank Lane to go over
- 43 the purchasing procedures.
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45 Joe Longstreth,chairman of the fund raising of the Civic Hall Renovation project,asked the Board's assistance in
46 financing the appearance in the fall of Fred Garbo who plays Barclay on Sesame Street for 16 performances,
47 allowing every child in the city schools,Seton and many in the county to attend. He explained that the business
48 who had said earlier it would sponsor Garbo's appearance had been unable to contribute the money which he
49 estimated to be around$15,000.
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51 Responding to Longstreth's request Councilmember Dickman reminded him that the RP&L Board had turned
52 down an earlier request from him for funds for the Civic Hall Renovation project and Longstreth said this money
53 would be used only to pay Garbo's fee. In answer to a question by Councilmember Parker, Longstreth responded
54 that Richmond Community Schools is providing time personnel,buses and drivers.Answering a Lundy's question
55 about other sponsors, Longstreth named many who are already involved in the project.
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57 In answer to a question by Chairperson Brookbank about RP&L's education budget, Huffman said only about
58 $1,000 is left and RP& L's own employees have been drawing from that.Councilmember Allen said she thought it
59 would be extremely difficult to find that much money in some other area in the budget.
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61 Councilmember Lundy said that although she thought it would be a good service to the students she felt the RP&,
62 L budget was being stretched enough, especially since the facility had been asked to help the City with the 1994
63 budget.Councilmember Donat agreed that the project was a good one and suggested the Board pass a
64 resolution stating that it supported this endeavor but did not feel it was in a position to fund it. Longstreth thanked
65 the members for their time and consideration.
RP&L Minutes Cont'd
July 6, 1993
Page 3
1 Milligan noted that in reviewing the correspondence from Oberle&Associates he felt he should correct a
2 misinterpretation. He said Norris had said in a meeting that the Oberle firm was at$219,000.Their base bid was
3 $180,500 as previously stated. He added that Item 7,which was an alternate to coat the entire exterior brick wall
4 system with a water repellent coating,was$38,500 which if added to the$180,500 would bring the total to
5 $219,000.
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7 Chairperson Brookbank commented that the Board likes to give the bids to local bidders when it can and Huffman
8 added that the facility has tried to deal with local bidders when that is possible. He said a company has to follow
9 good ethical principals in purchasing and bidding if it is going to have the interest of bidders in the future.
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11 ADJOURNMENT
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13 There being no further business,on a motion duly made,seconded and passed the meeting was
14 adjourned.
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22 Jane Brookbank,Chairperson
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29 ATTEST:
30 Norma Cames, City Clerk
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