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Home My Public Portal Aboutr 18-087Yttsolutt of thie c3 orough of &rterd, N- � c No. 18 -87 Date of Adoption 19, 2018 AUTHORIZING A PROFESSIONAL ENGINEERING AND SURVEYING SERVICES CONTRACT WITH CME ASSOCIATES, FEE ESTIMATE FOR THE NJDOT FY 2017 LOCAL FREIGHT IMPACT FUND IMPROVEMENTS TO PETER J. SICA INDUSTRIAL HIGHWAY/MIDDLESEX AVENUE WHEREAS, the Borough of Carteret is in need of specialized engineering and surveying services in connection with the NJDOT Fiscal Year 2017 Local Freight Impact Fund Grant Program with regard to Improvements to Peter J. Sica Industrial Highway /Middlesex Avenue; and WHEREAS, CME Associates, 1460 Route 9 South, Howell, New Jersey 07731, possesses the requisite experience and expertise to provide said services; and WHEREAS, CME Associates has submitted a proposal to provide said services at a total cost not to exceed $245,000.00; and WHEREAS, the Mayor and the Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. Acct. # C- 04-18- 101 -202 NOW, THEREFORE, BE IT RESOLVED by the Mayor and the Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal from CME Associates for engineering services related to the NJDOT FY 2017 Local Freight Impact Fund Grant Program with regard to Improvements to Peter J. Sica Industrial Highway /Middlesex Avenue at a cost not to exceed $245,000.00 is hereby approved. 2. This action is approved as an award of a professional services contract pursuant to N.J.S.A 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 3. A copy of this Resolution be forwarded to the Borough's Purchasing Department, the Borough Director of Engineering and CME Associates. Adopted this 19" day of April, 2018 and certified as a true copy of the original on April 20, 2018, KATHLEEN M. BARNEY, MMC Municipal Clerk RECORD OF COUNCIL VOTE � COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO NV A.B. BELLINO X JO HAL X D X KRUM X DIMASQ10 X NAPLES X X - Indicate Vote AB - Absent NV - Not Voting XOR - Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council April 19, 2018 L RK � 418925 Borough of Carteret r KM OFFICE OF HATHLEEN M. BARNEY, RMC /CMC MUNICIPAL CLERK 11:25:34 a.m. 04 -19 -2018 112 Poron of &rfrref MIDDLESEX COUNTY TEL (732) 541.3800 FAX (732) 541 -8925 61 COOI{E AVENUE CARTERET, NEW JERSEY 07008 Date: Aril 19 2018 To: Patrick DeBlasio Treasurer Borough of Carteret REQUEST F R CERTIFIC ON OF AVAILABLE FUNDS For: AUTHQRIZING A ENGINEERING AND SURVEYINCr SERVICES CONTRACT WITH CME ASSOCIATES FEE ESTIMATE FOR THE NJDOT LOC AL FREIGHT IMPACT FUND Name of Account: RESOLUTION #18- AMOUNT TO BE ENCUMBERED: TOTAL COST NOT TO EXCEED $245,000.00 BILLABLE WITH ASSOCIATES EXISTING CONTRACT WITH THE BOROUGH KATHLEEN M. H ARNtt, MMC Municipal Clerk CERTIFICATION OF AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds available in the current budget to enable the Municipal Council to authorize the entering into a Contract between the Borough of Carteret and, '366 OF C,y�� The funds available for this contract are in the Budget, in the account of 9�n 8 -nr C °`t la log - � MAY 1 b 2018 In the amount of: S ov By this certification, I have hereby encumbered the above named account for the amount of the contract pending Council action, Patrickbefflasio Date• /a /! i3 Treasurer Hand Delivered and Via Electronic Mail (d upontj(oD - carteret.net Borough of Carteret Municipal Building n y, 61 Cooke Avenue Carteret, NJ 07008 Attn: John DuPont, PE, PP, CME - Director of Municipal Engineering Re: Fee Estimate for Professional Engineering and Surveying Services for NJDOT FY2017 LFIF Grant Program Improvements to Peter J. Sica Industrial Highway /Middlesex Avenue Borough of Carteret, Middlesex County, NJ Proposal No. 2018 -046 Dear John: We are pleased to present our estimate of fees for professional engineering services for the above - referenced project. We understand that the Borough has long sought additional funding to effectuate improvements to Peter J. Sica Industrial Highway /Middlesex Avenue whichis in a deteriorated condition due to heavy commercial traffic associated with the millions of square feet of warehouse and distribution space in the Borough. In accordance with our general authorization, our office conducted a traffic and speed study along the roadway in support of the Borough's application to the NJDOT's Local Freight Impact Fund (LFIF). The purpose of the LFIF program is to provide assistance to municipalities whose roadways are affected by heavy truck traffic associated with warehouses, shipping, and port terminals. This study concluded that of the 15,100 vehicle daily traffic count, approximately 44% of these vehicles consisted of commercial trucks, far surpassing the minimum 5% truck traffic minimum for grant eligibility. In December 2017, our office prepared a scope of work, cost estimate, and grant application to the LFIF for necessary improvements to Industrial Highway and Middlesex Avenue. The preliminary construction estimate for the reconstruction and resurfacing of the roadway as submitted to the NJDOT was approximately $6,365,300. At this time, it is anticipated that the Borough may receive a grant award in the amount of approximately $2,000,000. Accordingly, CME Associates has prepared a scope of work to best utilize this funding to maximize improvements to the roadway. As discussed, we anticipate the scope of this proposal to include survey and basemapping for Industrial Highway from Drift Way to Lower Roosevelt Avenue. The scope of design phase, bid phase, and construction administration phase services will be limited to improvements from Drift Way to Upper Roosevelt Avenue. &kCarter Wroposals12016 -046 LFIF Grant Industrial Ave.docx.doc CONSULTING AND MUNICIPAL ENGINEERS 1460 ROUTE 9 SOUTH • HOWELL, NEW JERSEY 07731 . (732) 462 -7400 9 FAX: (732) 409 -0756 JOHN H.ALLGAIR, PE, PP, LS (19832001) DAVID J. SAMUEL, PE, PP, CME JOHN J. STEFANI, PE, LS, PP, CME -.Ruwmnw�- JAY B. CORNELL, PE, PP, CME MICHAEL J. McCLELLAND, PE, PP, CME GREGORY R. VALES[, PE, PP, CME TIMOTHY W. GILLEN, PE, PP, CME BRUCE M. KOCH, PE, PP, CME �� LOUIS J. PLOSKONKA, PE, CME ASSOCIATES TREVOR J. TAYLOR, PE, PP, CME BEHRAM TURAN, PE, LSRP LAURA J. NEUMANN, PE, PP April 16 2018 DOUGLAS ROHMEYER, PE, CFM, CME ROBERT J. RUSSO, PE, PP, CM E Hand Delivered and Via Electronic Mail (d upontj(oD - carteret.net Borough of Carteret Municipal Building n y, 61 Cooke Avenue Carteret, NJ 07008 Attn: John DuPont, PE, PP, CME - Director of Municipal Engineering Re: Fee Estimate for Professional Engineering and Surveying Services for NJDOT FY2017 LFIF Grant Program Improvements to Peter J. Sica Industrial Highway /Middlesex Avenue Borough of Carteret, Middlesex County, NJ Proposal No. 2018 -046 Dear John: We are pleased to present our estimate of fees for professional engineering services for the above - referenced project. We understand that the Borough has long sought additional funding to effectuate improvements to Peter J. Sica Industrial Highway /Middlesex Avenue whichis in a deteriorated condition due to heavy commercial traffic associated with the millions of square feet of warehouse and distribution space in the Borough. In accordance with our general authorization, our office conducted a traffic and speed study along the roadway in support of the Borough's application to the NJDOT's Local Freight Impact Fund (LFIF). The purpose of the LFIF program is to provide assistance to municipalities whose roadways are affected by heavy truck traffic associated with warehouses, shipping, and port terminals. This study concluded that of the 15,100 vehicle daily traffic count, approximately 44% of these vehicles consisted of commercial trucks, far surpassing the minimum 5% truck traffic minimum for grant eligibility. In December 2017, our office prepared a scope of work, cost estimate, and grant application to the LFIF for necessary improvements to Industrial Highway and Middlesex Avenue. The preliminary construction estimate for the reconstruction and resurfacing of the roadway as submitted to the NJDOT was approximately $6,365,300. At this time, it is anticipated that the Borough may receive a grant award in the amount of approximately $2,000,000. Accordingly, CME Associates has prepared a scope of work to best utilize this funding to maximize improvements to the roadway. As discussed, we anticipate the scope of this proposal to include survey and basemapping for Industrial Highway from Drift Way to Lower Roosevelt Avenue. The scope of design phase, bid phase, and construction administration phase services will be limited to improvements from Drift Way to Upper Roosevelt Avenue. &kCarter Wroposals12016 -046 LFIF Grant Industrial Ave.docx.doc CONSULTING AND MUNICIPAL ENGINEERS 1460 ROUTE 9 SOUTH • HOWELL, NEW JERSEY 07731 . (732) 462 -7400 9 FAX: (732) 409 -0756 ASSOCIATES Borough of Carteret, Middlesex County, New Jersey April 12, 2018 Re: Proposal for Professional Engineering and Surveying Services Proposal No. 2018 -046 Improvements to Industrial Highway and Middlesex Avenue Page 2 The improvements will include the following: • A combination of mill & overlay or full reconstruction as needed of the existing roadways; • Concrete curb removal and replacement where required to improve drainage; • Driveway apron, sidewalk, and handicap ramp reconstruction where required • Installation of sidewalk in designated areas; • Miscellaneous drainage repairs including installation of bicycle safe grates and 'ECO' castings in accordance with NJDEP Stormwater Regulations and culvert reconstruction. • Guide Rail replacement; and, • Traffic Striping and Signage With this being said, we anticipate that the following tasks will be required: A) Survey and Base Map Phase Services — We will prepare a base map to be utilized during the design phase services for Industrial Highway between Drift Way and Lower Roosevelt Avenue (CR604). The base map will include Geographic Information System (GIS) mapping along with supplemental information, as necessary, to prepare construction plans. The supplemental information will use NAD83 horizontal and NAVD 88 vertical datum and will include: 1. Top of curb and gutter grades; 2. Roadway centerline grades; 3. Location of existing physical features; 4. Areas of proposed drainage repairs, as needed; and 5. Driveway aprons and handicap ramp locations. B) Design Phase Services — This work will consist of the preparation of construction plans and quantities. The project limits associated with this work will be from Drift Way to Upper Roosevelt Avenue. The services have been divided into tasks as detailed below: 1. Perform site visits and collect existing site information and assess conditions; 2. Coordinate with utility companies for possible upgrades; 3. Prepare Construction Plans, including: i. Legend and Baseline tie Plans; ii. Construction Plans, Profiles, and Cross Sections iii. Culvert Reconstruction Plan, Profile, and Cross Sections iv. Striping and Signage Plans SACarteret\Proposals12018 -046 LFIF Grant Industrial Ave.docx.doc ASSOCIATES Borough of Carteret, Middlesex County, New Jersey April 12, 2018 Re: Proposal for Professional Engineering and Surveying Services Proposal No. 2018 -046 Improvements to Industrial Highway and Middlesex Avenue Page 3 V. Soil Erosion and Sediment Control Plans and Details vi. Traffic Control Plans vii. Construction Details 4. Prepare Specifications in accordance with NJDOT and Borough standards; 5. Prepare Construction Cost Estimate; and, 6. Submit plans and specifications to NJDOT for review and authorization to bid. C) Permit Phase Services — This work will include the preparation and submission of permit applications to outside agencies for review and approval. The roadway work will require coordination with the NJDOT Local Aid Office, Middlesex County Engineering, and the Freehold Soil Conservation District. Additionally, the subject culvert is within an area of tidal influence, and as a result, both the NJ Department of Environmental Protection ( NJDEP) and the US Army Corps of Engineers (ACOE) have co- regulatory authority over the work. Each of the regulatory requirements are discussed below. 1. NJDEP Division of Land Use Regulation — The NJDEP regulates the construction under the Rules on Coastal Zone Management, Waterfront Development Law (as found within NJAC 7:7 -2.4) and the Freshwater Wetlands Protection Act Rules (as found at NJAC 7:7A- 5.10). The culvert replacement will require an approval for an In- water, Waterfront Development Permit, and for Statewide General Permit #10 which will involve the submission of the following: NJDEP Permit Plan, showing the limits of freshwater wetlands, the elevation of mean low water, mean high water and the spring high water line, and impact to wetlands and waters areas. ii. Details on the proposed construction within Compliance Reports for both sets of regulations. iii. Data sheets to substantiate how the wetlands boundary was established iv. Site Photographs V. Proof of Public Notice via certified mail to inform property owners within 200 ft of the site, and to County and Borough offices informing them of the submitted application. Although the pipe replacement is within a NJDEP — regulated tidal flood hazard area, it will not require the submission of a separate permit under the Flood Hazard Control Act Rules (as found at NJAC 7:13), but we will need to address the applicable portions of the rules within the Waterfront Development Compliance Statement. NJDEP usually takes between six and eight months to review and approve this type of application. SACarteretTroposals\2018 -046 LFIF Grant Industrial Ave.domdoc ASSOCIATES Borough of Carteret, Middlesex County, New Jersey April 12, 2018 Re: Proposal for Professional Engineering and Surveying Services Proposal No. 2018 -046 Improvements to Industrial Highway and Middlesex Avenue Page 4 US Army Corps of Engineers — The pipe replacement will require an approval form the ACOE under Section 10 of the Harbors and Rivers Act and for Section 404 of the Clean Water Act. The ACOE requires a similar application package as the NJDEP, but notifies adjoining property owners, the US Fish and Wildlife Service and the National Marine Fisheries Service as part of their public notice process. The ACOE will issue their permits after the NJDEP issues the Waterfront Development Permit. We will be in regular contact with the reviewers to assure the permits are issued in a timely manner. 3. Freehold Soil Conservation District (FSCD) — As the project involves the disturbance of more than 5,000 square feet of soil, our office will prepare an application to FSCD as well as obtain a Construction Stormwater Permit from the NJDEP. 4. NJDOT Local Aid District III — As the project will be the recipient of NJDOT funding, our office will coordinate with the NJDOT Local Aid office to receive authorization to bid the project, review pre- construction and post- construction submissions and process payment vouchers to ensure the project is carried out within the requirements of the funding body. 5. Middlesex County Office of Engineering — The scope of the project includes improvements to the one intersection of Industrial highway and Roosevelt Avenue (CR602). Plans will be submitted to the County for review and approval related to pavement resurfacing, striping, and ADA ramp reconstruction. County road opening permits shall be the responsibility of the Contractor to obtain. D) Bid Phase Services — Work in this phase will provide the following services to publicly bid the project in accordance with the Local Public Contracts Law: 1. Provide bid documents to prospective bidders as needed; 2. Answer prospective bidder's requests for information; 3. Provide addenda for clarification of project specifications; 4. Attend bid opening; and, 5. Analyze responsible bids and recommend contract award SACarterel\ProposalsQ018 -046 LFIF Grant Industrial Ave.docx.doc ASSOCIATES Borough of Carteret, Middlesex County, New Jersey April 12, 2018 Re: Proposal for Professional Engineering and Surveying Services Proposal No. 2018 -046 Improvements to Industrial Highway and Middlesex Avenue Page 5 E) Construction Phase Services — Generally, we prefer to quote services for construction phase upon the completion of the Bid Phase as the ultimate cost for our services will depend upon a number of factors including the final design, the contractor to whom the contract is awarded and the desired level of construction observation required. The following services will be provided under this phase: 1. Contract preparation including review of bonds, insurance certificates, and project manning reports; 2. Attend preconstruction meeting; 3. Provide assistance with interpretation of the contract documents; 4. Review shop drawings for site - related items; 5. Provide daily construction observation services and prepare contractor punch lists; and, 6. Review and approve monthly progress pay estimates We would recommend that the fee outlined below be budgeted for this purpose. Should the final design and other contract factors preclude CME from being able to properly administer the project within this budget, we will inform you immediately. We will provide the necessary engineering services as described above based upon the cost breakdown as noted below: A. Survey and Base Map Phase Services .... ............................... 00.00 C. Design Phase Services ......... ............................... .....................$85,0 D. Permit Phase Services ......... ............................... .....................$24,0 E. Bid Phase Services ................ ............................... ......................$ F. Construction Phase Services (Budget) ......... Total Estimated Fee for Services .................. Exceptions: ..................$100,000.00 -------- ..................$258000 00 r • Environmental investigation and LSRP services associated with the \isposal cif contamina ed, regulated, or hazardous materials encountered during construction are i Q included. • Any work not specified as listed in the above phases shall be considered additional services and will be invoiced at the time said work is authorized by the Borough. • Application fees are considered extra and will be requested at time of submission. SACarteret1Prop0sa1s\2016 -046 LFIF Grant Industrial Ave.docx.doc Ad Number: 0002936416 Run Dates: 05/23/18 BOROUGH OF CARTERET NOTICE OF CONTRACT AWARD The Borough of Carteret has awarded a contract without competi- tive bidding as a Professional Service pursuant to N.J.S.A. 40A:1 1- 5(1)(a). This contract and the resolution authorizing it are available for public inspection in the Office of the Municipal Clerk. This action is approved as an award of Professional Services Con- tract pursuant to N.J.S.A.40A:11- 5(1)(a) in accordance with the Bor- ough's Fair and Open Process as authorized by law. Awarded to: CME Associates j 1 CUib Services: Specialized Engineering and Surveying Services in connection with the NJDOT Fiscal Year 2017 Local Freight Impact Fund Improvements to Peter J. Sica Industrial Highway /Middlesex Avenue Resolution: #18 -87 Cost: Not to exceed $245,000.00 billable in accordance with the existing contract. Kathleen M. Barney, RMC /MMC ($20.24) Municipal Clerk 002936416 -01 AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time once in each issue as follows: May 23, 2018 No ary Public otNew ey CARMELA POGORZELSKI NOTARY PUBLIC OF NEW JERSEY MY Commission Expires 9/27/2022 Sworn and su scribed before me this ay of Wad I X 4 a , e, 0�. ZZ ?, �' e I athleen M. Barney, MM Municipal Clerk BOROUGH OF CARTERET NOTICE OF CONTRACT AWARD The Borough of Carteret has awarded a contract without comppeeti- Uve biddingg as a Professlanal Service pursuant to N-I.S.A. 4 1 A" 5(1)(a), Thh contra? and the resolution authorizing h are .:1A vailable for public lnspectioo In the Office of the Municipal Clerk. This a ?ion is approved as an award of Professional Services Con- tract Pursuant to NJ.S.A. 40A:11- 5(1)(a) In accordance with the Bor- ough s Fair and Open Process as authorized by law. Awarded to: CME Associates Services: Specialized Englneering and Surveying Services in connection with the NJDOT Fhcal Year 2017 Local Freight Impact Fund improvements to Peter J. Sica Industrial Highwayy/Middlesex Avenue Resolution: #18-67 Cost: Not to exceed $245,000.00 billable In accordance with the existing contract Kathleen M. Barney, RMC/MMC (S20.24) Municipal Clerk