HomeMy Public PortalAboutPCM 2011-01-26DATE: Wednesday, January 26, 2011
MEETING: Planning Commission Regular Meeting
PLACE: Fraser Town Hall Board Room
PRESENT
Board:
FRASER PLANNING COMMISSION
MINUTES
Commissioners: Chair Steve Sumrall; Fran Cook, Veronica Callinan,
Katie Soles, Vesta Shapiro, Philip Naill and Jean Wolter
Staff: Town Planner, Catherine Trotter; Town Clerk, Lu Berger
Others: See attached list
Chairperson Sumrall called the meeting to order at 6:34 p.m.
1. Roll Call:
2. Approval of Agenda: Minutes of December 8, 2010.
Commissioner Soles moved, and Commissioner Naill seconded the motion to approve
the Agenda. Motion carried: 7 -0.
3. Open Forum:
4. Public Hearing/ Action Regarding:
a. Minor Plat Amendment
Revised Final Plat Phasing Plan
The Village at Grand Park— Filing 2, Lot 1,2,3,4,5,8,9,10,11,12
(previously The Village at Grand Park Filing 2B -2E)
Commissioner Shapiro moved, and Commissioner Cook seconded the motion to open
the public hearing on the Minor Plat Amendment Revised Final Plat Phasing Plan. The
Village at Grand Park Filing 2, Lot 1,2,3,4,5,8,9,10,11,12 (previously The Village at
Grand Park Filing 2B -2E). Motion carried: 7 -0
Proof of publication was provided. TP Trotter briefed the Commission on the history of
the Final Plat Phasing Plan.
Fraser Municipal Code: The subdivision minor plat amendment process is outlined in
the Fraser Municipal Code. The Code states the following:
"Certain minor amendments to approved (and recorded) plats may be considered via a
minor plat amendment upon petition by the owner of the property and approval by the
Board of Trustees, in cases where the following conditions are met:
Page 2 of 4
1) The approval of the minor plat amendment will not be detrimental to the public
safety, health or welfare or injurious to other adjacent properties.
2) The minor plat amendment is in conformity with other policies and criteria as
established by the Planning Commission.
3) The minor plat amendment would not alter the overall nature, character, density or
intent of the approved plat.
4) The minor plat amendment request is the result of site conditions encountered after
initiation of development, mitigation of plat notes or errors in engineering or
surveying.
5) The minor plat amendment is consistent with the original intent of the subdivision
and /or conditions or plat notes."
Background Information:
On June 4, 2008, the Town Board approved The Village Grand Park Final Plan
(amended) and Final Plats (Filings 2A -2E) with conditions. The conditions of
approval are stated below:
1. GP to provide an agreement to accept storm water flows from the Village at the
outfall of the water quality detention pond, route them to and detain said flows within
the wetland cells per the approved Village GP Phase III Drainage Report. Include
within the agreement, acceptance by GP to operate and maintain the system
discharging flows at historic rates.
2. The SIA required improvements and collateral associated with those improvements
shall be subject to Town Engineer and Attorney approval prior to execution and that
the schedule for completion of said improvements be within one year of execution of
the SIA.
3. Any plat not executed and recorded within 5 years of TB approval shall expire unless
an extension is approved by the Town Board.
4. All documents to be approved by the Town Engineer
5. All documents to be approved by the Town Attorney.
6. Provide a minimum 18 inch easement adjacent to both sides of the public street right
of way of Main, Market, First, and Second Streets for the installation and
maintenance of public street and utility infrastructure. Motion carried: 6 -0.
Brief description of proposed development according to the and use application form
received for this public hearing:
"The applicant, Grand Park Development LLC., would like to amend the Final Plats for
Filing 2B, 2C, 2D and 2E in order to modify the phasing and timing of the recordation
process. In addition, the applicant proposes to split lot 12 into 3 lots and lots 10 and 11
into 3 lots creating a total of 14 lots within Filing 2. The applicant proposes that the filing
be recorded on a lot by lot basis in order to better respond to the changing marketplace.
This will allow the applicant to record only the lots and tracts that are to be built on and
leaving the balance of the property unplatted."
Page 3 of 4
The applicant is requesting approval of the REVISED phasing plan and approval of 2
final plats: The Village at Grand Park Filing 2 Lot 11A Tract A and The Village at
Grand Park Filing 2 Lot 12A Tract D.
The DRAFT Temporary Public Access Easement Agreement would allow access
through what is depict as Market Street (Tract A) on the Lot 10 plat, Tract B on the
Lot 11A plat and Tract D on the Lot 12A plat.
Clark Lipscomb, project owner addressed the Commission on Grand Park's plans for the
project area. He currently has a buyer for a lot within the area that would like to put in a
bowling alley and movie theater.
Dick Norman addressed the Commission as the property manager of the property
management group of Pine Tree Plaza. Mr. Norman questioned Mr. Lipscomb and the
Commissioners on the use of the buildings in the project.
Commissioner Soles moved, and Commissioner Cook seconded the motion to close the
public hearing on the Minor Plat Amendment Revised Final Plat Phasing Plan. The
Village at Grand Park Filing 2, Lot 1,2,3,4,5,8,9,10,11,12 (previously The Village at
Grand Park Filing 2B -2E). Motion carried: 7 -0
Commissioner Soles moved, and Commissioner Naill seconded the motion to approve
the Minor Plat Amendment, Revised Final Plat Phasing Plan for the Village at Grand
Park Filing 2, Lot 1,2,3,4,5,8,9,10,11,12 with the following conditions:
1. Add "Tract D" to 2 Street on the Final Plat Phasing Plan.
2. The Public Access Easement Agreement (thru Tracts A, B, C) shall be revised and
approved by the Town prior to recordation of any final plats for Lot 10, 11A, 11B, Lot
12A.
3. A maintenance agreement for snow removal shall be drafted and approved by the
Town prior to recordation of any final plats.
4. A snow storage easement similar to that which was recorded for Filing 1 at reception
#2009001743 shall be provided and approved by the Town prior to recordation of
any final plats.
5. Add all existing easement reception numbers to all final plats.
6. A Subdivision Improvement Agreement (SIA) shall be provided prior to recordation of
each final plat.
7. The SIA required improvements and collateral associated with those improvements
shall be subject to Town Engineer and Attorney approval prior to execution and the
schedule for completion of said improvements shall be within one year of execution
of the SIA.
8. Any plat not executed and recorded within 5 years from June 4, 2008 shall expire
unless an extension is approved by the Town Board.
9. Final plat Lot 12A Tract D plat note #13 references Lot 14. There is no lot 14.
10. Plat note #12 on the final plat for Lot 12A Tract D and the final plat for Lot 11A
Tract A needs to be modified to provide an unconditional easement for signage and
maintenance by the Town. Public Works and Grand Park to agree on said language.
11. Add lienholder to signature block.
12. In reference to Final Plat Lot 12A Tract D plat note #5, depict the public parking in
the right of way as striped spaces consistent with sheet 4 of 4 of the Village at Grand
Park Final Plan recorded at reception #2008 007839.
13. All documents to be approved by the Town Engineer Attorney.
14. Lot line between 12A and 12B may shift up to 20 feet. The final location to be
determined prior to submittal to the Town Board. Motion carried: 7 -0.
5. Discussion:
a. Medical Marijuana Update
Page 4 of 4
Chairman Sumrall briefed the Commission on the discussion held by the Town Board
regarding local Medical Marijuana regulations.
The Town Board discussed some regulatory options at their 1/19/2011 meeting, no
action was taken and the TB will continue the discussion at the 2/1/2011 TB meeting.
The State Licensing Authority of the Colorado Dept. of Revenue, Medical Marijuana
Enforcement Division will consider addition rules and regulations per the enclosed
DRAFT at a hearing scheduled for Thursday, January 27, 2011 and Friday, January 28,
2011.
b. Appoint ChairpersonNice Chair for 2011
The Commissioners appointed Philip Naill as Chairperson. Vice Chair is Jean Wolter.
c. Sign Code Amendments
Enclosed in the packet was a copy of a document entitled On Premise Sign Regulations.
This was enclosed in a PC packet from last fall. We are moving ahead with
amendments to the Fraser Sign Code using the Model Regulatory Guidelines (Part III)
as a starting point for Fraser. Also included in the packet was the current Fraser Sign
Code. The Commissioners discussed the handouts included in the packet.
6. Staff Choice:
Cancelled business forum due to memorial, will reschedule soon.
Pop -up store at 200 Eisenhower is moving along.
7. Planning Commission Choice:
Commissioner Shapiro moved, and Commissioner Soles seconded the motion to
adjourn. Motion carried: 6 -0. Meeting adjourned at 9:20 p.m.
Lu Berger, Town Clerk
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